explore and focus introduction - uwsom intranet
TRANSCRIPT
Explore and Focus
IntroductionWITH THE REGISTRATION TEAM
ERIKA AN, TARA GATES, CONNIE LAMB, GLORIA RAYO & MAGGIE TARNAWA
Explore and
Focus
Transitioning into a New Phase
Foundation Phase
Patient Care Phase
Explore and Focus Phase
Graduation
Transitioning to
a New Phase
Explore and Focus
Requirements
1. Emergency Medicine (4 weeks/8 credits)
2. Neurology (4 weeks/8 credits)
3. Sub-Internship (Sub-I) (4 weeks/8 credits)
4. Advanced Patient Care (APC) (4 weeks/8 credits)
5. Clinical Electives (40 credits)
16 non-elective credit (only COVID approved Spring 2020 non-elective credits) can be used for elective credit requirement.
Explore and Focus clinical electives begin Spring of the third-year and go through 05/06/2022
Accommodations made for MSTP/Ph.D students who are off-cycle. Please contact [email protected] if you have
questions.
Full Time vs. Part Time
Part time credits
• 12 credits or less
• tuition is billed based on the number of credits.
Full time credits
• 13 credits or more
• 13+ credits is billed at the same rate
2 credits/week
• 2 weeks=4 credits
• 4 weeks=8 credits
Registration Process Changes
Changes in E&F
Flexibility Changes can be made to schedules until graduation. Student driven schedule.
6 week deadline
Students can add and drop rotations as necessary up until 6 weeks prior to the start of the rotation. If a “late” drop is required, students must obtain permission from specialty department.
New Quarter Breakdown
Patient Care
Autumn A (6 weeks): 09/23 - 11/01
Autumn B (6 weeks):11/04 – 12/13
Explore and Focus
Autumn A (4 weeks): 09/13-10/18
Autumn B (4 weeks): 10/21-11/15
Autumn C (4 weeks):11/18- 12/13
Time in Seattle Requirement- COVID
Waiver
At least 8 weeks must be in
Seattle...HOWEVER
Were you in clinical rotations during
Spring 2020, Summer 2020, or
Autumn 2020, Winter 2021?
If yes, the Time in Seattle requirement is
waived.
Most, if not all, of you will have been in
rotations during the times outlined.
E&F
Schedules
How Are E&F Schedules Completed?
Emergency Medicine and Neurology scheduled by Registration based on survey responses
All other requirements scheduled through 4 one-on-one appointments (via Zoom) with Registration Team
•EM/NEURL surveys sent to students
•Surveys due week after sent
September
•EM/NEURL schedules released
October•One-on-one
appointments 1-4 with Registration
November to February
•Open Registration
March to Graduation
Appointments
At each appt, previously added rotations, including EM and NEURL, can be changed.
Appointment 1 (10 minutes)
• Schedule a Sub-I or APC
Appointment 2 (10 minutes)
• Schedule a Sub-I or APC•If you added a Sub-I during your first appointment, you must add an APC (and vice versa) during this appointment
Appointment 3 (20 minutes)
• 16 elective credits OR 8 elective credits and 8 credits APC/Sub-I.
Appointment 4 (20 minutes)
• 24 elective credits OR 16 elective credits and 8 credits APC/Sub-I
Permission- Only Clerkships
What are permission-only rotations
Require permission to register.
Permission is granted only by Department Clerkship Administrators, no one else.
Most permission-only rotations will not show availability on E*Value, Clerkship Administrators must be contacted for availability.
Check if a rotation is permission-only on the Clerkship Catalog: https://sites.uw.edu/medevalu/clerkshipcatalog/
Student emails specialty
department clerkship
administrator
Department emails student with permission
approval or denies request
Student forwards permission email
Student requests to add their approved
permission-only rotation during
appropriate scheduling
appointment
Rotation added to schedule!
Department Administrators: https://sites.uw.edu/medevalu/clerkship-administrators/
Excess Credit/Carry-Over Credit
Sub-Internship (8 credits)
Advanced Patient Care(8 credits)
Electives (40 credits)
Open Scheduling
Open Scheduling begins after
appointment #4 ends.
Open Scheduling allows students to
make changes to their schedules
throughout their final year to account
for career direction change or life
events.
EM/NEURL Survey
Appt #1
Appt #2 Appt #3
Appt #4Open
Scheduling
Open Scheduling
6 week deadline
Rotations may be added or dropped at any
time (after appointments season is over), up until
6-weeks prior to the start of the rotation.
To add or drop a rotation after the 6 week
deadline student must obtain permission from
the specialty department
Example:
Start of clerkship 11/16/2020
Last day to add/drop w/o permission 10/02/2020
2 week
1week
3 week
4 week
5 week
6week
Rotation Reminders
32 credit specialty limit
Only up to 32 elective credits in a
certain specialty will count towards
graduation requirements, this includes
excess credit and away rotations.
Curriculum policy:
https://sites.uw.edu/medevalu/clerkshi
p-policies/
Appointment 4 Notice
Due to credentialing requirements,
Spring A rotations cannot be
dropped after Appointment 4.
In order to add or drop rotations in
Spring A after your Appointment 4, you
will need departmental permission.
Most Common Appointment
Questions
Scheduling to accommodate spouse or being in same region as spouse.
Students will need to coordinate this on their own with their partners. Registration cannot reserve spots for anyone.
Needing specific time off for life events.
Student can manage their own time off. If you know you need the first week of February off, don’t schedule anything in that block.
When is the best time to schedule Sub-Is, APCs and electives?
Depends on specialty, performance in Patient Care, interviews, etc. Some students need letters of recommendation from Sub-Is or APCs, in which case these should be schedule prior to ERAS opening. Keep in mind which rotations you want to be highlighted during Interviews.
How does Registration determine how many spots to open per rotation?
We don’t. Specialty department determine how many spots to offer per rotation and timeframe availability.
Fairness in appointment order.
Each student is randomly assigned a number,1 through 100. Appt #1: 1 to 100
Appt #2: 100 to 1
Appt #3: 100 to 1
Appt #4: 1 to 100
E*Value
How to Read Clerkship Availability
Is there space in the rotation?
Positive integers means the
rotation has space.
1 of 1 = there is 1 open spot in
a rotation with 1 spot
1 of 2 = there is 1 open spot in
a rotation with 2 spots
0 of 1= there are NO open
spots in a rotation with 1 spot
Blank = No spot at all
Rotation titles quick glace:
Path 680 P= Elective
PEDS 624 P-APC = Advanced Patient Care (APC)
SURG 682 P-APC- S= Sub-I/APC
E*Value Resources
Student Guides
View Schedule Reports- Up-to-date student schedule
View Availability- Current clinical rotation availability
View Letters of Good Standing- Finding LOGS for next clinical rotation
Graduation Audit Report (GAR)
https://dom-dmpbp2.dom.washington.edu/Reports/browse/Medical%20Students
Great for viewing graduation progress. Clerkships are shown in the categories that they’ll count for towards graduation. Credit deficiencies also shown.
Letters of Good Standing (LOGS)
Many rotations sites will request Letters of Good Standing during the credentialing process.
Letters of Good Standing are uploaded to E*Value, students are responsible for downloading and providing them to site.
LOGS confirm student’s graduation date, status of good standing and confirms students are compliant under UW requirements.
Timeline for when Letters of Good Standing (LOGS) become available:
• Madigan: 90 days before start of rotation
• Bremerton & Bartlett: 60 days before start of rotation
• All other sites: 30 days before start of rotation
Special Program Options
TrackSafari
City/State Explore & Focus Track
Required: minimum of 12 weeks of clerkships within Track location.
Emergency Medicine
Neurology
one 4-week non-permission elective.
The 12 weeks will likely be non-consecutive.
Students accepted into Patient Care Track Program must reapply to participate in Explore and Focus Track
Track students are required to ensure they are meeting Track requirements as they change their schedules throughout the year.
Track options
Alaska
Idaho
Montana
Washington
•Spokane
Important Dates
Dates to Remember 2021-2022
•June 30, 2021 (historical information- check in with SA for updates)Step 2 CK Deadline
•August 30, 2021 historical information- check in with SA for updates)Step 2 CS Deadline
•September 15, 2021 (historical information- check in with SA for updates)ERAS Opens
• October 2021 to February 2022Interview Season
• March 2022Match Day
• May 6th, 2022End of clerkships
•Mid to late May 2022 historical information- check in with Curriculum Office for updates)Transition to Residency
•June 10, 2022Graduation Date
What Comes Next?
Registration Office Hours
Thursday, October 15th
11:30AM-1:30 PM
Zoom link will be emailed out after this webinar
Our team will be present if you want to drop by, nothing formal. If you have a question you want to ask privately, one of us will start a private meeting space during the office hours.
