EXAMINATION INVIGILATOR TRAINING

2014

©University of Glamorgan

WELCOME AND INTRODUCTIONS

Introduction

Andrea Davies – Assessment and Awards Manager

Presentation

Ryan Powell - Staff Development Unit ,HR

http://sasstaff.southwales.ac.uk/examinations/invigilators/

AGENDA

Summary of Changes for 2014 Types of examination venues, and invigilator roles Duty allocation Invigilator Duties - Overview Examination Pack – examples of paperwork Unfair Practice and common scenarios Disability & Dyslexia Claiming for duties Questions

SUMMARY OF CHANGES FOR 2014

University of South Wales

Campus Locations

Office Location and Invigilator sign-in

INVIGILATOR ROLES

• Senior Invigilator SI

• Invigilator I

• Scribe S

• Reader R

• Typist T

• Reserve Invigilator Reserve

VENUE INFORMATION

Locations of examinations

o Atrium, Cardiff School of Creative Industries (all rooms with CA prefix)

o Glyntaff (all rooms with GT prefix)

o Newport – Caerleon (all rooms with N prefix)

o Treforest (all other prefixes)

Room usage

If unsure of room location – please check in advance of the day

Campus maps are available online

Parking - student car park at Treforest/Glyntaff -

student/staff car park at Atrium – Cardiff

TYPES OF EXAMINATION

VENUE

Main examination – large venue

Main examination – standard venue

Disability & Dyslexia extra time venue

Disability & Dyslexia own room venue

Computer laboratory

o Disability & Dyslexia

o Online examinations

DUTY ALLOCATION

Importance of returning availability chart

2014 statistics:

o 1622 examinations (this is inclusive of DDS provision)

o 10452 students

o 24 day timetable

Full availability given priority

Peaks and troughs in timetable – due to demands

Reserve duty – sickness / absence, unexpected student issues

Unexpected changes to availability – in advance / day of duty

INVIGILATOR DUTIES - OVERVIEW Sign in at least 30 mins before each exam, collect & check pack and go straight to

room

Set out the exam materials

15 minutes before start of exam, allow candidates into room, check register when they are in their allocated seats. Fill out register

Read the invigilators announcement

Check the candidates’ ID and Collect the attendance slips

Periodically walk around the room

Make announcement when 10 minutes of exam time is remaining

Complete Invigilators Report – even if there are no issues

Clear the room

EXAMINATION MATERIALS

Examination Paperwork

Exam papers

Examination Answer Booklet

Attendance Slip

Examination Attendance

Slip Envelope - A4 envelope

Examination Answer Book Envelope -A3

envelope Register

Invigilator Report

Invigilator Warning

announcement

Fit to Sit

form

Laptop and Memory Stick

RETURNING THE MATERIALS TO THE ASSESSMENT AND AWARDS OFFICE

Bundle the scripts envelopes, attendance slip envelopes, attendance register and Invigilators report together

Bundle all ‘spare’ and reusable materials together

Bundle all spare exam papers and other waste materials together

DO NOT place anything in any bins – hand everything in to the Assessment and Awards Office

ACADEMIC MISCONDUCT & COMMON INTERRUPTIONS

Academic Misconduct o Definition

o Examples

o Procedures

Common interruptions o Toilet Breaks

o Illness

o Late Candidates

o Disturbance/ noise

o Fire Alarm / Evacuation of a building

DISABILITY EXAM SUPPORT

Why?

The Process

Implications for you

Types of Support

WHY?

• To remove, where reasonably possible the disadvantage faced by a disabled person.

The Equality Act 2010

• “Promoting social inclusion and increasing participation in and progression…”

Best Practice & University Core

Value 2010

THE PROCESS TO AGREE SUPPORT

Student takes a copy of their ISP to each exam

Student confirms attendance and support required

Individual Support Plan (ISP) compiled

Supported by independent recommendations

Compatible with module learning outcomes

Disabled student agrees the type of support with a Disability Adviser

IMPLICATIONS FOR YOU

You may be invigilating a general exam in which a student claims to require disability provisions.

You may be invigilating a number of students or just one student with disability provisions.

You may be scribing or reading for a disabled student.

NB: where support has been agreed, specific instructions to invigilators will be included on the front of exam packs and the student should have a copy of their ISP.

TYPES OF SUPPORT

TYPES OF SUPPORT

Extra time

Rest Breaks

Using Computers/Laptops

Scribe

Modified Papers

Reading

Specific Furniture / Hardware

Split Exams

OTHER PERSONAL SUPPORT

The need to have reasonable food, drink and medication during the exam.

Reading their paper and answer aloud.

Falling asleep and the need to be woken up.

Prompting for time every 15 minutes.

Prompting to refocus on work if becoming distracted.

Female/male support staff.

Please note that some candidates may be identified through invigilator instructions as having a hearing impairment and dependant on lip reading.

However, you should be aware that in any group of students there may be individuals who depend on lip reading and appropriate clear communication where all students are able to see your face is essential.

DDS EXAMINATION PACK

Example of a Specific Needs pack label

AF2S06 (OR, PC)

TAXATION

Date: 9/05/2014 Location: B16(OR)

Start: 2:00:00 PM Duration: 03.00hrs

No of Students: BLOGGS, JOE 12345678

25% extra time, Separate room, Use of Computer

Abbreviations for specific needs requirements

• Extra time ET

• Own Room OR

• Own room and Scribe OR,S

• Own room and Reader OR,R

• Own room, Reader and Scribe OR,R,S

• Extra time with PC ET, PC

• Own room, Reader and PC OR, R, PC

• Own room, Scribe and PC OR, S, PC

CLAIMING FOR DUTIES

Late starting examinations

Submission Deadlines for timesheets

Reserve duties – claim two and half hours

No show students

Travel between campuses

Completing timesheets – example

CLAIMING FOR

DUTIES

Electronic submission

preferred

Complete at the end of the

examination session

Timesheets are available on

the website

ANY QUESTIONS?