EXPOSITION DATES:NOVEMBER 7 – 8, 2018

The Albany Marriott, Albany

NURSING & SOCIAL WORK PROFESSIONALSANNUAL CONFERENCE

EXHIBITOR AND CONFERENCE SPONSORSHIP PROSPECTUS

New location this year!

NURSING & SOCIAL WORK PROFESSIONALS ANNUAL CONFERENCE 11/7 – 8

8.16.18

THE ALBANY MARRIOTT, ALBANYL__J 10 Feet

MARRIOTT ALBANY

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Ballroom Foyer for Leading Age NY - August 27, 2018, 12:00 PM

Boardroom

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Booths

Meeting Rooms

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Partner with us as a conference exhibitor, sponsor or advertiser to interact with buyers one-on-one and get up-to-the-minute feedback on current and future customers’ needs. You’ll also get recognition as a supporter of LeadingAge New York.

PLUSMORE ... New Relationships

… Before the Conference We provide you with attendee mailing lists so you can connect with attendees to set up meetings, social events or just to introduce yourself.

LeadingAge New York is the only organization in the state that puts you directly in touch with the full spectrum of not-for-profit and public senior living and services providers.

PLUSMORE ... Decision Makers

Meet with almost 200 directors of nursing, directors of social work and other decision makers from nursing homes and assisted living, health care specialists and consultants who are eager to learn about products and services to make them more effective and their organizations more competitive.

… Events and OpportunitiesMaximize your time with conference attendees which can open the door to profitable new opportunities. Exactly what you need to generate leads and increase sales!

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PLUSMORE ... For Your Money

We negotiated a better price for your overnight stay in a hotel that has just completed a $15 million renovation. Easy to reach location near Albany in Colonie! Close to the NYS Thruway, the Northway, Rensselaer Train Station and the Albany International Airport (now offering direct flights Albany-Buffalo).

Wolf Road location offers a broad range of dining and entertainment options at various price points.

Exposure … Lower cost hotel rooms means attendees can bring more members from their team.

Booth Location: Please refer to the floor plan (right) and indicate your two preferences for booth location on the online registration form. You will be notified of your booth assignment by Nov. 1.

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NURSING & SOCIAL WORK PROFESSIONALS ANNUAL CONFERENCE 11/7 – 8

8.16.18

THE ALBANY MARRIOTT, ALBANY

Basic package: $1,000• Logo recognition in conference promotions • Logo/link on conference webpage and app • Recognition in conference program• Attendee list

Reception .................................................$2,500(Nov. 7, 6 – 7 p.m.) a Basic Sponsorship Package PLUS:

• Two-minute sponsor segment at a session• Exhibit space in Exposition Area• Full-page ad in conference program• Four (4) tickets to Reception

Thurs. Attendee & Exhibitor Lunch ...........$1,500a Basic Sponsorship Package PLUS:

• Exhibit space in Exposition Area

Fri. Attendee Lunch ..................................$1,500 a Basic Sponsorship Package PLUS:

• Exhibit space in Exposition Area

Thurs. Attendee & Exhibitor Breakfast .....$1,500 a Basic Sponsorship Package PLUS:

• Exhibit space in Exposition Area

Fri. Attendee Breakfast .............................$1,500 a Basic Sponsorship Package PLUS:

• Exhibit space in Exposition Area

Pre-Conference Intensive (half day) .............$1,000 • Logo recognition in conference promotions • Logo/link on conference webpage and app • Onsite signage during event• Branding collateral in attendee packets or at Pre-Conference

Session .........................................................$750• Logo recognition in event promotions• Logo/link on conference webpage and app• Signage near sponsored session

Refreshment Break .......................................$750• Logo recognition in event promotions• Logo/link on conference webpage and app• Signage near sponsored break

Conference Tote Bag .....................................$500(plus cost of bags)

• Logo on conference bag given to each attendee

Promotional Advertising ...............................$300• Promotional material placement in attendee

packets (such as flyers, brochures, note pads, pens or other similar items)

… Sponsorships

Improve your return on investment! Custom sponsorship levels can easily be designed to meet your company’s goals! For more information contact Tedi DeMartino at tdemartino@leadingageny.org.

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Sponsors: Submit your logo in EPS vector format ASAP to be used for marketing and event signage. Final deadline is Oct. 17.

Graphics and ad contact: Kathie Kane at kkane@leadingageny.org

Sponsorships are Selling Fast! See who have already signed on:

NURSING & SOCIAL WORK PROFESSIONALS ANNUAL CONFERENCE 11/7 – 8

8.16.18

THE ALBANY MARRIOTT, ALBANY

PLUSMORE ... Direct Access

Exhibiting is your best opportunity to expand your market reach, get in front of your target audience and demonstrate your support of LeadingAge New York members and the long term care field. This is your chance to make valuable contacts, develop relationships and meet face-to-face with members looking to move their organizations forward.

2017 Exhibitors3M

Alzheimer’s Association, New York State Coalition

Avanir Pharmaceuticals, Inc.

BlueSky Health and Medical Solutions, LLC

CCI Systems

Dentserv Dental Services

Eli Lilly

Enexia Specialty

Harbor Pharmacy, LLC

HealthDirect Institutional Pharmacy Services

HireFlux, LLC

K&A Services/Mobile Imaging Ltd

LCG Community Trust

LeadingAge New York

LeadingAge New York Career Center

LeadingAge New York ProCare

LeadingAge New York Services Solutions

MatrixCare

McKesson Medical-Surgical

Medical Staffing Network

Medline Industries, Inc.

MobilexUSA

PharMerica

PharmScript, LLC

Precision Health Inc.

Precision LTC Pharmacy

Procare LTC Pharmacy

Quality Apex

RainbowCare & Consultants, Inc.

Sanofi

SMD, Inc.

Special Care Systems, LLC

Specialty RX

The Nurse Connection Staffing, Inc.

TotalKare of America, Inc.

Value First, Inc.

Woodmark Pharmacy

CONFERENCE APP Conference App Enhanced Description: $100Provide more details about your company and direct attendees to your website by including the link in your app description. Send your description (up to 100 words) to Tedi DeMartino at tdemartino@leadingageny.orgConference App Banner Ad: $400 Promote your company with a banner that cycles across the app! Limited number available. Banner ads must be in JPG, GIF or PNG format and measure 375 pixels x 80 pixels (WxH).

Exhibitors receive a free:• Company description in the program and in the mobile app • Logo displayed in the mobile appSubmit your logo for the mobile app by Oct. 17. Logos must be in JPG or PNG format. They should be 200x200 pixels, to avoid your image getting cropped.

NURSING & SOCIAL WORK PROFESSIONALS ANNUAL CONFERENCE 11/7 – 8

8.16.18

THE ALBANY MARRIOTT, ALBANY

Don’t delay and register today! Space is limited. Secure your booth space,

advertisement and sponsorship. Click here to register online.

FEES: No increase this year!EXHIBITMember: $899 *Non-Member, First-Timer: $899 Non-Member: $999

Includes attendee mailing list, 8’ wide x 5’ deep booth with an 8’ high flameproof draped back wall and 3’ high side rails of the same material, 6’ skirted table, two chairs and a printed sign with booth number and company name. Electrical current (120 volts up to 20 amps), listing in the conference program and mobile app, refreshment break and reception for four exhibitors on Wednesday, Nov. 7, plus breakfast, lunch and refreshment break on Thursday, Nov. 8 is also included.

Full payment must accompany your registration. Payment in full must be received by the date of the conference in order to exhibit.

Cancellation on or prior to Oct. 17 requires payment of 25 percent of the exhibit fee. There will be no refund of the exhibit fee if the contract is canceled after Oct. 17.

* Not a member and this is the first time your company exhibits at the Nursing & Social Work Professionals Annual Conference? If so, you save $100!

Wednesday, Nov. 7 3:45 – 4:15 pm Refreshment Break in the exposition area 6 – 7 pm Exhibitor and Attendee Cocktail Reception in the exposition area 7 pm Opportunity to entertain customers and prospects – contact us for details!

Thursday, Nov. 8 8 – 9:30 am Breakfast in the exposition area 10:45 – 11:30 am Refreshment break in the exposition area 1 – 2 pm Lunch 2 – 2:30 pm Dessert and prizes awarded in the exposition area

Registration and Booth SetupWednesday, Nov. 7 Noon – 3 pm

Booth BreakdownThursday, Nov. 8 2:30 – 5 pm

Exhibitors’ Schedule With Attendees

NURSING & SOCIAL WORK PROFESSIONALS ANNUAL CONFERENCE 11/7 – 8

8.16.18

THE ALBANY MARRIOTT, ALBANY

The Albany Marriott 189 Wolf Rd, Albany, NY | 518-458-8444

$139 Single or double room per night

Check-in: 4 p.m.\Check-out: Noon

Rate will be offered, based on availability, to conference attendees and exhibitors two days before and two days after the conference dates.

Hotel reservation deadline: Oct. 9, 2018

To make reservations: CLICK HERE or call the hotel at 518-458-8444. Mention that you are attending the LeadingAge New York Nursing & Social Work Professionals Conference to get the discounted rate.

All reservations must be accompanied by a first night room deposit or guaranteed with a major credit card. Guest room cancellations will be accepted up to 24 hours prior to arrival.

Hotel Accommodations

PROGRAM ADConference Program Advertising:Conference program ads are four-color process and will be accepted electronically in PDF format. Please embed all fonts and artwork.

Space (dimensions) Rate Full page (5 w x 7.75 h) $350

Half page (5 w x 3.75 h) $325

Inside front cover (5 w x 8 h) $450

Inside back cover (5 w x 7.75 h) $425

Outside back cover (5 w x 8 h) $495

Ads are due by Oct. 17

No refunds can be issued once advertising space has been reserved. Ads are sold on a first-come, first-served basis. If preferred space has been sold, LeadingAge New York reserves the right to reassign space. It is understood and agreed that LeadingAge New York has the right to reject or edit any advertisement that is not in agreement with the ethical or professional standing of the publication.

Please send your advertisement immediately after submitting your registration.

Graphics and ad contact: Kathie Kane at kkane@leadingageny.org

PLAN HOW YOU WILL SPEND TIME WITH CLIENTS BEFORE YOU ARRIVE!

...has something for everyone! Click hereListing of restaurants and entertainment with map: Click here

WOLF ROAD...

NURSING & SOCIAL WORK PROFESSIONALS ANNUAL CONFERENCE 11/7 – 8

8.16.18

THE ALBANY MARRIOTT, ALBANY

Electrical services: Must be pre-ordered in advance on the online registration form.

Wi-Fi is available free-of-charge throughout the conference area.

Audio-visual equipment: Contact CMI: Rob Flick, Albany Capital Center Director/Business Development, rflick@cmiav.com, 518-848-1891

Default Occupancy 1. Any exhibitor failing to occupy space contracted for is not relieved of the obligation of paying the full rental price for that space, and LeadingAge New York has the right to use any space not occupied by 3 pm on Nov. 7, 2018.

Cancellation of Exhibit Space1. It is understood that there will be no refund of the exhibit fee if the contract is canceled after Oct. 17. Cancellation on or prior to that date requires payment of 25 percent of the exhibit fee.

Insurance1. Exhibitor assumes responsibility and agrees to indemnify and defend LeadingAge New York, The Albany Marriott, Marriott Hotels Corporation and the hotel’s owner and their respective owners, managers, subsidiaries, affiliates, employees and agents from all liability for:a) Damage or accident which might ensue from any cause resulting from or

connected with transportation, placing, removal or display of table-top exhibits, displays or other items relating to this event.

b) Any injury that may occur to conference attendees, show visitors, exhibitors, their agents, employees or others.

c) Any claims or expenses arising out of the use of the exhibit premises.

2. Exhibitor understands that neither LeadingAge New York nor The Albany Marriott maintain insurance covering the exhibitor’s property and it is the sole responsibility of the exhibitor to obtain such insurance.

Fire, Safety, Health1. Exhibitors must assume full responsibility for compliance with local, city and state ordinances and regulations covering fire, safety and health.a) Table coverings and other exhibit items must be non-flammable material.

All decorative materials must be fire-resistant and in accordance with the standards established by the National Board of Fire Underwriters. Certificates attesting that all materials referred to have been flameproofed must be notarized and submitted upon request. Flame-proofing not in accordance with the applicable codes is a violation and unacceptable.

b) All exhibit equipment and materials must be contained within the table-top space and protected with adequate safeguards to pose no danger to other exhibitors, conference attendees, show visitors or others.

c) Exhibits that produce high noise levels or produce offensive odors will not be permitted.

Housekeeping1. Each exhibitor is responsible for the cleanliness of his/her exhibit and shall properly dispose of any garbage or waste resulting from the exhibit.

Set Up and Dismantling1. Official Service Contractor. Show management assumes no responsibility for any contractual arrangements with convention services provider.2. Shipping. The Albany Marriott will accept prepaid shipment (total weight not to exceed 50 lbs.) 72 hours prior to exposition dates. This is for show materials only, not for exposition booths. The following information must be on the package: LeadingAge New York, Nov. 7-8, 2018, number of packages, your company name, Attn: Function Setup.

3. Installation Date. Exhibitors may start installing displays on Wednesday, Nov. 7, 2018 at noon and must be completed by 3 pm. If displays or equipment are received late, the exhibitor will be required to wait for installation until after the afternoon refreshment break on Wednesday, Nov. 7, 2018.

4. Dismantling Date. Dismantling of the exposition will begin on Thursday, Nov. 8, 2018 after the prizes are awarded (approximately 2:30 p.m.). All exhibits must be packed at the close of the show and removed from The Albany Marriott no later than 5 p.m. on Thursday.

Damage Control1. Protection of Building. Nothing should be posted, tacked, nailed, screwed or otherwise attached to columns, walls, floors or other parts of the building or furniture. Whatever is necessary to properly protect the building, equipment or furniture will be at the expense of the exhibitors. Exhibitors are liable for any damage they cause.2. Plastic for Floor Surfaces. Plastic sheeting must be placed under all machinery or displays containing oil or other substances that may leak onto the floor surface. Please bring this with you.

Security1. Guard Service. A security guard will be present Wednesday evening, Nov. 7 through Thursday morning, Nov. 8.

Aesthetic Aspects1. Backgrounds may not exceed the height of the rear curtain (8’). The sides of the display must not exceed the height of the side curtain (3’) except in those instances where side support is deemed necessary for support of the back of the display. It will be the responsibility of the exhibitor to ensure that his/her display is aesthetically finished on all sides visible to the public.2. Obstructions. In no case may any decoration or fixtures interfere with another exhibit.3. Appearance. All displays should be professional looking so as not to detract from the overall appearance of the exhibit.

Miscellaneous1. Food/Beverages. No food or beverages may be served unless written permission has been obtained prior to the event.2. Registration. Show management shall have sole control over admission policies at all times. All persons visiting the conference and exhibit, as well as exhibit personnel, shall be required to register and wear an appropriate badge while in attendance. Only registered conference attendees and registered booth exhibitors are allowed in exposition area.3. Sales Signs. The exposition is not a specific sales facility for individual exhibitors. Its purpose is the promotion and stimulation of interest in, and demand for, the industry’s products and services in general, and it is conducted in a manner reasonably calculated to achieve that purpose. No signs of any nature may be displayed on or near any equipment or supplies or any part of an exhibit booth, nor may any printed information be distributed that any sales were made during the exposition. The right to exhibit does not constitute an endorsement of product or service.4. A maximum of four exhibitors per booth, per event will be allowed at any given time to any given event.5. Exhibitors must be employees of the company contracting with LeadingAge New York for exhibit space.6. No other company other than the one specified on your registration form can be promoted at your booth.

Exhibitor Information & Regulations The following regulations have been developed to ensure that the exhibit is conducted in a safe and responsible manner. It is understood that your registration is acknowledgement that your company has secured liability insurance to cover all accidents or losses that might ensure during the show. Your registration indicates your agreement to comply with the regulations below.