extending your student visa. how we are going to help you talking you through the documents you have...

Extending your student visa

How we are going to help you •Talking you through the documents you have to prepare•Talking you through the online tools we have provided to help you completing the form and other useful information• From 11th September: We will check your supporting documents (photographs, financial evidence e.g. bank statement or sponsor letter, previous qualifications, translations)

IMPORTANT NOTE:

• You should keep photocopies of your passport pages and of your visa pages

• We also recommend to keep photocopies of all the documents you submit

• You must send your visa application by recorded delivery and keep your receipt.

• You must show these (the photocopies and the receipt) to Registry in order to register

19/04/23 © The University of Sheffield


Photographs• Read the UKBA photograph guidance (see slide 4)• Do not use old photographs taken in your home

country, photographs must be less than 1 month old.• Go to a photographer (e.g. Max Spielmann on High

Street in the town centre or Seaman Photography on London Road)

• Measure the photographs (overall size and head size)• don’t smile, have a neutral expression• Make sure the background color is either cream or grey• Write your name on the back of each photograph

How much money do you have to show? • You must show that you have the outstanding tuition

fee for the first year plus the required maintenance amount for yourself and, if applicable for any dependants who are applying with you

• The majority of ELTC students will have to show £7200 maintenance (£4050 for each dependant if applicable) plus outstanding course fees.

• If you have already paid all the tuition fees, you only have to show the maintenance amount


Bank statements• We recommend to use bank statements of your UK bank account

where possible, but parents bank statements are also acceptable (see next slide). Bank statements of any other family members are not acceptable.

• Bank statements must not be older than 1 month which means:

• The date of the last transaction must be less than a month old

• If your bank statement was printed within the last month but the last transaction was more than 1 month ago, your visa application will be refused

• Bank statements must include student’s name, logo, account number, date of the statement

• Online statements must be stamped on each page


If you are using parents’ bank statements• You must include a letter from your parents, confirming that they

will cover your living costs and tuition fees

• This letter must be original with the original signature (scanned letters are not acceptable)

• You need to include your original birth certificate (no copies, no scanned versions). If this is not in English, you must provide a translation (translations also have to meet a certain format, see slide number 25 for further information)

• Your parents bank statements have to meet the same formal requirements as if you are sending your own bank statements (see previous slide)


We recommend:

• If your visa application is refused or rejected as invalid, you must show £7200 for 28 days if you make a fresh application so it is safer to keep at least £7200 in your bank account until your visa is granted

• Therefore we strongly recommend:

1. Ask your parents to transfer £7200 into your bank account no later than 1st August and keep it in your account until your visa has been granted

2. Ask your parents to pay the full tuition fee before making the visa application


If you are sponsored• Sponsored means that your tuition fees and maintenance

are paid by an official financial sponsor

• Official financial sponsors are any of those: Your Government or the UK government or your Home University or the University of Sheffield or an international company or an international scholarship agency

• You must provide an official financial sponsor letter (no scans/no photocopies).

• See slide 11 for more details on the formal requirements for the sponsor letter


Your sponsor letter• Must be original (no photocopies/scans), printed on the

sponsor’s letter headed paper and include:

• Official stamp of the organisation

• Students name

• Name and contact details of the official financial sponsor

• Date of the letter (dated within one year)

• Length of the sponsorship

• Amount the sponsor is giving to the student or a statement that the student’s official financial sponsor will cover all of the fees and living costs


Previous qualifications (evidence used to obtain the academic offer)• Your ELTC English test certificate (this has to

match the information stated on your CAS under English language qualification)

• Your previous qualification(s) which is/are listed on your CAS under Evidence provided – Other evidence – Evidence used to obtain offer

• All certificates have to be original, not photocopies

• If not in English, they have to be translated (see slide…)


Translations• If you are sending any documents which are not in English, you

must provide a translation

• The translation must include:

• name and contact details of the translator/translation company

• Date of the translation

• Original signature of the translator or an authorised official of the translation company

• Credentials of the translator or the translation company (e.g. qualifications, accreditation of an official body)

• Confirmation that it is an accurate translation of the original document


Police registration certificate (if applicable)• Ensure that the address on the police

registration form is the same as on the visa application form before submitting the application


ATAS certificate (if applicable)• You must check on your offer letter if your course requires ATAS

clearance

• If you haven’t got an offer letter yet, check the list of courses which require ATAS on the ATAS website http://www.fco.gov.uk/en/about-us/what-we-do/services-we-deliver/atas/who-atas/

• If your course requires ATAS, you must apply for ATAS clearance immediately to avoid any delays.

• http://www.fco.gov.uk/en/about-us/what-we-do/services-we-deliver/atas/apply-online/

• Once you receive the ATAS clearance certificate you must include it with your application


Your CAS statement• Admissions will email you your

CAS statement after your exam results are out

• You only need the information on the CAS statement in order to complete the form,. You don’t have to send the CAS statement to UKBA

Details on your CAS statement needed for completion of the form

1. CAS details:

• The Sponsor License Number

• Name and address of the sponsor

• Your CAS number

19/04/23 The University of Shffield

Details on your CAS statement needed for completion of the form

2. Course details:

• The course title

• The course level

• Course start and end date

• Whether or not your course requires ATAS clearance


Details on your CAS statement needed for completion of the form3. Evidence provided• English language qualification (this should

be your ELTC test certificate)

• Evidence used to obtain the offer: the qualification(s) listed here must be sent with your visa application, if it is not in English, you must also provide a translation (see slide )


Details on your CAS statement needed for completion of the form4. Accommodation and Fees

• Course fees charged

• If you received a discount or scholarship it does not appear in this section but the correct course fees will be in the section “sponsor notes” and you need to state the discounted amount on your form)

• If you receive a discount or scholarship you must check on your CAS that this amount appears on your CAS in the “sponsor notes”. If it doesn’t, you must email [email protected] and ask them to include those details. Otherwise the UKBA will think you have more money outstanding than you actually have

• If you do not receive any discounts (including any early payment discounts) then you need to state the amount on the form as stated on your CAS in the field “course fees”


mailto:[email protected]

Your CAS number• The CAS number on your CAS statement is your

unique number

• UKBA can access your CAS record online using this number

• Therefore you don’t need to send the CAS statement

• Any tuition fee payments or University accommodation payments made after you received the CAS statement will be updated and show on the CAS record so UKBA will see those online


Online tools• www.shef.ac.uk/...

• You will find there:

• This presentation

• Video clip on how to complete the form

• Written guidance notes for completion of the form

• FAQ’s

• Document checklist

• Information for webchat

• Booking information for document checking


http://www.shef.ac.uk/

What you need to do next:• Ensure you have the necessary funds in your bank account

• Read all relevant information on the ELTC visa website http://www.shef.ac.uk/ssid/international/immigration/eltc-infos

• Gather all relevant supporting documents

• Complete your print and send visa application form

• Join the web chat if you have any questions about completing the form

• Book a date for the document checking session

• Attend the document checking session


The document checking session• Book your place on the document

checking session

• Starting from 11th September 2013

• Complete your visa application before the session

• Bring your personalised visa application checklist


extending your student visa. how we are going to help you talking you through the documents you have...

Documents