exhibitors’ information & order bookkol... · exhibitors’ information & order book...

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Exhibitors’ Information & Order BookContents Page

A. Useful Show Information Venue details, Opening hours, Show Secretariat / Organiser, 2 - 3 contact persons, Freight forwader etc.

B. Exhibition Hall Specifications 4 - 6

C. Record of Orders & Order Forms (Forms 1 to 4) 7 - 14

D. Awards Programme & Forms 15 - 20 (Forms 6A to 6E)

E. Final Checklist & Show Implementation 21 - 22

24, 25, 26 July 2015HITEX Exhibition Centre, Near Hitech City

Hyderabad

31 July, 1, 2, August 2015Netaji Indoor Stadium & Khudiram Anushilan Kendra

Kolkata

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H y d e r a b a d

a. THe eXHIbITION Travel and Tourism Fair (TTF)

A1. VENUE Hyderabad International Trade Expositions Limited FirstFloor,TradeFairOfficeBuilding,HITEXExhibitionCentre IzzatNagar,Hyderabad-500084,Telangana,India Tel:+914023112121/22/23Fax:+914023112124E-mail:[email protected] Contact: Satya Shekar,ManagerMaintainance,[email protected]. Tel : (91) (40) 23112121 / 22 / 23

A2. HOURS & DATES Thursday 23July 16:00-20:00hrs Registration&Boothset-up

Friday 24July 08:00-10:00hrs Registration&Boothset-up 11:30hrs Inauguration 11:30 - 19:00 hrs Travel Trade

Saturday 25July 11:00-14:00hrs TravelTrade 14.00 - 19.00 hrs Open for all

Sunday 26July 11:00-19:00hrs Openforall 19:00-20:00hrs Dismantlingofbooths&removalofexhibits

Participants will not be allowed to leave their stall before the official closing time everyday.

A3. Show Secretariat / Organiser Kolkata :25C/1BelvedereRoad,Alipur,Calcutta700027 Tel:(91)(33)40284028Fax:(91)(33)24790019 Hyderabad :No.9,R&DDefenceColony,Kakaguda,Secunderabad500015 Tel:(91)(40)27896149Fax:(91)(40)27896179 Mumbai :D-1,PlotNo.76,RSC6,MHADAS.V.P.Nagar,Andheri(W),Mumbai400053 Tel:(91)(22)26372883,26372895Fax:(91)(22)26372760 New Delhi :216A/1GautamNagar,GulmoharPark,NewDelhi110049 Tel:(91)(11)26866874,26866875Fax:(91)(11)26868073 Ahmedabad :RoomNo.204,EterniaComplex,BehindCityCenter,SwastikCrossRoad,CGRoad, Navrangpura,Ahmedabad380009Tel:(91)(79)26461217Telefax:(91)(79)26461214 Bangalore :2454,17th‘E’Cross,9thMain,GroundFloor,Banashankari,2ndStage Bangalore560070Tel:(91)(80)26761598Telefax:(91)(80)26761577 E-mail :[email protected] : www.ttfotm.com, www.fairfest.com Contact : R Mahesh-(91)9880676884 Kiran M-(91)9880600946

A4. Recommended Air Cargo BLUE DART EXPRESS LTD Web:www.bluedart.com TollFreeNo.18602331234

A5. Recommended Surface / Air Cargo GATI LTD. Web:www.gati.com TollFreeNo.18001804284

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K O L K a T a

a. THe eXHIbITION Travel and Tourism Fair (TTF)

A1. VENUE Netaji Indoor Stadium & Khudiram Anushilan Kendra AucklandRoad,Kolkata700021

A2. HOURS & DATES Thursday 30July 16:00-20:00hrs Registration&Boothset-up

Friday 31July 08:00-10:00hrs Registration&Boothset-up 11:30hrs Inauguration 11:30-19:00hrs Tradeonly

Saturday 1August 10:30-14:00hrs Tradeonly 14:00 - 19:00 hrs Open for all

Sunday 2August 10:30-19:00hrs Openforall 19:00-20:00hrs Dismantlingofbooths&removalofexhibits

Participants will not be allowed to leave their stall before the official closing time everyday.

The Hall will not be open overnight for booth construction / set-up, due to security considerations.

A3. Show Secretariat / Organiser Kolkata :25C/1BelvedereRoad,Alipur,Calcutta700027 Tel:(91)(33)40284028Fax:(91)(33)24790019 Hyderabad :No.9,R&DDefenceColony,Kakaguda,Secunderabad500015 Tel:(91)(40)27896149Fax:(91)(40)27896179 Mumbai :D-1,PlotNo.76,RSC6,MHADAS.V.P.Nagar,Andheri(W),Mumbai400053 Tel:(91)(22)26372883,26372895Fax:(91)(22)26372760 New Delhi :216A/1GautamNagar,GulmoharPark,NewDelhi110049 Tel:(91)(11)26866874,26866875Fax:(91)(11)26868073 Ahmedabad :RoomNo.204,EterniaComplex,BehindCityCenter,SwastikCrossRoad,CGRoad, Navrangpura,Ahmedabad380009Tel:(91)(79)26461217Telefax:(91)(79)26461214 Bangalore :2454,17th‘E’Cross,9thMain,GroundFloor,Banashankari,2ndStage Bangalore560070Tel:(91)(80)26761598Telefax:(91)(80)26761577 E-mail :[email protected] : www.ttfotm.com, www.fairfest.com Contact : Shiv Shankar Dutta-(91)9800578692 Shreyas Jain-(91)9930948007

A4. Recommended Air Cargo BLUE DART EXPRESS LTD Web:www.bluedart.com TollFreeNo.18602331234

A5. Recommended Surface / Air Cargo GATI LTD. Web:www.gati.com TollFreeNo.18001804284

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B. EXHIBITION HALL

B1. CONSTRUCTION OF BOOTH

Exhibitorsmustensurethatallpartsoftheirworkareselfsupportingandsecure.

Hyderabad : Exhibitorswhohaveorderedbarespacemaybeginbuildingtheirbooths12:00 hours on 23 July and all workshouldbecompletedby10:00hoursonthefollowingday.Thehallshallbeopenovernightforconstruction.

Kolkata : Exhibitorswhohaveorderedbarespacemaybeginbuildingtheirbooths14:00 hours on 30 July and allworkshouldbecompletedby10:00hoursonthefollowingday.The Hall will not be open overnight for booth construction / set-up, due to security considerations.

B2. MOVE IN OF EXHIBITS

Hyderabad : Exhibitorswhohaveorderedspaceandshellmaymoveintheirexhibitsfrom16:00 hours on 23 July andallworkshouldbecompletedby10:00hoursonthefollowingday.

Kolkata : Exhibitorswhohaveorderedspaceandshellmaymoveintheirexhibitsfrom17:00 hours on 30 July andallworkshouldbecompletedby10:00hoursonthefollowingday.

Exhibitorsmustarrangeforanauthorisedrepresentativetobepresentatthesitetoreceiveandpositiongoodsastheorganiserisunabletoacceptdelivery.

The Hall will not be open overnight for booth construction / set-up, due to security considerations.

B3. DISMANTLING AND REMOVAL OF EXHIBITS

Hyderabad : Exhibitsmustbemovedbetween19:00hoursand20:00hoursonSunday, 26 July, 2015. Dismantling of booths is prohibited before the close of the exhibition.

Kolkata : Exhibitsmustbemovedbetween19:00hoursand20:00hoursonSunday, 2 August 2015.Dismantling of booths is prohibited before the close of the exhibition.

Removal,deliveryor replenishmentof stockmayonlybecarriedoutbefore theopeninghoursof theexhibitioninthemorningorafterclosingtimeintheevening.Iftheremovalofanyvaluableitemordisplayfromthehallisnecessary,ExhibitorsmustobtainpermissionfromtheOrganiser.

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note:1. No nailing, stickers or painting allowed on aluminium frames.2. No nailing or painting allowed on panels.3. Double-sided tape, stickers, placed by Exhibitors on panels must be removed by Exhibitors at the end of the exhibition.4. Exhibitors can request for coloured panels at extra cost from the Official Contractor. This is subject to availability

I. STANDARD SHELL SCHEME BOOTH INCLUDES

TheOfficialContractorswillprovidethefollowingitemsforeachshellschemebooth(2mx2m)/(3mx2m)and(3mx3m)

Fascia : Blue /Red /White backgroundwithExhibitor’s name inEnglish (max. 25 letters ) using white/Bluecutoutlettering.

Wall Panelling :Threesidewalls(whitelaminatedpanels)heldbyprefabricatedaluminium system.Inthecaseofcornerboothsitwillbetwosidewallsandtwofasciaboards.

Kiosk Mini Booth Standard Booth (2mx2m) (3mx2m) (3mx3m)

Furniture : a. One information counter a. One information counter a. One information counter b.Twochairs b.Twochairs b.Twochairs c.Onewastepaperbasket c.Onewastepaper basket c.Onewastepaperbasket

Lighting : TwoSpot-lights(60W) ThreeSpot-lights(60W) FourSpot-lights(60W)

Power: 1Powersocket(5Amp) 1Powersocket(5Amp) 1Powersocket(5Amp)

II. ADDITIONAL RENTAL FURNITURE & ELECTRICAL FITTINGS

InadditiontoitemsprovidedinthebasicStandardShellSchemeBooth,Exhibitorsmayrequireadditionalfurniture/electricalitemswhichcanbesuppliedonarentalbasisbytheOfficialContractor.PleasecompletetheattachedForm2andreturntotheOrganiserbythedeadlinegiven.

B4. STANDARD SHELL SCHEME BOOTH

Hyderabad & KOLKaTa

3m x 3mBooth Plan

3m x 3mStandard Booth

3m x 2mMini Booth

2m x 2mKiosk

3 m

3 m

Chair

Spot Light

Table

3 m

2 m

Chair

Spot Light

Table

2 m

2 mChair

Spot Light

Table

Plug Point

Plug Point

Plug Point

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B5. EXHIBITOR SOUND LEVEL

TTFmaintainsan80decibelsoundlevelforallexhibitors.Thislevelhasbeenidentifiedasbeingasafelevelfortradeshowdemonstrations.ToensureasuccessfulTradeShowforallexhibitingcompaniesandtheirguests,FairfestMedia,asShowManagement,reservestherighttocloselymonitorsoundusageand,wherenecessary,restrictandpossiblyeliminatethemusicandotheraudiodemonstrationsinanexhibitor’sboothatitsdiscretion.ShowManagement’sactionscaninclude,butarenotlimitedto,reviewingandadjustingallsoundsystemandloud-speakerplacementswithinanexhibit,restrictingsoundlevelswithinabooth,andrestrictingdemonstrationswithinabooth.

B6. CAUTIONARY NOTE:

Please Go Through The Following Rules Carefully.Not Adhering To The Rules, Will Attract penalties.

• Common wall should not exceed 8 feet height

• Approval of plan and elevation of the booth design is required to be taken from organizers by submitting the same 10 days prior to the show.

• Stalls constructed in contravention of the rules or not as per approved drawing are liable to be dismantled, and, in addition, will attract penalties

• No Welding Or Cutting That May Be Flammable Or Sawing Is Allowed Inside The Hall

• Do Not Draw Extra Electricity Load Without Written Approval From The Organizers

• Do Not Encroach In The Passages Inside The Hall (Beyond Your Booth Periphery)

• No Parking Inside Netaji Indoor Stadium & Khudiram Anushilan Kendra

• No Storage Of Materials Behind The Octonorm Panels / Booth

• No Blocking The Emergency Exits In Any Way

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C. RECORD OF ORDERS

(Put a 3 ifsubmitted) Amount LastDateofSubmission Rs/US$ Hyderabad Kolkata

FORM1 RegistrationofoutsideContractor 20.07.2015 20.07.2015

FORM2 FasciaBoard/Furniture/Electrical 20.07.2015 20.07.2015

FORM3 TemporaryStaff 20.07.2015 20.07.2015

FORM4 PreferredCustomerPass NA 20.07.2015 20.07.2015

FORM5 AwardForms NA 17.07.2015 24.07.2015

Totalpaymentcommitted:

Date : _________________________

Note: 1) PricesarequotedinIndianRupees(INR),CurrentrateofUS$1=INR64 approximately.

2) Exhibitorsareadvisedtomakepaymenttoanddealdirectlywithindividual suppliers/contractors concerned.

3) Thisisforyourrecord.Pleaseretainitforfuturereference.

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5H y d e r a b a d

FORM 1

Fax or Mail To : Fairfest Media Ltd. No.9,R&DDefenceColony,Kakaguda Secunderabad500015 Tel:(91)(40)27896149 Telefax:(91)(40)27896179 E-mail : [email protected]

aPPLICaTION FOr OuTsIde CONTraCTOr - daMaGe & PerFOrMaNCe bONd(PleasefillinthisformifyouplantoengageyourowncontractorinsteadoftheOfficialContractorforanyboothdesign,decorationorconstructionwork.)

Exhibitor’sName Sq.mtr.booked

ThisupperportionoftheapplicationformshouldbecompletedbythecontractorappointedbytheindividualExhibitor,andmustbeaccompaniedbyademanddraft(issuedbythecontractor)madepayableto“FairfestMediaLtd.”whichwillbeheldagainstpossibledamagestotheExhibitionHall,and/orthedisposalofextrawasteleftonsiteaftertheevent(ifany).

BOOTH HEIGHT LIMIT : Themaximumheightofconstruction inHyderabad is12feet forbarespaceonlybooths(including platform height)

Damage & Performance Bond(1) ADamage&PerformanceBondofINR25,000forboothsbelow100sqmorINR50,000forboothsabove100sqmmustbepaidincashorbydemanddraftbytheboothcontractortotheOrganiserswhentheyregisterattheexhibitionsiteforboothpossession.Thiswillbeheldagainstdamagestothevenue,and/orthedisposalofboothconstructionwastelefton-siteaftertheevent.Anybreachoftheorganisers/venue’sregulationsmayalsocausethedeposittobeforfeited.(2) Itistheindividualboothcontractor’sresponsibilitytoremoveallpackingandwastematerialsfromtheexhibitionhallduringbothmove-inandmove-out.Garbage&wastematerialsfromdecorationworkmustnotbediscardedintotheaisles&mustbecleared.Allmaterialusedmustberemovedduringmove-outandthismustbedonesafely(nopushingoverhighpiecesofbooth,nosmashingofglasspanelsetc).FailuretocomplywillresultintheDamage&PerformanceBondbeingtotallyforfeited.(3) TheDamage&PerformanceBondwillberefundedbyshowingthereceiptaftertheexhibitionsubjecttotheclearanceofthesitebythecontractorsandnodamageorgarbagebeingrecordedbytheexhibitioncentremanagementandtheorganisers.(4) Organisers reserve the right to deduct an actual and appropriate amount for damages to the hall structures / venue, made by the exhibitor or their design & handling agencies’ staff during build-up, show days and dismantling time, from the Damage & Performance Bond paid by the exhibitor. Thisistoensurealltherules&regulationsareabidedbyandtocoveranydamagearisingdirectlyor indirectly frominfringement.This iswithoutprejudicetoanyadditionalclaimstheorganisersmayhaveontheexhibitorifthedamagesexceedthebondamount.Balanceamountifany,willbereturnedifnodamageisfound.OnreceiptofthisFormandthedepositpaymentCONTRACTORPASSESwillbeissued.OnlyholdersofCONTRACTORPASSESwillbeallowedaccesstothesite.PleasesupplyCONTRACTORPASSES:No.required:____________Thedepositwillberefundedaftertheexhibitionsubjecttotheclearanceofthesitebythecontractorsandnodamagebeingrecorded.Contractor’sName:_________________________________________________________________________Address : _________________________________________________________________________________ContactPerson:_________________________________Designation:_______________________________Tel:________________________________________________Fax:________________________________ Signee’sName:_____________________________________

Exhibitor’ssignature/companystamp Date:__________________________N.B.:ElectricalinstallationsmustbecarriedoutbytheOfficialContractoronly.

Approval of plan and elevation of the booth design is required to be taken from organizers by submitting the same 10 days prior to the show. Stalls constructed in contravention of the rules ( see point nos. B1 to B6 on page 4-6, specially the cautionary note) or not as per approved drawing, are liable to be dismantled, and, in addition, will attract penalties.

Please make copy for your own reference

Forofficialuse:Exhibitor:Received:

Return within 20 July 2015

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Fax or Mail To : Fairfest Media Ltd. 25C/1BelvedereRoad,Alipur Kolkata700027.India Tel:(91)(33)40284028 Fax:(91)(33)24790019 E-mail : [email protected]

aPPLICaTION FOr OuTsIde CONTraCTOr - daMaGe & PerFOrMaNCe bONd

(PleasefillinthisformifyouplantoengageyourowncontractorinsteadoftheOfficialContractorforanyboothdesign,decorationorconstructionwork.)

Exhibitor’sName Sq.mtr.booked

ThisupperportionoftheapplicationformshouldbecompletedbythecontractorappointedbytheindividualExhibitor,andmustbeaccompaniedbyademanddraft(issuedbythecontractor)madepayableto“FairfestMediaLtd.”whichwillbeheldagainstpossibledamagestotheExhibitionHall,and/orthedisposalofextrawasteleftonsiteaftertheevent(ifany).BOOTH HEIGHT LIMIT : ThemaximumheightofconstructioninKolkatais12feetforbarespaceonlybooths(includingplatform height)For booths in the outer periphery in Netaji Indoor Stadium, the maximum permissible height is 8 feetDamage & Performance Bond(1) ADamage&PerformanceBondofINR25,000forboothsbelow100sqmorINR50,000forboothsabove100sqmmustbepaidincashorbydemanddraftbytheboothcontractortotheOrganiserswhentheyregisterattheexhibitionsiteforboothpossession.Thiswillbeheldagainstdamagestothevenue,and/orthedisposalofboothconstructionwastelefton-siteaftertheevent.Anybreachoftheorganisers/venue’sregulationsmayalsocausethedeposittobeforfeited.(2) Itistheindividualboothcontractor’sresponsibilitytoremoveallpackingandwastematerialsfromtheexhibitionhallduringbothmove-inandmove-out.Garbage&wastematerialsfromdecorationworkmustnotbediscardedintotheaisles&mustbecleared.Allmaterialusedmustberemovedduringmove-outandthismustbedonesafely(nopushingoverhighpiecesofbooth,nosmashingofglasspanelsetc).FailuretocomplywillresultintheDamage&PerformanceBondbeingtotallyforfeited.(3) TheDamage&PerformanceBondwillberefundedbyshowingthereceiptaftertheexhibitionsubjecttotheclearanceofthesitebythecontractorsandnodamageorgarbagebeingrecordedbytheexhibitioncentremanagementandtheorganisers.(4) Organisers reserve the right to deduct an actual and appropriate amount for damages to the hall structures / venue, made by the exhibitor or their design & handling agencies’ staff during build-up, show days and dismantling time, from the Damage & Performance Bond paid by the exhibitor. Thisistoensurealltherules&regulationsareabidedbyandtocoveranydamagearisingdirectlyor indirectly frominfringement.This iswithoutprejudicetoanyadditionalclaimstheorganisersmayhaveontheexhibitorifthedamagesexceedthebondamount.Balanceamountifany,willbereturnedifnodamageisfound.OnreceiptofthisFormandthedepositpaymentCONTRACTORPASSESwillbeissued.OnlyholdersofCONTRACTORPASSESwillbeallowedaccesstothesite.PleasesupplyCONTRACTORPASSES:No.required:____________Thedepositwillberefundedaftertheexhibitionsubjecttotheclearanceofthesitebythecontractorsandnodamagebeingrecorded.Contractor’sName:_________________________________________________________________________Address : _________________________________________________________________________________ContactPerson:_________________________________Designation:_______________________________Tel:________________________________________________Fax:________________________________ Signee’sName:_____________________________________

Exhibitor’ssignature/companystamp Date:______________________________N.B.:ElectricalinstallationsmustbecarriedoutbytheOfficialContractoronly.

Approval of plan and elevation of the booth design is required to be taken from organizers by submitting the same 10 days prior to the show. Stalls constructed in contravention of the rules ( see point nos. B1 to B6 on page 4-6, specially the cautionary note) or not as per approved drawing, are liable to be dismantled, and, in addition, will attract penalties.

Please make copy for your own reference

K O L K a T aFORM 1

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Return within 20 July 2015

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Order FOrM / INVOICe (FASCIA BOARD / FURNITURE / ELECTRICAL)

FASCIA BOARD :FasciaBoardasitshouldappear:(4"whitestickerletteringoncolouredfascia. Amaximumof25Englishlettering).

English Lettering :

FURNITURE : UnitCost(Rs.) Extranos.required* Amount(Rs.) Table 600+ ______________ __________ RoundTable 1500+ ______________ __________ Chair 150+ ______________ __________ Alteration of 1000+ ______________ __________ Vinyl-cutName on Fascia

Total Amount :

ELECTRICAL : UnitCost(Rs.) Extranos.required* Amount(Rs.)

Spotlights 200+ _________________ ___________ Plug Point (5/15A) 150+ _________________ ___________ LCDTV+DVD 1500+PerDay _________________ ___________ Service connection for pavilion / stalls 750+P/KW _________________ ___________

Total Amount :

Exhibitor:______________________________________________________________________________

ContactPerson:_________________________________________________________________________

Address : _______________________________________________________________________________

_______________________________________________________________________________________

Tel:_____________________________________________________Fax:_________________________

Signature : ______________________________________________________________________________

Note:Allpricesarecurrentandsubjecttochangewithoutpriornotice.

+ service tax extra @ 14%+ on spot requisitions will be subject to availability* over&abovethoseprovidedforeachStandardShellSchemeBoothonpage 5

Please make copy for your reference.

FORM 2


Return within 20 July 2015 Fax or Mail To : Fairfest Media Ltd. No.9,R&DDefenceColony,Kakaguda Secunderabad500015 Tel:(91)(40)27896149Telefax:(91)(40)27896179 E-mail : [email protected]

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Order FOrM / INVOICe (FASCIA BOARD / FURNITURE / ELECTRICAL)

FASCIA BOARD :FasciaBoardasitshouldappear:(4"whitestickerletteringoncolouredfascia. Amaximumof25Englishletterings).

English Letterings :

FURNITURE : UnitCost(Rs.) Extranos.required* Amount(Rs.) OctonormTable 600/- ______________ __________ Informationcounter 700+ ______________ __________ GlassTopRoundTable 1000+ ______________ __________ FoldingChair 150+ ______________ __________ CushionedChairs 300+ ______________ __________ Lockablecabinet 900+ ______________ __________ Lockabledoorinsystem 1500+ ______________ __________ Alteration of NameonFascia 1000+ ______________ __________

Total Amount :

ELECTRICAL : UnitCost(Rs.) Extranos.required* Amount(Rs.) Spotlights 200+ _________________ ___________ Plug Point (5/15A) 200+ _________________ ___________ LCDTV+DVD 1200+PerDay _________________ ___________ Service connection for pavilion / stalls 750+P/KW _________________ ___________

Total Amount :

Exhibitor:_______________________________________________________________________________

ContactPerson:__________________________________________________________________________

Address : _______________________________________________________________________________

________________________________________________________________________________________

Tel:______________________________________________________Fax:_________________________

Signature : _______________________________________________________________________________

Note:Allpricesarecurrentandsubjecttochangewithoutpriornotice.

+ service tax extra @ 14%+ on spot requisitions will be subject to availability* over&abovethoseprovidedforeachStandardShellSchemeBoothonpage 5

Please make copy for your reference.

FORM 2


Return within 20 July 2015 Fax or Mail To : Fairfest Media Ltd. 25C/1BelvedereRoad,Alipur Kolkata700027.India Tel:(91)(33)40284028 Fax:(91)(33)24790019 E-mail : [email protected]

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ForOfficialuse:Exhibitor:Received:

FORM 3

Return within 20 July 2015 Fax or Mail To : Fairfest Media Ltd. No.9,R&DDefenceColony,Kakaguda Secunderabad500015 Tel:(91)(40)27896149Telefax:(91)(40)27896179

E-mail : [email protected]

T e M P O r a r y s T a F F

Temporarystaffmaybehiredthroughamanpoweragencyondailybasis.Ifyouarenotrequiringstaffthroughthewholeperiod,pleaseindicatethedatesthattemporarystaffwillbeneeded.

Werequire:

Service : Informationcounterpersonnel

(a)Dailyrateperperson : Rs.1500/-+

(b)Forthefollowingdates(July2015) 24 25 26 all3days

Put a 3 :

(c)Numberofpersonsrequiredontheabovedates:

(d)Totalamountpayable(@Rs.1500/-+perpersonperday) : Rs.

+ service tax extra @ 14%

EXHIBITOR'SAUTHORISATION

Company Name : ________________________________________________________________________

Company Address : ________________________________________________________________________

Tel : __________________________________________Fax : _____________________________________

Name : ___________________________________Designation : ___________________________________

Signature : __________________________________________________ Date : ______________________

P l e a s e m a k e c o p y f o r y o u r r e f e r e n c e .

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FORM 3

Return within 20 July 2015 Fax or Mail To : Fairfest Media Ltd. 25C/1BelvedereRoad,Alipur Kolkata700027.India Tel:(91)(33)40284028 Fax:(91)(33)24790019 E-mail : [email protected]

T e M P O r a r y s T a F F

Temporarystaffmaybehiredthroughamanpoweragencyondailybasis.Ifyouarenotrequiringstaffthroughthewholeperiod,pleaseindicatethedatesthattemporarystaffwillbeneeded.

Werequire:

Service : Informationcounterpersonnel

(a)Dailyrateperperson : Rs.800/-+

(b)Forthefollowingdates(July-Aug2015) 311 2 all3days

Put a 3 :

(c)Numberofpersonsrequiredontheabovedates:

(d)Totalamountpayable(@Rs.800/-+perpersonperday) : Rs.

+ service tax extra @ 14%

EXHIBITOR'SAUTHORISATION

Company Name : ________________________________________________________________________

Company Address : ________________________________________________________________________

Tel : __________________________________________Fax : _____________________________________

Name : ___________________________________Designation : ___________________________________

Signature : __________________________________________________ Date : ______________________


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P r e F e r r e d C u s T O M e r P a s s

DeaDline : 20 JulY, 2015improve Your Response by Sending Free invitations to Your Most important Customers and Prospects !


FORM 4

Fax or Mail To : Fairfest Media Ltd.

25C/1BelvedereRoad,Alipur Kolkata700027.India Tel:(91)(33)40284028 Fax:(91)(33)24790019 E-mail : [email protected] or No.9,R&DDefenceColony,Kakaguda Secunderabad500015 Tel:(91)(40)27896149Telefax:(91)(40)27896179

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DistributingPreferredCustomerPasseshasproventobeoneoftheeasiest,mosteffectivemethodsofincreasingboothtraffic-yetmanyexhibitorssimplydotokenmailingsorevenworse,don'tusethematall!AneffectivePreferredCustomerPasscampaignisthemostimportantsteptoexceedingyourgoalsatTTF.ResearchconductedbytheCenter for Exhibition Industry ResearchconfirmsthatexhibitorswhousePreferredCustomerPassesattractbetter,morequalifiedtrafficattheirboothsthanotherexhibitors.

YeS! i want to maximise my booth traffic at TTF with preferred Customer Passes

Please tick q Hyderabad q Kolkata

QuantityRequested:_________________________ DateOrdered:__________________________

Hyderabad _____Nos.(Freeofcost)Kolkata _____Nos.([email protected]/-perpass)

shiP Passes to :

Name:_________________________________________________________________________________

Company:______________________________________________________________________________

Address : _______________________________________________________________________________

_______________________________________________________________________________________

Tel:___________________________Fax:__________________E-mail:__________________________

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d. eXHIbITOr aWard PrOGraMMe

Deadlineforsubmissionis7daysbeforetheopeningday.

Dear participant :

ThankyouforparticipatinginTTFHyderabad/Kolkata.Thisyear’seventpromisestobearesoundingsuccessduetoyoursupport!

Entry forallawardsareon the followingfivepages.There isnoentry feebutentry forms must be completed and received 7 days before the opening of TTF. This is to ensure all entries receive proper consideration.FaxormailthecompletedformstoFairfest.Winnerswillbenotifiedattheexhibition(TTF).AlldecisionsmadebytheJudgingPanelarefinal.

Award Categories(alsoseeattachedEntryForms)

D1. BEST PRINT PROMOTIONAL MATERIAL (twocategories:NTOorTourOperator,Airline,CarRentalCompanyorHotel) - judgingcommitteewill judgeall categoriesofprintedmaterial includingposters, leaflets, brochures, pamphlets etc. as part of overall print campaign.Considerationwill bemadefordesignconcept/creativityaswellasprintquality.Promotionalmaterialmustbesubmittedwithcompletedentryform.

D2. MOST PROMISING NEW DESTINATION (twocategories: India, International) -Candidateswillprovidebriefdescriptionofnewdestinationonentryform.Considerationwillbemadeforconstructionofnew facilities, offerings of surrounding locale environment, and wealth of local features (entertainment or other).

D3. MOST INNOVATIVE PRODUCT -judgedwithrespecttoprovidinganoveralleducationalservice,whether educating visitors on an indigenous population/cultural heritage or promotion of local environmental awareness.

D4. MOST EXCLUSIVE LEISURE PRODUCT -targetedtoupscaleclientele,wherecostisnobounds.Judgedwithrespecttocomprehensivenessanduniquenessofoverallpackage.

D5. BEST VALUE LEISURE PRODUCT - product should be comprehensive butmaintain cost-effectivenessandbeintriguingtogeneralpopulance(nottargetedtoselectupscalemarket).

Inaddition,wehaveStallAwards.Theseawardsshallbejudgedonsite.Noentryformsarerequiredinadvance for these.

Thank you again for your time and participation. We look forward to seeing you at TTF.

Fairfest Media Ltd.

16

FORM 5ADeadline : 7 days before opening of fair

AWARDS PROGRAMME

Please tick

q Hyderabad q Kolkata

besT PrINT PrOMOTIONaL MaTerIaL aWard

Details

Name of entrant : ________________________________________________________________________

Designation : ___________________________________________________________________________

Name of company : ______________________________________________________________________

Address : _______________________________________________________________________________

_____________________________________________________________________________________________

Telephone : ____________________________________________ Fax : ___________________________

Category(tickone)

q Govt.-Sector/NTO q Private Sector Participant

Rules and Procedures

1. PleaseattachthreecopiesofallprintandpromotionalmaterialyouwilluseatTTF (includingbrochures,posters,leaflets,pamphlets,etc.)

2. Pleaseattachseparateformoncompanyletterheadwhichdetailstargetaudience, objectivesofprintcampaign,resultsorexpectedresults.

3. Completedentryformsmustbereceivedbefore7daysofthefair:

TTF Awards Programme

Fairfest Media Ltd. Fairfest Media Ltd. No.9,R&DDefenceColony,Kakaguda 25C/1BelvedereRoad,Alipur Secunderabad500015 Kolkata700027.India Tel:(91)(40)27896149 Tel:(91)(33)40284028 Telefax:(91)(40)27896179 Fax:(91)(33)24790019 E-mail : [email protected] E-mail : [email protected] 4. AlldecisionsmadebyJudgingPanelarefinal.

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FORM 5BDeadline : 7 days before opening of fair

AWARDS PROGRAMME Please tick


MOsT PrOMIsING NeW desTINaTION aWard

Details

Name of entrant : ________________________________________________________________________

Designation : ___________________________________________________________________________

Name of company : ______________________________________________________________________

Address : _______________________________________________________________________________

_____________________________________________________________________________________________

Telephone : ____________________________________________ Fax : ___________________________

Region(tickone)

q India q International


1. Pleaseattachseperateformoncompanyletterheadwhichgivesbriefdescriptionofnew destination onentryform.Detailsshouldinclude: - description of new facilities constructed, offerings of surrounding locale / environment and wealth of local features (entertainment or other). - targetmarket - statistics on tourism to the destination in recent years, as well as statistics on expected tourismtotheregionifavailable.




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FORM 5CDeadline : 7 days before opening of fair



MOsT INNOVaTIVe PrOduCT aWard

Details

Name of entrant : ________________________________________________________________________

Designation : ___________________________________________________________________________

Name of company : ______________________________________________________________________

Address : _______________________________________________________________________________

_____________________________________________________________________________________________

Telephone : ____________________________________________ Fax : ___________________________


1. Pleaseattachseperateformoncompanyletterheadwhichgivesbriefdescriptionofyourproduct and how it provides overall educational service, such as educating visitors on an indigenous population/cultural heritage or promotion of local environmental awareness. Details should include: - historicaldevelopmentofprogrammeorproject - sourceoffundingforprojectorprogramme - targetmarket - resultsachievedinincreasingawarenessofprogrammeorproject’scause




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FORM 5DDeadline : 7 days before opening of fair



MOST EXCLUSIVE LEISURE PRODUCT AWARD

Details

Name of entrant : ________________________________________________________________________

Designation : ___________________________________________________________________________

Name of company : ______________________________________________________________________

Address : _______________________________________________________________________________

_____________________________________________________________________________________________

Telephone : ____________________________________________ Fax : ___________________________


1. Pleaseattachseperateformoncompanyletterheadwhichdetails: - briefdescriptionofproduct - targetmarket(shouldbegearedtowardsupscale,selectmarket) - reasonswhythisproductoffersthemostcomprehensiveoruniquewaytoaccess destination Pleasealsoattachbrochures,pamphlets,orothersupportingdocumentationifavailable.



Fairfest Media Ltd. Fairfest Media Ltd. No.9,R&DDefenceColony,Kakaguda 25C/1BelvedereRoad,Alipur Secunderabad500015 Kolkata700027.India Tel:(91)(40)27896149 Tel:(91)(33)40284028 Telefax:(91)(40)27896179 Fax:(91)(33)24790019 E-mail : [email protected] E-mail : [email protected]

3. AlldecisionsmadebyJudgingPanelarefinal.

q3

20

FORM 5EDeadline : 7 days before opening of fair



BEST VALUE LEISURE PRODUCT AWARD

Details

Name of entrant : ________________________________________________________________________

Designation : ___________________________________________________________________________

Name of company : ______________________________________________________________________

Address : _______________________________________________________________________________

_____________________________________________________________________________________________

Telephone : ____________________________________________ Fax : ___________________________


1. Pleaseattachseperateformoncompanyletterheadwhichdetails: - briefdescriptionofproduct - costofproducttovariousmarkets(productshouldbetargetedtolargemarket) - reasonswhythisproductisthebestvalueofitskind

Pleasealsoattachbrochures,pamphlets,orothersupportingdocumentationifavailable.




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FINAL CHECKLIST

q Furnitureorderedforexhibitionboothand/ortradeshowcontractorhired?

q Hotelaccommodationandtravelbookingsmade?

q Informationalmaterialspreparedforthegeneralpublic?

q Businesscardsprinted?

q Howwillthepackagedmaterialbebroughttothebooth?

q Arrangementfortemporarystaffmade?

q Whatinvoicesarestilloutstanding?

SHOW IMPLEMENTATION

DuringTTFitisimportantthatyourstandpersonnelconverseprofessionallywithcustomers.Theseinteractionsmustbedocumentedproperlytocollectinformationforprofessionaltradeshowfollow-up.

1. Conversation with customers

• Everyopportunitytomakecontactispricelessandmustbeconvertedtodialoguewithagreatdealofattention and willingness.

• Evenseeminglydisinterestedcustomerspresentawindowofopportunityforfruitfulcommunication.

• Understandthevisitor’sbusyscheduleandcompressyoursalespitchaccordingly.

• Leaveroomforthevisitorstoexplore,insteadofoverwhelmingthemwithattention.

• Recognizetheinterestsofthevisitorandbuildyourconversationaroundit.

2. Documentation

Eachconversationformsthebasisforyourtradeshowfollow-upandhencemustbedocumentedbystandpersonnelwheneveravisitorshowskeeninterest.

• Whenabusinesscardisavailabledonotaskforinformationalreadymentionedthere.

• Onlybegintakingnotesafterashortwarm-upphrase.

• Becauseyournotesarenotsecret,allowthepersonconcernedtoseewhatyouwritedown.

• Usecopiesoftheenclosed“ConversationRecord”forevaluatingsignificantcontacts.

3. Follow-up

Innolaterthan10daysafterTTF,thefollowingactivitieswhenefficientlyhandleddirectlyinfluencethebusinessdecisionsofimportantcontacts:

• Thank-Youmailings

• Phonecallstoinitiatecontacts

• Businessproposals

• Liveuptothepromisesmade

We WiSH YOu SuCCeSS in THe uPCOMinG eVenTS&

HOPe YOu FinD THeSe GuiDelineS uSeFul

YOUR TTF TEAM

E. Final Checklist & Show Implementation

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Visitor'sName :____________________________________________________

Designation : ____________________________________________________

Company :____________________________________________________

Address : ____________________________________________________ _____________________________________________________ _____________________________________________________

PhoneNo. :____________________________________________________

q Business Card Attached?

CustomerCategory

q New q Old q Potential q Other

Interests :____________________________________________________ _____________________________________________________ _____________________________________________________

_____________________________________________________

Results :____________________________________________________ _____________________________________________________ ____________________________________________________

SpecialNote: _____________________________________________________ _____________________________________________________ _____________________________________________________

____________________________________________________

StaffMember:

Date :

Conversation Record

exhibitors’ information & order bookkol... · exhibitors’ information & order book...

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