finance committee report - yates county

FINANCE COMMITTEE AGENDA

October 8, 2019 at 3:30 p.m.

Location: Legislative Chambers

Committee members: Bill Holgate, Chairman, Tim Dennis, Vice Chair, Ed Bronson, Tim Cutler, Rick

Willson, Dan Banach

Tim Dennis and Rick will do the audit this month

Approve the minutes from the September meeting

Public Comments

Real Property – Meghan Kincaid

Certification

Conference

Taxable Assessment Increases

Budget summary

Resolution:

Authorize Chairman to Sign Contract (SDG)

Authorize Real Property Tax Services Director to Create and Fill Full-Time Temporary Tax Map

Technician Position

Planning – Dan Long

Transportation

Communications Study

Yates County Planning Board

Resolution: Authorize Renewal of Yates County Planning Board Appointment (Schiesser)

Vine Valley Boat Launch Project

Funding for Natural and Recreational Resources

EFC Septic Replacement Grant

Yates County Comprehensive Plan

GIS

Capital Projects/Studies

Other items

Treasurer – Ashley Doyle/Deputy Discussion:

2019 Appropriations

Sales Tax Report

Occupancy Tax Report

Treasurer’s 2019 Requested Budget Summary

Treasurer’s Office Report for September

Resolutions:

2019 Budget Transfers

Appropriate Additional State Aid (PD)

Appropriate Additional State Aid (ELEC)



Accept Federal Aid (OEM)

Accept and Appropriate Federal Aid (OEM)

Accept and Appropriate Federal Aid (OEM & SHER)

Appropriate Additional Revenue (PH)

Re-levy Delinquent School Taxes

Re-levy Delinquent Village Taxes

Acting County Administrator – Nonie Flynn

2020 Budget – The Proposed Budget binders will be ready for Legislators to pick up on Tuesday,

October 22nd, one week before the budget workshops.

Community College Chargeback Rate Change

Project Status Report

Airport – Tim Dennis

A Notice to Proceed from the FAA for the segmented circle and wind cones project has been

received.

Other Tim Dennis – Resolution: Designation By County Of Official Tourism Promotion Agency

The Tourism Advisory Committee (TAC) will report at the legislative meeting on their recommendations

for tourism funding for 2020.

Executive Session – if needed

Finance Committee Report Meeting date: October 8, 2019

Report date: October 1, 2019

Real Property Tax Services

Department Update

Meghan K. Kincaid, Director

Certification I completed my last class required by Real Property Tax Law to receive my

Certified County Director designation.

Conference

I attended the annual Real Property County Directors’ Conference October 2-4.

Among the topics covered at the conference were: legislative changes, current issues in

real property tax administration, STAR credit, STAR exemption and IVP (Income

Verification Program) updates.

Taxable Assessment Increases

I have attached the 2018-2019 county taxable increases. The taxable amounts

should not be used to calculate taxable values, as they may change due to corrections or

SCAR decisions.

Budget Summary

Budget Summary for Real Property Tax Services

Resolution

Authorize Chairman to Sign Contract (Systems Development Group, Inc.)

Authorize Real Property Tax Services Director to Create and Fill Full-Time

Temporary Tax Map Technician Position

Town Reassessment 2019 Taxable Assessment 2018 Taxable Assessment $ Increase (Total) % Increase (Total)

Barrington 2018 279,156,722 276,447,182 2,709,540 0.98%

Benton 2019 218,647,923 194,933,369 23,714,554 12.17%

Italy 2018 97,742,243 97,790,748 -48,505 -0.05%

Jerusalem 2018 795,561,966 796,424,615 -862,649 -0.11%

Middlesex 2018 198,838,219 198,202,928 635,291 0.32%

Milo 2019 567,455,759 501,215,206 66,240,553 13.22%

Potter 2019 107,112,472 87,352,554 19,759,918 22.62%

Starkey 2018 252,285,512 233,152,066 19,133,446 8.21%

Torrey 2019 188,424,227 164,766,612 23,657,615 14.36%

Yates County 2,705,225,043 2,550,285,280 154,939,763 6.08%

Taxable Assessment Increases 2018 to 2019

Note: The taxable assessments in this report should not be used to calculate tax rates.

Changes may occur due to corrections or SCAR decisions.

1

REQUESTED BUDGET SUMMARY: A1355 Real Property

The Requested 2020 Budget represents an overall increase of $22,385.00 compared to the 2019 Adopted Budget.

• An increase of $2,255 in anticipated revenues, primarily from additional escrow company agreements for tax files.

• A decrease of $3,900.00 in contractual expenses for eliminating the expense of outsourcing the stuffing of the town/county tax bills, as well as some unused budget lines, and an anticipated decrease for the Eagleview/Pictometry expense.

• An increase in $28,540 in personal services and employee benefits, primarily due to retirement of an employee, and a replacement for the position, with employee benefits calculated with full family insurance.

BUDGET AT A GLANCE:

CATEGORY ADOPTED 2019

PROPOSED 2020

AMOUNT CHANGE

PERCENT CHANGE

Total Revenues -$29,745.00 -$32,000.00 -$2,255 -7.58%

Total .51 Personal Services $151,156.00 $161,335.00 $10,179.00 6.73%

Total .54 Contractuals $43,415.00 $39,515.00 -$3,900.00 -8.98%

Total .58 EE Benefits $47,448.00 $65,809.00 $18,361.00 38.70%

Total Cost $212,274.00 $234,659.00 $22,385.00 10.55%

Total Staff 3 FT 3 FT

AUTHORIZE CHAIRMAN TO SIGN CONTRACT

(Systems Development Group, Inc.)

WHEREAS, Yates County Real Property Tax Services Department uses the

Image Mate Online system;

NOW THEREFORE BE IT RESOLVED, that the Chairman of the Legislature is

hereby authorized to sign the Annual Software Support Plan with Systems Development

Group, Inc. in the amount of $7,500.00, for a plan effective Nov. 1, 2019 through Oct.

31, 2020, for support, modifications, and upgrades of the installed Image Mate Online

software system; and be it further

RESOLVED, that copies of this resolution be given to the acting County

Administrator, the Treasurer, and the Real Property Tax Services Director.

AUTHORIZE REAL PROPERTY TAX SERVICES DIRECTOR TO CREATE

AND FILL FULL TIME TEMPORARY TAX MAP TECHNICIAN POSITION

WHEREAS, the Real Property Tax Services Director has requested to create

and fill a full time temporary Tax Map Technician position due to an anticipated vacancy

that will occur in January 2020 as the result of a retirement; and

WHEREAS, the Real Property Tax Services Director indicated that by creating

and filling a temporary full time Tax Map Technician position in October will allow

adequate time for recruitment, onboarding, succession planning and training; and

WHEREAS, the approximate cost to create and fill the position is $67,766 which

includes fringe benefits;

NOW, THEREFORE, BE IT RESOLVED, that effective October 14, 2019 a

temporary full time Tax Map Technician position is hereby created for a time period not

to exceed February 1, 2020, unless ended sooner by the Real Property Services Director;

and be it further

RESOLVED, that after the employee retires the vacancy that is created by the

incumbent in the permanent Tax Map Technician position will be filled by the incumbent

in the temporary position and as a result the temporary Tax Map Technician position will

be abolished; and be it further

RESOLVED, that copies of this resolution shall be provided the Real Property

Services Tax Director, Personnel Officer and County Administrator.

08020

Yates County Planning Department

417 Liberty Street – Suite 1093

Penn Yan, NY 14527 (315) 536-5153

www.yatescounty.org

TO: Finance Committee Members FROM: Daniel R. Long - County Planning Department

DATE: September 26, 2019 RE: September 2019- Monthly Departmental Report

Transportation

Provided contact information and consultation to YTS for fabrication and installation of route signs.

Communications Study

The consultants with CDCG met to review the scope of work and to collect data for the study on September

18th. Planning provided data files for potential new tower location as well as other requested data to assist

in the study. Preliminary budgets for upgrade work is anticipated prior to the workshops.

Yates County Planning Board

We received 5 referrals all from Starkey and will review the Comprehensive Plans EAF form as part of the

update process. Bill Hall, Dresden representative for the YCPB has retired from the board at the end of his

term in October, Bob Scheisser (current Chair) has elected to stay on for another term (resolution included).

Vine Valley Boat Launch Project

No new items to report. I have been working on potential work items for improvements on the dock and

road near the store.

Funding for Natural and Recreational Resources

Contracts for round two are finalized and awaiting confirmation of insurance and review by Scott Falvey

prior to singing by the Chair.

EFC Septic Replacement Grant:

We continue to receive applications for the grant. All applicants have been told they will be on a wait list

until NYS informs us that additional funds are awarded. I’ve been told by contacts in Seneca County that

DEC/ EFC should be letting us know regarding additional funds by the end of 2019.

Yates County Comprehensive Plan:

The Comprehensive Plan Update is being considered a Type II action that does not require a full

Environmental Impact Study. Planning Board will perform initial review of the EAF and a final public

workshop will be set up for November. A copy has been sent to Scott Falvey for review.

GIS:

ESRI representatives provided a presentation last month. Final cost estimates are within the budgeted

amount for the first phase implementation work, which should take place prior to December. This includes

re-activation of the server and setting up Real Property data to allow for public access via a web portal. The

GIS committee is set to review the next steps on Nov. 16th at 1pm in the Clerk’s Closing Room

Capital Projects/ Studies:

Hunt has provided an updated Needs Assessment report as of September 25th. A copy of this report was

forwarded to all legislators. HUNT has been informed that they will provide a presentation at the Public

Works committee on Nov. 4th at the request of the Highway Department the presentation was moved to

November to allow for another meeting with Hunt and to complete responses to the initial report.

.

Other Items:

The Charging station components were delivered on September 25th. Installation should occur in the next

week or so.

http://www.yatescounty.org/

AUTHORIZE RENEWAL OF YATES COUNTY PLANNING BOARD

APPOINTMENTS (SCHIESSER)

WHEREAS, the term of the aforementioned Yates County Planning Board member

expired in October 10, 2019; and

WHEREAS, said member has agreed to extend their terms and continue their service on

the Planning Board for the terms specified herein: Robert Schiesser (4986 Apple Road, Dundee,

NY) for a term to expire October 10th, 2021;

NOW, THEREFORE, BE IT RESOLVED, that the board member is now hereby

appointed; and be it further;

RESOLVED, that copies of this resolution be provided to Robert Schiesser as well as the

Town Clerk of Starkey.

2019 Appropriations:

General Fund:

Grants:

Department Grant Name Amount Carryover Res. # Balance

Public Health Mental Health Grant 13,330.41 Yes 76-19

Public Health 2018 State Aid 2,050.17 Yes 77-19

Public Health Medical Reserve 5,911.28 Yes 78-19

Public Health 2018 Lead Grant 15,605.28 Yes 79-19

Sheriff 2019 GRSC Grant 2,500.00 113-19

Sheriff 2017 State Interoperable Grant 326,126.58 Yes 114-19

Sheriff 2017 SLETPP Grant 8,686.84 Yes 115-19

Sheriff 2016 SLETPP Grant 2,034.59 Yes 116-19

Sheriff 2018 State Interoperable Grant 351,776.00 117-19

Sheriff 2017 and 2018 DCJS Grant 8,997.32 Yes 118-19

Planning Infrastructure Reserve Fund - Hunt Engineers 9,000.00 146-19

Sheriff 2016 State Interoperable Grant 51,617.19 Yes 151-19

Community Services Additional OASAS Revenue-State Aid 60,000.00 152-19

Public Health State Aid - IAP Deferred Revenue 30.00 Yes 153-19

Public Health Lead Deferred Revenue 115.00 Yes 154-19

Social Services Non Cust Emp Program 12,621.00 155-19

Emergency Mgmt. 2017 SHSP Grant 689.03 Yes 156-19

Emergency Mgmt. 2018 SHSP Grant 27,106.35 Yes 157-19

Emergency Mgmt. 2017 LEPC Grant 7,124.86 Yes 158-19

Emergency Mgmt. 2017 Pre-Disaster Mitigation Grant 13,806.25 Yes 159-19

Social Services Additional CARA Revenue 50,000.00 243-19

Social Services Additional Code Blue Revenue 24,060.00 244-19

Sheriff Bulletproof Vests 6,879.10 279-19

1,000,067.25

Other Appropriations:

Department Source Amount Resolution #

Various Purchase Order Encumbrances 509,774.28

509,774.28 1,509,841.53

Contingent Fund: A1990 Beginning Balance: 885,000.00

Various Non-union wages & FICA 67,025.42 74-19

Sheriff Insurance 4,914.89 275-19

Unallocated Ins. Insurance 1,200.27 275-19

73,140.58 811,859.42

Road:


275,812.33 275,812.33

Road Machinery:


Highway Fuel System Reserve Fund 6,250.00 150-19

36,918.66 36,918.66

2017 Sales Tax Month Total % Change 2018 Sales Tax Month Total % Change 2019 Sales Tax Month Total % Change

Date Amount Year to Date Over Prior Year Date Amount Year to Date Over Prior Year Date Amount Year to Date Over Prior Year

2/6/2017 555,750.76 680,714.08 10.93% 2/6/2018 574,724.97 701,693.59 3.08% 2/6/2019 589,982.12 726,313.48 3.51%

2/13/2017 124,963.32 680,714.08 10.93% 2/13/2018 126,968.62 701,693.59 3.08% 2/13/2019 136,331.36 726,313.48 3.51%

3/6/2017 482,456.02 588,976.32 11.98% 3/6/2018 505,245.49 613,983.06 4.25% 3/6/2019 520,422.37 626,248.62 2.00%

3/13/2017 106,520.30 1,269,690.40 11.41% 3/13/2018 108,737.57 1,315,676.65 3.62% 3/13/2019 105,826.25 1,352,562.10 2.80%

4/6/2017 953,860.92 1,170,888.87 -9.14% 4/6/2018 958,830.83 1,196,249.83 2.17% 4/5/2019 999,286.25 1,242,425.53 3.86%

4/13/2017 217,027.95 2,440,579.27 0.50% 4/13/2018 237,419.00 2,511,926.48 2.92% 4/15/2019 243,139.28 2,594,987.63 3.31%

5/5/2017 606,757.10 729,673.64 4.02% 5/7/2018 648,892.20 827,720.46 13.44% 5/6/2019 739,367.76 884,212.91 6.83%

5/15/2017 122,916.54 3,170,252.91 1.29% 5/14/2018 178,828.26 3,339,646.94 5.34% 5/13/2019 144,845.15 3,479,200.54 4.18%

6/6/2017 595,691.06 6/6/2018 658,212.69 6/6/2019 725,483.92

6/13/2017 123,731.70 1,351,247.03 -5.14% 6/13/2018 122,850.63 1,432,490.90 6.01% 6/13/2019 140,391.96 1,717,431.20 19.89%

6/30/2017 631,824.27 4,521,499.94 -0.72% 6/29/2018 651,427.58 4,772,137.84 5.54% 6/28/2019 851,555.32 5,196,631.74 8.90%

7/3/2017 409,487.47 751,648.07 5.71% 7/2/2018 445,896.53 909,175.68 20.96% 7/1/2019 474,778.90 870,970.42 -4.20%

7/13/2017 342,160.60 5,273,148.01 0.15% 7/13/2018 463,279.15 5,681,313.52 7.74% 7/15/2019 396,191.52 6,067,602.16 6.80%

8/7/2017 762,816.06 918,219.66 4.48% 8/6/2018 789,554.82 957,619.10 4.29% 8/6/2019 859,315.17 1,035,323.58 8.11%

8/14/2017 155,403.60 6,191,367.67 0.77% 8/13/2018 168,064.28 6,638,932.62 7.23% 8/13/2019 176,008.41 7,102,925.74 6.99%

9/7/2017 691,415.70 891,986.80 6.84% 9/7/2018 757,099.00 914,475.58 2.52% 9/6/2019 868,254.63 1,051,571.62 14.99%

9/13/2017 200,571.10 7,083,354.47 1.49% 9/13/2018 157,376.58 7,553,408.20 6.64% 9/13/2019 183,316.99 8,154,497.36 7.96%

10/6/2017 1,304,658.17 1,710,782.94 15.70% 10/5/2018 1,466,139.49 1,867,217.85 9.14% 10/7/2019 - - -100.00%

10/13/2017 406,124.77 8,794,137.41 3.98% 10/15/2018 401,078.36 9,420,626.05 7.12% 10/15/2019 - 8,154,497.36 -13.44%

11/7/2017 655,752.28 793,296.84 0.96% 11/6/2018 724,688.42 861,064.68 8.54% 11/6/2019 - - -100.00%

11/13/2017 137,544.56 9,587,434.25 3.72% 11/13/2018 136,376.26 10,281,690.73 7.24% 11/13/2019 - 8,154,497.36 -20.69%

12/7/2017 683,579.80 819,288.62 6.99% 12/6/2018 705,087.35 840,330.38 2.57% 12/6/2019 - - -100.00%

12/13/2017 135,708.82 10,406,722.87 3.97% 12/13/2018 135,243.03 11,122,021.11 6.87% 12/13/2019 - 8,154,497.36 -26.68%

12/29/2017 621,670.27 12/31/2018 851,423.14 12/31/2019 -

1/2/2018 344,686.73 1,382,993.88 -6.31% 1/2/2019 351,343.04 1,609,974.55 16.41% 1/2/2020 - - -100.00%

1/16/2018 416,636.88 11,789,716.75 2.65% 1/16/2019 407,208.37 12,731,995.66 7.99% 1/16/2020 - 8,154,497.36 -35.95%

Total 11,789,716.75 Total 12,731,995.66 Total 8,154,497.36

Budget Estimate 11,125,170.00 Budget Estimate 11,500,000.00 Budget Estimate 12,200,000.00

$ Over/Under Budget 664,546.75 $ Over/Under Budget 1,231,995.66 $ Over/Under Budget (4,045,502.64)

$ Over/Under 2016 304,388.78 $ Over/Under 2017 942,278.91 $ Over/Under 2018 (4,577,498.30)

Prior Years Grand Total# Rented Amount # Rented Amount # Rented Amount # Rented Amount Amount Amount

2017

B&B 22 1,793.49$ 25 7,650.33$ 32 24,247.84$ 28 17,499.65$ 489.40$ 51,680.71$

Motel/Hotel/Inn 6 19,501.93$ 8 38,317.21$ 9 106,283.12$ 8 72,537.15$ 1,318.18$ 237,957.59$

Vacation Rentals 59 7,289.55$ 183 25,936.97$ 298 198,023.39$ 183 48,087.94$ 3,625.98$ 282,963.83$

Total 87 28,584.97$ 216 71,904.51$ 339 328,554.35$ 219 138,124.74$ 5,433.56$ 572,602.13$

1,653.39$ Fees

Check -$ -$ -$ -$ 574,255.52$

% Increase/Decrease 24.14% 10.04% 6.51% 5.00% (15,935.50)$ Treas Admin Fees

558,320.02$

Prior Years Grand Total# Rented Amount # Rented Amount # Rented Amount # Rented Amount Amount Amount

2018

B&B 17 1,051.14$ 19 4,649.03$ 20 18,443.40$ 19 12,124.93$ 36,268.50$

Motel/Hotel/Inn 6 15,986.59$ 8 38,654.41$ 9 117,854.91$ 9 77,220.92$ 175.75$ 249,892.58$

Vacation Rentals 72 10,378.25$ 188 30,396.79$ 335 215,220.31$ 232 60,558.19$ 13,859.54$ 330,413.08$

Total 95 27,415.98$ 215 73,700.23$ 364 351,518.62$ 260 149,904.04$ 14,035.29$ 616,574.16$

2,815.32$ Fees

Check 27,415.98$ 73,700.23$ 351,518.62$ 149,904.04$ 619,389.48$

% Increase/Decrease 2017 -4.09% 2.50% 6.99% 8.53% (17,227.67)$ Treas Admin Fees

2016 19.06% 12.78% 13.95% 13.96% 602,161.81$

2015 39.51% 44.29% 26.63% 36.87%

2018 B&B -41.39% -39.23% -23.94% -30.71% -29.82%

Motel/Hotel -18.03% 0.88% 10.89% 6.46% 5.02%

Vaca Rent 42.37% 17.19% 8.68% 25.93% 16.77%

Prior Years Grand Total

# Rented Amount # Rented Amount # Rented Amount # Rented Amount Amount Amount

2019

B&B 13 622.92$ 18 4,412.88$ 23 16,665.02$ -$ 21,700.82$

Motel/Hotel/Inn 6 17,300.64$ 7 39,104.73$ 8 120,689.37$ -$ -$ 177,094.74$

Vacation Rentals 74 11,530.25$ 189 40,446.68$ 324 205,745.20$ -$ 10,733.73$ 268,455.86$

Total 93 29,453.81$ 214 83,964.29$ 355 343,099.59$ 0 -$ 10,733.73$ 467,251.42$

1,454.26$ Fees

Check 29,453.81$ 83,964.29$ 343,099.59$ -$ 468,705.68$

% Increase/Decrease 2018 7.43% 13.93% -2.40% -$ Treas Admin Fees

2017 3.04% 16.77% 4.43% 468,705.68$

2016 27.91% 28.49% 11.22%

2019 B&B -40.74% -5.08% -9.64%

Motel/Hotel 8.22% 1.16% 2.41%

Vaca Rent 11.10% 33.06% -4.40%

1st Qtr 2nd Qtr 3rd Qtr 4th Qtr



1

REQUESTED BUDGET SUMMARY: A1325 Treasurer

The Requested 2020 Budget represents an overall increase of $20,095.00 compared to the 2019 Adopted Budget.

An increase of $16,217.00 in revenue primarily for increased bank interest revenue.

An increase of Personal Services is due to the temporary part-time clerk position as well as the Deputy Treasurer stipend.

An increase of $7,368.00 in contractual expenses primarily for the GASB 75 actuarial reporting that needs to be completed every other year.

BUDGET AT A GLANCE:

CATEGORY ADOPTED 2019

PROPOSED 2020

AMOUNT CHANGE

PERCENT CHANGE

Total Revenue -$448,824.00 -$465,041.00 $16,217.00 3.6%

Total .51 Personal Services $202,182.00 $229,580.00 $27,398.00 13.6%

Total .54 Contractual $86,671.00 $94,039.00 $7,368.00 7.9%

Total .58 EE Benefits $57,371.00 $59,467.00 $2,096.00 3.7%

Total Cost -$102,600.00 -$81,955.00 $20,645.00 20.1%

Total Staff 4 FT 4 FT

To: Finance Committee

From: Ashley Doyle

Re: Treasurer’s Office Report for September 2019

Tax Foreclosure Process – Public Notices were put in two newspapers with 2019 taxes

that are still open on 354 parcels. The historical of taxes returned to the County on 4/1 of

each year and public notices on 9/15 of each year is as follows:

Returned 4/1: Public Notice 9/20

2019: 809 354

2018: 724 358

2017: 799 332

2016: 1003 381

2015: 1022 425

2014: 1135 460

2013: 1042 483

This shows improvement in both areas of the number of tax parcels returned to the

County on 4/1 and the number of parcels that are still open as of 9/20 each year.

On October 7th, tax enforcement notices were mailed to owners and lienholders of parcels

with open 2018 taxes.

Fiscal Stress Monitoring System – The Fiscal Stress List was released by the NYS

Comptroller’s Office. This list was developed as an early warning mechanism to identify

municipalities that they are experiencing signs of budgetary strain. Based on prior year’s

financial data, Yates County received another fiscal score of 0.0%, which gives us a

classification of “no designation”. Of the nine financial indicators, we did not receive

any points. The historical fiscal stress cores (showing improvement each year) since the

system was put in place are:

2018: 0.0%

2017: 0.0%

2016: 12.5%

2015: 15.8%

2014: 19.2%

2013: 22.5%

OFFICE OF THE

YATES COUNTY TREASURER 417 LIBERTY STREET, SUITE 1081

PENN YAN, NEW YORK 14527-1122

Tel 315-536-5192 Fax 315-536-5527

yatescounty.org

WINONA B. FLYNN

TREASURER

ASHLEY R. DOYLE

DEPUTY TREASURER

Yates County received an environmental score of 16.7%, which is within the parameters

of “no designation” as well. We received points for loss of population and our heavy

reliance on state and federal aid as a percentage of our overall revenue stream. This

figure is down from our rating of 23.3% from last year, which included points for the

percent change in home values being less than the consumer price index. The historical

environmental stress scores are:

2018: 16.7%

2017: 23.3%

2016: 5.0%

2015: 14.2%

2014: 5.0%

Auditors – Our auditors will be here the week of November 4th to do their preliminary

work for 2019.

Online Payment Collection on Behalf of Townships – After making phone calls to

each township with Milo being an exception, it has been decided that the Treasurer’s

Office will continue online payment collection on behalf of participating towns for the

months of January, February, and March of 2020. Milo collects credit card payments

through their office. Barrington, Benton, Italy, Middlesex, Jerusalem, Starkey, and

Torrey would like the County to collect on their behalf. Potter is undecided and

requested information in regards to county collection.

2019 BUDGET TRANSFERS

BE IT RESOLVED, that the following transfers be made in the 2019 budget:

From: To: Amount:

A1190.54905 CONT-Contingent A6410.54205 ECON-PY Hotel Occ Tx $ 797.00

A1190.54905 CONT-Contingent A6420.54220 PROMO IND-PY Hotels Pilot $ 3,799.00

A1190.54905 CONT-Contingent A6420.54222 PROMO IND-Lake St Plaza $ 330.00

A1410 54470 CLK-Office Supplies A1410.51661 CLK-Comp Time BO NU $ 7.00

A6010.51354 DSS-Caseworker A7310.54152 YTH-Conferences $ 137.37

A6010.51354 DSS-Caseworker A7310.54480 YTH-Supplies-Program $ 429.67

A6010.51354 DSS-Caseworker A7310.54654 YTH-Mileage $ 322.98

A6010.51354 DSS-Caseworker A7310.54660 YTH-Travel $ 17.58

A6010.51354 DSS-Caseworker A7310.54682 YTH-Telephone/Fax $ 30.00

A8020.54152 PLN-Conferences A8020.51661 PLN-Comp Time BO NY $ 71.72

D3310.51450 HWY-Regular D5120.51450 HWY-Regular $ 19,362.20

D3310.51505 HWY-Overtime D5120.51505 HWY-Overtime $ 256.69

D3310.58100 HWY-FICA D5120.58100 HWY-FICA $ 1,409.96

And, be it further;

NOW, THEREFORE BE IT RESOLVED, that copies of this resolution be given to the

County Clerk, Social Services Commissioner, Youth Bureau Director, Director of Planning,

Highway Superintendent, and County Treasurer/Budget Officer.

APPROPRIATE ADDITIONAL STATE AID

(PUBLIC DEFENDER)

WHEREAS, the Public Defender’s office will receive additional revenue to cover the

costs for arraignments throughout the year; and

WHEREAS, these additional funds are not part of the 2019 budget;

NOW, THEREFORE, BE IT RESOLVED, that the following accounts be increased by

$ 30,000:

Revenue:

A1170.43025 PD-Indigent Legal Services $ 30,000.00

Appropriation:

A1170.54941 PD-Indigent Legal Services $ 30,000.00

And, be it further;

RESOLVED, that copies of this resolution be given to the Public Defender and the

County Treasurer/Budget Officer.


(ELECTIONS)

WHEREAS, resolution 164-19 and 165-19 authorized the acceptance and use of

$7,447.13 ($2,668.22 & $4,778.91) for HAVA related expenditures; and

WHEREAS, these funds are not part of the 2019 budget;


$ 7,447.13:

Revenue:

A1450.43089 ELEC-Other State Aid $ 7,447.13

Appropriation:

A1450.54461 ELEC-Election Supplies $ 7,447.13

And, be it further;

RESOLVED, that copies of this resolution be given to the Election Commissioners and

the County Treasurer/Budget Officer.


(ELECTIONS)

WHEREAS, resolution 320-19 authorized the purchase of electronic poll books with

$26,419.00 being matched in state aid; and



$ 26,419.00:

Revenue:


Appropriation:

A1450.54156 ELEC-Training $ 2,075.00


A1450.54571 ELEC-Software $ 17,456.00

And, be it further;



APPROPRIATE AND ACCEPT ADDITIONAL STATE AID

(ELECTIONS)

WHEREAS, the New York State Board of Elections has allocated certain State funds

provided to New York State for reimbursement of Early Voting Aid; and

WHEREAS, the Yates County Board of Elections desires to use the addition funding in

the amount of $21,995.19 for the purpose set forth; and



$ 21,995.19:

Revenue:


Appropriation:

A1450.51596 ELEC-Election Worker $ 3,918.00


And, be it further;



ACCEPT FEDERAL AID

(OFFICE OF EMERGENCY MANAGEMENT)

WHEREAS, the Yates County Office of Emergency Management has been awarded

Project FY2019 Emergency Management Performance Grant (EMPG) in the amount of

$14,256.00, matching Federal Grant monies administered by New York State Division of

Homeland Security and Emergency Services (DHSES);

NOW, THEREFORE, BE IT RESOLVED, that the Chairman is authorized to accept the

EMPG funding: and, be it further;

RESOLVED, that copies of this resolution be given to the Emergency Management

Director and the County Treasurer/Budget Officer.

ACCEPT AND APPROPRIATE FEDERAL AID

(OFFICE OF EMERGENCY MANAGEMENT)

WHEREAS, the Yates County Office of Emergency Management has been awarded a

non-matching Recruitment and Retention FY2018-2019 Division of Homeland Security and

Emergency Services grant award in the amount of $13,000; and



$ 13,000.00:

Revenue:

A3645.44301 OEM-Recruitment & Retention $ 13,000.00

Appropriation:

A3645.54908 OEM- Recruitment & Retention $ 13,000.00

And, be it further;


Director and the County Treasurer/Budget Officer.

ACCEPT AND APPROPRIATE FEDERAL AID

(OFFICE OF EMERGENCY MANAGEMENT& SHERIFF)

WHEREAS, the Yates County Office of Emergency Management and Sheriff’s Office

have been awarded non-matching FY2019 Division of Homeland Security and Emergency

Services grant award in the amount of $39,988 (OEM - $29,991; Sheriff - $9,997) to enhance

regional preparedness; and



$ 39,988.00:

Revenue:

A3645.44304 OEM-SHSP ’19 $ 29,991.00

A3110.44304 SHER-SHSP ’19 $ 9,997.00

Appropriation:

A3645.52962 OEM-SHSP ’19 $ 29,991.00

A3110.52962 SHER-SHSP ’19 $ 9,997.00

And, be it further;


Director, Sheriff, and the County Treasurer/Budget Officer.

APPROPRIATE ADDITIONAL REVENUE

(PUBLIC HEALTH)

WHEREAS, resolution 252-19 approved a Full Time Public Health Program Coordinator

contingent on the amendment to the existing intermunicipal agreement between Yates County

and Schuyler County; and

WHEREAS, Schuyler County will reimburse Yates County on a quarterly basis for fifty

percent of the actual salary and fringe for this position; and



$ 3,726.19:

Revenue:

A4010.41615 PH-Compensation Reimbursement $ 3,726.19

Appropriation:

A3645.51070 PH-Program Coordinator $ 3,726.19

And, be it further;

RESOLVED, that copies of this resolution be given to the Director of Public Health and


RELEVY DELINQUENT SCHOOL TAXES

(TREASURER)

WHEREAS, the County Treasurer will submit to this Legislature in November, pursuant

to Section 1330 of the Real Property Tax Law, a certified list of unpaid school taxes relating to

property situated in Yates County and in the various school districts lying wholly or partly within

Yates County; and

WHEREAS, pursuant to said law, the Legislature is required to levy and add such

delinquent school taxes;

NOW, THEREFORE, BE IT RESOLVED, that the delinquent school taxes for the fiscal

year 2019-2020 appearing on the certified list filed by the County Treasurer, be and hereby are,

re-levied as of November 1, 2019, and the Clerk of the Legislature is hereby directed to assess

and levy on the tax rolls of the respective towns in which the respective school districts are

located, against the parcels of property so listed, the unpaid taxes, including penalties and

interest, as set forth thereon, and, be it further;

RESOLVED, that a copy of this resolution be given to the County Treasurer.

RELEVY DELINQUENT VILLAGE TAXES

(TREASURER)

WHEREAS, the County Treasurer will submit to this Legislature in November, pursuant

to Local Law No. 1 of 1978, a certified list of unpaid Village taxes relating to property situated

in Yates County and in the several villages lying wholly or partly within Yates County; and

WHEREAS, pursuant to said Local Law, the Legislature is required to levy and add such

delinquent Village taxes in accordance with Section 1442 of the New York State Real Property

Tax Law;

NOW, THEREFORE, BE IT RESOLVED, that the delinquent Village taxes for the fiscal

year beginning June 1, 2019 appearing on the certified list filed by the County Treasurer, be and

hereby are, re-levied as of November 1, 2019 and the Clerk of the Legislature is hereby directed

to assess and levy on the tax rolls of the respective towns in which the respective villages are

located, against the parcels of property so listed, the unpaid taxes, including penalties and

interest, as set forth thereon, and be it further;

RESOLVED, that a copy of this resolution be given to the County Treasurer.

Community College Chargeback Rate Change

2010-2011 2011-2012 2012-2013 2013-2014 2014-2015 2015-2016 2016-2017 2017-2018 2018-2019 2019-2020

Increase/ % Change

Broome 1,420$ 2,070$ 2,370$ 2,840$ 2,790$ 2,520$ 2,640$ 2,860$ 3,350$ 3,400$ 50$ 1.49%

Cayuga 2,060$ 1,150$ 1,850$ 3,420$ 3,390$ 2,600$ 3,490$ 3,400$ 3,720$ 4,850$ 1,130$ 30.38%

Corning 2,665$ 2,700$ 2,786$ 2,830$ 2,875$ 2,872$ 2,910$ 2,852$ 3,044$ 3,102$ 58$ 1.91%

Erie 870$ 990$ 1,800$ 1,700$ 1,580$ 2,180$ 2,230$ 2,130$ 2,270$ 2,450$ 180$ 7.93%

Fashion Institute 10,980$ 10,720$ 11,430$ 11,550$ 10,830$ 11,540$ 12,200$ 15,100$ 15,960$ 16,650$ 690$ 4.32%

Finger Lakes 1,090$ 1,620$ 2,670$ 2,510$ 2,200$ 2,270$ 3,100$ 3,130$ 3,740$ 3,690$ (50)$ -1.34%

Genesee 1,100$ 1,700$ 2,220$ 2,180$ 2,320$ 2,780$ 3,540$ 4,150$ 4,250$ 4,940$ 690$ 16.24%

Herkimer 1,220$ 830$ 1,900$ 2,070$ 1,880$ 2,130$ 2,570$ 3,320$ 3,520$ 4,330$ 810$ 23.01%

Hudson Valley 2,190$ 2,180$ 2,440$ 2,490$ 2,520$ 2,560$ 2,250$ 3,290$ 3,530$ 3,710$ 180$ 5.10%

Monroe 730$ 890$ 1,730$ 1,850$ 1,780$ 2,170$ 2,250$ 2,220$ 2,510$ 3,020$ 510$ 20.32%

Onondaga 1,140$ 900$ 1,600$ 1,600$ 1,300$ 1,630$ 1,700$ 1,890$ 2,170$ 2,480$ 310$ 14.29%

Tompkins Cortland 2,000$ 2,040$ 2,280$ 2,360$ 2,530$ 2,700$ 2,710$ 2,830$ 3,080$ 3,500$ 420$ 13.64%

Rate Total 27,465$ 27,790$ 35,076$ 37,400$ 35,995$ 37,952$ 41,590$ 47,172$ 51,144$ 56,122$

Average Rate 2,289$ 2,316$ 2,923$ 3,117$ 3,000$ 3,163$ 3,466$ 3,931$ 4,262$ 4,677$

Average Increase/Decrease $27.08 $607.17 $193.67 -$117.08 $163.08 $303.17 $465.17 $331.00 $414.83

Average %age Inc./Dec. 1.18% 26.22% 6.63% -3.76% 5.44% 9.59% 13.42% 8.42% 9.73%

Average Chargeback Rate Change 8.54%

Capital Chargeback Rate Per Full-Time Student Unchanged at $300/year.

DESIGNATION BY COUNTY OF OFFICIAL TOURISM PROMOTION

AGENCY

RESOLVED, that the Yates County Legislature designates the Yates County Chamber of

Commerce as the county’s Tourism Promotion Agency (TPA) in order to apply for, receive and

distribute tourism promotion funds on behalf of Yates County pursuant to the New York State

Tourism Promotion Act, and be it further

RESOLVED, that this designation is effective January 1, 2020 through December 31,

2020, and be it further

RESOLVED, that the Clerk of the Legislature file a certified copy of this resolution with

the appropriate agencies, including the Yates County Chamber of Commerce, and be it further

RESOLVED, that a copy of this resolution be given to the County Treasurer and the

Yates County Chamber of Commerce.

finance committee report - yates county

Documents