erp cloud finance 19b readiness assessment...confidentiel - oracle interne 2 safe harbor statement...

ERP Cloud FINANCE19B – ReadinessAssessment

Stefania FRIGERIOPrincipal Solution EngineerJune 2019

Copyright © 2019, Oracle et/ou ses sociétés affiliées. Tous droits réservés. 1

Confidentiel - Oracle Interne 2

Safe Harbor Statement

This document summarizes the new functionalities available to Oracle ERP Cloud Financials 19B customers. It is edited as of date May 25th, 2019, based on the information available at the Readiness Assessment page : https://www.oracle.com/webfolder/technetwork/tutorials/tutorial/cloud/r13/wn/fin/releases/19B/19B-financials-wn.htm, which content will continue to evolve with regular updates from product development throughout the release lifecycle. Please visit theOracle Readiness Assessment page to access the latest updates

https://www.oracle.com/webfolder/technetwork/tutorials/tutorial/cloud/r13/wn/fin/releases/19B/19B-financials-wn.htm

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Opt-In Expiration Features

Confidential – Oracle Internal

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Summary

1. Common Financial Features

2. Assets

3. Budgetary Control

4. Cash Management

5. Expenses

6. General Ledger

7. Payables

8. Customer & Supplier Netting

9. Receivables

10.Subledger Accounting

11.Taxes

12.OTBI

Copyright © 2019, Oracle et/ou ses sociétés affiliées. Tous droits réservés.

1. Common Financial Features


Auto dismissPop-Ups

Performance Enhancements

in Accounting Dashboard and

Intercompany Work Area

SimplifiedWorkflow RulesConfiguration

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1.1 Auto Dismiss Pop-Up


Simple confirmation popups will now auto dismiss after a short delay of 2 seconds.This will improve usability and enhance performance for simple interactions in Oracle Financials Cloud.

1.2 Performance Enhancement in General Accounting Dashboard and Intercompany To ensure the dashboard and work area render faster, transaction counts are no longer displayed.

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1.3. Simplified Workflow Rules Configuration


You can now create workflow rules for Payables Invoice Request Approvals using the Invoice Request Approval Rules sheet. This sheet is available in all Payables Invoice Approval templates.

Every successful rule upload using the spreadsheet template overrides all the existing rules for the workflow.

2. Assets


Investment Allowance

Deductions as Bonus

Depreciation

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2.1 Investment allowance deduction as bonus depreciation


Expedite your investment allowance deductions for property, plant, and equipment investment costs. Claim your investment allowance deduction as bonus depreciation in the period of acquisition. Calculate your standard depreciation from the net amount.Specify the new optional non-sale gain account in your Manage Asset books to recapture your investment allowance or bonus depreciation as required by the accounting standards.

3. Budgetary Control


BudgetaryControl SpendAuthorisation

Carry Forward Purchase Order

Budgetary Control Balances

Enhancement

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3.1 Budgetary Control Spend Authorisation


You can enable Budgetary Control for spend authorization to reserve funds for anticipated employee expenses.

a. The approver can check funds and view the impact of anticipated employee expenses on the budget, during the approval process.

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b. When the approver submits the authorization for approval, budgetary control validation is performed. If budgetary control validation fails, the authorization is automatically rejected and returned to the employee for further action.



c. When the approver submits the authorization for approval and budgetary control validation passes, the spend authorization amount is reserved.

If the approver manually rejects the authorization, the amount is not reserved and the authorization is returned to the employee for further action



d. After incurring the business expense, the employee creates an expense report and associates it with a spend authorization. The payment of the expense report reclassifies the consumption from anticipated to actual expense.

e. All existing budgetary control and analysis reporting supports anticipated and paid employee expenses.


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3.2 Carry Forward PO Budgetary Control Balances


You can have now greater flexibility and control over the purchase order and budget balances being carried forward from year to year. There are two new parameters and one relabeled parameter for this program.

4. Cash Management


Bank StatementReconciliation of

Rejected Lines

Manual Reconciliation Enhancement

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4.1 Bank Statement Reconciliation On Rejected Lines


Use the Bank statement reconciliation of rejected lines feature to manually unreconcile any individual payment or receipt from the reconciled transactions group based on the rejection information received from banks.

• In the reconciled tab of the manual reconciliation page, identify the reconciled transaction group that you want to adjust. Select the individual line you want to unreconcile from the group, and use the new action 'UnreconcileTransaction' from the Actions menu.

• The reconciliation group will be balanced by creating an external transaction of the same amount, with the origin ‘Reversal Reconciliation’.

• The external cash transaction will be created in the reconciled status with the accounting option unselected.

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4.2 Manual Reconciliation Enhancements


The Manual Reconciliation page has been enhanced to improve user experience. You can now add additional columns, including the Transaction Number, to the system transactions table results.


SpendAutorisation

with BudgetaryControl

UsabilityEnhancements

5. Expenses

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5.1 Spend Authorisation with Budgetary Control


You can now reserve funds when you submit a spend authorization for anticipated expenses. When you submit a spend authorization, the application automatically checks whether sufficient funds are available and rejects the spend authorization if there are insufficient funds.

The application sends a spend authorization approval request to the approver when there are sufficient funds. You and the approvers have full visibility into the funds status.


If there are multiple approvers, the application checks for sufficient funds before sending the approval request to each approver. Funds are reserved only on final approval and if sufficient funds are available. Rejected spend authorizations are returned to you for further action.

5.1 Spend Autorisation with Budgetary Control


When a spend authorization is approved, it is available for use against actual expenses. You assign an approved authorization to each expense in your expense report. The application prevents you from submitting the expense report if the report total exceeds the reserved funds. Approvers can review the authorization associated with the actual expense when they approve expense reports.

5.1 Spend Autorisation with Budgetary Control

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5.2 Usability Enhancements for Expenses


You can now modify selected expense details right from the work area and the expense report page, which eliminates the need to drill down to the details, especially for corporate card charges.


Single Page Expense EntryYou can enter complete details of an expense, including itemization and attendees, in a single page, which provides full visibility into the expense details at once.

5.2 Usability Enhancements of Expenses


Enhanced Expense Report Approval Notification EmailsExpenses lets you choose from two types of predefined expense report approval notification emails, such as email approval notification with fixed layout and configurable notifications.

5.2 Usability Enhancements of Expenses


Reversal Journal Batch

Multiple Segment

Tracking for RevaluationGain/Loss

Performance Enhancementsin General Accounting

Dashboard and Journals Work Area

Single RequestSubmission for

StramlinedJournal Batch

Reversal

6. General Ledger

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6.1 Multiple Segment Tracking for Revaluation Gain/Losses


You can now track revaluation gain or loss using multiple segments in your chart of accounts:

• Optionally track revaluation gain or loss for up to 5 distinct segments in your chart of accounts structure, including your balancing segments (Balancing, Natural Account and Intercompany segments should not be qualified as a revaluation gain/loss tracking segment)

• If you have 1 balancing segment in your chart of accounts, you can qualify 4 additional segments that are not the Natural Account or Intercompany segment, as a revaluation gain or loss tracking segment. If you have 2 balancing segments, then 3 additional segments can be qualified as tracking segments, or if you have 3 balancing segments, then 2 additional segments can be qualified.

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6.2 Performance Enhancements in Dashboard and JournalsWork Area


To ensure the dashboard and work area render faster, the following changes have been made:

• Transaction counts are no longer displayed in the Journals section.

• Approval-related Approve and Reject buttons will always display in the Journals section, regardless of whether the user is the approver. If the user cannot approve or reject the transaction, an appropriate message will be displayed.

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6.3 Reversal Journal Batch


You can now provide batch level reversal information to reverse all reversible journals within a batch.

• You can now optionally provide batch level reversal information and have this applied automatically to all unreversed journals within the batch.

• If you do not provide this, only those journals in the batch that already have reversal information at the journal level will be reversed.

• In the Manage Journals page, you can select multiple journal batches for the Reverse Batch action to process all unreversed journals of the selected batches that already have reversal information.

6.4 Single Request SubmissionFor journal batch reversal processing, separate reversal requests were previously launched for each journal in the batch that was submitted for reversal. This has now been streamlined with only a single reversal request being launched for the whole batch. Individual reversal batches will continue to be generated for each journal in the batch that is reversed.


Supplier Portal InvoiceEnhancement

Change First Open Period for

Payables

Payables Workflow

Transaction Listing Report

7. Payables

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7.1 Change First Open Period


You can now change the first Payables period if it was originally set after the first General Ledger period.

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7.2 Payables Workflow Transactions Listing


Use the Payables Workflow Transaction Listing Report to view transactions that are pending and rejected in the Invoice Account Coding workflow. Pending transaction report allows users to view the list of invoices that are pending with the users for entering accounting information. The rejected transactions report allows users to view list of invoices that are rejected by the users and reason for rejection.

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7.3 Supplier Portal Invoice Enhancements


The Supplier Portal Invoicing Enhancement Phase Two brings in a new set of features

Enhanced Supplier Portal UIThe UI has been enhanced for better usability by re-arranging the fields that allow for quicker data entry.


New tax driver on invoice lines

Suppliers can now apply different taxes for every invoice line by providing a Tax Classification Code. The tax driver can be provided for all invoice line types (Item, Freight and Miscellaneous).



Edit Rejected InvoicesSupplier users can now edit and resubmit invoices that are rejected from the approval users during the invoice request approval process. After making necessary changes, the supplier can resubmit the modified invoice. Users can recognize the invoices with Invoice Type as "Standard Invoice Request" and the status as "Rejected".


Approval Actions for Payable users: When the approval for the Standard Invoice Request is in progress, the Payables users can now perform actions similar to what they can do during the standard invoice approval process: Withdraw, Resubmit and Force Approve.

Cancel Standard Invoice Request: Payables users can now cancel supplier portal invoices when the invoice request approval is in progress


Manage Netting

Settlements in a Spreadsheet

8. Customer & Supplier Netting

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8.1 Manage Setting Settlements in a Spreadsheet


Use the Manage Netting Settlements in a Spreadsheet feature to process settlements that are in progress.

Settlements that are in Selected or Selected, no transactions status can be downloaded to a spreadsheet and processed as follows:

• Selected: You can review, delete, or mark them to be settled.• Selected, no transactions: You can delete them from the spreadsheet.

The spreadsheet lets you delete or settle a netting settlement. After all changes are complete, you can save and submit the settlements for processing.


Manage Customer Data

Import in Receivables

MutlifundAccounting

9. Receivables

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9.1 Manage Customer Data Import


You can now manage the import of customer data into Receivables using the Manage Data Import task.

The Manage Data Import task is available from the Receivables Billing work area.

NOTE: The Data Import task previously available in the application navigator under Customer Data Management is now obsolete. If a user has saved the previous navigation to the Data Import Task in Favorites and Recent Items, then these need to be redefined to the new navigation.

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9.2 Create Detailed Receivable Distributions (Multifund Accounting)


Some public sector and non-profit organizations manage their operations through multiple funding sources. Such organizations may choose to monitor and track the receipts and usage against each fund through one or more balancing segment values on the general ledger account code.

The Multifund Accounting feature within Receivables supports the creation of detailed distributions using the Balancing Method (i.e. as per the Balancing Segment Values) wherever the transactions are accounted as consolidated entries.

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9.2 Create Detailed Receivable Distributions

Create a Subledger Accounting Method for supporting the creation of detailed distributions and associate it with the Ledger:


Upload SLA Mapping Set Rules using

FBDI

10. Subledger Accounting

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10.1 Upload Mapping of SLA Mapping Rule Sets using FBDI


You can import high volume mappings using the subledger accounting file-based data import mappings spreadsheet template. Use this FBDI spreadsheet solution to upload high volume mappings that have more than 2,000 lines - for mapping set rules. Use the existing mappings import feature or enter mappings using the user interface for low volume mappings.


Compound Taxon the

Assessable value

Tax Registration Number – 5

new Countries

11. Taxes

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11.1 Compound Tax on Assessable Value


Use this feature to define the taxable basis for a tax by compounding taxes based on the assessable value. The feature is applicable to all taxes in the world.

11.2 Tax Registration Number Validation – 5 new Countries

Colombia: Numero de Identificacion Tributaria “NIT” (national and foreign)Ecuador: Registro Unico de Contribuyentes “RUC” (companies, individuals, foreign)Mexico: Registro Federal de Contribuyentes “RFC” (companies, individuals, foreign)

Clave Unica de Registro de Poblacion “CURP” (individuals providing services other than those of official professional activity (not Doctors, Consultants, Lawyers etc.)

Peru: Registro Unico de Contribuyentes “RUC” (companies, individuals)Taiwan: Business Administration Number ”BAN” (companies, individuals)


OTBI

12. Transactional Business Intelligence

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12.1 Add Non-Qualified Segments to OTBI Fixed Assets Subject Areas


The non-qualified segments have been made available under the 'Depreciation Accounting Details' folder, in both subject areas Fixed Assets - Asset Depreciation Real Time and Fixed Assets - Asset Transactions Real Time. You need to run BI Extender in order to see these fields in the folder.

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12.2 Cross-Pillar Reporting between Receivablesand Projects


The Oracle Transactional Business Intelligence Receivables - Transactions Real Time subject area has been enhanced to include additional subfolder named Project, under the Transaction Line Details folder. Subfolders and columns have been added to enable cross-pillar reporting between AR and Projects

• Project classification• Project codes• Project date attributes• Project indicator attributes• Project record information• Project type attributes

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12.3 Cash Management Subject Areas


The accounting information for external cash transactions is now available for reporting. Oracle Transactional Business Intelligence Cash Management - External Cash Transactions Real Time subject area has a folder addition “External Transaction Accounting”, with its subfolders:

• GL accounting date• GL accounting date fiscal calendar• GL account• Balancing segment• Natural account• Cost center• GL overridden account• Overridden balancing segment• Overridden natural account• Overridden cost center• Subledger accounting journal details• External transaction accounting

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12.4 Expose Descriptive Flexfields on Key Flexfieldsfor OTBI Financials Non-Essbase Subject Areas


The OTBI Financials non-Essbase subject areas have been enhanced to include descriptive flexfields information for key flexfields.

12.5 Payables Invoices Holds Information Reorganized in the OTBI Subject Areas

Oracle Transactional Business Intelligence 'Payables Invoices - Holds Real Time' subject area has been obsoleted and both header and line level hold information is now included in Payables Invoices - Transactions Real Time subject area. You can now report invoice amounts on hold without having to create a cross-subject area report.

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