ethnic peoples advisory panel open...

Note: The reports contained within this agenda are for consideration and should not be construed as Council policy

unless and until adopted. Should Members require further information relating to any reports, please contact the relevant manager, Chairperson or Deputy Chairperson.

I hereby give notice that an ordinary meeting of the Ethnic Peoples Advisory Panel will be held on:

Date: Time: Meeting Room: Venue:

Thursday, 22 August 2013

5:30pm

Council Chamber Auckland Town Hall Ground Floor 301-305 Queen Street Auckland

Ethnic Peoples Advisory Panel

OPEN AGENDA

MEMBERSHIP Chairperson Dr Camille Nakhid Deputy Chairperson Rev Amail Habib Members Asoka Basnayake Bevan Chuang Sadiqa Hajee John Hong Kafeba Mundele Cr Richard Northey, ONZM Ann Pala, QSM Grace Ryu Jeet Suchdev, JP,QSM Kudakwashe Tuwe Susan Zhu (Quorum 7 members) Rita Bento-Allpress

Democracy Advisor 16 August 2013 Contact Telephone: (09) 307 7541 Email: [email protected] Website: www.aucklandcouncil.govt.nz

TERMS OF REFERENCE The purpose of the Ethnic Peoples Advisory Panel shall be as follows: a) To identify and communicate to the Council the interests and preferences of the ethnic

people of Auckland in relation to:

i. the content of the strategies, policies, plans and bylaws of the Council; and ii. any matter that the Panel considers to be of particular interest or concern to the

ethnic peoples and communities in Auckland; and b) To advise the Mayor and the Council’s governing body and local boards, of the Council

processes and mechanisms for engagement with ethnic peoples and communities in Auckland.

Ethnic Peoples Advisory Panel 22 August 2013

ITEM TABLE OF CONTENTS PAGE

1 Apologies 5

2 Declaration of Interest 5

3 Confirmation of Minutes 5

4 Extraordinary Business 5

5 Mayoral Attendance 7

6 Presentation: WWI Centenary Commemorations - Engaging with Ethnic Communities 9

7 Presentation: Libraries and Information - Collection Management Policies and Services Relevant to Diverse Communities 11

8 Presentation: Auckland Regional Settlement Strategy – Communities Action Plan 13

9 EPAP Actions Progress Report 15

10 Chairperson's Report 19

11 Panel Members' Reports 27

12 Meeting with Race Relations Commissioner 35

13 25 July 2013 Auckland Plan Committee resolutions - Auckland Council Submission on the Constitutional Review 37

14 General Business 53


1 Apologies

An apology from Member Bevan Chuang has been received. 2 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

3 Confirmation of Minutes

That the Ethnic Peoples Advisory Panel:

a) confirm the minutes of its meeting held on Thursday, 18 July 2013, as a true and correct record.

4 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states: “An item that is not on the agenda for a meeting may be dealt with at that meeting if- (a) The local authority by resolution so decides; and (b) The presiding member explains at the meeting, at a time when it is open to the

public,- (i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a

subsequent meeting.” Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states: “Where an item is not on the agenda for a meeting,- (a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time

when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item

except to refer that item to a subsequent meeting of the local authority for further discussion.”

Item

5


Mayoral Attendance

Mayoral Attendance File No.: CP2013/17858

Purpose 1. His Worship the Mayor Len Brown will be in attendance.

Recommendation That the Ethnic Peoples Advisory Panel:

a) thank His Worship the Mayor for his attendance.

Attachments There are no attachments for this report.

Signatories Authors Rita Bento-Allpress - Democracy Advisor

Item

6


Presentation: WWI Centenary Commemorations - Engaging with Ethnic Communities

Presentation: WWI Centenary Commemorations - Engaging with Ethnic Communities File No.: CP2013/19735

Purpose 1. Councillor Sandra Coney will be in attendance to make a presentation to the Panel and ask

its advice on engaging with ethnic communities regarding Auckland Council’s commemoration of the WW1 Centenary.


a) thank Councillor Sandra Coney for her presentation.



Item

7


Presentation: Libraries and Information - Collection Management Policies and Services Relevant to Diverse Communities

Presentation: Libraries and Information - Collection Management Policies and Services Relevant to Diverse Communities File No.: CP2013/19738

Purpose 1. Abigael Vogt, Manager Inclusive Service Design, Libraries and Information, and Shivangi

Pradhan, Libraries Advisor - Multicultural Service Development, Libraries and Information, will be in attendance and give a presentation to the Panel on the development of Collection Management Policies and Auckland Library services relevant to diverse communities.


a) thank Abigael Vogt and Shivangi Pradhan for their presentation.



Item

8


Presentation: Auckland Regional Settlement Strategy – Communities Action Plan

Presentation: Auckland Regional Settlement Strategy – Communities Action Plan File No.: CP2013/19736

Purpose 1. Austin Kim, Strategic Advisor Diversity, Community Development, Arts and Culture, will be in

attendance and give a presentation to the Panel on Auckland Regional Settlement Strategy: Communities Action Plan.

Executive Summary 2. The Auckland Regional Settlement Strategy (2007) is a locally-led and mandated

collaboration by Auckland’s agencies, sectors and communities to improve settlement outcomes.

3. The strategy is focused on improvements to build Auckland’s readiness to attract international newcomers, and to deliver good settlement and integration outcomes for migrants.


a) thank Austin Kim for his presentation.



Item

9


EPAP Actions Progress Report

EPAP Actions Progress Report File No.: CP2013/19752

Purpose 1. The purpose of this report is to update EPAP members on the status of actions to date.

Executive Summary 2. Attached is the current action sheet with details on progress, deadlines and responsible

panel/council staff member.


a) receive the report.

Attachments No. Title Page

A Action Sheet - EPAP meeting 18 July 2013 17


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EPAP Actions Progress Report

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Chairperson's Report

Chairperson's Report File No.: CP2013/19740

Purpose 1. To distribute the Chairperson’s monthly report.


a) thank the Chairperson for her report.


A Chairperson's Monthly Report 21


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0 Ethnic Peoples Advisory Panel 22 August 2013


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Panel Members' Reports

Panel Members' Reports File No.: CP2013/19748

Purpose 1. To distribute individual monthly reports by Panel members.


a) thank Member Hong and Member Chuang for their monthly reports.


A Member John Hong's Monthly Report 29

B Member Bevan Chuang's Monthly Report 33


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Meeting with Race Relations Commissioner

Meeting with Race Relations Commissioner File No.: CP2013/19756

Purpose 1. The purpose of this brief report is to provide an opportunity for the Panel to schedule this

meeting.

Executive Summary 2. The Ethnic Peoples Advisory Panel, at its meeting of 20 June 2013, resolved to invite the

Race Relations Commissioner, Dame Susan Devoy, to meet with the Panel and discuss issues of Human Rights.

3. A date and time suitable to all have now been determined – 5th of September 2013, 5.30pm.


a) agree to hold a meeting of the Ethnic Peoples Advisory Panel with the Race Relations Commissioner – Dame Susan Devoy – to discuss issues of Human Rights on 5 September 2013 at 5.30pm.



Authoriser Jason Marris - on behalf of the Manager Democracy Services

Item

13


25 July 2013 Auckland Plan Committee resolutions - Auckland Council Submission on the Constitutional Review

25 July 2013 Auckland Plan Committee resolutions - Auckland Council Submission on the Constitutional Review File No.: CP2013/19732

Purpose 1. The Auckland Plan Committee resolved to forward this report to all advisory panels for their

information.

Executive Summary 2. At the 25 July 2013 Auckland Plan Committee meeting, it was resolved as follows:

Resolution number APC/2013/1

MOVED by Deputy Mayor PA Hulse, seconded Cr MA Hartley:

That the Auckland Plan Committee:

a) receive and approve (subject to any amendments) the proposed Auckland Council submission to the Constitutional Review Advisory Panel, noting the submission covers the following key points:

i) local government is an integral part of New Zealand’s constitutional arrangements and must be included in any constitutional reform (including reform that results in a single written constitutional document);

ii) a summary of the way in which Maori views are represented in the Auckland Council context;

iii) an observation that the debate about the length of the Parliamentary term is about the balance between the democratic right of citizens to be able to choose and change the government at frequent intervals, and giving elected members appropriate time to develop and implement robust policies;

iv) noting that the question posed about the length of the term of Parliament has potential implications for Auckland Council;

v) extracts from the Auckland Plan that illustrate the values and aspirations of Aucklanders;

b) support the Wellington City Council remit at the Local Government New Zealand Annual General Meeting that:

“Local Government New Zealand will seek to promote an amendment to the Constitution Act 1986 that gives constitutional expression to local government within New Zealand’s democratic governance arrangements.”

c) delegate authority to the Chair and Deputy Chair of the Auckland Plan Committee

approval of the final Council submission; and

d) request that this report with the Committee’s decision and the final submission be circulated to all Local Boards, the IMSB and the Advisory Panels.

CARRIED Secretarial note: Pursuant to Standing Order 3.15.5, Councillors Fletcher, W Walker, Quax and member Morehu and Taipari requested their dissenting vote be recorded.

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a) receive the 25 July 2013 Auckland Plan Committee resolutions – Auckland Council Submission on the Constitutional Review.


A 25 July 2013 Auckland Plan Committee report - Auckland Council Submission on the Constitutional Review

39

Signatories Authors Crispian Franklin - Democracy Advisor

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General Business

General Business File No.: CP2013/19751

Purpose 1. To provide an opportunity for Panel members to request topics for discussion under general

business.

Executive Summary 2. At the close of the agenda the following requests had been received:

- Member Ann Pala:

o Child Conference (Hamilton)

o Diversity Conference

- Councillor Richard Northey:

o Tues 20 August 9.30am to 4pm Seminar on "A Community Development Response to Cultural Diversity" at Western Springs Garden Community Centre, Great North Road. Organised by Auckland District Council of Social Service; Free, including lunch and morning and afternoon tea. Speakers include Rajen Prasad, Richard Northey and Fazila Raza.


a) agree to discuss the requested topics.



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