extending the microsoft office epm solution with financial
TRANSCRIPT
Extending the Microsoft Office EPM Solution with Financial Management CapabilitiesMark Virnig, Director, Products, LMR Solutions
Agenda
Industry trends and challenges
Introducing enterprise project management
Key benefits of LMR Solutions SMART PSA™
Issues to resolve
Results of deployment
Customer success stories
Microsoft® Office EPM Solution
Next steps and resources
LMR SolutionsDynamic management consulting firm
Partnered with network of leading management consulting and software companies
Delivers innovative management systems and consulting services
Maximizes technology investments through processes that optimize use of enterprise tools
Closely aligned with Microsoft Microsoft Certified Partner and Microsoft Office Project Partner since 2000 — developed several add-on applications
Expertise in developing, integrating and deploying Microsoft Windows® SharePoint™ Services, the Microsoft Office EPM Solution suite and an interface between Microsoft Great Plains® and Microsoft Project Server
Project Management Trends
Integrating project management and accounting functions for overall business success
Managing projects effectively to remain competitive in today’s business environment
Prioritizing projects to maximize ROI
Aligning projects to support strategic goals
Project Management Challenges
Increasing visibility to manage projects efficiently Making decisions based on imprecise information
Misallocating available resources
Delivering real-time project data to all stakeholders
Integrating internal project data collection systems
Prioritizing projects to meet strategic goalsDifficulty comparing actual costs to forecasts
Complicated project billing and timesheet management
Inability to gauge enterprisewide profitability across project portfolio
Common Requests of Great Plains UsersCoordinate project data with accounting systems
Eliminate double entry of project data
Automate process of reporting financial records
Facilitate timesheet completion
Analyze project performance to assess and build ROITrack project schedules and costs accurately
Understand instantly how projects align with budget expectations
Improve project-oriented processesManage resources efficiently
Promote on-time, on-budget project delivery
Team MembersTeam MembersPortfolio managementPortfolio management
ExecutiveExecutive StakeholdersStakeholders
Project schedule andProject schedule andcost managementcost management
Collaboration and Collaboration and progress reportingprogress reporting
Resource ManagersResource Managers
Skills-basedSkills-basedresource resource
managementmanagement
Project ManagersProject ManagersAccounting StaffAccounting StaffProject cost accountingProject cost accounting
Project and Accounting Collaboration
Enterprise Project Management Builds ROI
Centralizes informationCollects organizational knowledgeMaximizes resource utilization Streamlines resource and document managementReduces time and costs across the organization
Provides increased business insightAligns project and organizational objectivesClarifies business processes Provides project portfolio management and analysis
Improves communication across the organizationEstablishes best practices Encourages collaboration
SMART PSA™Great PlainsGreat Plains
- Project accountingProject accounting- Invoicing/billing- Invoicing/billing- Payroll/payables- Payroll/payables- GL, HR, AR- GL, HR, AR
Microsoft Project ServerMicrosoft Project Server
- Portfolio management- Portfolio management- Project management- Project management- Resource management- Resource management- Collect time, expense- Collect time, expense data data
SharePoint ServicesSharePoint Services
- Knowledge managementKnowledge management- Document management- Document management- Collaboration- Collaboration- Business analytics- Business analytics
SMART PSA IntegrationSMART PSA Integration
- Integrate processesIntegrate processes- Share key project data- Share key project data- Analyze project costs- Analyze project costs
LMR SMART PSA Solution
Leverages standard Microsoft architectureDelivers Microsoft Office enterprise project management (EPM) and Microsoft Great Plains project accounting in a single solution
Reduces total cost of ownership
Improves visibility and collaborationEnsures real-time view into entire project portfolio
Industry-leading project planning, scheduling and tracking tools
Updates teams with automated e-mail and personal home pages
Enables Web-based communication, including support for disconnected use
SMART PSA™
LMR SMART PSA Solution
Integrates PMO and accounting systemsAutomates flow of cost and schedule data to accounting
Facilitates analysis of financial data
Promotes real-time data sharing
Enables one-time entry of project and accounting information such as project tasks, budgets, labor hours, and staffing
Reduces errors, saves time and money
Eliminates duplicate data entry
Provides timely and accurate billing of clients for project deliverables
Shortens billing cycles, improves cash flows and increases ROI
SMART PSA™
LMR’s SMART PSA™ Solution
Improves strategic management capabilities Aligns projects and resources with business objectives
Improves decision-making and ability to respond to change
Maximizes resource utilization and profitability
Optimizes use of specialized staff, equipment
Maintains on-time and on-budget project delivery
Anticipates and manages shortfalls in advance
Coordinates timesheet processesAutomates data submission into Great Plains Project Accounting
Provides enterprisewide data consistency for time reporting
SMART PSA™
Demo
LMR SMART PSA SolutionSMART PSA™
Demonstration
LMR Solutions SMART PSA
Key Issues to Resolve
Integrating disconnected financial and project management systems
Analyzing project portfolio profitability accurately
Allocating and managing resources efficiently
Simplifying project accounting processes
The LMR Solutions Advantage
Automates information flow between project and accounting staff
Delivers real-time project ROI and profitability data
Promotes accurate and timely resource utilization
Provides detailed project tracking and status information
Improves collection and analysis of project metrics
Speeds project billing
Simplifies timesheet submission, review and approval
LMR Solutions SMART PSA
SituationTriTech struggled with inconsistent project and accounting information and required centralized tools to deliver increased visibility and up-to-date project cost data.
Business valueCost and schedule overruns reduced
Resource utilization improved
Customer satisfaction increased
TriTech Software Systems100 employeesProfessional services and software development firmAnnual revenue of $20 million
LMR Solutions SMART PSA
SituationInvent Now required better access to timely project schedule and cost data to deliver consistent project costs across accounting and project management systems.
Business valueEnables senior management to view and analyze all project data instantly
Provides centralized Web-based solution that facilitates timesheet and project reporting
Makes consistent data available across accounting and project management systems
Invent Now®
Operates the National Inventors Hall of Fame100 employees Annual revenue of $10 million
“By 2006, more than 50 percent of IS organizations will have adopted a mix of project portfolio management application services for managing team collaboration, allocating resources, and tracking utilization and costs.”
- Gartner, Inc., July 2003, “Magic Quadrant for Project Portfolio Management”, Matt
Light
EPM is Growing!
Visibility into key initiatives and resource utilization across the organization
Insight into how initiatives and resources align with business objectives and performance
Control of projects and resources to make smart decisions as business conditions change
The Microsoft Office EPM Solution
ExecutivesExecutivesProject portfolio management, Project portfolio management,
reportingreporting
IT ManagersIT ManagersOpen, secure Open, secure
systemssystemsProject ManagersProject ManagersIntuitive project managementIntuitive project management
Resource ManagersResource ManagersSkills-based resource Skills-based resource
managementmanagement
Team MembersTeam MembersUse familiar tools to collaborate, Use familiar tools to collaborate,
report statusreport status
Participation Across the Organization
How do we prioritize initiatives?How do we prioritize initiatives?What’s the status of top 3 initiatives? What’s the status of top 3 initiatives?
What am I supposed to What am I supposed to deliver this week?deliver this week?
Who am I supposed to Who am I supposed to work with? work with?
Can we integrate project Can we integrate project data with business data with business
applications?applications?
Who’s available to staff new Who’s available to staff new projects?projects?
Do we have the right people working Do we have the right people working on the right projects?on the right projects?
When will we really finish, and how much will it cost?When will we really finish, and how much will it cost?Can we reuse best practices across projects?Can we reuse best practices across projects?
Microsoft Office EPM Architecture
Create enterpriseCreate enterpriseproject plans easilyproject plans easilyTeam participationTeam participation
Centrally store project, Centrally store project, resources, and reportingresources, and reporting
Project documents, issues, Project documents, issues, risks, and tasksrisks, and tasks
LOB systemsLOB systems
Get more from your Get more from your IT investmentsIT investments
More More productive productive usersusers
Next Steps
SMART PSA One-Day AssessmentNeeds assessment
Engagements start at 1 day and $1,000 + T&E
SMART PSA QuickStart ServicesImplementation of a predefined set of best practices and processes
Engagements start at 2 weeks and $10,000 + T&E
SMART PSA Select ServicesInstallation and configuration of the Microsoft Office EPM Solution
Engagements start at 4 weeks and $20,000 + T&E
ResourcesLearn more about EPM
http://www.microsoft.com/solutions/epmhttp://www.microsoft.com/project
Register for EPM webcast serieshttp://www.ms-answers.com/epm
Register for Microsoft eventshttp://www.microsoft.com/usa/eventshttp://www.microsoft.com/usa/webcasts
Technical Resourceshttp://www.microsoft.com/technet/projecthttp://msdn.microsoft.com/project
Microsoft Project User Grouphttp://www.mpug.org
© 2004 LMR Solutions. All rights reserved. SMART PSA and the SMART PSA logo are trademarks of LMR Solutions. All other products and services referenced herein are trademarks of their respective companies.