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FACILITIES & ENVIRONMENTAL SERVICES PROJECT MANAGEMENT DIVISION

Capital Projects Status Report 3rd Quarter CY2018 November 7, 2018

The Project Management Division (PMD) of the Facilities & Environmental Services Department (FES) is pleased to present the 3rd Quarter Capital Projects Status Report for calendar year 2018. This report provides summary level information on all projects managed by PMD, including both Capital Projects and Capital Maintenance Projects.

The PMD team worked on forty-six (46) active projects (Programming, Design, Construction and Close-Out) in the 3rd Quarter CY2018. The combined budgets for these projects exceeded $50,000,000. Collectively, the PMD Team managed an average of $1.1M worth of work per week in the 3rd Quarter.

During this quarter, PMD managed the construction activities of twenty-three (23) school projects. The 3rd Quarter of 2018 saw the final two School Security projects completed as well as the completion of the Middle School Science Labs referendum projects. PMD also oversaw the completion of Phase 2 of the Albemarle High School Learning Space Modernization project; the ongoing construction at the Western Albemarle High School Science Lab Addition and Renovations project; and the Henley Middle School Security Addition. The Woodbrook Elementary School Additions and Renovations project was completed and the ribbon cutting ceremony took place on October 22nd. Planning has begun for the design of the High School Center and several large school maintenance projects that will take place in CY2019.

PMD’s Transportation projects portfolio is at an exciting stage with the Hydraulic/Barracks Roads Sidewalk Improvements reaching completion in the 3rd Quarter. Design and Right-of-Way efforts continued in the 3rd Quarter for the Ivy Road Sidewalks; Rio Road/Avon Street Extended; and Rt. 250/Rockfish Gap Sidewalk Improvement. VDOT Revenue Sharing projects that began the programming phase in the 3rd Quarter are Commonwealth / Dominion Drives sidewalks; Crozet Square/Oak Street Improvements; and the Library Avenue Extension. The Safe Routes to School projects (Albemarle / Jouett / Greer Sidewalks and the Cale Sidewalks and Crosswalk) also began their programming phases.

Notable projects preparing to enter the construction phase are Hollymead Dam Spillway Improvements; Chapel Hills Stream Restoration; BMP Retrofit at River Run; and four (4) of the Neighborhood Improvements Funding Initiative (NIFI) projects.

Notable projects in design in the 3rd Quarter include Mint Springs Park Maintenance Facility; Dorrier and Simpson Parks Tennis Courts; COB-McIntire Elevators Replacement; COB-McIntire Parking Lot Paving, and the COB-McIntire Window Replacement.

The following sections provide a summary for select capital and maintenance projects and more detailed information on specific Capital Projects; project budget trackers are included for these select projects. Hyperlinks from the All Projects Status List will connect you to the project’s specific information.

We hope you continue to find this report useful and informative.

“Helping to Build a Better Albemarle”

1

ALL PROJECTS STATUS LIST

3RD QUARTER CY2018

The projects listed below are Substantially or Finally Complete Schools:

• Burley Middle School: Learning Space Modernization and Science Lab 2018

• Schools’ Roof Replacements 2018 (Henley Middle, Jouett Middle, Red Hill Elementary, Murray Elementary, and Scottsville Elementary)

• WAHS and AHS Elevator Modernization 2018

• Woodbrook Elementary School Addition and Modernization Transportation:

• Hydraulic and Barracks Road Sidewalk Improvements _______________________________________________________________________________________ The projects listed below are in Programming or Design Local Government:

• 5th Street Computer Room UPS

• COB-McIntire Elevator Replacement

• COB-McIntire Parking Lot Paving 2018

• Department of Social Services Expansion 2018

• Dorrier and Simpson Parks Tennis Court Replacements

• Ivy Creek Natural Area Tenant House Roof Replacement

• Mint Springs Park Maintenance Facility Construction

• Police Evidence and Vehicle Storage Facility Study

• Walnut Creek Park Boat Dock

Neighborhood Improvement Funding Initiatives (NIFI):

• Albemarle/Jouett/Greer Safe Routes To School

• Avon Street Extended Study

• Cale Elementary School Safe Routes To School

• The Square in Crozet Transportation:

• Berkmar Drive Extended – Lewis & Clark Connector Road

• Commonwealth/Dominion Sidewalks

• Ivy Road Sidewalk Improvements

• Rio Road, Avon Street, and Route 250W-Crozet Sidewalk Improvements

Water Resources:

• Hollymead Dam Spillway Improvements

2

ALL PROJECTS STATUS LIST

3RD QUARTER CY2018

The projects listed below are in Construction Neighborhood Improvement Funding Initiatives (NIFI):

• Baker Butler E.S. Sidewalk and Trail System Improvements

• Free Bridge Trail Improvements

• Greenbrier Drive Crosswalk

• Rivanna Greenway Stabilization Schools:

• Greer Elementary and Jouett Middle School Wastewater Pump Stations

• Henley Middle School: Learning Space Modernization and Security 2018

• Western Albemarle High School Science Lab Addition and Modernization 2018

Water Resources:

• BMP Retrofits: River Run and Minor Hill

• Chapel Hills Stream Restoration

3

MAINTENANCE PROJECTS REPORT

3RD QUARTER CY2018

5th Street Computer Room UPS Click here to return to the top

Scope: Replace old, unsupported UPS (Uninterruptable Power Source) System with new expandable UPS

System and associated electrical wiring to support future needs.

Budget: $95,000

Phase: Design

Status: A/E contract routing for signatures. Anticipate Notice to Proceed for A/E to be issued in 4th Quarter

CY2018.

Key Milestones: Anticipate bid opening in late 1st Quarter CY2019

COB - McIntire Elevator Replacement Click here to return to the top

Scope: Design and construct replacement of two elevators cabs and associated controls and mechanicals at

COB McIntire.

Budget: $487,080

Phase: Programming

Status: Project Manager reviewing study fee proposal. Anticipate completing the study phase in late 4th

Quarter CY2018.

Key Milestones:

• Fee proposal submitted by A/E on 10/9/18

• Anticipate Notice to Proceed to A/E for full design in 4th Quarter CY2018

4


3RD QUARTER CY2018

COB-McIntire Parking Lot Paving 2018 Click here to return to the top

Scope: Milling and paving of upper, middle and lower lots at COB-McIntire. Redesign for upper lot entrance

and additional parking to be executed as approved by owner.

Budget: $492,000

Phase: Design

Status: Received A/E fee proposal 09/5/18.

Key Milestones:

• Anticipate A/E Notice to Proceed 4th Quarter CY2018

• Anticipate bid opening in 1st Quarter CY2019

Department of Social Services Expansion 2018 Click here to return to the top

Scope: Design and construction of four to five new offices at COB 5th Street.

Budget: $85,000

Phase: Design

Status: Design currently being reviewed by Department of Social Services.

Key Milestones:

• Design completed in late 3rd Quarter CY2018

• Anticipate bid opening in 1st Quarter CY2019

Dorrier and Simpson Parks Tennis Courts Replacements Click here to return to the top

Scope: Rebuild the tennis courts at Dorrier Park (two courts with a 13,200 sq. ft. footprint) and Simpson Park

(two courts with a 22,000 sq. ft. footprint).

Budget: $571,875

Phase: Design

Status: 90% design plans have been received and are currently being reviewed by Parks and Recreation staff.

Winter weather dictates that construction take place in 2nd Quarter CY2019.

Key Milestones: Anticipate bid opening 4th Quarter CY2018

5


3RD QUARTER CY2018

Ivy Creek Natural Area Tenant House Roof Replacement Click here to return to the top

Scope: Remove and replace existing metal roof system; install all necessary underlayment material and

flashing.

Budget: $95,400

Phase: Design

Status: Site visit with owner revealed some structural concerns regarding the building. An assessment of the

building and an order of magnitude must be established before the roof replacement can move forward.

Project Manager to schedule assessment in 4th Quarter CY2018.

Key Milestones: Anticipate soliciting A/E Fee proposals 4th Quarter CY2018

Mint Springs Park Maintenance Facility Construction Click here to return to the top

Scope: Construction of new maintenance shop and installation of new septic field at Mint Springs Valley Park.

Budget: $447,070

Phase: Design

Status: Design completed 09/30/18. Site plans currently being reviewed for approval by CDD.

Key Milestones: Anticipate bid posting in 4th Quarter CY2018

Police Evidence and Vehicle Storage Facility Study Click here to return to the top

Scope: Study to locate and build a secure, single-story facility for storage of specialty and seized vehicles,

forensic vehicle processing, general storage, small interdepartmental staff offices and restrooms. Identify

type of building, general size and capacity.

Budget: $50,000

Phase: Programming

Status: Project manager drafting Request for Proposal documents. Study should be completed in four

months.

Key Milestones: Anticipate issuing Notice to Proceed to A/E in 4th Quarter CY2018

6


3RD QUARTER CY2018

Walnut Creek Park Boat Dock Click here to return to the top

Scope: Replace the fishing boat dock, pedestrian bridge and ADA walkway that leads to two small shade

shelters and two fishing platforms. Replace Bridge (45' X 5') with floating bridge, Fishing Dock 54' X 5', and

pave 2,162 sq. ft of walkway.

Budget: $75,000

Phase: Design

Status: A/E is proceeding with design. Anticipate bid posting 4th Quarter CY2018.

Key Milestones:

• Notice to Proceed issued to A/E on 08/21/18

• Anticipate construction beginning 1st Quarter CY2019

Greer Elementary and Jouett Middle School Click here to return to the top Wastewater Pump Stations Scope: Replace existing wastewater pump stations at Greer Elementary and Jouett Middle schools.

Budget: Greer ($265,000); Jouett ($240,000)

Phase: Construction

Status: Asphalt has been laid at Jouett. Infill trenches created at Greer; anticipate change over and final

inspections in the 4th Quarter CY2018.

Key Milestones:

• Jouett - Anticipate Substantial Completion 4th Quarter CY2018

• Greer - Anticipate Substantial Completion 4th Quarter CY2018

7


3RD QUARTER CY2018

Schools’ Roof Replacements 2018 Click here to return to the top

Scope: Partial roof replacements at Henley Middle, Jouett Middle, Red Hill Elementary, Murray Elementary,

and Scottsville Elementary schools.

Budget: $2,725,000

Phase: Construction

Status: Red Hill Elementary, Murray Elementary, and Scottsville Elementary schools were Substantially

Complete in the 3rd Quarter CY2018. Anticipate punchlist walkthrough and Final Completion of Henley Middle

and Jouett Middle schools’ roofs by 4th Quarter CY2018.

Key Milestones: Anticipate Final Completion of all roofs in 4th Quarter CY2018

WAHS and AHS Elevator Modernization 2018 Click here to return to the top

Scope: Renovate and update existing elevators Western Albemarle High School and Albemarle High School.

Budget: $300,000

Phase: Construction

Status: Anticipate final punchlist completed by 10/31/18

Key Milestones: Anticipate Final Completion in 4th Quarter CY2018

8

NEIGHBORHOOD IMPROVEMENT FUNDING INTIATIVES (NIFI)

Albemarle/Jouett/Greer Safe Routes to School (SRTS) Click here to return to the top

Scope: Provide approximately 2,015 ft of pedestrian improvements throughout the complex including 485 ft

of concrete sidewalk (8' wide); 1,430 ft of multi-use trail (10' wide); and 100 ft of pedestrian crosswalks.

Stormwater management for the additional impervious area will also be provided.

Budget: $700,000 ($195,000 in NIFI Funds; $412,000 in leveraged VDOT Safe Routes to School funds;

$103,000 in matching County Revenue sharing funds)

Phase: Design

Status: County has requested from VDOT the Civil Rights Determination of the Disadvantaged Business

Participation Goal for the Preliminary engineering phase. County Staff preparing and submitting scoping

report forms to VDOT. County staff anticipates meeting with VDOT representatives in the 4th Quarter CY2018

to discuss delivery of project as a “no plans” or “minimum plans” project. Either option will reduce the design-

review process time. County Staff anticipates reporting out to the CAC in 4th Quarter CY2018.

Key Milestones:

• BOS approved appropriation on 09/5/18

• Submission of Environmental Early Notification form to VDOT on 10/4/18

• Fee proposal requested from the Engineer on 10/14/18

• Anticipate VDOT and Federal Highway Administration Preliminary Engineering Phase authorization

4th Quarter CY2018

9


Avon Street Extended Study Click here to return to the top

Scope: The objective of this Study is to engage the 5th & Avon Citizens Advisory Committee (CAC) regarding

their desires for the corridor's character, community amenities, and desired infrastructure improvements. A

series of CAC preferred improvements will be developed and include traffic impact analyses on their ability

to mitigate traffic congestion and concerns.

Budget: $78,200

Phase: Programming

Status: Board of Supervisors endorsed the study process on 10/3/18. The study is anticipated to take 14

months to complete.

Key Milestones: Anticipate issuing a Notice to Proceed to Civil Engineer by 4th Quarter CY2018

Baker-Butler Sidewalk and Trail System Improvements Click here to return to the top

Scope: Improve connectivity to increase internal and neighborhood connections to school campus. The

school is currently well connected, but there are several “missing links” to the sidewalk and trail system. Once

constructed, these links will greatly increase the usability of the trail and sidewalk system for the surrounding

neighborhoods, and community at large.

Budget: $200,000

Phase: Construction

Status: Construction will be done by County’s On-Call paving contractor. Received price for scope proposal

on 09/28/18; Engineer currently reviewing. Anticipate construction to begin in 4th Quarter CY2018 and last

two months, barring weather related delays. Anticipate reporting out to CAC in 4th Quarter CY2018.

Key Milestones: Anticipate Notice to Proceed for construction being issued 4th Quarter CY2018

10


Cale Elementary School Safe Routes to School (SRTS) Click here to return to the top

Scope: The design includes a northern sidewalk connection to a planned Avon Street Extended sidewalk

extension project and a southern sidewalk connection to the existing asphalt path on the western side of

Avon Street Extended with a mid-block street crossing in front of Cale Elementary School.

Budget: $512,094 ($125,000 in NIFI Funds; $309,675 in leveraged VDOT Safe Routes to School funds; $77,419

in matching County Revenue sharing funds)

Phase: Design

Status: County has requested from VDOT the Civil Rights Determination of the Disadvantaged Business

Participation Goal for the Preliminary engineering phase. County Staff preparing and submitting scoping

report forms to VDOT. County staff anticipates meeting with VDOT representatives in the 4th Quarter to

discuss delivery of project as a “minimum plans” project. This will reduce the design/review process time.

County Staff anticipates reporting out to the CAC in 4th Quarter CY2018.

Key Milestones:

• BOS approved appropriation on 09/5/18


• Fee proposal requested from the Engineer on 10/14/18


4th Quarter CY2018

Free Bridge Trail Improvements Click here to return to the top

Scope: Trail improvements under Free Bridge including trail safety, improved access, better visibility from

the road, widened trail with safety rail under the bridge.

Budget: $209,200

Phase: Design

Status: Design was submitted on 09/07/18 and is being reviewed. Anticipate reporting out to the CAC after

the bid opening in the 4th Quarter CY2018.

Key Milestones: Anticipate bid opening in 4th Quarter CY2018

11


Greenbrier Drive Crosswalk Click here to return to the top

Scope: Improve pedestrian safety by adding a crosswalk along the Rio Road corridor at the intersection of

Rio Road and Greenbrier Drive.

Budget: $210,125

Phase: Construction

Status: Bid sets posted on 10/6/18. Anticipate bid opening 10/26/18; anticipate reporting out to the CAC

after bid opening.

Key Milestones: Anticipate Notice to Proceed to be issued 4th Quarter CY2018

Rivanna Greenway Stabilization Click here to return to the top

Scope: Repair the eroding bank of the Rivanna River Greenway using accepted natural stream

methodologies.

Budget: $59,695

Phase: Construction

Status: Bid set was posted on 09/25/18. During a site visit, it was discovered that during the September rain

events more erosion had taken place and the culvert pipe had washed away. This status was reported to CAC

on 10/4/18. Bids came in significantly higher than expected therefore a No Award was posted. Anticipate

bidding out a second time in 4th Quarter CY2018.

Key Milestones: Bid opening 10/24/18

12


The Square in Crozet Click here to return to the top

Scope: This locally administered Revenue Sharing project will change The Crozet Square to a one-way street

(west-to-east travel) with improved angled parking along both sides, new sidewalk in front of the businesses,

improved ADA accessibility, grading/drainage improvements to prevent flooding of the businesses east of

the alley intersection, and drainage system to convey storm runoff to Oak Street along with road, sidewalk

and drainage improvements to Oak Street.

Budget: $1,510,000 ($200,000 in NIFI Funds; $755,000 in leveraged VDOT monies; $555,000 in matching

County Revenue sharing funds)

Phase: Design

Status: Staff met with VDOT to discuss the coordination with the Library Avenue Extension project. Staff has

been meeting biweekly with internal stakeholders to discuss project resource coordination between The

Square, the Library Avenue extension project, and the Barnes Lumber project. County Staff preparing and

submitting scoping report forms to VDOT. County Staff anticipates reporting out to the CAC in 4th Quarter

CY2018.

Key Milestones:


• Fee Proposal received on 08/28/18; Project Order routed for engineer signatures on 10/15/18


4th Quarter CY2018

• Anticipate VDOT Preliminary Engineering Phase authorization by 4th Quarter CY2018

13

CAPITAL PROJECTS REPORT

3RD QUARTER CY2018

BMP Retrofits: River Run and Minor Hill Click here to return to the top

Scope: Design and construction of stream restoration and bio-retention retrofit of BMPs. Primary design

objectives include maximizing pollution reduction credits; minimizing tree loss; stabilizing channel in vicinity

of retaining wall; and limit land disturbance.

Budget: $318,000

Phase: Construction

Status:

River Run: All easements obtained. Awaiting signed grant agreement between DEQ and County.

Minor Hill: plans are under CDD review. Staff in the process of obtaining permanent easements needed for

future access to site for maintenance. If bids exceed estimated construction costs, future appropriation from

the Board may be required.

Key Milestones:

• River Run – bids received 09/5/18 and Notice of Intent to Award posted 10/15/18

• Minor Hill – 09/31/18 all right of entry letters signed for construction purposes

Chapel Hills Stream Restoration Click here to return to the top

Scope: Design and construction of a stream restoration project (approximately 1,260 feet) using natural

channel design methods in order to maximize pollution reduction credits; minimize tree loss; stabilize

channel in vicinity of retaining wall; relocate channel away from wall; and limit land disturbing activity to

three parcels identified in RFP.

Budget: $558,550

Phase: Construction

Status: Bid opening was 08/16/18. Notice of Intent to Award issued 08/23/18. Bids came in at budget.

Awaiting DEQ and County signatures on grant agreement.

Key Milestones: Notice to Proceed issued 10/12/18

14

CAPITAL PROJECTS REPORT

3RD QUARTER CY2018

Commonwealth/Dominion Sidewalks Click here to return to the top

Scope: Design and construct approximately 6,450 feet of sidewalk on Commonwealth Drive from Hydraulic

Road to Peyton Drive (east side); Commonwealth Drive from Commonwealth Circle to Dominion Drive (both

sides); and along Dominion Drive from Commonwealth Drive to US 29 (both sides).

Budget: $3,336,224

Phase: Programming

Status: VDOT has approved LAP agreement and Staff submitted the Environmental Early Notification form

on 10/4/18. County staff is preparing VDOT's scoping forms for submittal in the 4th Quarter CY2018.

Key Milestones: BOS approved budget appropriation for this project on 09/5/18

15

BURLEY MIDDLE SCHOOL: LEARNING SPACE

MODERNIZATION AND SCIENCE LAB 2018

Description: Modernization of Area A (four science labs) and Area D (two classrooms). This work includes plan re-configuration, finishes upgrades, additional electrical outlets, mechanical modifications, plumbing fixture relocations/additions, new lighting, daylighting, casework, furnishings, window treatment, and technology infrastructure. Area B work includes an upgrade of finishes in the school’s workshop and courtyard. Status: Final punchlist work is waiting on replacement doors and marker boards that were damaged in transit. Anticipate Substantial completion for Area A on October 31; anticipate Final Completion in the 4th Quarter CY2018. Project Schedule:

Phase Baseline Schedule Actual/Forecast Variance (days)

Design Complete 2/2/2018 4/20/2018 77

Start Construction 6/11/2018 6/14/2018 3

Substantial Completion 8/3/2018 10/31/2018 89

Final Completion 9/3/2018 11/5/2018 63

16

BURLEY MIDDLE SCHOOL: LEARNING SPACE

MODERNIZATION AND SCIENCE LAB 2018

Current Contingency $ 130,594 Project Budget Trackers:

Click here to return to the top

A/E Contract (THRIVE Architects) Construction Contract (GCSI, Inc.)

Contract Amount 95,151.00$ Bid Award 555,769.00$

Approved Changes Approved Changes

Pending Changes Pending Changes 5,315.68$

TOTAL 95,151.00$ TOTAL 561,084.68$

A/E Change Orders: Construction Change Orders:

No. & Brief Description AMOUNT No. & Brief Description AMOUNT

Pending - additional furring,

masonry, soffits; remove and

reinstall HVAC duct

5,315.68$

TOTAL -$ TOTAL 5,315.68$

Appropriated Budget (Baseline)

Date Sep-17

Design/Soft Costs 100,200.00$

Project Management

Contingency 4,951.00$

Furniture

ADP Equipment

Construction 729,000.00$

Total 834,151.00$

Changes (Baseline vs. Current)

Scope and Funding Changes

Modernization of 4 science labs and 2

classrooms (plan re-configuration, finishes

upgrades, additional electrical outlets,

mechanical modifications, plumbing fixture

relocations / additions, new lighting,

daylighting, casework, furnishings, window

treatement, technology infrastructure).

Project Budget Information Source Allocation provided by Building Services.

17

HENLEY MIDDLE SCHOOL: LEARNING SPACE

MODERNIZATION AND SECURITY 2018

Description: Phase 1 includes modernization and furnishings for four (4) learning labs, two (2) classrooms, the media center, and a renovation of the existing administrative office. Phase 2 includes a new security addition. Status: Final completion for Phase 1 was reached on September 21. Phase 2 foundation and footers are 90% complete and structural framing is 40% complete. Anticipate concrete slab and roof for addition to be completed by October 31. We anticipate Substantial Completion of Phase 2 in the 4th Quarter CY2018. Significant weather delays in September resulted in fifteen days of lost time on this project. Project Schedule:


Design Complete 1/31/2018 2/7/2018 7

Start Construction, Phase 1 6/22/2018 6/5/2018 -17

Substantial Completion, Phase 1 8/2/2018 8/9/2018 7

Final Completion, Phase 1 9/8/2018 9/21/2018 13

Start Construction, Phase 2 6/11/2018 7/9/2018 28



18

HENLEY MIDDLE SCHOOL: LEARNING SPACE

MODERNIZATION AND SECURITY 2018

Current Contingency $32,084 Project Budget Tracker:


A/E Contract (BCWH Architects) Construction Contract (Lantz Construction)

Contract Amount 138,695.00$ Bid Award 2,188,360.00$


Pending Changes Pending Changes 30,000.00$

TOTAL 138,695.00$ TOTAL 2,218,360.00$



Pending - unforeseen footer

conditions

30,000.00$

TOTAL -$ TOTAL 30,000.00$

Appropriated Budget

(Baseline) Additional Appropriation

Date Aug-17 Mar-18


Project Management


Furniture 140,000.00$

Construction 1,390,000.00$ 500,000.00$

Total 1,903,450.00$ 2,403,450.00$

Changes (Baseline vs. Current) 500,000.00$


Modernization of four (4)

Learning Labs, two (2)

classrooms, the media center,

a new security addition, and a

renovation of the existing

office at Henley Middle

School.

Construction bids

received on 3/8/18 were

over budget. Building

Services provided

additional funding to

proceed with the project.

Project Budget Information Source Appropriation #2017-088

Additional Allocation

provided by Building

Services.

19

WESTERN ALBEMARLE HIGH SCHOOL SCIENCE LAB ADDITION

AND MODERNIZATION 2018

Description: Phase 1 of this project includes the modernization of three (3) existing science labs and six (6) existing classrooms, including casework, additional power, new finishes, lighting and furniture. Phase 2 includes facility improvements to support the Environmental Science Academy, including an 8,000 SF addition (three (3) labs, and support spaces such as office, laboratory preparation room, storage and faculty areas). Phase 3 includes modernization of four (4) existing science classrooms. Status: We anticipate Final Completion of Phase 1 in the 4th Quarter of CY2018. Phase 2 construction started July 10; site utilities for Phase 2 addition are 80% complete. Footers for Phase 2 addition are complete. Anticipate Phase 2 addition structural steel; slab pours and roof installation complete in 4th Quarter CY2018. We anticipate construction for Phase 3 work to begin in 2nd Quarter CY2019. Project Schedule:


Design Complete 1/8/2018 2/22/2018 45

Start Construction Phase 1 6/8/2018 6/18/2018 10









20

WESTERN ALBEMARLE HIGH SCHOOL SCIENCE LAB ADDITION

AND MODERNIZATION 2018

Current Contingency $1,001,724 Project Budget Tracker:


A/E Contract (VMDO Architects) Construction Contract (Jamerson-Lewis)


Approved Changes 30,102.00$ Approved Changes

Pending Changes Pending Changes

TOTAL 499,063.00$ TOTAL 4,607,041.00$



1 - Owner requested

maintenance shed design

17,742.00$

2 - study for a Production Lab 12,360.00$

TOTAL 30,102.00$ TOTAL -$

Appropriated Budget (Baseline)

Appropriation &


provided by Building

Services

Deduction

provided by

Building Services

Date Aug-17 Oct-17 Apr-18


Project Management 50,400.00$


Furniture 415,000.00$

ADP Equipment 280,000.00$

Construction 4,695,000.00$ 674,000.00$ (49,600.00)$

Total 6,336,200.00$ 7,010,200.00$ 6,960,600.00$

Changes (Baseline vs. Current) 674,000.00$ 624,400.00$


Facility improvements to support the

Environmental Science Academy at WAHS,

Modernization of seven existing science labs,

and Modernization of 6 existing classrooms.

Appropriationg for

additional funding for

Bond Referendum-

supported School Division

capital projects that have

either already come in

higher than the budgeted

amount, or are estimated

by the School Division to

do so.


from Building Services for

the Window and Door

Upgrades as well as

Casework at WAHS.

Bids received

4/10/18 were

under budget.

Building Services

reduced funding

to ensure

additional

projects would

be completed to

scope in the

School Security

Program.

Project Budget Information Source

Appropriation #2017-088 (Design Funding)

*Future Appropriation anticipated to Advance

FY 19 Funding to FY 18

Appropriation #2018-038Deduction by

Building Services.

21

WOODBROOK ELEMENTARY SCHOOL

ADDITION AND MODERNIZATION

Description: This phased project consists of the modernization and renovation of existing classrooms and additions of approximately 35,000 SF. Phase 1 work includes new front classroom and gym additions; Phase 2 includes a connector on the front addition and site improvements; and Phase 3 includes renovations to existing classrooms. Status: Substantial completion was achieved on August 20. Punch list has been distributed for interior work and is 60% complete; continuing with small amount of site work. Owner training is being coordinated with school and Building services staff and is tentatively scheduled for November 2. Anticipate all exterior work to be complete in early October. Close-out documents, including Operations and Maintenance manuals, are currently being compiled. Project Manager is completing as-built plats for Albemarle County Service Authority. Ribbon cutting ceremony was held on Monday, October 22. Project Schedule:


Design Complete 3/25/2017 3/25/2017 0










22



23



Current Contingency $714,418 Project Budget Trackers:


Construction Contract (Loughridge & Company)

Bid Award 13,615,405.00$

Approved Changes 130,846.90$

Pending Changes 32,635.30$

TOTAL 13,778,887.20$

Construction Change Orders:

No. & Brief Description AMOUNT1 - Schedule change $0.00

2 - additional shower, dishwasher,

and counters; delete disconnects at

chiller

$14,926.62

3 - additional handrails, joists and

bulkhead$7,537.47

4 - cafeteria wall demo and rebuild;

additional caulking; delete

relocation of playground; install

power to sprinkler bells

$108,382.81

Pending - change in security locking

system$32,635.30

TOTAL $163,482.20

Appropriated Budget

(Baseline)

Additional Appropriation

Date Apr-17 May-17


Contingency 1,259,849.00$

Furniture 1,030,000.00$

ADP Equipment 412,000.00$

Construction 12,170,000.00$ 1,488,062.00$

Total 14,901,849.00$ 16,389,911.00$

Changes (Baseline vs. Current)


Design for this project is being

handled by the Building

Services Department.

Construction of additions of

approximately 35,000 square

feet, substantial interior

renovations and associated

site work.

Board approved

appropriation to support

additioanl cost to the project

associated with the base bid

as well as three additional

additive bid items.

Project Budget Information Source Appropriation 2017-088 Appropriation 2017-098

24

BERKMAR DRIVE EXTENDED –

LEWIS & CLARK CONNECTOR ROAD

Description: This project consists of the design of preliminary roadway plans and cost estimates to support the County's funding strategies for the construction of a continued extension of Berkmar Drive from Timberwood Boulevard to Airport Road (Phase 1) and then from Airport Road to Lewis and Clark Drive (Phase 2). It will continue the Berkmar Drive extension completed by VDOT in the summer 2017 and provide approximately 5,280 linear feet of new roadway. This project will also complete the local parallel road system from the Berkmar Drive/US29 intersection south of Rio Road to the Lewis & Clark Drive/US29 intersection at the north end of the University of Virginia Research Park. Status: Finalizing design contract requirements. County staff accessing feasibility of further design work at this time. SMARTSCALE application was submitted to VDOT on September 30, 2018. VDOT will announce SMARTSCALE awards in 2nd Quarter CY2019. Project Schedule: (Pre-design is the only aspect of this project that has been funded to date.)


Preliminery Design

Complete 8/20/2018 8/20/2018 0

25

BERKMAR DRIVE EXTENDED –

LEWIS & CLARK CONNECTOR ROAD



A/E Contract (Kimley-Horn & Associates) Construction Contract (TBD)

Contract Amount 770,056.00$ Bid Award


Pending Changes Pending Changes

TOTAL 770,056.00$ TOTAL -$



TOTAL $0.00 TOTAL $0.00

Baseline Estimate

Date Sep-17


Project Management

Contingency

Construction

Total 800,000.00$

Changes (Baseline vs. Current) -$


This project consists of the design of preliminary roadway

plans and cost estimates to support the County's funding

strategies for the construction of a continued extension of

Berkmar Drive from Timberwood Boulevard to Airport Road

and then from Airport Road to Lewis and Clark Drive. It will

continue the Berkmar Drive extension completed by VDOT in

the summer 2017 and provide approximately 5,280 linear feet

of new roadway. This project will also complete the local

parallel road system from the Berkmar Drive/US29 intersection

south of Rio Road to the Lewis & Clark Drive/US29 intersection

at the north end of the University of Virginia Research Park.

Project Budget Information

SourceAppropriation 2018-019

26

HYDRAULIC AND BARRACKS ROAD

SIDEWALK IMPROVEMENTS

Description: This Virginia Department of Transportation (VDOT) Revenue Sharing project supports pedestrian safety by providing sidewalk improvements along Hydraulic Road and Barracks Road. The Hydraulic Road Sidewalk Improvement includes the construction of approximately 1,700 feet of sidewalk on the north side of Hydraulic Road from the existing sidewalk to Georgetown Road. The Barracks Road Sidewalk Improvement involves the construction of approximately 1,000 feet of sidewalk from the Barracks West apartments on the north side of Barracks Road to the existing sidewalk west of the Georgetown Road intersection; and the construction of crosswalk and a segment of sidewalk (225 feet total) on the south side between Georgetown Road intersection and Westminster Road. Status: The Hydraulic Road sidewalk project anticipate final completion in 4th Quarter CY2018. The Barracks Road sidewalk project reached Substantial Completion on September 28; anticipate final completion in 4th Quarter CY2018. Project Schedule:


Pre-design Complete 10/1/2014 1/28/2015 119

Design Complete 5/1/2015 2/15/2017 656

Right-of-Way/Easements and Utilities Complete 4/1/2015 9/25/2017 908

Start Construction, Hydraulic 2/12/2018 2/12/2018 0

Substantial Completion, Hydraulic 4/19/2018 8/20/2018 123

Final Completion, Hydraulic 4/26/2018 10/28/2018 185

Start Construction, Barracks 2/12/2018 2/12/2018 0

Substantial Completion, Barracks 6/6/2018 9/28/2018 114

Final Completion, Barracks 6/6/2018 10/28/2018 144

27





A/E Contract (Kimley-Horn & Assocs.) Construction Contract (Linco, Inc.)


Approved Changes 54,984.30$ Approved Changes 12,604.22$

Pending Changes -$ Pending Changes 37,493.65$

TOTAL 378,240.30$ TOTAL 1,429,266.87$



Hydraulic:

1 - Support public meeting process

13,164.00$ 1 - Installation of data conduit for

Schools

$10,635.00

Barracks:

1 - Cemetary Investigation

12,736.48$ 2 - Sewer repair and excavation

for gas service lines

$17,927.04

Barracks:

2 - Utility location services

12,843.52$ 3- Pending - storm drainage

system revision

-$15,957.82

Barracks:

3 - Additional surveying services

3,272.50$ 4- Grading adjustments, eradicate

ped-xing striping, replace existing

drop inlet

$37,493.65

Barracks:

4 - Signal control design and

additional plans and specifications

12,967.80$

TOTAL $50,097.87

5 - Additional Services 5,766.20$

TOTAL $60,750.50

28



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29

IVY ROAD SIDEWALK IMPROVEMENTS

Description: This Virginia Department of Transportation (VDOT) Revenue Sharing project supports pedestrian safety by providing sidewalk along Ivy Road from the existing sidewalk at the Charlottesville City limits to Stillfried Lane with a potential future extension along the University of Virginia property to the Route 29/250 Bypass interchange. The project includes crosswalks and pedestrian signals at the Old Ivy Road (railroad underpass) and Ivy Road intersection; bike lane facilities, curb & gutter, storm drainage system improvements; and consideration for possible street trees and pedestrian lighting. Status: The design consultant and County staff are assisting the right-of-way consultant to address property owner questions and resolve issues and concerns. Anticipate having all owner signatures by end of 4th Quarter CY2018. Project Schedule:



Design Complete 5/1/2017 3/1/2019 669

Start of Construction 11/1/2017 5/29/2019 574



30

IVY ROAD SIDEWALK IMPROVEMENTS

Current Contingency: $111,758 Project Budget Trackers:


A/E Contract (Kimley-Horn & Assocs.)

Contract Amount 133,955.93$

Approved Changes 264,160.82$

Pending Changes

TOTAL 398,116.75$

A/E Change Orders:

No. & Brief Description AMOUNT

1 - Services from Public Hearing

through Construction

$202,570.15

2 - Utilities test holes $47,670.67

3 - Additional design waver request

required by VDOT $13,920.00

TOTAL $264,160.82

Baseline Estimate Additional Appropriation Additional Appropriation Additional Appropriation

Date Jun-15 Jun-15 Jun-17 Jul-18


Project Management 145,623.00$ 48,473.00$


Construction 720,000.00$ 1,278,000.00$

Total 1,200,000.00$ 1,345,623.00$ 2,623,623.00$ 2,623,623.00$

Changes (Baseline vs. Current) 145,623.00$ 1,423,623.00$ 1,423,623.00$


Extend approximately 3,000 feet of

sidewalk from the City sidewalk at

the Ivy Road/Old Ivy Road

intersection westward to the

Route 29/250 Bypass, and

providing crosswalks, pedestrian

signals, bike lanes and/or paved

shoulders, curb, and storm

drainage improvements, and

possibly street trees and

pedestrian lighting.

Estimated OFD Project

Management Services cost

to manage project

Board approved

appropriation to support the

shortfall to build the full

project (Ivy Road to Sillfried

Lane) due to the higher

underground utility

relocations and construction

costs fro the segment

between Colonades Drive

and Stillfriend Lane.

OFD Project Management

Services cost to manage

project

Project Budget Information Source Appropriation #2015-042Current and future ISF

AppropriationsAppropriation 2017-099 FY Appropriation

31

RIO ROAD, AVON STREET, AND ROUTE 250W-CROZET


Description: This Virginia Department of Transportation (VDOT) Revenue Sharing project supports pedestrian safety by providing sidewalk improvements along Rio Road, Avon Street, and US 250 West (Rockfish Gap Turnpike). The Rio Road Sidewalk Improvement project will connect the Stonehenge residential neighborhood to the John Warner Parkway and Rio Road sidewalk system. The Avon Street Walkway/Crosswalks Improvement project will provide sidewalks on the east side from Swan Lake Drive to Mill Creek Drive and then to Cale Elementary School and on the west side from Stoney Creek Drive to Arden Drive. The US 250 West-Crozet project will consist of the construction of sidewalk and crosswalk from Cory Farms to the Cloverlawn commercial area and Blue Ridge Shopping Center. Status: The design consultant and County staff are assisting the right-of-way consultant to address property owner questions and resolve issues and concerns. We anticipate having all ROW by 4th Quarter CY2018; project cost estimates to be updated based on the completed waiver (Basic Administrative Report). Staff is monitoring the pace of the right-of-way/easement acquisitions for the potential to separate the Rockfish Gap sidewalk project for the Construction Phase. Completion of the Rockfish Gap sidewalk is anticipated in the 2nd Quarter of CY2019 and completion of Rio Road and Avon Street sidewalks is anticipated by the end of the 3rd Quarter CY2019.

32



Project Schedule:

Current Contingency $382,296

Project Budget Trackers:



Design Complete 11/30/2015 1/9/2019 1136






Design Complete 11/30/2015 12/31/2018 1127




Project Schedule – Rio Road & Avon Street Extended Sidewalks

Project Schedule – 250W / Rockfish Gap Turnpike Sidewalks

A/E Contract (Timmons Group)


Approved Changes $271,107.19

Pending Changes

TOTAL 657,907.19$

A/E Change Orders:


1 - Additional topographic survey $14,300.00

2 - Revisions to plans to add the

mid-block pedestrian crossing

13,350.00$

3 - Turn Lane Capacity Analysis &

Mid-block Engineering Study

4,700.00$

4 - Additional basic services and

SUE test holes 35,420.00$

5 - Credits for services deleted

from original scope (51,422.81)$

6 - Right-of-Way acquisition

services 254,760.00$

TOTAL $271,107.19

33




Baseline Estimate

Project Management

Services

Additional

Appropriation

Date Jun-15 Jun-15 Apr-17

Design/Soft Costs 1,072,773.00$

Project Management 195,608.00$


Construction 2,044,808.00$ 195,608.00$ 200,000.00$

Total 3,539,272.00$ 3,734,880.00$ 3,934,880.00$

Changes (Baseline vs. Current) 195,608.00$ 395,608.00$

Scope and Funding

Changes

Support pedestrian safety by providing

the following sidewalk/crosswalk

improvements:

a) Rio Road – sidewalk improvement will

connect the Stonehenge residential

neighborhood to the John Warner

Parkway and Rio Road sidewalk system.

b) Avon Street – construction of

sidewalk on the east side from Swan

Lake Dr. to Mill Creek Dr. and then to

Cale Elementary School; and on the east

side from Stoney Creek Dr. to Arden Dr.

c) US Route 250 West-Crozet –

construction of sidewalk, crosswalks and

street lighting from Cory Farms to the

Cloverlawn commercial area and Blue

Ridge Shopping Center.

Estimated OFD Project

Management Services

cost to manage

project

Appropriated $200,000 in

State Revenue from VDOT

TRS Program funds that

were unexpended for the

Meadow Creek/John

Warner Parkway

construction project to

support this project. This

revenue supports the

inclusion of the mid-block

pedestrian crossing for

the US-250 West/Rockfish

Gap portion of the

sidewalk improvement

capital project.

Project Budget

Information Source

Appropriation #2015-042

Appropriation #2015-099

Current and Future ISF

Appropriations

Appropriation #2017-

083

34

HOLLYMEAD DAM SPILLWAY IMPROVEMENTS

Description: Provide upgrades to the Hollymead Dam to prevent potential failure. This will be accomplished by reinforcing the downstream slope of the dam with articulated concrete block (ACB) to prevent scouring and failure during overtopping of the dam by floodwaters due to a major storm event. Status: Bid opening was September 11. CDD plan review was completed on August 20, 2018. All easements have been signed and recorded by the County Attorney’s office. Market prices increased and therefore a BOS appropriation was requested and approved on October 3. We anticipate issuing the Notice to Proceed on October 29. Project Schedule:



Design Complete 10/24/2018 8/1/2018 -84

Right-of-Way / Easements Complete 2/1/2018 8/3/2018 183




35

HOLLYMEAD DAM SPILLWAY IMPROVEMENTS

Current Contingency $212,837

Project Budget Trackers:


A/E Contract (Schnabel Engineering)


Approved Changes

Pending Changes

TOTAL 481,188.00$

A/E Change Orders:


TOTAL $0.00

Baseline Estimate

Project Management

Services

Project Management

Services

Date Jul-16 Jul-17 Jul-18


Project Management 10,433.12$ 77,000.00$ 100,891.01$

Contingency

Construction 2,500,000.00$

Total 2,736,678.12$ 2,813,678.12$ 2,837,569.13$

Changes (Baseline vs. Current) 2,813,678.12$ 5,651,247.25$


Provide upgrades to the Hollymead

Dam to prevent potential failure.

This will be accomplished by

reinforcing the downstream slope

of the dam with articulated

concrete block (ACB) to prevent

scouring and failure during

overtopping of the dam by

floodwaters due to a major storm

event.

Project Management

Services

Project Management

Services

Project Budget Information

SourceCIP CIP

36

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