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APPLY PMBOK TO ERP IMPLEMENTATION Project Management PMBOK 10/8/12 www.smartbiz.vn 1

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Page 1: ERP Implementation Methodology

APPLY  PMBOK  TO  ERP  IMPLEMENTATION  

Project  Management  à  PMBOK  

10/8/12   www.smartbiz.vn   1  

Page 2: ERP Implementation Methodology

q I.  Managing  Project  &  Effective  PM  q II.  Project  Management  Body  Of  Knowledge  

v II.1.  PM  Knowledge  Areas  &  Process  Groups  v II.2.  9  Knowledge  Areas  -­‐  ‘Things’  

q Software  Development  Process  

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Table  of  Content  

Page 3: ERP Implementation Methodology

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I.1.  Managing  Project  q Why  ERP-­‐Implementation  Fail:  v Although  selected  “best”  package,  why  is  that  we  still  have  ERP-­‐Implementation  problems?    

v Everything  seems  to  point  to  the  approach  taken  to  manage  the  implementation  project.  

q Manage  ERP  Project  v Identifying  requirements  v Establishing  clear  and  achievable  objectives  v Balancing  quality,  scope,  resources,  risk,  time  and  cost  to  produce  a  quality  deliverable.  

v Adapting  speciYications,  plans,  approach  to  different  concerns  &  expectations  of  various  stakeholders.  

Page 4: ERP Implementation Methodology

DeJining  Effective  Project  Management  q “Effective  Project  Management    requires  that  the  project  management  team  understand  and  use  knowledge  and  skills  from,  at  least,  Jive  areas  of  expertise”  (PMBOK  Guide,  PMI)  v Interpersonal  skills  v General  management  knowledge  and  skills  v Understanding  the  project  environment    v Application    area  knowledge,  standards  and  regulations  

v The  Project  Management  Body  of  Knowledge.  

Page 5: ERP Implementation Methodology

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II.1.  PM  Knowledge  Areas  &  Process  Groups  PM Process Groups / Knowledge Area Processes

Initiating Process Group

Planning Process Group Executing Process Group

Monitoring & Controlling Process Group

Closing Process Group

Project Management Integration

Develop Project Charter Develop Prelim Project Scope Statement

Develop Project Management Plan Direct and Manage Project Execution

Monitor and Control Project Work Integrated Change Control

Close Project

Project Scope Management

Scope Planning Scope Definition Create WBS

Scope Verification Scope Control

Project Time Management

Activity Definition & Sequencing Resource Estimating Duration Estimating Schedule Development

Schedule Control

Project Cost Management

Cost Estimating Cost Budgeting

Cost Control

Project Quality Management

Quality Planning Perform Quality Assurance

Perform Quality Control

Project HR Management

Human Resources Planning Acquire Project Team Develop Project Team

Manage Project Team

Project Communications Management

Communications Planning Information Distribution Performance Reporting Manage Stakeholders

Project Risk Management

Risk Management Planning Risk Identification Qualitative / Quantitative Risk Analysis Risk Response Planning

Risk Monitoring and Control

Project Procurement Management

Plan Purchases and Acquisitions Plan Contracting

Request Seller Responses Select Sellers

Contract Administration Contract Closure

Page 6: ERP Implementation Methodology

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II.1.  PMBOK  Processes  

Page 7: ERP Implementation Methodology

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II.2.  Knowledge  Areas  -­‐  ‘Things’  q An  area  of  project  management  deYined  by  its  knowledge  requirements  and  described  in  terms  of  its  associated  process,  practices,  inputs,  outputs,  tools  and  techniques  

q IdentiYied  knowledge  areas  (the  ‘things’)  v Integration:  to  accomplish  project  objectives  v Scope:  deYines  &  controls  what  is/isn't  included  in  project  v Time:  required  for  the  timely  completion  of  a  project  v Cost:  planning,  estimating,  budgeting  &  controlling  costs  v Quality:  quality  policies,  objectives  &  responsibilities    v Human  Resource:  organize  and  manage  the  project  team  v Communications:  ensure  project  info  is  timely  &  appropriately  v Risk:  increase/decrease  probability-­‐impact  of  positive/negative  v Procurement:  purchase/acquire  products,  services  or  results  

Page 8: ERP Implementation Methodology

Timeline for ASAP Implementation Methodology    

Project Preparation Final

Preparation

Project Preparation

Review

Project Preparation

Review

Blueprint Review

Blueprint Review

Realization Review

Realization Review Final

Preparation Review

Final Preparation

ReviewGo Live & Support Review

Go Live & Support Review

RealizationGo Live &SupportBusiness

Blueprint

PM Reviews an integral part of project quality management: n  PM Methodology Roadmap: Planning Phase à Management Plan Development

à Develop Project Quality Management Plan.

n  Roadmap: General Project Management deliverable group under Phase Sign Off.

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Page 9: ERP Implementation Methodology

PM Review Delivery Roadmap

RemoteRemote

Prepare InterviewsPrepare

Interviews

Information Sheet

Project Documents

Interview Agenda

Prepare InterviewsnStudy DocumentsnPrepare Questionnaire

On site visit2nd day

On site visit2nd day

Functional Teams

Technical Teams

End-User Training & Documentation

De Briefing Presentation

Closing Closing

Discuss final version of report

Customer Survey

Customer Sign Off

Lessons Learned and Archiving

On-SiteOn-Site

Review AnalysisReview Analysis

Executive Summary

Presentation

Review Report

On site visit1st day

On site visit1st day

Kick Off

Project Management

Team

Functional Team

Change Management

RemoteRemoteRemoteRemote

Prepare InterviewsPrepare

Interviews

Information Sheet

Project Documents

Interview Agenda

Prepare InterviewsnStudy DocumentsnPrepare Questionnaire

Prepare InterviewsPrepare

Interviews

Information Sheet

Project Documents

Interview Agenda

Prepare InterviewsnStudy DocumentsnPrepare Questionnaire

On site visit2nd day

On site visit2nd day

Functional Teams

Technical Teams

End-User Training & Documentation

De Briefing Presentation

On site visit2nd day

On site visit2nd day

Functional Teams

Technical Teams

End-User Training & Documentation

De Briefing Presentation

Closing Closing

Discuss final version of report

Customer Survey

Customer Sign Off

Lessons Learned and Archiving

Closing Closing

Discuss final version of report

Customer Survey

Customer Sign Off

Lessons Learned and Archiving

On-SiteOn-Site

Review AnalysisReview Analysis

Executive Summary

Presentation

Review Report

Review AnalysisReview Analysis

Executive Summary

Presentation

Review Report

On site visit1st day

On site visit1st day

Kick Off

Project Management

Team

Functional Team

Change Management

On site visit1st day

On site visit1st day

Kick Off

Project Management

Team

Functional Team

Change Management

RemoteRemote

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Page 10: ERP Implementation Methodology

Phase-­‐1  Project  Preparation  

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Page 11: ERP Implementation Methodology

Phase-­‐  2  Business  Blueprint  

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Page 12: ERP Implementation Methodology

Phase-­‐3  Realization  

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Page 13: ERP Implementation Methodology

Project  Plan  Outline  for  Realization  

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Page 14: ERP Implementation Methodology

Phase-­‐4  Final  Preparation  

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Page 15: ERP Implementation Methodology

Phase-­‐5  Go  Live  &  Support  

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Page 16: ERP Implementation Methodology

Technical SolutionDeliverables

SAP Delivery Management Deliverables (internal)

Customer’s SolutionDeliverables

Standard Project Deliverables

WBS Template(ASAP Implementation)

5Go Live and

Support

Technical Solution Management

Project Management

Integrated Solution Readiness

4Final Preparation

Project Management

Integrated Solution Readiness

Technical Solution Management

Training

Lifecycle Data Management

Organization Change Mgmt

2Blueprint

Project Management

Training

Lifecycle Data Management

Organization Change Mgmt

Technical Solution Management

Business Process Requirements,

Design, Configuration and

Testing

1Project

Preparation

Technical Solution Management

Organization Change Mgmt

Project Management

Business Process Requirements,

Design, Configuration and

Testing

Training

3Realization

Integrated Solution Readiness

Technical Solution Management

Organization Change Mgmt

Project Management

Business Process Requirements,

Design, Configuration and

Testing

Lifecycle Data Management

Training

SAP Delivery Management

SAP Delivery Management

SAP Delivery Management

SAP Delivery Management

SAP Delivery Management

Organization Change Mgmt

Lifecycle Data Management

SafeguardingServices

Services

Services

Services

Services

Services

ASAP  WBS  Template  

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Page 17: ERP Implementation Methodology

1Project

Preparation

Technical Solution Management

Business Process Requirements, Design,

Configuration and Testing

Training

Lifecycle Data Management

Org. Change Management

Project Management

SAP Delivery Management

1.6.1Inventory of Legacy

Systems

1.4.1Business Scenario

and Process Inventory

1.7.1.2System Landscape

Document

1.7.1.3Initial Hardware Sizing Proposal

1.7.1.1Solution Landscape

Deployment Plan

1.7.1.6Project Support

Tools and Systems

1.8.1.1Project Team Train.

Plan

1.8.2Preliminary End-

User Training and Documentation

Strategy

1.5.1Change Charter

1.5.2Initial Stakeholder

Mapping and Business Readiness

Assessment

1.5.3.1Sponsorship

Strategy

1.1.1Phase Startup

1.1.2Project Initiation

1.1.3Project Management

Plan Start-Up

1.1.4Exec./Mon./Cont.

Results

1.1.5Phase Sign-Off

1.5.3.2OCM Organization and Change Agent

Network

1.5.4.1Communication Plan

1.5.4.2Initial Announcement

1.5.5.1Organizational

Alignment Strategy

1.5.5.2Social Contract

1.5.6Project Team

Change Management

1.8.1.2Trained Project Team (Level 1)

1.7.1.7Project Team

System Authorization Standards

1.7.1.8High-Level

Integration Strategy

1.7.1.10Transport Strategy

1.7.1.9Messaging

Landscape Strategy

Safeguarding Services

1.1.5.3PM Review

Service Report

1.6.2Strategy For Legacy

Data Conversion

Product specific deliverables (EP, MDM and XI)

ASAP  WBS  Template:    Project  Preparation  

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Page 18: ERP Implementation Methodology

Project Management

1.1.1Phase Startup

1.1.2Project Initiation

1.1.3Project Management

Plan Start-Up

1.1.4Exec./Mon./Cont.

Results

1.1.5Phase Sign-Off

1.1.1.4Handoff Checklist from Pre-project

activities

1.1.1.2Detailed Phase

Schedule

1.1.1.1Phase Resources

Allocation

1.1.1.3Phase Kickoff

Meeting

1.1.2.1Business Case

1.1.2.2Project Charter

1.2.1Project Strategic

Framework

1.1.2.3Scope Statement

1.1.3.6Project Team Organizational Chart, Project

Team Roles and Responsibilities

1.3.1.1SAP Solution Manager

Usage Guidelines

1.1.3.1Project

Management Plan

1.3.1.6Additional Project Tools

1.1.3.7Project Team On-Boarding Package

1.1.3.2Monitoring/

Controlling Plans1.3.1.7

Software System Configuration Standards

1.3.1.2Project Documentation

Standards

1.1.3.8Project Contract

Inventory

1.1.3.3Prelim. WBS and WBS Dictionary

1.3.1.3Issue and Escalation

Management Procedure

1.1.3.4Project Schedule

1.3.1.4Initial Development

Management Standards

1.1.3.5Project Budget

1.3.1Implementation

Project Standards

1.3.1.5SAP Services

Deployment Plan

1.1.4.4Issue Log

1.1.4.7Team Member Evaluations/Appraisals

1.1.4.10Contractual Changes

1.1.4.5Risk Register

1.1.4.8Communications Matrix (updated)

1.1.4.2Requests for

Change

1.1.4.6Deliverable Acceptance Documents

1.1.4.9Status Reports

1.1.4.3Change Log

1.1.5.2Lessons Learned

Log

1.1.5.3Phase Completion

Check (internal)

1.1.5.1Closed Contracts

1.1.2.4Schedule for

Project Planning

1.3.2Standards Meeting

1.3.1.8Enhancement and

Modification Standards

1.3.1.9Support Package and Upgrade Standards

1.3.1.10Change Request and

Transport Management Standards (CTS)

1.3.1.11Testing and User-Acceptance

Standards

1.3.1.12Preliminary Post-

implementation Service and Support Standards

1.3.1.13Integration Conventions

1.1.5.4Phase Sign-Off

Document

Project Preparation – PM Work Stream

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Page 19: ERP Implementation Methodology

2Blueprint

Project Management

Organization Change Mgmt

Training

Technical Solution Management

Business Process Requirements, Design,

Configuration and Testing

Lifecycle Data Management

2.2.2Sponsorship Engagement

2.2.3.1Key Messages for Blueprinting and Program outlook

2.2.1Org. Change

Management Plan

2.3.1.1Trained Project Team (Level 2)

2.3.1.2Updated Project Team Training

Plan

2.10.1Technical and Integration

Design

2.10.2Development Environment

2.8.2System Authentication

Concept

2.10.3System Administration

Procedures

2.8.1Authorization

Requirements and Design

2.10.4Support Procedures

2.7.1Lifecycle Data

Management Strategy

2.6.1.2Scenario 1

2.6.1.3Scenario 2-n

2.1.1Phase Startup

2.1.2Exec./Mon./Cont.

Results.

2.1.3Project Management

Plan Completion

2.1.4Phase Sign-Off

2.2.3.2Tactical

Communication Plan

2.2.5 Project Team Change Mgmt

2.4.1Business Org

Structure

2.4.2General Settings &

Master Data

Safeguarding Services

2.1.4.3PM Review

Service Report

2.11SAP Feasibility

Check

2.2.4 Organizational

Alignment

2.3.2End-User Training

and Documentation

Strategy

2.4.3.1Business Scenario

Workshop Schedules

2.4.3.2Business Scenario

Overview

2.6.1.1Business Process

Workshop Schedules

2.6.1.2.1Process #1

2.6.1.2.1Scenario

Requirements

2.6.1.2.2Process #2-n

2.7.2Data Cleansing

Procedures

2.7.3Conversion

Development Requirements

2.7.2Conversion

Requirements

2.10.5Project IMG

2.6.2Integration Scenario

Specification

SAP Delivery Management

2.4.4BI Strategy definition

2.6.4BI Requirements

2.6.5Portal Content Requirements

2.6.6Portal Framework

Requirements

2.6.7.1Business Blueprint

2.6.7.2Baseline Scope

2.6.7.2Detailed

Transactional Scope

2.6.8.1Knowledge Transfer Workshop

for Global Delivery Team

2.9Development Standards and Approved Development Work

2.6.1.2.1.1Business Process

Requirements Documents

2.6.1.2.1.2Business Process

Models

2.6.1.2.1.3Development Requirements

Product specific deliverables (BI, EP, MDM and XI)

WBS Template: Business Blueprint

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Page 20: ERP Implementation Methodology

Project Management

2.1.1Phase Startup

2.1.3Project Management

Plan Completion

2.1.2Exec./Mon./Cont.

Results

2.1.4Phase Closure &

Signoff

2.1.1.2Detailed Phase

Schedule

2.1.1.1Phase Resources

Allocation

2.1.1.3Phase Kickoff

Meeting

2.1.3.1Project Management

Plan (Updated)

2.1.2.5Risk Register

2.12.8Communications Matrix (updated)

2.1.2.2Requests for

Change

2.1.2.10Status Reports

2.1.2.6Deliverable

Acceptance Docs

2.1.2.9Quarterly

Operations Reviews

2.1.2.3Change Log

2.1.3.11Contractual Changes

2.1.2.7Team Member Evaluations/Appraisals

2.1.2.4Issue Log

2.1.4.2Lessons Learned Log and Project Debrief

2.1.4.3Phase Completion

Check (internal)

2.1.4.1Closed Contracts

2.1.3.3Project Schedule

(Updated)

2.1.3.2Monitoring/Controlling

Plans (Updated)

2.1.3.4Project Budget

(Updated)

2.1.3.5Business Case

(Updated)

2.1.4.5Phase Sign-Off

Document

Business Blueprint – PM Work Stream

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Page 21: ERP Implementation Methodology

Business Process Requirements, Design, Configuration and Testing

2.4.1Business Org

Structure

2.4.2General Settings &

Master Data

2.4.3.2Business Scenario

Overview

2.6.1.1Business Process

Workshop Schedules

2.6.1.2.1Scenario Requirements

2.6.5Portal Content Requirements

2.6.7.1Business Blueprint

2.6.8.1Knowledge Transfer Workshop for Global

Delivery Team

2.6.1.2.1.1Business Process

Requirements Documents

2.6.1.2.1.3.1Forms

Requirements

2.6.1.2Scenario 1

2.6.1.2.1Process #1

2.6.1.2.2Process #2-n

2.6.1.2.1.2Business Process

Models

2.6.1.2.1.3Development Requirements

2.6.1.2.1.3.2Reporting

Requirements

2.6.1.2.1.3.5Miscellaneous Development Requirements

2.6.1.2.1.3.3Interface

Requirements

2.6.1.2.1.3.4Workflow

Requirements

2.4.3.1Business Scenario

Workshop Schedules

2.6.2Integration Scenario

Specification

2.4.4BI Strategy definition

2.6.4BI Requirements

2.6.6Portal Framework

Requirements

Product specific deliverables (BI, EP and XI)

2.9Development

Standards and Approved

Development Work

2.9.1Conceptual Design of Developments

2.9.2Development

Guideline

2.9.3.1Work Estimates

2.9.3.2List of Approved

Development Objects

Business Blueprint – Business Process Requirements, … Work Stream

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Page 22: ERP Implementation Methodology

Business Process Requirements, Design, Configuration and Testing

2.6.1.2.1Scenario Requirements

2.6.1.2Logistics and Warehouse

2.6.1.2.1Inventory

Management

2.6.1.2.2Warehouse

Management

2.6.1.2.3Physical Inventory

2.6.1.2.4GTS (Custom

Documentation)

2.6.1.2.1Scenario

Requirements

2.6.1.2Quote to cash

2.6.1.2.1Quotations

2.6.1.2.2Order

Management

2.6.1.2.3EDI

2.6.1.2.4Shipping

(outbound)

2.6.1.2.4Invoicing

Customer  WBS  Template:    Blueprint  Example  (1)  

This  structure  will  be  further  de-­‐composed  to  detail  the  deliverables  for  each  business  process.  See  the  next  two  examples  for  details.  

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Page 23: ERP Implementation Methodology

Business Process Requirements, Design, Configuration and Testing

2.6.1.2.1Scenario Requirements

2.6.1.2.1.1Business Process

Requirements Documents

2.6.1.2.1.3.1Forms

Requirements

2.6.1.2Plan to produce

2.6.1.2.1Product Data Management

2.6.1.2.2Production &

Procurement Plan

2.6.1.2.1.2Business Process

Models

2.6.1.2.1.3Development Requirements

2.6.1.2.1.3.2Reporting

Requirements

2.6.1.2.1.3.5Miscellaneous Development Requirements

2.6.1.2.1.3.3Interface

Requirements

2.6.1.2.1.3.4Workflow

Requirements

2.6.1.2.3Production Exec &

Control

2.6.1.2.4Quality

Management

2.6.1.2.4Maintenance Management

Customer WBS Template: Blueprint Example (2)

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Page 24: ERP Implementation Methodology

Business Process Requirements, Design, Configuration and Testing

2.6.1.2.1Scenario Requirements

2.6.1.2.1.1Business Process

Requirements Documents

2.6.1.2.1.3.1Forms

Requirements

2.6.1.2Logistics and Warehouse

2.6.1.2.1Inventory

Management

2.6.1.2.2Warehouse

Management

2.6.1.2.1.2Business Process

Models

2.6.1.2.1.3Development Requirements

2.6.1.2.1.3.2Reporting

Requirements

2.6.1.2.1.3.5Miscellaneous Development Requirements

2.6.1.2.1.3.3Interface

Requirements

2.6.1.2.1.3.4Workflow

Requirements

2.6.1.2.3Physical Inventory

2.6.1.2.4GTS (Custom

Documentation)

Customer WBS Template: Blueprint Example (3)

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Page 25: ERP Implementation Methodology

3Realization

Integrated Solution Readiness

3.9.2Technical

Operations and Handover Strategy

3.14Integration Test

3.9.1.2Preliminary

Cutover Plan

Lifecycle Data Management

3.10.1.2Data

Dependencies, Conversion Time,

and Sequence Map

3.10.1.1Conversion Technical

Specifications

Business Process Requirements, Design,

Configuration and Testing

3.12Final Configuration

Technical Solution Management

3.11.2System Authentication

3.16.2Production Environment

Design and Setup

3.17.3Test Environment and

Test Scripts

3.17.1Preparation for

Performance Test

3.8.1Quality Assurance

Environment

3.9.1.1Preliminary Production

Support Plan

3.11.1System User Roles and

Authorizations

Organization Change Mgmt

3.2.4Organizational

Alignment

3.2.3Communication

during Realization

3.2.2Sponsorship Engagement

Project Management

Training

3.3.2End-User Training

and Documentation

Plans and Templates

3.3.1.2Trained Project Team (Level 3)

3.3.3End-User Training

and Documentation

Content, Data, and System

Environment

3.3.1.1Refined Project Team Training

Schedule

3.1.1Phase Startup

3.1.2Exec./Mon./Cont.

Results

3.1.3Project Management

Plan Updated

3.2.1Updated

Organizational Change

Management Plan

3.2.5 Project Team Change Mgmt

3.16.1Production

Infrastructure Ready

3.17.2Performance-Test Plan

3.5Baseline

Configuration

3.1.4Phase Sign-Off

Safeguarding Services

3.1.4.3PM Review

Service Report

3.15SAP Technical

Integration Check

SAP Delivery Management

3.3.4End-User Training

Schedule and Logistics

3.16.1.1Data Center Ready

for Production

3.16.1.2Updated IT

Infrastructure Doc.

3.17.4System Test Plans

3.17.4.2System Administration

Test Plan

3.17.4.1Failure Test Plan

3.17.4.3Printing and Faxing

Test Plan

3.17.4.4Disaster Recovery Test

Plan

3.17.4.5Regression Test Plan

3.17.4.6Backup-and-Restore

Test Plan

3.17.4.7Connectivity Test Plan

3.10.1.3Completed

Programmatic Data Conversions

3.10.1.4Completed Manual Data Conversions

3.10.1.5Test Results of

Data Conversions

3.10.1.6Documented Data

Conversions

3.10.2.1Archiving Strategy

3.10.2.2Archiving

Procedures

3.10.2.3Tested Archiving

Procedures

3.18.1SAP GoingLive Check: Analysis

Session

3.18.2SAP GoingLive

Check: Optimization

Session

WBS Template: Realization Work Stream

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Page 26: ERP Implementation Methodology

3.1Project Management

3.1.1Phase Startup

3.1.4Phase Closure &

Signoff

3.1.1.2Detailed Phase

Schedule

3.1.1.1Phase Resources

Allocation

3.1.1.3Phase Kickoff

Meeting

3.1.4.2Lessons Learned

Log

3.1.4.3Phase Completion

Check (internal)

3.1.4.1Closed Contracts

3.1.2Exec./Mon./Cont.

Results

3.1.2.5Risk Register

3.1.2.2Requests for Change

3.1.2.7Team Member

Evaluations/Appraisals

3.1.2.10Status Reports

3.1.2.3Change Log

3.1.2.8Communications Matrix

(updated)

3.1.2.6Deliverable Acceptance

Docs

3.1.2.4Issue Log

3.1.2.9Quarterly Operations

Reviews

3.1.3Project Management

Plan Updated

3.1.2.11Contractual Changes

3.1.3.1Project Management Plan

(Updated)

3.1.3.2Monitoring/Controlling

Plans (Updated)

3.1.3.3Project Schedule

(Updated)

3.1.3.4Project Budget (Revision)

3.1.3.5Blueprint Document

(Updated)

3.1.4.4Phase Sign-Off

Document

Realization – PM Work Stream

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Business Process Requirements, Design, Configuration and Testing

3.12Final Configuration

3.5Baseline

Configuration

3.5.1.1Refined Baseline

Scope

3.5.1.2Baseline

Configuration Plan

3.5.1.3.1.1General Settings

3.5.1.3.1.2Organizational

Structures

3.5.1.3.1.3Master Data

3.5.1.3.2Configured and Tested

Scenario #1

3.5.1.3.2.1Process #1

3.5.1.3.2.2Process #2

3.5.1.3.3Configured and Tested

Scenario #2 (to n)

3.5.1.3.2.1.1Baseline

Configuration

3.5.1.3.2.1.2Business Process

Procedures

3.5.1.3.2.1.3Baseline Test

Cases

3.5.1.3.2.1.4Baseline Test Plan3.5.1.4

Baseline Test Results/Updated

Baseline Test Cases

3.5.1.5Baseline Issues

List

3.5.1.6Migrated Baseline

SAP Software System

3.5.1.7Refined Project IMG

3.5.1.8Baseline Confirmation

3.7.1Portal Content

3.7.2Portal Framework

Configuration

3.7.3Content and Integration

Development

3.7.4Portal User Interface and

Personalization

3.7.5Integration Scenario

Configuration

Product specific deliverables (EP, MDM and XI)

3.12.1Final Configuration and

Development Cycle Plan

3.12.2Confirmed Configuration and

Development for Cycle n

3.12.2.1Refined Scope for

Cycle n

3.12.2.2Configuration and

Development Workshop Schedule

for Cycle n

3.12.2.3Configuration and Development Plan

Approval for Cycle n

3.12.2.4Configuration and

Development Workshops for Cycle n

3.12.2.5Configured and

Tested Scenario #1

3.12.2.6Configured and Tested

Scenario #2 (to n)

3.12.2.8Migrated Configuration

and Development to QA for Cycle n

3.12.2.9Cycle Test Results/

Updated Configuration Test Cases for Cycle nn

3.12.2.10Confirmation of

Configuration and Development for

Cycle n

3.12.2.5.1Process #1

3.12.2.5.2Process #2 (to n)

3.12.2.5.1.1Final Configuration

3.12.2.5.1.2Business Process

Procedures

3.12.2.5.1.3Unit Test Cases

3.12.2.5.1.4Unit Test Plan

3.12.2.5.1.5Unit Test Results

3.12.2.5.1.6Completed

Development Objects

3.12.3Realization of the Enterprise

Data Warehouse

3.12.2.5.1.6.1Form (n)

3.12.2.5.1.6.2Report (n)

3.12.2.5.1.6.3Interface Program

(n)

3.12.2.5.1.6.4Enhancement Program (n)

3.12.2.5.1.6.5Workflow (n)

3.12.2.5.1.6.6Miscellaneous

Development (n)

Technical Specifications

Created Form

Test Results

Documented Form

Technical Specifications

Created Report

Test Results

Documented Report

Technical Specifications

Created Interface

Test Results

Documented Interface

Technical Specifications

Created Enhancement

Test Results

Documented Enhancement

Technical Specifications

Created Workflow

Test Results

Documented Workflow

Technical Specifications

Created Misc. Dev.

Test Results

Documented Misc. Dev.

Product specific deliverables (BI)

Realization – Business Process Configuration and Testing Work Stream

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Page 28: ERP Implementation Methodology

Integrated Solution Readiness

3.9.2Technical

Operations and Handover Strategy

3.14Integration Test

3.9.1.2Preliminary

Cutover Plan

3.14.1.1Final Integration

Team

3.14.1.2Final Integration Test

Logistics

3.14.1.3Final Integration Test

Cases/Scenarios

3.14.1.4Preliminary Portal Performance Test

Cases

3.14.1.5Final Integration Test

Plan Approval

3.14.1.6SAP Software

System Handover from Global Delivery

3.14.1.7Migrated and Frozen

SAP Software System

3.14.2.1Integration Test

Results - Cycle 1

3.14.2.1.1Tested Scenario #1

3.14.2.1.2Tested Scenario n

3.14.2.2Functional User Acceptance Test Results - Cycle 2 3.14.2.2.2

User Acceptance of Scenario n

3.14.2.2.1User Acceptance of

Scenario #1

3.14.2.3Preliminary Portal Performance Test

Report

3.14.2.4Portal User

Acceptance Report

3.14.2.5Resolved

Integration Test Issues

3.14.2.6Final Integration

Test Sign-Off

Product specific deliverables (EP)

Realization – Integrated Solution Readiness Work Stream

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Page 29: ERP Implementation Methodology

Customer WBS Template: Realization Example (2)

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Page 30: ERP Implementation Methodology

4Final Preparation

Project Management

Organization Change Mgmt

Training

Technical Solution Management

Lifecycle Data Management

Integrated Solution Readiness

4.2.1Updated OCM

Plan

4.2.2Sponsorship Engagement

4.2.3.1Key Messages for

Go-Live

4.3.1Trained End Users

4.5.1Established Functional

and Technical Production Support

4.5.3Approved System Tests

4.5.4Production Software

Loaded

4.4.1Fully Simulated Data Loads to Production

4.8.1Production Data

Loaded

4.8.2Production

Cutover Sign-Off

4.1.1Phase Startup

4.1.2Exec./Mon./Cont.

Results

4.1.3Project Management

Plan Updated

4.5.2Approved Performance

Tests

4.4.2Final Production Data

Load

4.1.4Phase Sign-Off

4.2.3.2Communication Plan for Go-Live

Safeguarding Services

4.7SAP Operations

Readiness Assessment

4.6SAP Solution

Management Optimization

SAP Delivery Management

4.1.4.3PM Review Service

Report

WBS Template: Final Preparation

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Page 31: ERP Implementation Methodology

4.1Project Management

4.1.1Phase Start-Up

4.1.3Phase Closure &

Signoff

4.1.1.2Detailed Phase

Schedule

4.1.1.1Phase Resources

Allocation

4.1.1.3Phase Kickoff

Meeting

4.1.3.2Lessons Learned

Log

4.1.3.3Phase Completion

Check (internal)

4.1.3.1Closed Contracts

4.1.2Exec./Mon./Cont.

Results

4.1.2.5Risk Register

4.1.2.2Requests for

Change

4.1.2.8Communication Matrix Updates

4.1.2.11Contractual Changes

4.1.2.7Team Member Evaluations/Appraisals

4.1.2.3Change Log

4.1.2.9Quarterly

Operations Reviews

4.1.2.6Deliverable Acceptance Documents

4.1.2.4Issue Log

4.1.2.10Status Reports

4.1.3Project Management

Plan Updated

4.1.3.1Project Management Plan

(Updated)

4.1.3.2Monitoring/Controlling

Plans (Updated)

4.1.3.3Project Schedule

(Updated)

4.1.3.4Project Budget (Revision)

4.1.3.5Blueprint Document

(Updated)

4.1.3.4Phase Sign-Off

Document

Final Preparation – PM Work Stream

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Page 32: ERP Implementation Methodology

Technical Solution Management

4.5.1Established

Functional and Technical Production

Support

4.5.3Approved System

Tests

4.5.4Production

Software Loaded

4.5.2Approved

Performance Tests

4.5.1.1User Support Implemented

4.5.1.2Solution

Management Procedures

4.5.1.3Monitoring Procedures

4.5.1.4Systems and Application

Handover to Support

Organizations

4.5.1.5Complete IT Infrastructure

Document

4.5.1.6Change Management

Document for Production

4.5.1.7Refined Production

Support Plan

4.5.1.8Established Help

Desk Organization

4.5.1.9Reorganized

Production Support Team

4.5.1.10Long-Term Support

Strategy

4.5.3.1Failure Test Results

4.5.3.2System Administration

Test Result

4.5.3.3Printing and Faxing Test

Result

4.5.3.4Disaster Recovery Test

Result

4.5.3.6Backup-and-Restore Test

Results

4.5.3.7Backup-and-Restore Test

Results

Final Preparation – Technical Solution Management Work Stream

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Page 33: ERP Implementation Methodology

5Go Live and

Support

Project Management

Technical Solution Management

5.3.1.1Issue Log Resolution

5.1.4Final Customer

Acceptance

5.3.1.2Production Validation

Results

Organization Change Mgmt

5.2.1Sponsorship Commitment

to realize the benefits

5.2.2Organizational Alignment

- Making Changes last

5.2.3Communication after Go-

Live

5.1.1Phase Startup

5.1.2Exec./Mon./Cont.

Results

5.5.2Project Closure

5.1.3Project

Management Plan Updated

5.3.1.3Follow-Up Training

5.3.1.4Business Operations

System Change Management

5.3.2Postimplementation Long-Term Support

Safeguarding Services

5.6.1SAP GoingLive

Check: Verification Session

SAP Delivery Management

5.1.4.2PM Review

Service Report

5.7SAP EarlyWatch

Check

WBS Template: Go Live and Support

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Page 34: ERP Implementation Methodology

5.1Project Management

5.1.1Phase Startup

5.1.4Final Customer

Acceptance

5.1.1.2Detailed Phase

Schedule

5.1.1.1Phase Resources

Allocation

5.1.1.3Phase Kickoff

Meeting

5.1.4.2Phase Completion

Check (internal)

5.1.4.3Deliverable

Acceptance Docs

5.1.4.1Closed Contracts

5.1.2Phase Exec./Mon./

Cont. Results

5.1.2.5Risk Register

5.1.2.8Communications Matrix

(Updated)

5.1.2.2Requests for

Change

5.1.2.6Deliverable

Acceptance Docs

5.1.2.9Quarterly Operations

Reviews

5.1.2.3Change Log

5.1.2.7Team Member

Evaluations/Appraisals

5.1.2.10Status Reports

5.1.2.4Issue Log

5.1.3Project Management

Plan Updated

5.5.2Project Closure

5.1.3.1Project Management

Plan (Updated)

5.1.3.2Monitoring/Controlling

Plans (Updated)

5.1.3.3Project Schedule

(Updated)

5.1.3.4Project Budget

(Revision)

5.5.2.1Project Survey Results

5.5.2.2Customer Satisfaction Survey

Results

5.5.2.3Consolidated Lessons Learned

Log and Project Debrief

5.5.2.4Project Closeout Report and

Presentation

5.5.2.5Team Member Evaluations/

Appraisals

Go Live and Support - Project Management Work Stream

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Page 35: ERP Implementation Methodology

THANK  YOU  

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