eras update · 2018. 4. 28. · eras update dk sujlana director, eras program relations jennifer...
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ERAS Update
DK Sujlana
Director, ERAS Program Relations
Jennifer Nelson
Fellowship Program Relation Specialist
April 22nd, 2015
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Talking Points
• Review season with web-based PDWS
• Highlight what’s on the horizon
• Provide a few reminders
• Questions/Feedback
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ERAS 2015: Mixed Emotions
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We understand the impact
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Acceptance/Determination
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Learning Opportunity…
Transition
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Season Challenges
• Login
• Storage
• Caching
• Application time out
• Filters
• Exports
• Training environment
• Support & communications
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Improvements during ERAS2015
• Stability of the system
• “View Application” Header
• Filters box size
• User management (consolidation of Manage Users tab)
• Scheduler workflow
• Exports
• Web Services for RMS vendors
• Established a Listserv
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Support for ERAS 2015/
Preparation for ERAS 2016
ERAS Tech Team:
• 2 Project Managers
• 1 Technical Manager
• 10 Developers
• 3 Business Analysts
• 1 Database Consultant
• 1 Enterprise Architect
• 8 QA Testers
• 1 UX Designer
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Thank you for hanging in there
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Transition to ERAS 2016
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New for ERAS 2016
ERAS turns 20!
1996 – 2016
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All Web-Based in ERAS 2016
!!Goodbye Desktop PDWS!!
August 1995 – May 2015
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5 Benefits of Going Web-based
1. Availability 24/7, anywhere … anytime.
2. No more downloading
3. Easy access for faculty on the go or located in different hospitals/locations
4. Your first adopter colleagues have already identified the major issues and they’ve been fixed
5. Opportunity to reduce environmental footprint
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New for ERAS 2016
• ERAS Account Maintenance (EAM):
Registration: Early April
Market your program
GOAL: MAY 31st
, 2015
• Modernized MyERAS and DWS applications
• PDWS: Continued Enhancements
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New for ERAS 2016
Handling of Letters of Recommendation
• Background
• Plan
Schools can no longer upload LoRs
Schools can no longer QA LoRs
LoR instructions direct authors to upload LoRs
Staff is working on toolkit to help authors
• Observation
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SOAP 2015
• 411programs had unfilled positions
• 126 in General Surgery
• Matched programs had no access to PDWS during SOAP until 5p on Thursday.
• Question for ERAS 2016:
What activities to you complete during SOAP week that require the PDWS?
If access is given at 2p ET on Thursday when NRMP releases match lists, is that sufficient?
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New for ERAS 2016
• Revision to the SOAP 2016 Schedule
Rationale for change
Timeline change
ERAS will review number and timing of applications made available to applicants
Official after NRMP Board meeting in May
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Reminders
Standard ERAS Documents •MyERAS Application
•Personal Statement
•Medical School Transcript
•LoRs (max of 4)
•MSPE
•Photograph
•Board Scores
•ECFMG Certificate (IMGs)
MAY 31st, 2015
Non-Standard Documents •Supplemental Forms
•Publications
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Policy Reminders
Account and Data Privacy:
• Privacy, Desktop-style vs Web-based
• Payment Card Industry (PCI) Compliance
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Reminders
Season Close-out
• Month of May
• Archive season data
• Instructions will be sent to both legacy and web-based users in late April.
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Partnership with ERAS & GME
ERAS 2016
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Questions/Feedback
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