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CONSULTING SERVICES FOR DESIGN AND CONSTRUCTION SUPERVISION OF CONSTANA BY-PASS

Issue Date: 22 September 2009 Revision 2

ROMANIAN NATIONAL COMPANY OF MOTORWAYS ANDNATIONAL ROADS

DESIGN & BUILD OF CONSTANTA BYPASS

PROJECT SUPERVISIONQUALITY PLAN

Copy No.: ........... Held By: ................................

Rev.

No.

Date of

Issue

Page

No.(s)Description

Author

(SQAE)Reviewer

Approved by

(RPM)

1 19.8.09 All New Issue TG PEK PEK

2 22.9.09 All Document Revision TG PEK PEK


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CONTENTS

1. INTRODUCTION 1

2. PROJECT DESCRIPTION 1

3. PROJECT PARTICIPANTS AND CONTACT DETAILS 2

3.1 PROJECT PARTICIPANTS 23.2 CONTACT DETAILS 2

4. SCOPE OF SERVICES 4

5. ENGINEERS SITE ORGANISATION & STAFF WORK DUTIES 5

5.1 SITE ORGANISATION 5

5.2 KEY STAFF 55.3 STAFF WORK DUTIES 6

6. QUALITY MANAGEMENT PROCEDURES 7

6.1 CORRESPONDENCE 7

6.1.1 Incoming Correspondence 76.1.2 Outgoing Correspondence 76.1.3 Circulation of Correspondence 7

6.2 PROJECT FILING 7

6.3 PREPARATION OF REPORTS 8

6.4 MEETINGS 10

6.4.1 Management Meeting 106.4.2 Monthly Progress Meeting 106.4.3 Traffic Liason Meeting 10

6.5 CONSTRUCTION QUALITY CONTROL 10

6.6 MEASUREMENT AND PAYMENT CERTIFICATES 13

6.6.1 Measurement 136.6.2 Payment Certificates 13

6.7 COST AND TIME MONITORING 13

6.7.1 Cost Monitoring 136.7.2 Time Monitoring 13

6.8 CLAIMS 156.9 AUDITING & APPROVAL OF QUALITY SYSTEM DOCUMENTS 15

6.9.1 Contractors Quality System 156.9.2 Engineers Quality System 16


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APPENDICES

Appendix A Project Location Map

Appendix B Key Project Personnel Work Duties

Appendix C Staff Organisation Chart & Authority

Appendix D Correspondence

Appendix E Reports

Appendix F Meetings

Appendix G Interim Payment Certificates


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Issue Date: 22 September 2009 Page 1 of 16 Revision 2

1. INTRODUCTION

The document outlines the quality assurance practices that will be implemented by the

Consultant during the execution of the Service Contract. This document will besupplemented and supported by additional quality assurance documents which togetherform the quality management system of the Consultant.

This is to be considered as a live document, prepared for guidance, which may be laterrevised in the light of experience, requirements, and as necessary as the worksprogress.

2. PROJECT DESCRIPTION

The project involves the construction of a new by-pass of Constanta with a length of

approximately 22.9 kilometres. The Constanta by-pass will start with a roundaboutinterchange at Ovidiu on the NR 2A road at the north of Constanta, taking a westerlyroute around the town to link with the bridge at Agigea on the NR 39 road south ofConstanta. The proposed Cernavoda-Constanta section of the motorway will terminateapproximately at the mid-point of the by-pass. A direct link with the port of Constanta willbe provided at the southern end of the by-pass. The by-pass will route heavy port trafficaway from the town centre and will also provide a free-flowing route for heavy touristtraffic from Bucharest and the north of Romania to the popular seaside resorts south ofConstanta.

The by-pass has been designed according to EU and TEM standards with a designspeed of 140 km/h. The by-pass template will generally have two carriageways, each of7.5 metre width with 3.0 metre emergency stopping lane and 0.5 metre shoulder. Therewill be a 4.0 metre median.

The pavement structural section will consist of hot-mix asphaltic concrete with a totaldepth of 240 mm, overlying a crushed stone layer of 300 mm depth. A granular subbaseof 350 mm depth will be provided.

The by-pass will be equipped with fences, guardrails, lighting of access roads andintersections, a communication system and maintenance centre.


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3. PROJECT PARTICIPANTS AND CONTACT DETAILS

3.1 PROJECT PARTICIPANTS

Finance for the Project is provided through a Loan Agreement between Romania and theEuropean Bank for Reconstruction and Development.

The Employer on the Contract is the Romanian National Company of Motorways andNational Roads (RNCMNR). The Employers Representative for the Works Contract isHill International - WSP Consortium.

The Contractor for the Works Contract is FCC Construccion S.A. - Astaldi S.p.A. JV.

3.2 CONTACT DETAILS

Client: Romanian National Company of Motorways andNational Roads (RNCMNR)

IFI Motorways Projects Department38 Dinicu Golescu Blvd8thFloor, Room 22Sector 1BucharestRomania 010873

Tel: +40 21 318 66 33Fax: +40 21 312 09 84Email: [email protected]

General Director: Dorina Tiron

IFI Motorways Director: Liviu Ghiorghe

Project Manager: Adelina Toculet

Engineer: Hill International - WSP Consortium

Hotel Herberths

Oras OVIDIUStr. Nationala nr. 199JUD Constanta, Romania

Tel: +40 24 125 40 98Fax: +40 24 125 40 98

Resident Project Manager: Philip E. KonenEmail: [email protected]
mailto:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]


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Contractor: FCC Construccion S.A. - Astaldi S.p.A. JV

Uzinei Street, No. 1, OvidiuConstanta, Romania

Tel: +40 341 480 746Fax: +40 341 480 746

Project Manager: Jose Martinez SalazarEmail: [email protected]
mailto:[email protected]:[email protected]:[email protected]


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4. SCOPE OF SERVICES

The key requirement for the Engineer is to provide efficient professional services that willsatisfy RNCMNRs expectations in respect of the completion of a design and build projectthat will be completed on time, within original budget and to the required quality. To

accomplish these objectives the Engineer will undertake:

Implementation of suitable and effective quality assurance systems;

Professional and competent project management services;

Effective site supervision of all construction activities on site.

The following describes the general scope of services as required by the Terms ofReference:

The Consultant shall exercise all reasonable care to protect the interests of

RNCMNR, to ensure the timely supervision and control of the Works and to avoidany occurrence of disorder of construction during the Works.

The Consultant shall perform the services in accordance with the laws and anyother instruments having force of law in Romania as may be issued and in forcefrom time to time. The Consultant shall also undertake any further duties of theEngineer as required under D & B contracts.

The Consultant shall observe and ascertain that the D & B contractorsperformance meets with their obligations under the D & B contract. This will beachieved by maintaining a continuous presence of key staff on the project site.

The Consultant will report to RNCMNR all instances where progress on theWorks is not satisfactory and will advise RNCMNR on measures taken to mitigate

such situations.

The Consultant shall ensure that the Contractors Health and Safety Plans andTraffic Management Plans are being adhered to and that all statutoryrequirements are being met.

The Consultant shall report to the RNCMNR any formal disputes notified by theContractor.

The Consultant will seek the prior approval of RNCMNR before:

Issuing a variation instruction unless in the case of an emergency.

Approving the subletting of any part of the Works.

Approving any extension of the Time for Completion.

Granting any claims for any additional cost including any costs associated with anextension of the Time for Completion.


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Determining prices in respect of variations;

Undertaking provisional or final Taking-Over and Defect Liability Certificate of anysection or part of the Works.

The Engineer may delegate any of his duties and responsibilities to other assistants,after notifying the both the Employer and the Contractor and may cancel any delegationafter notifying the Employer and Contractor. The delegation of powers should beexamined with some care taking into account the experience and capability of the personto whom such duties and responsibilities are proposed to be delegated.

5. ENGINEERS SITE ORGANISATION & STAFF WORK DUTIES

5.1 SITE ORGANISATION

An organisation chart of the Employers Representatives staff on site and anauthorization chart will be attached in Appendix C.

5.2 KEYSTAFF

This section identifies the key personnel on the project.

The Engineer: Hill International - WSP Consortium, through the Resident ProjectManager.

Resident Project Manager Philip E. Konen

Resident Engineer (Roads) Paul Tramontini

Resident Engineer (Structures)

Contracts Engineer

Highways Engineer (1) Vincent Tempelman

Highways Engineer (2) Jan-Ake K. Lind

Structural Engineer (1) Sergiu Biciusa

Structural Engineer (2)

Senior Quality Assurance Engineer Terence Galloway

Quality Assurance Engineer (1) Gogu Dumitru

Quality Assurance Engineer (2) Danut Matei


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Design Engineer Ashok Patel

Design Review Engineer (1) Alina Stan

Design Review Engineer (2)

Inspectors (6 no)

The Engineer will ensure that the offices, equipment and conditions provided for his staffconform to the ToR requirements and are suitable for the efficient performance of theirfunctions.

The Engineer will notify the Contractor of the names and functions of his assistantstogether with the delegated responsibilities under which each assistant acts. It is alsoreasonable for the Contractor to be aware of who is entitled to be on the Site. Thepowers of the assistants should be limited to that necessary to discharge their functions.

The Engineer will ensure that periods of leave to which all persons on the Site areentitled are arranged through him such that any effect on his duties and responsibilities ismitigated.

The Engineer will ensure that functions are allocated to his staff such that:-

Each staff member is capable of performing the function allocated.

Appropriate supervision is available to each portion of the Works.

Records are completed by them as and when work proceeds.

Identification of incorrect action and institution of corrective action is rapid.

The Engineer is in control of the Contract at all times.

The Engineer will constantly monitor and review his staff requirements. On a largeproject, staff requirements will vary according to the amount, complexity and variousdisciplines of work in progress. The Engineer must ensure that he is not embarrassed byhaving too few, too many or the wrong discipline of staff.

5.3 STAFF WORK DUTIES

The work duties have been described in Appendix B.


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6. QUALITY MANAGEMENT PROCEDURES

6.1 CORRESPONDENCE

6.1.1 Incoming Correspondence

Incoming correspondence will be stamped by the Secretary, or other member of staff,who will insert the date and project number on the stamp. Upon request, the Secretarywill also acknowledge receipt of the correspondence for the sender. The Secretary willpass the correspondence on to the Resident Project Manager.

The Resident Project Manager will review the correspondence and indicate thenecessary copies for action and circulation. The Secretary will copy and circulate thecorrespondence as necessary. An example of incoming correspondence is attached in

Appendix D.

The Secretary will maintain a register of incoming correspondence.

6.1.2 Outgoing Correspondence

The standard format of outgoing correspondence is indicated in Appendix D.

Any member of staff may draft outgoing correspondence. A printout of the draft letter willbe passed to the Resident Project Manager for review; the print out will be annotatedwith the location of the digital files.

The Resident Project Manager will review drafted letters, assign an outgoing reference

number, print and sign the correspondence. Senior staff are authorised to signcorrespondence to the Contractor as detailed in Appendix B. A handwritten register ofoutgoing letters will be maintained by the Resident Project Manager. Signedcorrespondence will be collected by the Secretary and will be entered into a register ofoutgoing correspondence. The Secretary will copy and circulate the correspondence asnecessary.

The delivery of all outgoing correspondence will be confirmed by signing of a deliverycopy (Contractor) or by confirmation of a fax sent.

6.1.3 Circulation of Correspondence

A copy of all project related correspondence generated by the Consultant will beforwarded to RNCMNR. The Contractor defines in his own Quality Plan the distribution ofcopies of correspondence for his own use.

6.2 PROJECT FILING

A list of the project files is included in Appendix D. This list may be updated andexpanded as necessary.


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6.3 PREPARATION OF REPORTS

During the performance of his activity, the Engineer will prepare and send severalreports. All reports and documents will be prepared in agreement with the Employer. Theformat of the reports will be proposed by the Engineer and will be agreed with the

Employer.

The following reports will be submitted to the RNCMNR according to the schedulesdescribed:

Monthly Progress Report

It will show events and progress for theprevious month and be in a formatacceptable to RNCNMR

Within 14 working days of the last day ofthe previous month.

4 copies in Romanian and 4 copies inEnglish.

Design Report

It will explain in detail how the accepteddesign meets the requirements of theContract and the Employersrequirements. It will also explain anydisagreements with the Contractorsproposals and reasons for rejection.

For each major section of the Worksapproved by the Engineer.

4 copies in Romanian and 4 copies inEnglish

Completion Report

It will include a summary of the physicaland financial progress of the work ascompleted and details of Consultants

services with respect to individual itemsof TOR, quality of achievements of theobjectives of the services about overallcontract work.

At the time of issuance of the final TakingOver Certificate.


As Built Drawings

To be produced by the Contractor andapproved and endorsed by theEngineer.

Within one month of issuing respectiveTaking Over Certificate.

Number and format to be agreed.

Interim Defects Notification Report

Within the last two months of the end of

the assignment.4 copies in Romanian and 4 copies inEnglish

Special Reports

Detailing any major issue raised by thecontract implementation, at RNCNMRsor the EBRDs request.

As and when required.



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Quarterly Operation andMaintenance Report


Special ReportThis will refer to the response of themotorway to the traffic needs, executionof operation and maintenance -including the afferent cost,environmental impact and other mattersthat will be established at the TakingOver Certificate submission

Within one month before the end of theDNP special report.


Final Supervision Report 4 copies in Romanian and 4 copies inEnglish.

Construction Book

Training Seminar Notes and TrainingReport

Annual Reports on Environmentaland Worker Health and Safety

In a format satisfactory to the Bank.


Final ReportThis will refer to design, execution,maintenance and operation of theProject and will include environmentalmatters, cost and benefits derived andwill be derived from the implementationof the project.

Monthly Blunder Special Report

This will be implemented in the case ofslow mobilisation of the Contractor

and/or slow site progress in relation tothe contractors work program.


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6.4 MEETINGS

To facilitate the progress of the construction works, regular meetings shall be held withaffected parties in which aspects of the design and construction can be discussed. The

meetings will normally be chaired by the Resident Project Manager (RPM) who willprepare minutes of the meetings. Copies of minutes of meetings will be distributed to allattending parties.

The RPM shall ensure that discussions at meetings are kept within the agenda for themeeting. Progress meetings should address progress (or lack of it) and should be aimedat the way ahead to complete the Works, and should not degenerate into laying theblame for past non-achievement. Such matters should be referred to specific meetings,possibly between fewer individuals. The Engineer should be firm in his control of suchmatters at meetings.

It is planned that the following meetings will be held regularly:

6.4.1 Management Meeting

Management Meetings will be undertaken to review progress and arrangements forfuture work. These meetings will be scheduled as required and at the request of theEngineer or Contractor.

6.4.2 Monthly Progress Meeting

During the construction period, Monthly Progress Meetings will be initiated and chairedby the Engineer to monitor the progress, discuss problems encountered duringconstruction, the organisation of works etc. The main discussions will be carried on thebasis of the Contractors Monthly Progress Report. The usual participants to themeetings are the representatives of the Engineer, the Contractor and the Employer.

The agenda for each meeting should be based on the minutes of the previous meeting toensure that all topics and actions taken are reviewed. New items will be added to theagenda as required and old topics dropped when no longer relevant.

6.4.3 Traffic Liason Meeting

These meetings will be held on a monthly basis, or at other agreed times, to discussmajor changes to traffic management. Representatives from the Contractor, theContractors Designer, RNCNMR and other emergency services will be invited to attendthe meeting.

6.5 CONSTRUCTION QUALITY CONTROL

The Engineer will ensure that materials incorporated into the permanent works and thequality of workmanship employed meets the required standards. This will be achievedthrough monitoring of the quality control tests carried out by the Contractor, independentsampling and testing of materials and products as necessary, and acceptance tests onthe completed works.


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Detailed quality control and quality assurance plans will be prepared by the Contractorand will be subject to approval by the Engineer. The quality assurance plans will specifythe frequencies of sampling and testing for all materials and products. These plans willalso identify specific hold points for which the Contractor must obtain the consent of

authorised designated personnel before covering up the works. The Contractor will berequired to inform the Engineer whenever any work is ready and before it is covered up.

The Engineer will check and verify that the specified number of tests are carried out bythe Contractors laboratory. Each member of the Engineerss staff must be familiar withthe quality assurance and quality control procedures implemented by the Contractor. Adegree of authority will be delegated to members of the Consultant s staff in respect ofacceptance of parts of the permanent works. A copy of the staff delegation of dutiesletter is presented in Appendix C.

The satisfactory execution of the Contract Works involves the development of an overallQuality Assurance System, which extends to cover the following:-

Quality Control

Testing Materials

Contractors Work Methods and Procedures

Programme of the Works

Contractors Facilities, Organisation, Supervision and Equipment

The overall objective of the Quality Assurance System is to ensure that the Contractor isable to satisfy the Engineer that the work methodology and workmanship, and theprocedures for testing and quality control are in accordance with the TechnicalSpecifications and that the quality of his management, planning and equipment are to therequired levels to achieve completion of the whole of the Works within the assignedContract duration.

In particular the Contractor is required to provide satisfactory evidence before startingwork that:-

his understanding of the requirements and methods for carrying out quality control andtesting procedures are adequate.

his methods of storing and testing materials, including removal and replacement of any

unsuitable and rejected items are satisfactory.

the standard and quality of his work methods including arrangements for traffic control(where necessary), are safe and effective.

the method and presentation of the Work Programme are suitable and realistic andsufficiently detailed.


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his management, supervisory personnel and skilled labour are qualified and experiencedfor their respective positions to carry out the tasks entrusted to them.

the construction equipment which is mobilised to the Site is suitable for the tasks it is to

perform and in sufficiently good condition to achieve the production targets.

The Engineer will develop a clear understanding of the Project design and details, aspresented in the Drawings, and a familiarity with the requirements of the relevantsections of the Technical Specification. Then the Engineer will establish the pre-construction testing requirements for materials, which are to be provided by theContractor as a pre-requisite to the commencement of each element of the Works, andalso to identify the specified construction practices and testing requirements. For themajor elements of the work this understanding of the details of the Specification isnecessary for the Engineer to evaluate the Contractors proposed methods of working,as are required to be provided with the Programme of the Works.

Effective Quality Control requires that understanding of the construction and testingprocedures is extended to the Contractors Site Foreman and the Engineers ResidentEngineers and Site Engineers. For major repetitive operations this can best be achievedthrough a combination of formal and informal communication. Approvals and testingprocedures should be formalised, with the initial frequency of testing matching thespecified requirement.

For extensive, difficult or important elements of the Works, the initial section(s) may betreated as trial areas where the Contractors proposed construction method is tried outand tested, and possibly modified or further developed to achieve the specified standard.

The establishment of systematic, formal Quality Control procedures by the Engineer alsoserves to impress on the Contractor that the Specification and Contract Conditions are tobe enforced. As a consequence, the Contractor often adopts a more serious approachtowards the Technical Specifications and the proper introduction of the requisiteconstruction procedures and tests.

It is therefore important that the Engineer establishes the Quality Control System fromthe beginning of the Works, making his intentions entirely clear to the Contractor. TheContractor should be informed of the various procedural and testing forms, which theEngineer requires. The sample forms may be adopted, but the Contractor should first beinvited to develop and submit those which he intends to employ. Many Contractorsemploy standard forms, which may be suitable or adaptable for the Contract Works.

The requirements for Materials and Testing are contained in various clauses in the

Technical Specification.

Materials and Material Suppliers are required to be approved in advance by theEngineer. Samples of Materials and Certificates or test results should be provided by theContractor to ensure compliance with the specified requirements.

The Contractor is responsible for conducting all laboratory tests in a testing laboratory,which is approved by the Engineer using only equipment and methods which accord withthe specified Normatives and Standards. In order to satisfy the Engineer of his


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awareness of those requirements and the suitability of the sampling and testingprocedures, the Contractor should be required to demonstrate his intentions concerning:-

the method of recording and presenting field and laboratory test results.

the methods and procedures to be adopted for testing specific items of work.

details of the laboratory and equipment to be employed.

the provision of certification regarding the compliance and calibration for samplingand testing equipment.

6.6 MEASUREMENT & PAYMENT CERTIFICATES

6.6.1 Measurement

Measurement of the works and services will be principally based on the design drawingsand the Bill of Principal Quantities. Quantities for work items, which require fieldmeasurements, will be agreed with joint measurements carried out by the Contractor andthe Engineer. Payments will be made upon request by the Contractor, which will besupported by documentary evidence that works have been completed satisfactorily andsubmitted when defined milestones have been achieved.

6.6.2 Payment Certificates

Payment Certificates will be issued by the Resident Project Manager if a request hasbeen received from the Contractor. A sample of a Payment Certificate will be attached in

Appendix H.

It should be noted that Interim Payment Certificates are provisional and may be amendedat a later stage in case of errors or works not complying with the quality required by theTechnical Specifications (tests, etc).

6.7 COST AND TIME MONITORING

Cost and Time Monitoring is to ensure timely information about status of expenditure andconstruction progress and to take measures in case of cost overruns or delays in overall

construction.

6.7.1 Cost Monitoring

Cost monitoring will be consecutive and reported on a monthly basis.

6.7.2 Time Monitoring

The basis for monitoring the progress of works will be the accepted Works Programme.


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All works completed will be correlated to the length of pavement layers or majorstructures completed. Any interim delay will be notified to the contractor with the requestto inform about corrective measures to ensure that the final completion date will beretained.

Time monitoring is not limited to works progress only but also relates to time limits forapproval, requests, payments, etc. for other parties of the Contract and as agreed fromtime to time or already stipulated in the contract.

6.7.3 Programme of Works

In accordance with Clause 8.3 of the Conditions of Contract, the Contractor is required tosubmit the Program of the Works within 28 days of receipt of the Letter of Acceptanceand is to submit updates whenever the previous programme is inconsistent with actualprogress.

The Programme is required to detail monthly quantities and resource allocations, andthus should present production rates. The Programme should extend to include activitiesother than the Permanent Works, such as the issue and approval of Working Drawings,Temporary Works and execution of the latter as well as work carried out by others.

The Programme of Works is an important document, which reflects the Contractorsplanning, and the intended sequence of executing of the Works within the assignedContract period. It is therefore essential that it is submitted punctually, if the Engineer isto effectively monitor the Contractors progress from the outset. In addition to determiningcash flow forecasts, to ensure that the funding is available to pay the ContractorsPayment Certificates, it also forms the basis for co-ordination of the Works with other

Authorities and Contractors and liaison with Utility Companies for locating and/ordiverting their services. Owners of the adjoining properties can be informed and road

traffic management schemes can be agreed with police and municipal authorities.

A good Programme will be well planned to exhibit a logical sequence of activities, whichtake account of any seasonal weather or contractual restrictions, and employs realisticrates of production, which are compatible with the equipment assigned and thescheduled delivery dates of materials.

It should be appreciated that a well planned achievable Programme is in the bestinterests of both the Contractor and the Employer, since it is most likely to result in goodquality work being achieved at the most economical cost within the assigned Contractduration. The Engineer should therefore consider the following points when appraisingthe Contractors Programme.

Is the level of detail and information sufficient?

Can the planned production rates be achieved with the intended labour andequipment resources?

Is the sequence of main activities appropriate?

Have all known restraints been considered? (E.g. are seasonal outputs realistic?)


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Have interfaces with other Contracts and Authorities been considered?

Is sufficient time allowed for establishing the Site and the initial deliveries ofequipment and materials?

6.8 CLAIMS

The Engineer will analyse all claims submitted by the Contractor when it is confirmedthey have been prepared and submitted in accordance with contract requirements. TheEngineer will forward to RNCMNR a report for each claim submitted which will addressthe particulars of the claim and possible outcomes.

6.9 AUDITING AND APPROVAL OF QUALITY SYSTEM DOCUMENTS

6.9.1 Contractors Quality System

The Engineer will regularly audit the Contractors quality system, covering all aspects ofthe system at least once per twelve months. Contractors quality plans and methodstatements for specific areas of work will be comprehensively checked by staffknowledgeable in the subject prior to approval. The Contractor will not be allowed toproceed with work until requisite documents have been received and approved.

The Engineer will maintain matrices of status of document approval, showing documentreference, date received, date of any return for modification and date of approval.

Clause 4.9Quality Assurance of FIDIC requires that the Contractor institute a systemof quality assurance. This requirement is specified in two areas of the contract:-

Employers Requirements, which require the system to be ISO 90012001, and

The requirement to comply with Romanian Law, which is also stated in the EmployersRequirements.

In respect of all requirements of the Contract and Romanian Law, supervision wouldneed to be on a spot check basis that the following was being carried out:-

That all materials conform to the appropriate standard, in the majority of the case to theappropriate Romanian Norm.

That procedures are being followed where required (on site, off-site etc.).

That records are being prepared and maintained as required.

This can only be done by periodic audits to establish assurance that the Contractor isfulfilling obligations imposed by both the Contract and the requirements of RomanianLaw and legislation.

The overall requirement is:-


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For the Contractor to conduct internal audits.

For the Engineer to ensure that these audits are being carried out.

Engineer to conduct periodic audits.

Observational spot checks at the work site during phases of the construction.

Such practice will assess:-

That the Contractor has appropriately qualified and duly authorised persons to meet therequirements of Romanian legislation (RTE Engineer).

That required procedures are being followed.

That the Contractor maintains access to all relevant standards and norms.

That the contractor secures and maintains documentation in accord both with therequirements of Romanian Law and ISO9001-2001.

6.9.2 Engineers Quality System

Staff of the Engineer will carry out regular audits of the Engineers quality system,covering all aspects of the system at least once per twelve months.


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DESIGNANDBUILDOFCONSTANTABYPASS


APPENDIX A

PROJECT LOCATION MAP


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APPENDIX B

KEY PROJECT PERSONNEL

WORK DUTIES


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Resident Project ManagerThe RPM shall:

Carry out the duties of the Engineer, as described in the civil works contract documents;

Manage the consultants team;Elaborate the program of activities of his team;

Check that the commission is carried out in accordance with the Terms of Reference;

Verify and certify the interim and final statements of work;

Produce the periodic reports;

Produce the final reports;

Produce any other reports as required by the Employer;

Inspect the Works during the Defects Notification Period and issue the related reports;

Advise the client on any issue likely to affect the financial resources;

Delegate duties as appropriate to assistants.

Resident Engineers

The REs shall:Carry out the duties of the Employers Representative, as delegated to him by theEngineer;

Supervise execution of works and check the finished works before taking over;

Timely inform both the Resident Project Manager and the Contracts Engineer aboutprobable Variation Orders and unexpected increases in costs, resulting from a SiteInstruction issued to the Contractor;

Co-ordinate daily the supporting staff assigned under his direct control, ensuring aconstant supervision and quality control of the works in progress;

Follow-up of the works in order to advise the Resident Project Manager about any eventwhich might create disturbance or disorders on site;

The Resident Engineer (Roads) will directly oversee the highway construction;

The Resident Engineer (Bridges) will directly oversee the construction of the structures.

The Resident Engineers will report to the RPM

The REs may write and sign letters to the Contractor about the site matters, which theywill clear with the RPM before issue.

Contracts EngineerThe Contracts Engineer shall:

Analyse any claims for extensions of time and additional and unexpected cost andgenerate reports complete with recommendations for the Employer;

Draw up variation orders and value all varied work in accordance with the Contract;

Prepare contract addenda;

Carry out effective financial management of the works contract by checking andconfirming contractors cash flow projections of costs to completion, maintaining a data -base of payments to the Contractor and maintaining all records necessary for auditingpurposes and the defense of claims;

Keep weekly records of all work carried out, monitor works progress and assess whethermilestones have been achieved and payments are due;

Verify that the paid work (at milestones) is for work that has already passed the qualitycontrol requirements;

Act as the reference person, on behalf of the Resident Project Manager, for answering to


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matters, which he will clear with the RPM before issue.

Design Review EngineerThe Design Review Engineer shall:

Review and comment on all designs and drawings submitted by the Contractor and onany other design matter brought up.

Report to the Design Engineer

Highway EngineersThe Highway Engineers shall:

Review the drawings issued for construction. Comment on any design issues falling inhis area of responsibility. Supervise the construction works and inspections in his area ofresponsibility.

Highway Engineer 1 (Roads) is responsible for supervising the Roads/Bridges Inspectorsand reporting to the Resident Engineer (Roads)

Highway Engineer 2 (Bridges) is responsible for supervising the Structures\ Engineersand Bridges/Roads Inspectors and reporting to the Resident Engineer (Bridges)

Structure EngineersThe Structure Engineers shall:

Review structural drawings issued for construction.

Inspect and supervise construction of structures in his designated area.

Structure Engineer 1 will be responsible for structures on the northern third of the project;an exact list of specific bridges is to be issued.

Structure Engineer 2 will be responsible for the structures on the southern third of theproject; an exact list of specific bridges is to be issued.

During the absence of either Structure Engineer, the other shall cover his works as well,with assistance as needed from inspectors and Highway Engineer 2 (Bridges).

Will report to the Highway Engineer 2 (Bridges) and the Resident Engineer (Bridges).

Short-term Experts

Shall have their duties defined and agreed prior to their mobilization, if they are needed.

The Inspectorsshall:

Inspect and supervise the works being carried out in his assigned area, and report to theappropriate Highway Engineer and Resident Engineer.

Assure compliance with the relevant Romanian norms, standards and laws dealing withconstruction.

Respond to Requests for Inspection from the Contractor and ensure that no works arecovered that do not meet specified requirements.

Approve or reject works on site.

Give verbal instructions regarding the work to the Contractors personnel on site, whichmust later be confirmed in writing.

Maintain daily diaries of works undertaken by the contractor.

Assist in the specific area of other Inspectors if required and if time permits.

Actual duties of inspectors will depend on the workload on site, and will be assigned bythe REs. However, at this stage we anticipate the following breakdown of areas:

Inspector 1 (Roads/Bridges) South will be primarily responsible for supervising highwaywork in the south half of the project from Km. 12+000 to Gate 9 of the port.


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Inspector 2 (Roads/Bridges) North will be primarily responsible for supervising highwaywork in the north half of the project., from Km. 0+000 to Km. 12+000

Inspector 3 (Roads/Bridges) will be primarily responsible for supervising culverts,drainage, and other non-bridge structural works, as well as attending Determinant FazeInspections and covering road works if others are on vacation.

Inspector 4 (Bridges/Roads) will be primarily responsible for supervising structural worksin the middle third of the project; an exact list of specific bridges is to be issued..

Inspector 5 is the Health and Safety Coordinator for the project, and will be responsiblefor the overall health and safety matters on the project, including writing letters abouthealth and safety issues, and carry out at a minimum weekly health and safetyinspections

Inspector 6 (Quantities/Roads) will be primarily responsible for quantity surveywork tracking the quantities, and checking highway construction if needed.


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APPENDIX C

STAFF ORGANISATION CHART & LETTER OF DELEGATION OFAUTHORITY (PAG 648/458)


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APPENDIX D

CORRESPONDENCE


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Constanta BypassDesign and BuildPhase III - Construction files

Contractor: FCC/Astaldi JV

CBP 1Incoming CorrespondenceCBP 1.1RNCMNR/DRDP to HillCBP 1.2FCC/Astaldi JV to HillCBP 1.3Others to Hill

CBP 2Outgoing CorrespondenceCBP 2.1Hill to RNCMNR/DRDPCBP 2.2Hill to FCC/Astaldi JVCBP 2.3Hill to Others

CBP 3Finance and ContractualCBP 3.1FCC/Astaldi contract and presentation docs

CBP 3.2Certificates and PaymentsCBP 3.3InsuranceCBP 3.4Variation orders

CBP 3.5DayworksCBP 3.6ClaimsCBP 3.7Surveys and Measurement

CBP 4Programmes and ProgressCBP 4.1Programmes

CBP 4.2Daily Reports (Contractor)CBP 4.3Weekly Reports (Contractor)CBP 4.4Monthly Progress Reports (Contractor)CBP 4.5Other reports

CBP 5MeetingsCBP 5.1Weekly Site MeetingCBP 5.2Monthly Site MeetingCBP 5.3Meetings with RNCMNR/DRDPCBP 5.4Internal meetingsCBP 5.5Design meetings

CBP 5.6Other meetings

CBP 6Traffic Management, Health & Safety and EnvironmentalCBP 6.1GeneralCBP 6.2H&S Plan

CBP 6.3Record of the accidentsCBP 6.4Environmental Management PlanCBP 6.5Spill response reportsCBP 6.6Traffic Management

CBP 7Construction and CommissioningCBP 7.1Technical Project (PT)CBP 7.2Working Drawings (DDE)CBP 7.3Construction Authorization, Urbanism Certificate and all other permits


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CBP 7.4Site InstructionsCBP 7.5Site Inspections (Determinant phases/PVFD, Hidden works /PVLA,

other Inspections)CBP 7.6Taking over reports and docs, for all phasesCBP 7.7 - As-built documentsCBP 7.8 - Site inspection fileCBP 7.9- Works Nonconformity reports and their reports of resolutionCBP 7.10- Other relevant documents

CBP 8Plant Approval

CBP 9Materials and Test Certificate Approval

CBP 10Quality Assurance System - ContractorCBP 10.1GeneralCBP 10.2Quality Assurance System and Project Quality PlanCBP 10.3Method Statement and Works Quality Plan approvalCBP 10.4Quality System Audits

CBP 11Quality Assurance SystemConsultantCBP 11.1GeneralCBP 11.2Quality Assurance System and Project Quality PlanCBP 11.3Quality System Audits


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APPENDIX E

REPORTS


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TABLE OF CONTENTS

1. GENERAL DESCRIPTION OF PROJECT ADVANCEMENT TO DATE1.1. GENERAL INFORMATION ON THE CONTRACT1.2. PROGRESS SUMMARY1.3. SITE POSSESSION SUMMARY1.4. PROJECT MODIFICATIONS PROPOSED BY CLIENT/LOCAL BENEFICIARY1.5. PROJECT INTERACTION WITH OTHER LOCAL PROJECTS1.6. STATUS OF INSURANCES,DESIGNS AND OTHER CONTRACTUAL OBLIGATIONS2. PROJECT PROGRESS DURING CURRENT MONTH2.1. WORK PROGRAM ANALYSIS2.2. CONSTRUCTION WORKS DURING THE MONTH2.3. CLIMATIC CONDITIONS2.4. PROCUREMENT,SUPPLY AND DELIVERY TO SITE OF MATERIALS2.5. SUBCONTRACTORS PRESENT ON SITE,LOCATION AND SCOPE OF WORK2.6. CONSTRUCTION METHOD STATEMENTS SUBMITTED TO THE ENGINEER2.7.

EQUIPMENT PRESENT ON SITE,LOCATION AND SCOPE OF WORK

2.8. STAFF,SKILLED LABOUR AND LABOUR PRESENT ON SITE2.9. MATERIAL TESTS,RESULTS &CERTIFICATES.2.10. NOTICES GIVEN BY THE EMPLOYER OR BY THE CONTRACTOR.2.11. CLAIMS3. ACTUAL AND PLANNED PROGRESS3.1. PHYSICAL PROGRESS3.2. FINANCIAL PROGRESS3.3. DELAY OR EXPECTED DELAY,CAUSES3.4. COMPARATIVE ANALYSES OF WORKS FROM MONTH TO MONTH,PROPOSALS FOR

RECOVERING DELAYS

3.5. VARIATIONS3.6. UPDATED PLANNING AND TRACKING


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4. FINANCIAL REPORT4.1. CASH FLOW ANALYSIS4.2. PAYMENT4.3. VARIATION4.4. CLAIMS4.5. EXCHANGE RATE4.6. ADJUSTMENT4.7. ESTIMATED FINAL COST5. ANNEXES5.1. MINUTES OF MEETING/AIDE-MEMOIRES5.2. LIST OF CORRESPONDENCE RECEIVED FROM CLIENT (RNCMNR)5.3. LIST OF CORRESPONDENCE RECEIVED FROM CONTRACTOR (JVFCC/ASTALDI)5.4. LIST OF CORRESPONDENCE SENT BY ENGINEER (HILL/WSPCONSORTIUM)5.5. PHOTO ANNEX5.6. DATA FOR ADJUSTMENTS FOR CHANGES OF COST5.7. SUMMARY OF CONTRACTORS IPCSUBMITTALS5.8. CONSULTANTS'INVOICES FOR PHASE III-CONSTRUCTION SUPERVISION


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APPENDIX F

MEETINGS


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WEEKLY/MONTHLY PROGRESS MEETING AGENDA

ATTENDANCE LIST

1. APOLOGIES for NON-ATTENDANCE2. ACCEPTANCE OF PREVIOUS MINUTES

3. MATTERS OUTSTANDING

4. DESIGN ISSUES

4.1. Alignment

4.2. Bridges

5. CLAIMS

5.1. Submitted

5.2. Settled

5.3. Outstanding

6. PAYMENT CERTIFICATES

6.1. Submitted6.2. Outstanding

7. PROGRESS

7.1. Earthworks

7.2. Bridgeworks

7.3. Pavement

7.4. Culverts & Drainage

7.5. Site Compound/offices/laboratory/concrete and asphalt plant/workshop

7.6. Utility Relocation

7.7. Employer Requirements clause 2.5 regarding the State Inspection in Construction.

a) Common strategy and cooperation to be able to respect the schedule of determinantphase proposed to ISC.

b) Other comments and requrements of ISC.

7.8. (Other items)

8. MATTERS AFFECTING PROGRESS

9. QUALITY ASSURANCE

10. ENVIRONMENT

11. HEALTH AND SAFETY

11.1. Accident Reports

12. CONTRACTORS STAFF

13. SUBCONTRACTORS

14. DATE OF NEXT MEETING


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APPENDIX G

INTERIM PAYMENT CERTIFICATES


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example quality control

Documents