Excel 201

Pam Rowland and Kathy EngbrechtFall 2010

Open Workbook Excel Training 201.xlsx

• Open Excel using the Search feature of Windows 7

• File Open • Notice the 2010 look – Ribbon, QAT, Expansion

Format

• Column width– Double click

• Format numbers– Currency– Date

Functions

• What is a range?• Sum• Average• Max• Min

Labels

• Wrap text– Use Wrap Text when your label does not fit in the

size of the cell. This will wrap the label for you. – Short date Wrap label

• Insert two rows at top – create Label – Dakota State University Grant Expenses– Merge and center from A-F– Format (bigger, border)

Review Ribbon

• Comments– Review Ribbon– Add comment to largest amount

• Name sheet– Right mouse or– Double click

HireDates Sheet

• Sorting and Filtering – on Home ribbon• Search, Find, Replace

• Freeze Panes – View ribbon

Printing and Headers/Footers

• Click on File.• Print• Notice options• Click on Page Setup

– Next slide

Printing and Page Setup

• Portrait vs landscape• Print gridlines – on the sheet tab

• Header/Footer options

10

Use of parentheses

• To change the order of evaluation, enclose in parentheses the part of the formula to be calculated first. For example, the following formula produces 11 because Excel calculates multiplication before addition. The formula multiplies 2 by 3 and then adds 5 to the result.

• =5+2*3

11

Use of parentheses

• In contrast, if you use parentheses to change the syntax, Excel adds 5 and 2 together and then multiplies the result by 3 to produce 21.

• =(5+2)*3

12

Use of parentheses

• In the example below, the parentheses around the first part of the formula force Excel to calculate B4+25 first and then divide the result by the sum of the values in cells D5, E5, and F5.

• =(B4+25)/SUM(D5:F5)

Order of Precedence rules

• Create a worksheet as follows

Try the rules Type these formulas and

compare the answersFormula Order of Precedence Rule

=A2+B2*C2 Multiplication before addition

=(A3+B3)*C3 Expression inside parentheses executed before expression outside

=A4/B4-C4 Division before subtraction

=A5/(B5-C5) Expression inside parentheses executed before expression outside

=A6/B6*C6 Two operators at same precedence level, leftmost operator evaluated first

=A7/(B7*C7) Parentheses executed first

Fill Handle more uses

• The fill handle can be used to copy formulas in a series.

• It can also be used to fill a common list– Jan, Feb, March, etc.– 8:00AM, 8:15AM, 8:30AM, etc– Qtr 1, Qtr 2, etc– You can also make your own lists

• Let’s try it!

A custom list• On the worksheet, select the list of items that you want to use in the fill

series.• Click the File tab. • Under Excel, click Options.• Click Advanced, and then under General, click Edit Custom Lists.• Verify that the cell reference of the list of items that you selected is

displayed in the Import list from cells box, and then click Import.• The items in the list that you selected are added to the Custom lists box.• Click OK twice.• On the worksheet, click a cell, and then type the item in the custom fill

series that you want to use to start the list.• Drag the fill handle (fill handle: The small black square in the lower-right

corner of the selection. When you point to the fill handle, the pointer changes to a black cross.) across the cells that you want to fill.

Questions?