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CHAPTER 1

INTRODUCTION

1. Rationale

Memories are meant to last a lifetime, no matter what kind of memories

are this. It may be memories of happiness, sadness, grief or joy. One is always

passionate about giving attention to its life, the details around it and the

memories it holds. Memories are the only paradise from which one can never be

expelled.

Over the centuries people have gathered around campfires, in town,

fiestas, over meals and in other places to tell their stories and this gatherings

have become central to the shaping of cultures and communities. In more recent

times, memories are story tailed through the rise of images captured bytechnology.

Due to an undeniable presence of competitions in the field of business of

photography and videography now a days, rendering quality services must be the

firm goal. So, with the advent of modernization through the existence of growing

computer technologies, the rising of photo digital cameras and photo and video

editing softwares, people in every walks of life can now attain a good services in

a more convenient and almost effortless manner.


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An Online Reservation System of J & JC Photo/Video and Multimedia

Services, is a computerized system of setting an arrangement, booking or

reserving a service via the internet. Reservation is made when the costumer

wants to have an early booking in order for them to get their desired calendar

date for their special occasion.

J & JC Photo/Video and Multimedia Services operates manually. With their manual operation they tend to misplace their customers hand written transactions

that would lead to multiple reservation of calendar dates and mixing, loosing of

important details of their customers. With this problem, their will be

misunderstanding and cancellation of transactions that would make the business

reputation at stake. For this reason, the researcher attempts to convert their

routinary transaction specifically the reservation system from manual to a

computerized based system for a more speedy and efficient services to its

valued customers.
http://en.wikipedia.org/wiki/Computerhttp://en.wikipedia.org/wiki/Computer


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1.2 Objectives of the Study

The study intends to create a Reservation System that provides the needs

of J and JC photo/video and multimedia service for an easy process of

reservation for their costumers.

Specifically, the study is guided with the following objectives:

1. To determine how the establishment processes it's reservation transactions.

2. To determine how records are kept and organized.

3. To identify the problems that affects the reservation transactions.

4. To identify the changes needed to improve the present system.


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1.3 Scope and Limitations of the Study

The study aims to develop an online reservation of J & JC Photo/Video

and Multimedia Services to improve their manual reservation system. This study

only applies to J & JC Photo/Video and Multimedia Services, the reservation

process includes the reservation or booking of calendar dates for photo/video

shots, photo/video equipments, photo booth, on site photo/video editing,

projector and etc.

The study would involve analysis of the present business operation of J &

JC Photo/Video and Multimedia Services and its policies such as reservation

guidelines in order to come up with a decision that is appropriate to the new

system.


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CHAPTER 2

TECHNICAL BACKGROUND

The Reservation System of J and JC photo/video and Multimedia Services

is a computerized booking Reservation System which provides customers an

easy way to book-in or reserve the establishments equipments or services. It

aims to give the customers the best service the establishment can offer. The

users of the system are those people who wanted their special occasions bephotographed/videoed or anyone who wants to borrow the establishments

equipments like projectors, bubble machine, tripod and etc.

The Reservation System of J and JC photo/video and Multimedia Services

will include the following features:

Allow customers to see some of the establishments taken photos and

videos

Allow customers to booked calendar dates, equipments and services the

establishment offers

Allow the customers to choose a desired service package

Provide notifications:

To inform the users/ customers that the equipments are already being reserved

To inform the users/ customers that the calendar date is

already being booked


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To inform users/ customers if there is any cancellation or

changes done to any of the services the establishment offered.

It's a very known fact that the modern technology has been doing

wonders in the communication and entertainment world. As technology grows the

people's demand for higher and more advance tools also grows higher. The

proposed system uses DNS( Domain Name System) it is a hierarchical

distributed naming system for computers, services, or any resource connected to

the Internet or a private network .

The proposed system uses the following software technology,HTML(Hyper Text Markup Language) Macromedia Dreamweaver, PHP(Personal

Home Page), MySQL Database, and Sony Vegas, Adobe Photoshop. HTML is

the predominant markup language for web pages . HTML elements are the basic

building-blocks of webpages, uses marked up tags that will be able to describe

the page format and display it on the web pages. Macromedia Dreamweaver is

an application used to create web pages and is where PHP language is written.

PHP is a server side scripting language primarily used for creating dynamic

websites. It connects and execute MySQL statements for data manipulation.
http://en.wikipedia.org/wiki/Private_networkhttp://en.wikipedia.org/wiki/Web_pagehttp://en.wikipedia.org/wiki/Private_networkhttp://en.wikipedia.org/wiki/Web_page


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MySQL is a database used to store the gathered system data. It is also

where the data is located that can be viewed by the users. SwishMax is a flash

creation tool that is commonly used to create interactive and cross-platform

movies, animations, and presentations, It is also used for editing photo slide

shows. Adobe photoshop is used also for editing and designing images.


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3.1.1 Use Case Diagrams with Narrative

Administrator

Web Server

Customer

Figure1. J and JC Photo/Video and Multimedia Services ReservationSystem Diagram (Overview of the System)

Log -in

Add/Edit Customer Reservation

Delete/CancelReservation

Views reservedservices

Views servicesoffered

Reserves services/service packages

offered

Validation of Reservation

Full Payment of Service


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Brief Description

The Administrator uses log-in to get into the system to be able to add/edit

customers information if necessary, and to be able to delete/clear the previous

reservations made by customers. The Administrator uses Views the Reserved

Services to comply the services the customers has reserved.

The customer uses View services offered to be able to see and decide

which services will suffice the customers needs. The customer uses Fill up

customers basic information, this will serve as the basis for the administrator for

the services rendered by the customer.


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Administrator Use Case Diagrams

Use Case: Log-in

Diagram

Administrator Web Server

Figure 2. Log-in

Brief Description

The administrator must provide a username and password to log-in into

the system before any further procedure.

Use Case Name Log in

Basic Path

1. The administrator provides a username and

password, and logs into the system

2. A request is sent by the browser to the web server

Log -in


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Use Case: Add/Edit Customer Reservation

Diagram


Figure 3. Add/Edit Customer Reservation

Brief Description

The use case Add/Edit Customer Information is initiated by the

administrator to make the necessary changes in the database with regards to the

reservation made if the customer decided to add or change the present

information it submitted.

Use Case Name Add/Edit Customer Reservation

Basic Path

1. Clicks Add/Edit Customer Information

2. The browser sends a request to the web server.

. 3. The server directs the Administrator to the editingwindow for file updating/editing.

4. When completed, the Administrator clicks on Save

Add/EditCustomer

Reservation


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Use Case: Delete/Cancel Reservation

Diagram


Figure 4. Delete/Cancel Reservation

Brief Description

The Administrator deletes the old reservation files to have a bigger space

in the database and to have an organized data.

Use Case Name Delete/Cancel Reservation

Basic Path

1. Clicks the Delete button

2. The browser sends a request to the web server

3. Deletes the old reservation

Delete/Cancel

Reservation


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Use Case: Views Reserved Services

Diagram


Figure 5. Views Reserved Services

Brief Description

The Administrator views reserved services to be able to know the

information of what services or packages the customer has availed. This will be

the basis of the establishment in fulfilling the customers needs.

Use Case Name Views Reserved Services

Basic Path

1. clicks Reserved services

2. clicks validate

3. The web server returns the list of customer reservation to be validated

4. clicks ok once the customer has comply thenecessary partial payments

Views ReservedServices


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Use Case: Validation of Reservation

Diagram

Customer Web Server

Administrator

Figure 6. Validation of Reservation

Brief Description

The Administrator validates the customers reservation once the customer

has complied the necessary partial payments for the reservation to be validated.

Use Case Name Validation of Reservation

Basic Path

1. Customer submits reservation form

2. admin checks if the customer has paid the partialpayments for the reservation

3. validates the customer reservation

4. system prompts Reservation successfully reserved



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Use Case: Full Payment of Services

Diagram


Customer

Figure 7. Full Payment of Services

The Administrator views the list of customers who has not paid the full

payments of the services the customer rendered before all the products and

outputs be given to the customer.

Use Case Name Full Payment of Services

Basic Path

1. views list of customer payment list

2. the web server returns the list of customer payments

3. checks the information of the customers payments.

4. receives customers payments

Full Payment of Services


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Customer Use Case Diagrams

Use Case: Views Services Offered

Diagram


Figure 8. Views Services Offered

Brief Description

The customer has to view the service packages or services offered to be

able to choose the best services or packages that will suit the customers needs.

This will give them the idea of what will best fit to the occasion the customer will

be celebrating.

Use Case Name Views Services Offered

Basic Path

1. clicks View services/packages

2. the browser sends a request to the web server.

3. The web server returns the Services/Packagesscreen to the customer.

4. Views the different services/packages

5. proceed to fill-up customer basic information

Views ServicesOffered


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Use Case: Reserves Services/ Service Packages offered

Diagram


Figure 9. Reserves Services/ Service Packages offered

Brief Description

The Reserves Services/ Service Packages offered validate all the

reservation made by the customer.

Use Case Name Reserves Services/ Service Packages offered

Basic Path

1. click reserve button

2. the browser sends a request to the web server.

3. The web server checks if the customers basicinformation is complied

4. The system prompts Reservation submitted

Reserves Services/

Service Packagesoffered


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Activity Diagrams

Administrators Activity Diagrams

Figure 10. Log-in


Clicks Admin

DisplayUsername and

Password

Enter Username and

Password

VerifiesUsername and

Password

Displays Homepage of

Administrator

Not allowed

allow


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Add/Edit Customer Reservation

Figure 11. Add/Edit Customer Reservation


Clicks Add/EditCustomer

Reservation

Displays theadd/edit

customer reservationweb page


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Delete/Cancel Reservation

Figure 12. Delete/Cancel Reservation

Web Server

Clicks Delete/Cancel Customer

Reservation

Reservationneeds to be

validated

Checks if the customer has paid the necessary

payment before thedeadline of partial

payments

Administrator

Displays the list of customer reservations

Clicks delete

False

True

Deletes thereservation


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Views Reserved Services

Figure 13. Views Reserved Services



ClicksReservedServices

Displays theReserved

Services Page


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Figure 14. Validation of Reservation

Customer Administrator System

GivesReservation

Checkscustomer

reservation list

Displays thereservation

information of customer

Informs thecustomer to

make areservation first

StoresInformation

Informs thecustomer of itspartial payment

for thereservation

A message willdisplay No

reservation ismade

Checks if acertainreservation is

made by acustomer

Displays amessage

Reservationconfirmed

Givespayment

ConfirmsReservation

False

True

A messagewill displayReservationsaved


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Customers Activity Diagrams

Figure 16. Views Services Offered

Customer Web Server

ClicksServices

Display List of AvailableServices/Service


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Reserves Services/Service Packages Offered

Figure 17.Reserves Services/Service Packages Offered

3.2 DESIGN

Customer Web Server

ClicksServices

Display List of AvailableServices/Service

PackagesSelectsServices/Service

Packages

ClicksReservation

DisplayCustomersReservation

Form

Fill-upCustomersReservation

Form ValidatesCustomers

Reservation

SaveReservationSuccessfullyReserved

False

True


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3.2.1 Relational Database with Relationship Types

Customers Table

Reserve Table

Package Table

Service Table

Figure 18

3.2.2 File Structure

Table 1.Customerss TableThis table contains the basic information of the customer

c_nof_namel_nameaddress

cnum r_no

c_nop_no

service_nodate_res

date_serviceplace_recep

place_held

p_nop_desc

P_rate

service_nodescription

s_rate


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Field Name Type Description

c_no Int (8) An auto incrementednumber of the user

f_name Varchar (20) First name of thecustomer l_name Varchar (15) Last name of the

customer address Varchar (30) Address of the customer c_num Varchar Contact number of the

customer

Table 2.Package TableThis table contains the service packages offered by the establishment and itsdetails


p_no Int (8) An auto incrementednumber of the package

p_desc Int (8) Description of theservice packagesoffered

p_rate Float (6) Rate of the packagesoffered

Table 3.Reserve TableThis table that contains the whole detail of the customers reservation


r_no Int (8) An auto incrementednumber of thereservation

c_no Int (8) An auto incrementednumber of the customer

p_no An auto incrementednumber of the packages


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service_no Int (8) An auto incrementednumber of the services

date_res Varchar (10) Date of the reservationdate_service Varchar (10) Date of the eventplace_recep Varchar (30) Reception of the event

place_held Varchar (30) If wedding, this is theplace where thewedding ceremony willbe held

Table 4.Service TableThis table contains the other services the establishment offers


service_no Int (8) An auto incrementednumber of the services

description Varchar (20) Description of theservices

s_rate Float (6) Rate of the extra services


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3.2.3 Program Hierarchy

Figure 19.Home Page

WEDDINGPACKAGES

HOME WEDDINGPACKAGES

SERVICES GALLERY RESERVATION

LOG-IN

Add

Edit

SERVICES GALLERY RESERV-ATION

ABOUT US

View ViewView View

Reserve

ViewCustomer Information

Add

Delete

Add

Delete

Confirm TotalPayment


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Figure 20.Administrator Log-in

3.2.4 System Architecture/ Block Diagram

J and Jc Photo/Video and Multimedia Services Reservation System

Delete

UpdateCancel

Modify

Update Update

Log-out

INTERNET


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ADMINISTRATORCLIENT

SERVER

DATABASE

Figure 21.System Diagram

CHAPTER 4


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RECOMMENDATIONS

4.1 Implementation Plan (Infrastructure/Deployment)

This section discusses the implementation plan of J and JC Photo/Video

and Multimedia Services Reservation System including how the data are being

transported and retrieved from the database. This also contains the Deployment

Diagram of the System which shows the different entities involved in the system

and the interaction of each of these entities in the server.

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