Federally Qualified Health Center Look-Alike Program Implementation of Electronic

Annual Data Reporting

Program Assistance Letter (PAL) 2011-10

Look-Alike Technical Assistance (TA) Page: http://bphc.hrsa.gov/about/lookalike/index.html

Overview

In an effort to enhance the Federally Qualified Health Center (FQHC) Look-Alike Program, HRSA is establishing electronic application and data reporting processes. Program Assistance Letter (PAL) 2011-08 has been issued to communicate important information and upcoming dates related to these processes.

Beginning in January 2012 FQHC Look-Alikes will be required to submit certain data to HRSA through the HRSA Electronic Handbooks (EHB) rather than through paper applications.

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Benefits

• One centralized system for monitoring, tracking performance, and recording Program changes.

• Streamlined and simplified data reporting processes through integration into the HRSA EHB.

• Reporting requirements will be similar to existing data requirements in the current Look-Alike application guidance.

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Agenda

• Data Requirements

• Data Submission Timelines

• Data Reporting Manual

• Technical Assistance Information

• Question & Answer Session

Data Requirements

• Zip code• Patients by Age and

Gender• Patients by Race

Ethnicity/Language• Selected Patient

Characteristics• Staffing and

Utilization

• Quality of Care Indicators

• Health Outcomes and Disparities

• Financial Costs• Patient Related

Revenue • Other Revenues • Electronic Health

Records Information

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Types of data collected:

Example 1: Paper-to-Electronic Reporting

• This form reported the number of total patients by appropriate categories for age and gender.

• This form is an electronic version of the paper form and reports the number of patients by appropriate categories for age and gender.

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Paper Application Table 3A

Electronic Table 3A

Example 2: Paper-to-Electronic Reporting

• The form projected program income, by source, for the first year of the project period.

• These tables collect information on charges, collections, retroactive settlements, allowances, self-pay sliding discounts, and self-pay bad debt write-off.

• Look-Alikes will only report selected total patient revenues, grants and contracts.

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Paper Application Form 3

Electronic Tables 9D & 9E

Data Submission Timelines

• FQHC Look-Alikes will be required to report data for calendar year (CY) 2011 commencing in January 2012.

• From January 1, 2012 through February 15, 2012, FQHC Look-Alikes will be able to enter and make changes as needed to this data.

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Data Reporting Manual

• HRSA will issue a FQHC Look-Alike electronic data reporting manual in fall 2011 as an addendum to the manual created for the CY 2011 UDS data reporting under the Health Center Program.

• FQHC Look-Alike data submission will be similar to the Health Center Program’s Uniform Data System (UDS) reporting within HRSA’s EHB.

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Technical Assistance

• HRSA will conduct technical assistance conference calls to discuss trainings specific to data requirements, the EHB reporting system, and reporting processes.

• Visit the FQHC Look-Alike Program technical assistance (TA) webpage at http://bphc.hrsa.gov/about/lookalike for announcements of upcoming conference calls and TA materials.

• Visit the Reporting and Technical Assistance webpage at http://bphc.hrsa.gov/healthcenterdatastatistics/reporting/for more details on the data and the electronic system currently used for the Health Center Program. 10

Technical Assistance

• Program Contacts

– Nicole Amado– FQHCLAL@hrsa.gov or 301-594-4300

• FQHC Look-Alike Program TA Webpage

– http://bphc.hrsa.gov/about/lookalike/index.html

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Question & Answer Session

Please note: HRSA will hold technical assistance conference calls in the near future to discuss detailed elements of the FQHC Look-Alike data reporting instructions and processes. Please reserve questions related to those topics for those specific conference calls. Thank you!

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