faculty council meeting - texas tech university...

FACULTY COUNCIL MEETING MINUTES Monday, July 20, 2015

Room 1110, MEB, 1st Floor 12:00 PM – 1:00 PM

TTUHSC-PLFSOM 7-20-15 FACULTY COUNCIL

Hassan Salameh, M.D., Internal Medicine

MEMBERS IN ATTENDANCE: Dale Quest, Ph.D., President, Medical Education Susan Watts, Ph.D., Immediate Past President, Emergency Medicine Laxman Gangwani, Ph.D., Biomedical Science Jennifer Molokwu, M.D., Family Medicine Heidi Lyn, M.D., OB/GYN Rona Fagan, R.N., Orthopaedic Surgery & Rehabilitation Alireza Torabi, M.D., Ph.D., Pathology

Jesus Peinado, M.D., Pediatrics Nassim Akle, M.D., Radiology Trent Filler, D.D.S., Surgery Sanja Kupesic, M.D., Ph.D., Faculty Development, non-voting Richard A. Lange, M.D., M.B.A., Founding President TTUHSC El Paso, Dean PLFSOM, ex-officio, non-voting

MEMBERS NOT IN ATTENDANCE:

Marc Orlandi, M.D., Anesthesiology Juan Figueroa-Casas, M.D., President-Elect, Internal Medicine Darine Kassar, M.D., Neurology Amelia Leony-Carrete, L.C.S.W., Psychiatry

J Manuel de la Rosa, M.D., Provost & Vice President Academic Affairs Rajendra Marwah, M.D., Community Representative, EPCMS, non-voting Hoi Ho, M.D., Associate Dean for Faculty Affairs & Development, ex-officio, non-voting

GUESTS: Herb Janssen, Ph.D., Committee on Student Grading and Promotion, Professionalism Committee Tanis Hogg, Ph.D., Curriculum and Educational Policy Committee Maureen Francis, M.D., Curriculum and Educational Policy Committee

Sitratullah Maiyegun, M.D., Pediatrics, Faculty Senate Miranda Alvarez, Faculty Affairs Cindy Camarillo, Faculty Affairs Tony Castaneda, Faculty Affairs

I. CALL TO ORDER Dale Quest, Ph.D. - Faculty Council President

Dr. Quest, President of the Faculty Council, called the meeting to order at 12:04 PM

II. REVIEW AND APPROVAL OF MINUTES Dale Quest, Ph.D. - Faculty Council President

Having met quorum, the Faculty Council members unanimously agreed to approve the meeting minutes from June 15, 2015 with no changes.

III. OLD BUSINESS A. Academic Council Seat E-Vote

Dale Quest, Ph.D.

Dr. Quest reported the following: New Academic Council Representative:

- Dr. Quest introduced and congratulated Dr. Jesus Peinado, Assistant Professor for the Department of


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- Faculty Council President

Pediatrics as the newly elected representative for the Academic Council. Dr. Peinado joins Dr. Quest, Dr. Figueroa-Casas, Dr. Watts, and Dr. Maiyegun on the Academic Council. The next meeting is scheduled for July 20, 2015.

IV. NEW BUSINESS A. Faculty Council President-Elect

Elections Dale Quest, Ph.D. -Faculty Council President

Dr. Quest Reported the Following:

Faculty Council President-Elect Elections - Dr. Quest reminded the Faculty Council that voting will take place by E-vote for President-Elect. A handout

was provided to the representatives that contained the personal statements of the three candidates: o Laxman Gangwani, Ph.D., Associate Professor, Biomedical Sciences o Heidi Lyn, M.D., Assistant Professor, OB/GYN o Jennifer Molokwu, M.D., M.P.H., Assistant Professor, Family and Community Medicine

- Representatives have until July 31st to cast their vote by email. The new President-Elect will be inducted into office at the August Faculty Council meeting.

V. DEAN’S REPORT Richard A. Lange, M.D. President, TTUHSC El Paso, Dean, PLFSOM

Dr. Lange reported the following: Current Searches: There are several ongoing searches that Dr. Lange wanted to make sure everyone was aware of. They are interviewing the final two candidates for the Institutional Compliance Officer. Both candidates are excellent. They are also in the process of a search for a CFO. Frank Stout up until now has been both the Chief Financial Officer (CFO) and the Chief Operating Officer (COO). Dr. Lange has now separated those two positions. Frank Stout remains the Chief Operating Officer. There is also a search for the Department Chair for the Department of Emergency Medicine. The Department of Psychiatry has a new chair that is now on campus, Dr. Vivek Singh. There will be some receptions for him over the next few weeks for faculty to meet him. Dr. Ho’s Retirement: Dr. Hoi Ho will be retiring as of September 1, 2015. Dr. Ho and his wife plan to return to Vietnam after retiring. Dr. Lange has requested that Dr. Ho stay onboard on a part time basis to help with the current Tenure and/or Promotion cycle and to continue to chair CFAPTA through the end of the year. Dr. Lange plans to appoint an interim Dean of Faculty Affairs and Development, and then later recruit externally. Dr. Ho’s many jobs will be assigned to faculty on campus for now. Hospital Updates: UMC was placed on preliminary denial of accreditation due to a citation received in their sanitation department. They are moving swiftly to correct the issue. El Paso Children’s Hospital still remains in bankruptcy, and will have its hearing in October 2015. They are


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DEAN’s REPORT continued… Richard A. Lange, M.D. President, TTUHSC El Paso, Dean, PLFSOM

developing a plan to repay all their debt. The West Side Hospital is currently in under construction. The plan is to have it open by 2017. The medical office building will be open by about December 2016. Dr. Lange will go into more details about faculty recruiting, GME, and hospital plans at the General Faculty Meeting.

VI. PRESIDENT’S REPORT A. White Coat Ceremony

Dale Quest, Ph.D. - Faculty Council President

B. General Faculty Meeting

Dale Quest, Ph.D. - Faculty Council President

Dr. Quest reported the following:

White Coat Ceremony - Dr. Quest thanked the faculty who attended the ceremony. There were 22 faculty total that

participated.

A. General Faculty Meeting - There will be a General Faculty meeting, tomorrow, Tuesday, July 21, 2015 from 12:00-1:00 P.M. in the

AEC 2nd Floor Misenhimer Auditorium. All faculty are strongly encouraged to attend.

C. PROVOST’S REPORT No report

VIII. FACULTY AFFAIRS AND DEVELOPMENT UPDATE Sanja Kupesic, M.D.

- Assistant Dean Faculty Development

Dr. Kupesic reported the following:

Faculty Development Faculty Council

July 20, 2015

*See attached report

IX. STANDING COMMITTEE REPORT


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A. Curriculum and Educational Policy Committee - Tanis Hogg, Ph.D.

Ex-Officio - Maureen Francis, M.D.

Ex-Officio B. Committee on Student Grading &

Promotion - Herb Janssen, Ph.D. Committee Chair

Dr. Hogg and Dr. Francis reported the following:

Curriculum and Educational Policy Committee Report

Faculty Council Meeting

July 20, 2015

*See attached report Dr. Janssen reported the following:

Grading and Promotions

Herb Janssen

*See attached report Q&A: Q: What is the rationale of not having mandatory attendance from all students for all classes? A: If PLSOM was to have mandatory attendance from all students, we would be the outlier as far as landscape of medical education across the country.

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Faculty Professionalism Committee

Herb Janssen

Initial Complaint-- A against B

Faculty Member “A”

Faculty Member “B”

Ombudsman

Lead Mediator

and

Mediators

Informal

Mediation

Formal

Mediation

Grievance

1

2 3

4

5

6

7

President TTUHSC

El Paso

8

Departmental

Chair(s)

6a

6b

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Proposed Policy Plan to presented to Faculty Council in August , 2015

• Ombudsman and Mediation Policy • • Purpose: • • The purpose of this Paul L Foster School of Medicine Operating Policy and

Procedure is to establish a model procedure that will permit fair, consistent consideration of faculty professionalism issues within the institution, and provide a process for their resolution. The intent of this policy is to facilitate the harmonious function of the institution by allowing each faculty member an equal opportunity to express his or her concern regarding issues of unprofessional behavior that may influence activities of the school. The policy governs activities between faculty members, faculty and students, faculty and staff, faculty and volunteers, faculty and administrators, and faculty and members of the community and society.

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Grading and Promotions

Herb Janssen

Proposals

• 1. Passing grade.

• 2. Class attendance.

• 3. Required class attendance for students who fail a summative exam.

• 4. Reporting of performance in years one and two at PLFSOM to residency programs.

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Cutoff Score for Unit Pass Class of 2017

Sum

mat

ive

Test

Pa

ssin

g C

uto

ff s

core

100

90

80

70

60

50

40

30

20

10

0 1 2 3 4 5 6 7 8 9 10

64.5

52.9

58.0

69.0

63.3 66.9

64.7

68.2 69.7

77.0

Unit Number

1. Intro the Health and Disease 2. Integumentary, Musculoskeletal and Nervous 3. Gastrointestinal System 4. Hematological 5. CV- Respiratory 6. CNS and Special Senses 7. Renal 8. Endocrine 9. Reproductive 10. Mind and Human Development

Percent of Students Not Reaching Cutoff Class of 2017

Unit 1

Unit 2

Unit 3

Unit 4

Unit 5

Unit 6

Unit 7

Unit 8

Unit 9

Unit 10

Cutoff Score

64.5 52.9 58.0 69.0 63.3 66.9 64.7 68.2 69.7 77.0

# Below

(%)

18

17%

5

4.8%

5

4.8%

16

15.3%

20

19.2%

17

16.3%

3

2.8%

6

5.8%

20

19.2%

10

10.4%

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Proposals





Formative Exam Data Dr. Olivera Nesic-Taylor, et al.

• Students who took the formative ans were well prepared did well on the summative and STEP 1 exam.

• Students who took the formative but were not well prepared did not do as well on the summative or STEP 1 exam.

• Students who did not take the formative had the lowest performance of the three groups on summative and STEP 1.

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Proposals





Proposed Reporting for Dean’s Letter

90-100 80-89 70-79 60-69 <60

SPM-1 SPM-1 SPM-1 SPM-1

Other

Indicates Student’s Performance in each listed course

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Faculty Professionalism Committee

Herb Janssen

Initial Complaint-- A against B

Faculty Member “A”

Faculty Member “B”

Ombudsman

Lead Mediator

and

Mediators

Informal

Mediation

Formal

Mediation

Grievance

1

2 3

4

5

6

7

President TTUHSC

El Paso

8

Departmental

Chair(s)

6a

6b

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Proposed Policy Plan to presented to Faculty Council in August , 2015

• Ombudsman and Mediation Policy • • Purpose: • • The purpose of this Paul L Foster School of Medicine Operating Policy and

Procedure is to establish a model procedure that will permit fair, consistent consideration of faculty professionalism issues within the institution, and provide a process for their resolution. The intent of this policy is to facilitate the harmonious function of the institution by allowing each faculty member an equal opportunity to express his or her concern regarding issues of unprofessional behavior that may influence activities of the school. The policy governs activities between faculty members, faculty and students, faculty and staff, faculty and volunteers, faculty and administrators, and faculty and members of the community and society.

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Faculty Development Faculty Council

July 20, 2015

Faculty Development Course

13th Graduation Class

• Biomedical Sciences Munmun Chattopadhyay, Ph.D.

Suzanne Gonzalez, Ph.D.

Ruth G. Perez, Ph.D.

Wendy Walker, Ph.D.

• Family Medicine Gerardo Vazquez, M.D.

• Internal Medicine Safa Farrag, M.D.

• Neurology Darine Kassar, M.D.

Paisith Piriyawat, M.D.

• Obstetrics and Gynecology Michael Schaffer, M.D.

• Pediatrics Hector Granados, M.D.

Krishnaswamy Rao, M.D.

• Psychiatry Robert Gonzalez, M.D.

Esperanza Gutierrez, MPH

• Radiology Shaked Laks, M.D.

• WBAMC Craig Ainsworth, M.D.

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- In April and May of 2015 the PLFSOM Office of Faculty Development conducted an anonymous survey to assess the status of IFDC - Survey consisted of 36 items - Seventy four of 99 participants from PLFSOM/TTUHSC at El Paso (with ttuhsc.edu email address) responded to the survey

13 cycles / 194 faculty

IFD participants within

TTUHSC

Responded

Not responded74 (75%)

25 (25%)

Females

41% Males

59%

IFDC participants

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Clinical

Educator

54%

Medical

Educator

18%

Basic Scientist

16%

Other

12%

Faculty Appointment of

respondents Instructor

1%

Assistant

Professor

68%

Associate

Professor

26%

Full Professor

5%

Academic Rank

Clinical

Department

74%

Biomedical

Sciences

Department

16%

Medical

Education

Department

10%

Primary Department

8%

26%

66%

When did IFDC participants attend the

course

10 or more years ago

5-9 years ago

Less than 5 years ago

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88%

3%

9%

Participation in IFDC helped to improve my

teaching skills

Yes

No

Neutral

66%

11%

23%

Yes

No

Neutral

Participation in IFDC helped me to improve my

career planning

46%

34%

20%

Number

Yes

No

Neutral

Participation in IFDC helped me to improve

my research skills

59% 18%

23%

Number

Yes

No

Neutral


leadership/administrative skills

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64% 16%

20%

Number

Yes

No

Neutral


clinical ethics good practices

79%

10%

11%

Yes

No

Neutral

Teaching of clinical skills for students/residents/fellows

and junior faculty

78%

4%

18%

Number

Yes

No

Neutral

I feel my students/residents/fellows benefited from my

participation in IFDC

72%

28%

Number

Yes

No

Knowledge and skills from IFDC helped me to make

changes to the curriculum for my learners

(students/residents/fellows)

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79%

21%

Yes

No

IFDC helped the participants to apply different

types of instruction for their learners

35%

38%

20%

6%

1%

Number

Strongly Agree

Agree

Neutral

Disagree

Strongly Disagree

Participation in IFDC had a positive impact on my

department/institution

73%

Teaching

November 2015-

January 2016

Research

February 2016

Medical Skills

March – April 2016

Leadership Development

May 2016

FACULTY DEVELOPMENT COURSE XIV

• Nomination by Department Chair: 09/01/2015

• FDC workshops open for general faculty

• Adult learning

• Technology in education

• Library and information

resources workshop

• Residents education

• Clinical research

conference

• Grant writing workshop

• Bedside teaching

• Simulations sessions

• 10 skills sessions: CNS,

MSK, CVS, Abdominal,

GYN, GU, US….

• How to prepare for T&P

• Career in academic

medicine

• Faculty mentoring

• Negotiation skills

• Teamwork

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Curriculum and Educational Policy Committee Report

Faculty Council Meeting

July 20, 2015

College Masters

Dan I. Blunk, M.D. Mark Francis, M.D. Curt Pfarr, Ph.D. Janet Piskurich, Ph.D. College Master Professor-SCI College Master College Master Associate Professor Department of Medical Education Associate Professor of Cell Professor of Immunology Psychiatry August 2016 and Molecular Biology and Microbiology; Department Department of Medical Education Department of Medical Education of Medical Education August 2016 August 2015 August 2016

At Large

Lisa Ayoub-Rodriguez, M.D. Debra Bramblett, Ph.D. Thomas Gest, Ph.D. Osvaldo Padilla, M.D. Assistant Professor Assistant Professor-Microbiology Professor-Anatomy Clinical Assistant Professor Department of Pediatrics Department of Medical Education Department of Medical Education Department of Pathology August 2018 August 2017 August 2018 August 2018

Leaving TTUHSC 8/31/15

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Olof Sundin, Ph.D. Henry W. J. Weisman, M.D. Associate Professor-Biomedical Sciences Associate Professor Associate Director-Center of Excellence Director-Residency Training Program in Neuroscience Department of Psychiatry August 2017 August 2017

• With the recently approved revisions of the bylaws, the CEPC is still transitioning to:

– 2 College Masters (1 clinical, 1 basic scientist)

– 8 ‘at large’ positions (4 clinical, 4 basic scientist)

– Staggered 4 year terms

Ex Officio

Richard Brower, M.D. – Chair Andrea V. Cancellare, MSIS J. Manuel de la Rosa, M.D. Maureen Francis, M.D. FACP Associate Dean for Medical Education Unit Associate Director Provost and Vice President for Assistant Dean-Office of Office of Medical Education Faculty Associate Academic Affairs Medical Education; College Associate Professor and Chair Delia Montes-Gallo Library of Master and Associate Department of Medical Education the Health Sciences Professor of Internal Clinical Associate Professor-Department Medicine of Neurology

Tanis Hogg, Ph.D. Kathryn Horn, M.D. Naomi Lacy, Ph.D. Jose Lopez, MSCIS Assistant Dean-Office of Medical Assistant Vice President for Associate Professor Associate Director of Education; Department Vice-Chair Student Services; Associate Dean for Director of Assessment and Academic Technology and Associate Professor of Student Affairs; Associate Professor Evaluation-Office of Medical Information Technology Biochemistry of Family Medicine Education Division

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CEPC Update: Major actions since last report

• Development and approval of new PLFSOM institutional learning objectives (implemented for AY2015-16). See:

http://elpaso.ttuhsc.edu/fostersom/dean/staff/InstitutionalLearningObjectivesToBeImplementedWithAY2015_16.pdf

• Development of reporting and evaluation systems for clerkship site comparability data – Contributed to a successful report to the LCME in

April (demonstrating fulfillment of LCME standard ED-8 regarding site comparability)


• Review and approval of revised MS1-2 and MS3-4 curriculum calendars and course credit structure – Shortens the MS1-2 curriculum calendar without

substantial loss of course content, allowing an earlier start to the clerkship phase, increased opportunities for remediation, scholarship and/or away electives prior to submitting applications for residency

• Review and approval of major curricular revisions involving: – Creation of a “Pre-Clerkship Prep Course” at the end of the

MS2 year, to include ACLS, ‘Tankside Grand Rounds’, the end of year OSCE and preparation for Step 1

– Creation of two MS3 clerkship “Intersessions” – Creation of a required MS4 “Boot Camp”




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• Review, revision and approval of the common clerkship requirements/policies

• Review, revision and approval of all AY2015-16 course and clerkship syllabi

CEPC Update: Upcoming challenges

• Representatives drawn from the CEPC will be participating in a PLFSOM UME Task Force and strategic planning retreat

• 5-7 year timeline with vision and plan for: – Maintaining and enhancing student outcomes

– Meeting LCME standards, maintenance of accreditation

– Building capacity to increase entering class size to 150

– Evolving as a future-oriented educational program (anticipating innovations in medical education and health care)

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CEPC Update: Upcoming challenges

• The LCME is coming!

– AY2015-16: PLFSOM ‘index year’ (data collection – its more complicated than you’d think)

– Self-study: formal and broad institutional engagement in this process beginning early this winter

– LCME survey team visit: earliest possible scheduling is August 2017, most likely scheduling is later in the Fall of 2017

Temporary CEPC and Office of Medical Education Contact

• Barbara Stives is away but expected back in about 2 months

• Standing in for Barbara: Belinda Sanchez

– [email protected]

– (915)215-6362

mailto:[email protected]

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Questions?

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