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Instructions: While watching Session 2, fill in the missing words according to the information presented by the instructor.

[References where answers are found are in brackets.]

Application Features and Functions

1. A Ribbon replaces the _______________ in Microsoft Office 2007 and later versions.

2. Formatting marks, default file location, ______, ______, and ______, and AutoRecover

location are all options that may be configured in Microsoft Word.

3. F1 will open a _______________ in an application.

4. A user can find help for an application in a local expert, a vendor’s site, in the application, and in group sites, _________, _____________, and wikis.

Common File Management Options

1. A _______________ is a type of document that allows a user to use preset options for a specific type of document.

2. The Microsoft Office Word Compatibility Checker tool may pop up when a user saves a

document in a _________ or other formats.

3. _______________ is the default application used to open a .docx file.

4. The ________ Ribbon tab in Word allows a user to arrange multiple open files.

5. The _______________ margin is the white space to the left of text in a document signified by a right-facing white arrow.

6. CTRL+Z is the shortcut used to _______________ an action in a document.

7. The Bullets option is located on the _____________ Ribbon tab.

Columns, Tables, Breaks

1. The _______________ key may be held down to make a large selection.

2. The Show/Hide paragraph formatting button is located on the ____________ Ribbon tab.

3. Tables can be formatted with the following options: __________, borders, __________,

and table styles.

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Licensed for Educational Purposes Only

Finalizing Documents

1. The Styles window in Microsoft Word contains options that control font type,

_______________, font color, and details, such as italics and _______________.

2. The _______________ tool allows a user to apply formatting on a selected object or text to another selection.

3. Options for applying Headers or Footers to a document are found in the

_______________ menu.

4. A jagged green line beneath text in a Word document signifies a _______________.

5. Use contextual spelling, Use custom dictionaries, and Check spelling while typing are ____________ and _______________ options that may be configured in Word.

6. The _______________ button on the Home tab allows the user to access Find and

Re-place tools.

7. The CTRL+click action allows a user to follow an active ___________ within a document.

8. A user can find Orientation and Margin options on the _______________ Ribbon Option. 9. The Save As feature allows the user to save a created document in a different location,

such as a _______________.

Creating and Formatting Spreadsheets

1. Excel is the _______________ application used with Microsoft Office.

2. B2 is an example of a _______________ in Excel.

3. The _______________ tool displays the sum of the selected cells directly after the selected

cells.

4. The = symbol is used in a cell to signify a _______________.

5. The Wrap text option can be activated by using a _______________ menu.

6. The black plus sign mouse icon appears when the _______________ tool is available.

7. The formula, =Sheet2!B14 may be used to link data from one sheet in a workbook to a _______________ sheet.

8. To print all sheets within a workbook, the _______________option must be selected.

Manipulating Data

1. Sum, Count, and _______________ are functions or value details that may be displayed on the bottom toolbar in Excel when certain cells are selected.

2. Chart type, Data labels, and _______________ are all ways data charts can be modified.

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Presentations

1. The _______________ Web site offers useful information on how to prepare and create effective presentations.

2. View options, _______________, and Slide Count are all items displayed at the bottom of

the screen in Microsoft Office PowerPoint.

3. The following are all types of items that may be inserted into a new slide: Text, ________, Tables, and __________.

4. Options that are available on the _______________ menu when a slide is

selected includes: layout, new slide, delete slide, and duplicate slide.

5. Fonts, Bullets, Text Size, and Text Colors are attributes which may be configured on the _______________ toolbar.

6. The _______________Ribbon tab allows the user to add a background to slides.

7. ___________, Handouts, Outline View, and ____________ are PowerPoint items that

may be printed.

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Glossary Crossword

Instructions: Use the terms and clues below to complete the crossword puzzle.

Bullet Header Template Excel Margin Theme Format Printer Power Point Word Footer Select Format Table

Across 2. The act of modifying the appearance of text and other objects in size, color, font, or other

attrib-utes. 4. The word processing program used in the Microsoft Office suite; it allows users to enter text,

images and other objects to create various types of documents. 5. The presentation and slide show application used in the Microsoft Office suite. 9. The spreadsheet application used in the Microsoft Office suite. 10. A set of pre-designed formats and layouts applied to a document for a specific purpose. 11. The white space surrounding the text or objects on a document. Down 1. A small icon which denotes a new level in an organized list. 2. A tool used in Microsoft Office applications which applies the formatting of a selected area

to other areas. 3. The bottom portion of a document which may contain information such as title, author, page

number, or file name. 6. A pre-defined set of backgrounds, colors, and text formats used in Microsoft Office applications. 7. The uppermost portion of a document which may contain information such as title, author,

page number, or file name. 8. The act of highlighting a segment of text for further editing. 10. A grid with modifiable rows and columns used to cleanly present data or other information

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Glossary Word Search

Instructions: Use the clues below to complete the word search. Bullet Header Template Excel Margin Theme Format Painter Power Point Word Footer Select Format Table

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Short Answer

Instructions: Use the information learned while watching Session 2 to answer the questions.

1. Discuss which formatting options may help a document become easier to read. ___________________________________________________________________ ___________________________________________________________________ ___________________________________________________________________ 2. Describe which methods may be used to move a line in a bulleted or numbered list to a different level.

___________________________________________________________________ ___________________________________________________________________ ___________________________________________________________________ 3. Explain the process of inserting a two column by three row table into the document.

___________________________________________________________________ ___________________________________________________________________ ___________________________________________________________________ 4. When a user selects a style from the Home tab in Microsoft Word, list

the attributes in a document that will be controlled. ___________________________________________________________________ ___________________________________________________________________ ___________________________________________________________________

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5. Describe the process for the following instructions: Insert a page number in the

footer. Place it at the bottom center of the page using the Plain Number 3 style. ___________________________________________________________________ ___________________________________________________________________ ___________________________________________________________________

6. Discuss which spelling and grammar options may be configured in Word. ___________________________________________________________________ ___________________________________________________________________ ___________________________________________________________________ 7. Explain how a user would use the AutoSum tool to total cells D3-D6 in

a document. ___________________________________________________________________ ___________________________________________________________________ ___________________________________________________________________ 8. A user would like to apply the Wrap text option to a selected cell using the right-click menu. Explain the process.

___________________________________________________________________ ___________________________________________________________________ ___________________________________________________________________ 9. A user would like to custom sort selected data by city, add another level and

sort by ZIP, and accept all other defaults. Explain the process. ___________________________________________________________________ ___________________________________________________________________ ___________________________________________________________________

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10. List the function or value detains that may be displayed on the bottom toolbar in

Excel when certain cells are selected. ___________________________________________________________________ ___________________________________________________________________ ___________________________________________________________________

11. List the ways data charts can be modified. ___________________________________________________________________ ___________________________________________________________________ ___________________________________________________________________

12. List the items displayed at the bottom of the screen in Microsoft PowerPoint. ___________________________________________________________________ ___________________________________________________________________ ___________________________________________________________________

13. Describe the types of items that may be inserted into a new slide. ___________________________________________________________________ ___________________________________________________________________ ___________________________________________________________________

14. Describe the various options available on the right-click menu. ___________________________________________________________________ ___________________________________________________________________ ___________________________________________________________________

15. What are the PowerPoint items that can be printed? ___________________________________________________________________ ___________________________________________________________________ ___________________________________________________________________

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Glossary Matching

Instructions: Match the glossary term described in Session 2 to its definition. a. PowerPoint f. theme k. table b. template g. bullet l. Word c. footer h. margin m. Excel d. format i. Format Painter e. header j. select 1. _ The act of modifying the appearance of text and other objects in size, color, font, or other

attributes. 2. _ A small icon which denotes a new level in an organized list. 3. _ A grid with modifiable rows and columns used to cleanly present data or other

information. 4. _ A tool used in Microsoft Office applications which applies the formatting of a selected

area to other areas. 5. _ A set of predesigned formats and layouts applied to a document for a specific purpose. 6. _ The word processing program used in the Microsoft Office Suite; it allows users to enter

text, images, and other objects to create various types of documents. 7. _ The spreadsheet application used in the Microsoft Office suite. 8. _ The presentation and slide show application used in the Microsoft Office Suite. 9. __ A predefined set of backgrounds, colors, and text formats used in Microsoft Office appli-

cations 10. _ The act of highlighting a segment of text for further editing. 11. _ The uppermost portion of a document which may contain information, such as title,

author, page number, or file name. 12. _ The bottom portion of a document which may contain information, such as title, author,

page number, or file name. 13. _ The white space surrounding the text or objects on a document.

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Research Topic

Instructions: Research the topic below using the Internet and then write a few paragraphs reporting your findings. Be sure to research thoroughly and site your resources. This page may be used to take notes.

In each type of document you can create there are best practices for layout and formatting. Discuss some of these best practices.

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Individual Project

Instructions: Assign each student the following project. Each student should prepare a short 5-10 minute class presentation of the information researched.

Each individual should select a piece of software to research. The individuals are looking for all the help available for a particular piece of software – blogs, wikis, help documents, tutorials, and training. They should categorize the training into its cost, availability, and how reliable they believe the source for the help is. Presentations can compare what is available within the product itself to what is available from other sources. They should include help available from the vendor, from other vendors, and from the community. Individuals could research help available for any soft-ware, but may want to focus on operating systems and software in the primary office productivity suite: spreadsheets, presentation software, and word processing.

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Group Projects

Instructions: Divide into groups and assign each group one of the following subjects to research. Each group should prepare a short 5-10 minute class presentation of the information researched.

1. Each group should select an Office application (Word, Excel, and PowerPoint), and research the use of templates for the application. Presentations should include a description of the templates included with the software and what those templates are used to accomplish, as well as a description of templates available online. Groups might also choose to report on creating their own templates from scratch or explaining how to modify existing templates. Groups should take into consideration the topics of masters (PowerPoint), styles, and themes in their discussions.

2. Groups should create each of the three types of document – a Word document, a presentation, and a spreadsheet. The three documents should be linked to each other in at least one way (chart in both presentation and document, for example). The documents should be self-referential –they should explain and show how they were created and formatted.

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Session 2 Quiz

Instructions: Circle the letter of the option that BEST answers the question. 1. Which view options are available in Microsoft Word? Choose all that apply.

A. Web Layout B. Print Layout C. Draft D. Outline E. Full Screen Reading

2. Which elements are provided for the user within a template? Choose all that apply.

A. Text B. Fields C. Objects D. Formatting

3. After making changes to a document, clicking the Save button will overwrite the

previous existing document. A. True B. False

4. Which shortcut allows a user to paste copied items into a document?

A. ALT+P B. ALT+A C. CTRL+C D. CTRL+V

5. Which action allows the user to apply formatting to multiple items with the Format Painter?

A. Single-click B. Double-click C. Hold down ALT D. Hold down SHIFT

6. Documents in Microsoft Word may be sent as e-mail attachments.

A. True B. False

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7. Which Excel feature will display the total of all selected cells?

A. Total B. Combine C. AutoSum D. Quick Add

8. By default, which items are displayed on the first slide of a presentation? Choose all that apply.

A. Title B. Subtitle C. Bulleted list D. Imported image

9. In PowerPoint, hyperlinks may be used to link both internal and external content.

A. True B. False

10. Which feature replaces the toolbar in Microsoft Office 2007 and later versions?

A. Strip B. Pillars C. Panels D. Ribbon

11. Which key will open a help window in an application?

A. F1 B. F12 C. ALT D. HOME

12. Which type of document allows a user to use preset options for a specific type of

document, such as a fax or blog post? A. Pattern B. Template C. Form document D. Blank document

13. Which formatting options may help a document become easier to read? Choose all that apply.

A. All capital letters B. Three or more fonts C. Headers, footers, and page numbers D. Consistent line and paragraph spacing

14. Which shortcut is used to undo an action in a document?

A. ALT+X B. CTRL+Z C. CTRL+U D. CTRL+ALT+DELETE

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15. Which methods may be used to move a line in a bulleted or numbered list to a different

level? Choose all that apply. A. Use the Increase Indent button B. Use the Decrease Indent button C. Pressing ALT+SHIFT at the end of the line D. Pressing TAB with the cursor at the beginning of the line

16. Selecting a style from the Home tab in Microsoft Word will control which attributes in a

document? Choose all that apply. A. Font type B. Italics C. Font size D. Font color

17. Which tool allows a user to apply formatting on a selected object or text to another selection?

A. Mirror tool B. Migration tool C. Format Painter D. Format Transfer

18. Headers may be configured to only appear on even-numbered pages.

A. True B. False

19. What is signified by a jagged green line beneath text in a Word document?

A. Page break B. Spelling error C. Grammatical error

20. Which action allows a user to follow an active hyperlink within a document?

A. ALT+C B. CTRL+C C. ALT+Click D. CTRL+Click

21. Which Word feature allows the user to save a created document in a different location, such

as a flash drive? A. Save B. Copy C. Paste D. Save As

22. Which is an example of a cell address?

A. 7C B. B2 C. Cell 17 D. 30cell.com

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24. Which Web site offers useful information on how to prepare and create

effective presentations? A. fastpresent.com B. slideharmony.com C. presentationzen.com D. bestpresentations.org

25. Which Ribbon tab allows the user to add a background to slides?

A. View B. Insert C. Design D. Slide Show

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