f & resources report erc · what is being asked of erc to make a recommendation that: - the...
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FINANCE & RESOURCES REPORT
TO ERC
24 OCTOBER 2011
INFORMATION SERVICES REPORT
TO ERC
24 OCT 2011
EXECUTIVE RESOURCES COMMITTEE:
24 OCT 2011
PROJECTS COMPLETED SINCE JUNE 2011
Application Upgrade: Millennium (Library)
Online payments by instalments
Junior music management system
Desktop services consolidation - College of Business
Admissions via Campus IT
Upgrade to Voice network
Mobile Framework
EXECUTIVE RESOURCES COMMITTEE:
24 OCT 2011
Planning
Initiation
Customer-centred
service
Compliance with
legislative & reporting
requirements
Completed
Student Administration
Introduction of e-Recruit
application
Admissions via
Campus IT
Execution
Provision of self-service
machines in Bolton &
Kevin St libraries
Application Architecture
(incl. Internal & external
hosting)
Expansion of the office of
the future principle in DIT
Online payments by
installmentsApplication Upgrade:
Millennium (Library)
Desktop services
consolidation in College of
Business
Webcourse to managed
service
Call Management Web
service
Junior music
management system
Introduction of
procurement cards for
small value purchasing
Student email &
collaboration
Millenium – staff records
interface
Millenium: Encore
implementation
Development Programme 2011 – Q3 2012
Learning &
Teaching Support
Organisation of
DITInformation Security & infrastructure
Migration and upgrade of
all applications off
alpha platform (incl TLT)
Physical environment
(DC, Computer rooms,
wiring centres)
Replace security
infrastructure (Firewall &
load balancer)
Network equipment
upgrade (Phase 3 -
reliable staff
connectivity)
Financial System
(Route 66) upgrade
Network equipment
upgrade (Phase 4 -
reliable student desktop
connectivity)
Research Information
system Agresso, Core HR
interface
New Institute reports
(assume small selected
shortlist)
Upgrade to Voice
network
Mobile Framework
Part time PRSI & hourly
timesheets (HPALS)
EXECUTIVE RESOURCES COMMITTEE:
24 OCT 2011
Student/Academic Sub-Programme Approach
Ensure that all stakeholders have the opportunity to state their requirements with respect to all applications that support services to students and the related academic processes
Identification of where the requirements interlink “businesswise & technologywise”
One programme governance structure linking to the One DIT/ERC programme
Inputs Plans & approach of all approved 2011/12 projects e.g. Banner 8, CMIS
Upgrade, Coursewise
Identification of other development requirements e.g. Admissions, HEA
Outputs One integrated Student/Academic programme of work running to 2012
An approach and plan for a development programme taking into account items not satisfied by June ‟12 and which will incorporate our needs to 2013/14
EXECUTIVE RESOURCES COMMITTEE:
24 OCT 2011
Administration & Research Sub-Programme
Approach Ensure that all stakeholders have the opportunity to state their needs with respect to
all applications that support services in two main areas – Administration and Research
Identification of where the requirements interlink “businesswise & technologywise”
One programme governance structure linking to the One DIT/ERC programme
Inputs Plans & approach for all approved 2011/12 projects
Identification of other development requirements
Outputs One programme of work running to end 2012 for each area
An approach and plan for a development programme taking into account items not satisfied by June ‟12 and which will incorporate our needs to 2013/14
EXECUTIVE RESOURCES COMMITTEE:
24 OCT 2011
BUDGET FOR 2011-12 PROGRAMME
Expenditure plan presented March 2011
Budget required 2011: €1,134k
Budget required 2012: €1,301k
Total: €2,435k
Total ERC budget allotted for 2011: €1,215k
Budget allocated to projects: €670k
Budget in PMO holding account: €545
EXECUTIVE RESOURCES COMMITTEE:
24 OCT 2011
PROPOSALS FOR 2012-2013
1. Webcourses upgrade & Banner integration
2. Online version of Student Feedback Survey (Q6a)
3. Review and develop a strategy for DIT web presence
4. Library System migration to Sierra
5. Library Services on Mobile Devices
6. Library Laptops and iPads for Student Loan
7. Library Student Group Study and AV Facilities
8. Library PC Replacements – for Student and Staff Use
9. Sentry Entry/Exit Gates @ Bolton Street Library
10. Student & Staff Centric Services
11. Current programme expansion
EXECUTIVE RESOURCES COMMITTEE:
24 OCT 2011
CIRCULAR 2/09
DIT to submit ICT expenditure for 2012 by 30 Nov
All Colleges/Functions contacted for details
Where no details provided, use 2011 figures (less 10%)
BUILDINGS REPORT
TO ERC
- UPDATE ON DIT BANNOW ROAD
- 2011, 2012 BUILDINGS PROJECTS
24 OCT 2011
UPDATE ON DIT BANNOW ROAD
BRIAN GORMLEY
MANAGER, CAMPUS LIFE
ERC - OCTOBER 2011
EXECUTIVE RESOURCES COMMITTEE:
24 OCT 2011
STATUS OF SITE
Purchase & Handover complete
Surveys Complete
Masterplan options developed
Site being treated as all other DIT Sites Clean Up Complete
Safety Issues dealt with (fencing, filling in „pits) etc.
Security coverage in place
Public Transport Plans – positive noises
EXECUTIVE RESOURCES COMMITTEE:
24 OCT 2011
TRANSPORT LINKS
EXECUTIVE RESOURCES COMMITTEE:
24 OCT 2011
CURRENT ISSUES
Consultation with Local Community Need to engage with local community regarding proposals
Plan being developed with Ms. Melda Slattery (Residents, Sports Clubs, Schools, Elected Representatives)
Security on Site Regular break ins (valuable cables etc. removed from site)
Significant Security Costs – on an ongoing basis, (until site becomes a construction site – and responsibility of contractor), without full time staff in situ (contractor only)
DIT Student Sports Clubs Hiring Facilities to Train and Play
EXECUTIVE RESOURCES COMMITTEE:
24 OCT 2011
WHAT IS BEING ASKED OF ERC
To make a recommendation that: -
the Bannow Road Project be progressed to
Planning Permission and Tender stage
Consultation in the local area can get underway
EXECUTIVE RESOURCES COMMITTEE:
24 OCT 2011
WHY?
Site has been purchased & ownership transferred
Finance is in place to develop floodlit all weather playing & training pitch (Student Development Fund – project approved)
Vacant site is attracting anti social behaviour, (risk of site become more unattractive) demanding security issues
Playing fields in Grangegorman will be out of Use by Dec 2012 (progression of GG project)
Playing/ training facilities are required (DIT Students, Staff and the Local Community Schools & Clubs)
Studio – uses need to be clarified and planned for
Potential other uses on wider site need to be investigated – exams etc.
PROPOSAL FOR PLANNING
PERMISSION Facilities Proposed
1 Large All weather floodlit pitch (1 GAA, 2 Soccer, 1 Rugby)
Indoor playing / training areas
Ancillary changing accommodation
Studio/ rehearsal space
New entrance
Parking
ANY QUESTIONS?
EXECUTIVE RESOURCES COMMITTEE:
24 OCT 2011
2011 PROJECTS
Bolton Street Campus Space Rationalisation.
Linenhall.
Phase 1
Conversion of underused workshop space on the ground floor to open plan
office accommodation to relocate staff from the second floor.
Complete
Phase 2
Second floor refurbishment to accommodate 5 new architectural studios.
Commenced.
Phase 3
Third floor refurbishment to allow for the decampment of the Green Street Building.
Christmas 2011
Beresford Street.
Roof replacement and the relocation of Transport Engineering from the Zivargo building.
Commenced, completed by Christmas 2011
Bolton Street.
Remaining occupants of the Zivargo Building relocated to Bolton Street. (area vacated by Architecture)
Easter 2012.
EXECUTIVE RESOURCES COMMITTEE:
24 OCT 2011
2011 PROJECTS
F.O.C.A.S Roof Extension.
Contractor Appointed and works to commence on site on Tuesday 1st of
November.
Works will take approx six months, with an expected completion date of mid-
May.
Kevin Street Sports facilities up-grade.
Planning Approval granted with no objections.
Design team appointed and tender documentation prepared.
A funding shortfall has been identified between the available budget
and the projected budget.
The Sports office is currently seeking additional funding before going to tender.
EXECUTIVE RESOURCES COMMITTEE:
24 OCT 2011
2011 PROJECTS
Summer Works Schedule update
46 Projects undertaken
37 Completed
4 Due for completion by December
5 Awaiting decisions
EXECUTIVE RESOURCES COMMITTEE:
24 OCT 2011
2012 PROJECTS
To enable the Building’s Office to comply with legislation in both Health & Safety and
Procurement, construction codes of practice, and ever increasing regulations, further
advanced planning is required for any proposed projects.
Project Planning Cycle’s can be divided into 3 separate groups.
Planning Cycle A
For a small works project that do not require either a design team or planning approval
(typically refurbishments with no structural alterations).
A planning period of 2 months minimum is required.
Planning Cycle B
Construction Project without Planning Approval requirement
A planning period of 4 months minimum is required.
Planning Cycle C
Construction Project with Planning Approval requirement
Depending on pre planning design approval work, and planning objections / appeals:
A planning period of 6 to 8 months is required.
EXECUTIVE RESOURCES COMMITTEE:
24 OCT 2011
2012 PROJECTS
These time scales are for projects which to fall within the Buildings Office
Construction Frame Work Agreement. (FWA)
Timescales for projects which require E-Tender or OJEU notification will be
significantly longer due to pre-qualification requirements.
In the Kevin Street Campus (Summer 2011) the last exams were held on June
14th and repeat exams commenced on August 22nd , which left a window of 9
weeks.
The Building’s Office would therefore request that projects proposed for
completion during the 2012 summer break, and that fall into category B or C to
be agreed at the latest by the December ERC.