Name of EventEvent ManagementPlan 20YY

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Insert Event Logo Here (optional)

Contents1. Event Details.........................................................................................................1

1.1 Event details:..............................................................................................................1

1.2 Event organiser details:..............................................................................................2

1.3 Other Event Contacts:................................................................................................3

1.4 Description of the event.............................................................................................3

1.5 Event Purpose and Aim..............................................................................................4

1.6 Patron Details.............................................................................................................4

1.7 Event Running Sheet (Bump in, operation and bump out).........................................4

2. Notifications, permits & policies...........................................................................6

2.1 Police contact.............................................................................................................6

2.2 Public Liability.............................................................................................................6

2.3 Emergency Services....................................................................................................6

2.4 NSW Forestry Permit..................................................................................................6

2.5 RMS Permit................................................................................................................6

2.6 Marine Park Permit....................................................................................................6

2.7 Liquor Licence............................................................................................................7

3. Consultation with key stakeholders......................................................................8

3.1 Consultation register..................................................................................................8

3.2 Planning meeting........................................................................................................8

3.3 Briefing – before event...............................................................................................8

3.4 Debriefing – after event.............................................................................................8

4. Planning for the event...........................................................................................9

4.1 Site Plan......................................................................................................................9

4.2 Site Access................................................................................................................10

4.3 Event promotion and ticketing.................................................................................10

4.4 Signage.....................................................................................................................10

4.5 Waste Management.................................................................................................10

4.6 Traffic Management.................................................................................................10

4.7 Amusement Devices and Fireworks.........................................................................10

4.8 Event camping..........................................................................................................11

4.9 Noise........................................................................................................................ 11

4.10 Weather...............................................................................................................11

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4.11 Information centre and communication..............................................................11

4.12 Food..................................................................................................................... 11

4.13 Water................................................................................................................... 11

4.14 Lighting and Power...............................................................................................11

4.15 Toilets...................................................................................................................12

5. Health and safety issues......................................................................................13

5.1 Security.....................................................................................................................13

5.2 First aid and emergency medical services................................................................13

5.3 Emergency procedures.............................................................................................13

5.4 Hazard Identification and Risk Management Plan....................................................13

5.5 Site Evacuation Plan.................................................................................................13

6. Event program....................................................................................................14

Appendix 1 – Site Plan........................................................................................................15

Appendix 2 – Certificate of Currency..................................................................................16

Appendix 3 – Emergency response plan.............................................................................17

Appendix 4 – Risk Management Plan.................................................................................19

Appendix 5 – Waste management plan.............................................................................25

Appendix 6 - Food Vendors................................................................................................26

Appendix 7 – Traffic Management Plan.............................................................................27

Appendix 8 – Amusement Device Application (if applicable).............................................32

Appendix 9 – Application for Temporary Camping Ground Approval (if applicable).........34

Appendix 10 – Notifications, Licences & Permits (if applicable).........................................36

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1. EVENT DETAILS

1.1 Event details:Name of the Event

Event Start DateDay Date Month Year

Event Finish Date

Day Date Month Year

Venue

Venue/s:

Expected Daily Crowd

Maximum Tickets for Sale

Capacity of Venue:

Date Time

Required set up (bump in)dd/mm/yy hh:mm am/pm

Required time to return to original condition (bump out)

dd/mm/yy hh:mm am/pm

Event start timedd/mm/yy hh:mm am/pm

Event end timedd/mm/yy hh:mm am/pm

Ticket/Entry/Registration/Pricing

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1.2 Event organiser details:Organisation Name:

Event Organiser Contact:

Position in Organisation:

Address:

Phone:

Mobile:

Email:

Preferred method of contact Email ☐ Phone ☐ Mail ☐ SMS ☐

Event website:

Event Facebook page:

Event Email address:

Secondary Contact:

Phone:

Email:

Position:

Is the organisation not for profit?

(click on the appropriate box) Yes ☐ No ☐Will the event organising body be responsible for the total management of the event?

(click on the appropriate box) Yes ☐ No ☐If no, please provide details of the person or organisation responsible for the total management of the event below:

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1.3 Other Event Contacts:Listed below are the direct contacts for the event personnel. If the department you are seeking is not listed, please contact the Event Organiser Contact.

Security and Emergency Services Contact

Name

Phone:

Email:

Amenities/Site Hygiene Manager/WHS/ Site Safety Contact

Name

Phone:

Email:

Catering Contact

Name

Phone:

Email:

First Aid Contact

Name

Phone:

Email:

1.4 Description of the eventWhen providing this description, please ensure that as many details as possible are included so that anyone reading this plan will be able to easily understand the nature of the event. Provide a brief outline of the event’s attractions. Include sufficient detail to ensure that the stakeholders are aware of the entertainment, main attractions, key times and locations. This information may be used to promote the event in various council media outlets.

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1.5 Event Purpose and AimWhy are you running this event? Examples may be:

i.e. fundraising for a cause,

community vibrancy,

attract visitors to the region,

civil ceremony

1.6 Patron DetailsThe target audience is the main group of people expected to attend the event, e.g. families, singles, under 18s, senior citizens, 18–25-year-olds.

In most major public events, the actual numbers and demographics of the crowd will not be known in detail in advance. It is, however, worthwhile estimating the total numbers predicted to attend and indicate the major age groups expected to attend. This will generally be easy as the ages should reflect the target group of the event.

Patron Age details (estimate):

0-12 years % of total attendance 25-55 years % of total attendance

12-18 years % of total attendance 55+ years % of total attendance

18-25 years % of total attendance

1.7 Event Running Sheet (Bump in, operation and bump out)

Please list major steps in your event. Examples are listed below.

Date Time Action Responsibility

Wed

28/10/15

8.00am Bump in commences

Site Infrastructure including temporary fencing, marquee and toilets installed

Event Manager

Contractor

Wed

28/10/15

8.00pm Overnight site staff commences Event Manager

Overnight site staff

Thurs

29/10/15

8.00am Bump in recommences

Production Bump In

Event Manager

Production Manager

Contractors

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Date Time Action Responsibility

Friday

30/10/15

8.00am Bump in recommences

Overnight staff concludes

Event Manager

Contractors

30/10/15 11.00am Security Briefing

Sound Check

Bump in Concludes

Event Manager

Contractors

30/10/15 11.45am Gate Staff in place Event Manager

30/10/15 12.00pm Opens for ticket sales only Event Manager

Ticketing Staff

30/10/15 12.00pm Food vendors Bump In Event Manager

30/10/15 3.30pm Staff in place Event Manager

3.45pm Gate Staff arrive Event Manager

30/10/15 5.00pm Traffic Management procedures commence parking

Event Manager

Traffic Manager

30/10/15 5.15pm Entertainment commences Event Manager

Production Manager

30/10/15 10.00pm Food vendors concludes Event Manager

30/10/15 11.00pm Event lock out commences Event Manager

Contractors

30/10/15 12.15am Entertainment concludes

Patrons exit venue

Event Manager

Contractors

Sun

31/10/15

8:00am Site clean up

Bump out commences

Event Manager

Contractors

31/10/15 6:00pm Bump out concludes Event Manager

Contractors

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2. NOTIFICATIONS, PERMITS & POLICIES

2.1 Police contactContact for General Event Notification:

Police Officer Email Phone

2.2 Public LiabilityName of company

Policy Number

Limit of Liability (minimum $20,000,000)

Expiry date

Attach your Certificate of Currency to Appendix 2

2.3 Emergency ServicesHave you advised relevant emergency services about your event?

NSW Ambulance ☐ Local hospital ☐ Fire ☐ RFS ☐

2.4 NSW Forestry PermitIs any component of your event on NSW Forestry Land? Yes ☐ No ☐If yes, please provide copy of permit to council two weeks prior to the event.

2.5 RMS PermitDoes your event require an Aquatic Licence? Yes ☐ No ☐Does your event require a Road Occupation Licence? Yes ☐ No ☐If yes, please provide copy of permit to council two weeks prior to the event.

2.6 Marine Park PermitDoes your event require a Marine Park Permit? Yes ☐ No ☐If yes, please provide copy of permit to council two weeks prior to the event.

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2.7 Liquor LicenceWill alcohol be sold or provided at the event? Yes ☐ No ☐(If answered no, please go to Section 3).

Will the licenced area be physically defined? Yes ☐ No ☐Has provision been made to provide free drinking water? Yes ☐ No ☐What containers will alcohol be served in at your event and how will this be managed?

What are the hours of alcohol service at your event?

Define the areas where liquor will be sold and supplied as well as the area in which patrons will consume the alcohol.

Detail the methods used to define each area eg. Fencing, railings, planter boxes, barrier mesh. These details must be clearly shown on the site plan.

Licence Details:

Liquor Licence Permit No:

OLGR Contact Name:

Licence Type:

Limited Licence Owner:

Licencee/Organisation: Nominee:

Address:

Telephone: Fax:

Licensee:

Name:

Telephone: Mobile:

Attach Liquor Permit to Appendix 10

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3. CONSULTATION WITH KEY STAKEHOLDERS

3.1 Consultation registerList the names of individuals and organisations you have consulted with in planning this event.

Stakeholder Contact Name Telephone

3.2 Planning meetingA planning meeting (before the event) will be conducted with the key stakeholders on:

at Date, Time Venue

3.3 Briefing – before eventA briefing meeting (immediately before the event) will be conducted with the key stakeholders on:

at Date, Time Venue

3.4 Debriefing – after eventA debriefing meeting (after the event) will be conducted with the key stakeholders on:

at Date, Time Venue

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4. PLANNING FOR THE EVENT

4.1 Site PlanDescribe any modifications or special temporary structures being added to the venue for this event.

☐ temporary fencing ☐ marquees (size and number)

☐ portable toilets ☐ stage (dimensions)

☐ portable lighting ☐ grandstand seating

In what way will access need to be modified for the duration of the event? I.e. road closures, blocking of access.

Tick the checklist for your site plan and include an explanation of why any items are not included.

☐ the surrounding area ☐ all entrances and exits ☐ emergency access

☐ paths used by vehicles ☐ paths for pedestrians only ☐ parking

☐ stage location ☐ seating arrangements ☐ entertainment sites

☐ first aid posts ☐ lost kids/property ☐ litter bins

☐ recycle bins ☐ food vendors/stalls ☐ toilets facilities

☐ liquor outlet ☐ drinking water (if alcohol served)

Attach a copy of your site plan in Appendix 1

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4.2 Site AccessDo you require access to power, water, field lighting etc? Please indicate the requirements of your event (only where available).

4.3 Event promotion and ticketingWhere is the event being publicised and promoted?

What is the ticketing process for the event?

4.4 SignageWhat signage has been erected in relation to the event ie banners, posters etc. When will these be removed?

4.5 Waste ManagementPublic waste bins are not suitable for event use. Please explain how you intend to manage the waste created from your event. Some sites have bin banks suitable for event use. If your site does not have bin banks, please complete the Waste Management Plan template in Appendix 5.

4.6 Traffic ManagementHow are you dealing with the car parking and traffic arriving and leaving the venue?

For events that identify impacts to parking, through traffic, public transport, local residents, businesses or emergency services, please complete the Traffic Management Plan in Appendix 7.

4.7 Amusement Devices and FireworksWill there be inflatable devices? i.e. jumping castle, arch. Yes ☐ No ☐If yes, name of the company and provide a copy of their public liability insurance in Appendix 8.

Will there be mechanical amusement devices? i.e. teacup ride. Yes ☐ No ☐If yes, complete the amusement device form in Appendix 8.

Are you proposing to display fireworks? Yes ☐ No ☐If yes, provide the name of the company, proposed time and copy of their public liability insurance in Appendix 10.

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4.8 Event campingAre you proposing to provide event camping for event stall holders or patrons?

Yes ☐ No ☐If yes, attach camping application to appendix 9.

4.9 NoiseList the provisions you have made to minimise and monitor the level of noise.

4.10 WeatherDetail the contingency plans in case of bad weather.

4.11 Information centre and communicationWill an information booth be clearly identified and available to patrons at the event?

Yes ☐ No ☐Outline the systems and technologies that event staff will use to communicate with each other.

What systems and technologies are in place for communicating with patrons?

4.12 FoodAre food stalls available to patrons in the event area? Yes ☐ No ☐If yes, attach food vendor list to Appendix 6.

4.13 WaterWhat water provisions are available to event patrons?

4.14 Lighting and PowerWill your event require the use of outdoor field/venue lighting? Yes ☐ No ☐Provide details on hours and intensity of use?

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Will your event require the use of power? Yes ☐ No ☐Please detail the number of single and three phase outlets required?

4.15 ToiletsHow many toilets are being provided for the event?

Existing toilets

Male: Female: Accessible:

Portable toilets

Male: Female: Accessible:

What are the cleaning arrangements for these toilets during and after the event?

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5. HEALTH AND SAFETY ISSUES

5.1 SecurityHas a security firm been contracted? Yes ☐ No ☐If yes, provide details.

5.2 First aid and emergency medical servicesWho is supplying the first aid service?

Start time Finish Time

Number of first aid personnel: Number of first aid posts:

5.3 Emergency proceduresWhat is the process to ensure that all event staff, security, police and emergency services will be informed of the emergency evacuation plan?

Attach an Emergency Response Plan to Appendix 3

5.4 Hazard Identification and Risk Management PlanHave you updated your Hazard and Risk Management Plan? Yes ☐ No ☐Attach Risk Management Plan to Appendix 4.

5.5 Site Evacuation PlanWho is the nominated person to authorise an evacuation?

Name: Contact No:

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6. EVENT PROGRAM

Attach an Event Program here if applicable.

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Appendix 1 – Site Plan

Attach site plan here

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Appendix 2 – Certificate of Currency

Insert Certificate of Currency here

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Appendix 3 – Emergency response planEvacuation Plan

Event attendees will be warned to evacuate the site using the following system:

Event patrons should assemble at the following location for accounting by the evacuation team:

Evacuation Team Leader:

Assembly Area Monitors:

Medical Emergency Plan

If a medical emergency is reported, dial 000 and request an ambulance. Provide the following information:

Number and location of victim(s)

Nature of injury or illness

Hazards involved

Nearest entrance (emergency access point)

Alert trained employees (members of the medical response team) to respond to the victim’s location and bring a first aid kit.

Personnel Trained to Administer First Aid

Name Location/Telephone

Procedures

Only trained responders should provide first aid assistance.

Do not move the victim unless the victim’s location is unsafe.

Control access to the scene.

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Take ‘universal precautions’ to prevent contact with body fluids and exposure to blood borne pathogens.

Meet the ambulance at the nearest entrance or emergency access point; direct them to victim(s).

Fire Emergency Plan

If a fire is reported, pull the fire alarm, (if available and not already activated) to warn occupants to evacuate. Then Dial 000 to alert Fire Department. Provide the following information:

Business name and street address

Nature of fire

Fire location

Name of person reporting fire

Telephone number for return call

Evacuation team to direct evacuation of employees and participants.

Procedures

Evacuate site to primary assembly areas.

Evacuation team to account for all employees and visitors at the assembly area.

Meet Fire Department and provide an update on the nature of the emergency and actions taken.

Hazards or Threats

These should be addressed in the Risk Management Plan in Appendix 4.

Public Emergency Services and Contractors

Emergency Service NameEmergency Telephone

Business Telephone

Nearest Police 000

Nearest Hospital

Ambulance Service Southern Sector 000 4827 0400

Fire 000

Council After-hour-service 1 800 755 760 4474 1000

Electrician

Plumber

Other

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Appendix 4 – Risk Management PlanHAZARD IDENTIFICATION AND RISK ASSESSMENT TEMPLATE

Name of Event: Risk Management Team:

Date of Event: Site Supervisor: Bump in and Bump out

Location of Event:

Site Supervisor:

LIKELIHOOD RISK RANKING MATRIX LIKELIHOOD DEFINITIONS

Almost Certain M7 H14 H19 E23 E25

Almost Certain

Common, is expected to occur in most circumstances.

It has happened before in Eurobodalla.

Likely M6 M10 H18 H21 E24Likely Is known to have occurred. 1 in 10 chance of

occurring It has happened before in Eurobodalla.

Possible L5 M9 H17 H20 H22 Possible

Could occur, 1 in 1,000 chance of occurring. It has happened in NSW.

Unlikely L3 L4 M11 M13 H16Unlikely

Not likely to occur, 1 in 100,000 chance of occurring.

It has not happened before in Australia.Rare L1 L2 M8 M12 H15 Rare Practically impossible, 1 in a 1,000,000 chance

of occurring. As far as research can determine, no incidents

have occurred.

CONSEQUENCE

INSIGNIFICANT MINOR MODERATE SERIOUS VERY SERIOUS

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Hazards RiskRisk Rank Controls

Risk Rank

Event located near a body of water Person falls in to water resulting in injury or drowning

Engineer: position temporary fencing and warning signage prior to the site being accessed and the addition of trained lifeguards.

Loading and unloading equipment. Delivery vehicles occupy a footpath to unload equipment

The public must walk onto the roadway, resulting in injury or death.

Eliminate the hazard by reserving a parking bay close to the site or by creating an alternate pedestrian path using bollards and signage.

Delivery vehicles drive on public areas causing damage to the site or a collision with a person

Injury to the public

Death

Administer: advise the contractors that they will be met on site by the supervisor, that they are to drive at walking pace with hazard lights on.

Delivery schedule developed and communicated to contractors

Vehicle path designated with witches hats and signage.

Damage to the asset from the delivery of heavy equipment i.e generators, temporary toilets.

Turf or trees damaged

Garden beds damaged

Administer: pre advice to the contractors that they will be met on site by the supervisor.

Event to ensure that there is rubber matting, ply boards or terra track available on site to assist in the deposit of heavy equipment.

An accident occurs while erecting a temporary marquee.

Minor or serious injury to a contractor or a member of the public

Engineer the hazard by cordoning off the area with bollards and hazard tape. Site supervisor/s to monitor the area and ensure that the public are not entering the work space.

Contractors to abide by the New South Wales Construction Regulations and work in accordance with Safe Working Method Statements.

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Hazards RiskRisk Rank Controls

Risk Rank

Power source is overloaded.

Unsafe leads or damaged leads.

Power source fails.

Damage to equipment

Electrocution to a contractor or member of the public

Eliminate the hazard by engaging a licensed electrician makes changes to the existing power supply

Administer and ensure that power requirements are identified in the planning phase and adequate supply is provided and that vendors//contractors have been pre advised that all leads and equipment must be tested and tagged.

Engineer the hazard by using cantilevers for wet ground areas or use rubber matting or cable traps for ‘dry’ ground areas.

Gas bottle leak or explosion Injury to a contractor or a member of the public

Administer this control by advising contractors and vendors of the Code of Practice for the Safe Use of LP Gas at Public Events in NSW. Site inspection to ensure compliance.

Member of the public access equipment such as machinery, generators

Injury to the public Engineer the hazard by making these areas inaccessible to the public using equipment such as pedestrian barriers, hazard tape, bollards, para webbing and warning signage. Keep equipment locked.

Staking into the grassed areas and damaging a water pipe, gas main or electrical conduit.

Injured contractor.

Electrocution of contractor

Damage to property

Administer this control by ensuring that the underground services are identified on the site plan before the equipment is positioned. Dial before you Dig and transfer the information to your site plan.

Arrange to have the underground services marked on the asset prior to bump in

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Hazards RiskRisk Rank Controls

Risk Rank

Noise complaints A member of the public puts in a complaint to Police and/or Council

Administer this control by doing a pre event assessment of what could generate noise and the development of a Noise Management Plan that is compliant with the Environmental Protection Act. Plan has been provided to site manager.

Bins overflowing. Litter on the ground Administer this control by developing a Waste Management Plan, monitor the bins and the cleaners during the event.

Inadequate public toilets Public needing to queue and putting in complaints

Administer this control by doing a pre event assessment and providing the appropriate number of temporary toilets.

Inadequate free drinking water supply Members of the public becoming dehydrated

Administer this control by doing a pre event assessment of the amount of water available on or close to the site. Order a drinking fountain or arrange to give bottled water away for free.

Temporary infrastructure blows away Injury to the public, contractor or equipment

Eliminate this risk by ensuring that all light weigh equipment is adequately weighted or harnessed.Administer the control by monitoring the wind speeds prior to and during the event.

Inflatable rides become unstable in high winds

Injury to the public, contractor or equipment

Eliminate this risk by checking that the provider has adequately pegged and weighted the equipment in accordance with the structures safety management plan.

Animal nursery causes health concerns Member of the public or contractor contracts gastro or similar infection disease

Eliminate this risk by ensuring that the contractor has agreed to abide by the State Government Department of Health Guidelines. Check that the provider has provided adequate hand washing

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Hazards RiskRisk Rank Controls

Risk Rank

facilities.

A mechanical ride malfunctions Injury to the public

Death

Eliminate the risk by checking the ride set up prior to public use. Shut down any unsafe rides and do not permit operation until the hazard has been rectified. Continue to monitor the rides throughout the event.

Stage is not accessible Performer is unable to access a stage

Eliminate the risk by requesting that a ramp is provided with the stage and that it is compliant with the Building Code of Australia.

There is no handrail on the ramp or stairs to the stage

Performer is injured when walking down the ramp or stairs

Eliminate the risk by installing a handrail.

Food handling procedures are not followed

Person contracts food poisoning at the event

Administer this control by ensuring that prior to the event; all food vendors have relevant food vendor permits from the Eurobodalla Shire Council Health Unit. During the event, do spot checks to ensure that they are complying with the permits requirements. .

Extreme heat Public or staff member receives sun burn, heat stroke or dehydration.

Administer rate this control by developing an Extreme Weather Policy and Contingency plan.Control the hazard by providing sun screen and making shade and water available. Monitor the weather and plan for work to be conducted in the early or late hours of the day.

Child is separated from their guardian Child is separated from their parent or guardian

Administer this control by setting up a Lost Children’s area and policy.

Crowd crush injury if site was evacuated in an emergency

Injury or death Administer this control by developing and evacuation plan and communicating this to all staff and volunteers.

Person on site requires an ambulance but Person does not receive Administer this control by identifying an emergency

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Hazards RiskRisk Rank Controls

Risk Rank

the ambulance is not able to access the site

emergency treatment in required timeframe resulting in complications or death

vehicle access path onto the site and ensuring that it stays clear of objects during the event.

Person receives a minor injury on site Injury to the public Administer this control by ensuring there are adequate qualified first aiders on site during the event.

Small fire on site Damage to equipment

Burns to a member of the public or contractor

Administer this control by ensuring there are adequate fire extinguishers on the right site.Eliminate the risk of a larger fire by ensuring staff are trained in using fire extinguishers and that a Fire Management Plan and Emergency Response has been developed and approved by the CFA.

Intoxicated person at event Inappropriate behaviour from intoxicated person

Administer this control by ensuring responsible service of alcohol and security on site.

Fireworks display Burns, fire, explosion

Pets and livestock runaway or sustain injury

Eliminate the risk of burns, fire and explosions by Fireworks launch area to be suitably separated by

distance from onlookers Fireworks to be performed by Workcover

accredited and insure contractors Decorative lighting flames to be kept clear of

combustibles

Administer this control by placing notifications to the public of upcoming fireworks and provide information on keeping pets safe.

Name of Assessor:

25

Date of Assessment:

26

Appendix 5 – Waste management planBins and waste management equipment must be positioned strategically and regularly maintained.

Waste management before and during the event

This list of actions is a guide only.

Action Who

Bin delivery:

Date Bins are being delivered :

No of 240 litre wheelie bins: No of recycling bins:

No. of skip bins: Capacity:

Collection schedule:

Contractor or person removing waste: Contact Number:

Educate/remind stallholders as necessary

Monitor waste & recycling bin content quantities

Arrange collection schedule

Bin monitors – e.g. volunteers,

Disposal/replacement of full bins during the day

Ground litter collection during the event

Waste management after the event

This list of actions is a guide only.

Action Who When

Dismantling of waste stations

Clean up of site

Collection of various material streams

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Appendix 6 - Food VendorsName of Event: Start Date: End Date:

Venue: Set up time: Event start time:

Event Food Stall Stall Holder Contact Details

Name of Stall

Trading Name of Food Business/Stall holder

Local Government Area Registered Name Contact Address

Mobile or Stall

Phone (business hours) Email address

Public Liability Expiry Date

List all types of foods to be sold

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Appendix 7 – Traffic Management PlanFor submission to the Local Traffic Committee (LTC)

1. Event Details1.1 Event is (check all that apply)

☐ offstreet ☐ on street moving ☐ on street non-moving

☐ held regularly throughout the year (calendar attached)

Estimated number of participants Estimated number of spectators

1.2 Brief description of the route the event will be taking including where it impacts on roads or road-related areas such as footpaths, shared paths or public carparks.

Date of Event Event start time Event finish time

Estimated number of participants Estimated number of spectators

2. Traffic Risk Management2.1 Workplace Health and Safety – Event Control

☐ Risk Assessment/Management Plan

A Risk Assessment of the event including hazards associated with traffic, roads, pedestrians and cyclists must be undertaken. These control measures have been documented detailing how they will be managed.

☐ Traffic Control Plans is not necessary, or

☐ Traffic Control Plans attached (TCPs) further in this Appendix. These must be designed and signed off by a suitably qualified person (please refer to Event Guidelines).

2.2 Public Liability Insurance☐ Public Liability insurance arranged and attached to Appendix 2.

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2.3 Police☐ Police written approval not necessary.

☐ Police written approval obtained and attached in this Appendix.

☐ Application for Police written approval submitted to Batemans Bay Police Station.

2.4 Fire Brigade and Ambulance☐ Fire Brigades notified

☐ Ambulance notified (4827 0400)

3. Traffic and Transport Management3.1 The route or location

☐ Map Attached to Appendix 1.

3.2 Parking☐ Parking not required

☐ Parking organised – Parking Plan is attached further in this Appendix.

3.3 Closing and Reopening of roads for the events☐ No temporary road closures required

☐ This is a non-moving event i.e. festival

☐ This is a moving event i.e. street parade, race

Exact times are required:

Start time of road closure

Event start time Road reopening time

Note: A Road Occupancy Licence (ROL) is required to be submitted separate to this Event Management Plan where the event extends to the Princes Highway or Kings Highway, as well as within 100 metres of any traffic signals.

3.4 Impact on/of Public Transport☐ Public transport not impacted or will not impact event

☐ Public transport plans created – details below

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3.5 Contingency plans☐ Contingency plans – detail plans for unplanned events that may disrupt traffic

4. Minimising Impact on Non-Event community and Emergency Services

4.1 Access for local residents, businesses, hospitals and emergency vehicles.☐ This event does not impact the non-event community either on the main route (or location) or

detour routes.

☐ Plans to minimise the impact on non-event community detailed below.

4.2 Advertise traffic management arrangements☐ No advertising proposed.

☐ Advertising described in detail below:

4.3 Special event warning signs☐ This event does not require special event warning signs.

☐ Special event warning signs are described in the Traffic Control Plans.

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4.4 Advertise road closure arrangements

☐ Not applicable.

☐ Advertising (additional to Council advertising) is detailed below.

Note: Council is obliged to advertise the temporary road closures in electronic and print media.

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PRIVACY NOTICE

The "Personal Information" contained in the completed Traffic Management Plan (TMP) may be collected and held by the NSW Police, the NSW Roads and Maritime Services (RMS), or Local Government.

I declare that the details in this application are true and complete. I understand that:

The ‘’personal information” is being collected for submission of the Traffic Management Plan for the event described in Section 1 of this document.

I must supply the information under the Road Transport Legislation (as defined in the Road Transport (General) Act 1999 and the Roads Act 1993).

Failure to supply full details and to sign or confirm this declaration can result in the event not proceeding.

The "personal information" being supplied is either my own or I have the approval of the person concerned to provide his/her "personal information".

The “personal information” held by the Police, RMS or Local Government may be disclosed inside and outside of NSW to event managers or any other person or organisation required to manage or provide resources required to conduct the event, any business, road user or resident who may be impacted by the event.

The person to whom the "personal information" relates has a right to access or correct it in accordance with the provisions of the relevant privacy legislation.

Approval

TMP Approved by:

Event Organiser: Date:

AUTHORISATION TO *REGULATE TRAFFIC

Council’s traffic management requirements have been met. Regulation of traffic is therefore authorised for all non-classified roads described in the risk management plans attached to the TMP.

Regulation of traffic authorised by:

Council: LTC Meeting: Date:

The RMS’ traffic management requirements have been met. Regulation of traffic is therefore authorised for all classified roads described in the risk management plans attached to this TMP.

Regulation of traffic authorised by:

☐ RMS approval not required, or

RMS: ROL Number: Date:

* “Regulate traffic” means restrict or prohibit the passage along a road of persons, vehicles or animals (Roads Act, 1993).

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Appendix 8 – Amusement Device Application (if applicable)

Each amusement device must be included on the site plan.

Event Details

Event Name:

Date of the Event

Amusement Device Owner/Operator Details

Number of Amusement Devices

Operator’s Name

Name and Address of Registered Owner

Copies of WorkCover Certificates of Plant Items attached?

☒ Yes ☐ No

Logbook Details

Copy of AS 3533-1997 Logbook attached? Note: a copy or scanned copy of recent logbook entries is acceptable

☐ Yes ☐ No

Does the logbook record the date of last assembly?

☐ Yes ☐ No

Is the logbook maintained by the operator? ☐ Yes ☐ No

Amusement Device Insurance Details

Public Liability Insurer’s Name

Policy Number

Name of Insured

Period of InsuranceFrom To

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Indemnity Limit

Insurance Certificate of Currency Attached. If multiple, please attach all copies. Note: If No, application will be immediately refused

☐ Yes ☒ No

Contact Details and Inspection

Name of Person to contact for onsite visit from Council officer Name

Phone

Inspection to be carried out by Council’s Building Surveyor Date of inspection

Time of Inspection

Applicant Signature

Applicant Signature

Date

Inspection Fees

As per Council’s current Fees and Charges

Please contact Development Support on 02 4474 7444 for a fees quote

Number of devices

Amount Paid

Date Paid

Receipt Number

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Appendix 9 – Application for Temporary Camping Ground Approval (if applicable)

Event Details

Event Name

Event Date

Application is hereby made for an approval under Section 68, Part F2 of the Local Government Act, 1993, in respect of the Camping Ground/Land known as:

Name of public reserve (if applicable)

Address of public reserve

Total sites applied for

Total number of people

Period: Occupy the site for period From To

Event Description

Signature of Applicant/Company Seal

Date

For Council use only

Approval Fee Receipt No. Date

Approval Application No File No.

Please complete Facilities information on the following page and attach a site map of grounds showing the location of camp sites.

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Number of facilities provided

BATHROOM FACILITIESFACILITIES FOR

DISABLED PERSONS

Toilets

Female

Male

Unisex

Urinals

Showers

Female

Male

Unisex

Handbasins

Female

Male

Unisex

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Appendix 10 – Notifications, Licences & Permits (if applicable)

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