HUMAN SERVICES COMMITTEE

March 4, 2019 at 4:00 pm

Location: Legislative Chambers

Committee members: Ed Bronson Chair, Leslie Church, Vice Chair, Terry Button, Carlie

Chilson, Bonnie Percy

Ed and Terry will sign the audit this month

Approve minutes of the February meeting

Public Comment

SOCIAL SERVICES: Amy Miller

Resolution/Appointments

Amend Resolution 382-18

Appoint Shelby DeMitry to the Yates County Youth Board

Personnel update

Federal Government Shut Down update

Homelessness update

Family First Prevention Act update

Workforce Development updates

Youth Bureau updates

PUBLIC HEALTH: Deb Minor

LICENSED HOME CARE SERVICE AGENCY (LHCSA)

PAC meeting held Feb 20, 2019

COMMUNITY HEALTH ASSESSMENT/CHIP

Priority Setting Meeting scheduled for May 8, 2019

COMMUNICABLE DISEASE CONTROL:

Widespread Influenza illness

FAMILY HEALTH:

Midwifery Shortage Discussion update

EMERGENCY PREPAREDNESS AND RESPONSE:

Public Health Asset Distribution Plan being updated

Exercise to occur April 4, 2019

COMMUNITY SERVICES:

ACTION ITEMS:

RESOLUTION: Amend Resolution 3-19

RESOLUTION: Pay Bills Prior to Audit

SAFE Act: 3 Reports received & investigated, 1 reported to DCJS

AOT: Current cases: 1 Investigations: 0

Changing the Culture Project:

No trainings held in February

Crisis Intervention Training:

Update

Suicide Prevention Coalition of Yates County:

Update

VETERANS: Philip Rouin

Program updates

Personnel update

Projects and Veteran Outreach

Veteran Statistics

Upcoming Veteran Events

PUBLIC DEFENDER: Katie Martens-Henderson

Statistical report and updates

OFFICE FOR THE AGING: Zachary Housworth

Program updates

ACTING COUNTY ADMINISTRATOR: Nonie Flynn

Project status report review – which is in the Government Operations Agenda packet

EXECUTIVE SESSION: If needed

Human Services Committee

Social Services Report

March 2019

Resolutions/Appointments

Amend Resolution 382-18

Workforce Development Budget Allocation

The Youth Bureau recommends the appointment of Shelby DeMitry to the Yates County Youth Board for a

three-year term beginning 3/11/19 and ending on 3/11/22.

Personnel

Our new attorney starts 3/4/19. Danielle Ward formerly worked in private practice and most recently in the

Family Court Division of the Steuben County Public Defender’s Office.

We have interviewed for our vacant Child Support Investigator position and will likely have made an offer prior

to the date of this meeting.

Of our three new children’s services workers, one has completed 2 weeks of the required training and the other

two begin their training on March 4th. The Training is a total of 16 weeks with alternating weeks in Albany and

back at the office with homework and follow up activities. A worker can carry their own caseload after the

training is completed.

Federal Government Shut Down

The shutdown continues to impact Food Stamp Benefits. All upstate benefits should be distributed on 3/1/19.

This is to assist with the compressed scheduled where February benefits were issued at the end of January.

Upstate benefits are usually issued between the 1st and 9th of each month, depending on the last number of the

food stamp case number.

Homelessness

We continue to house clients per the Code Blue regulations. We have begun our Homeless Services Plan (a

new requirement!) and will continue to meet with Keuka Housing Council and other area providers to monitor

the plan and to be able to report our data to the state. Our plan is complicated by the fact that we have very few

beds in our county that are funded by any federal housing program. There is an incentive with this plan

allowing districts up to $45,000. We are currently deciding if we should use that funding to purchase the

homeless tracking software required by the plan, or to use the money to contract with another agency to enter

the data on our behalf.

Family First Prevention Act

The President signed the Bipartisan Budget Act of 2018 into law on February 9, 2018, which included the

Family First Prevention Services Act (FFPSA). New York has requested a two-year delay in implementation.

FFPSA reforms federal financing to prioritize family based foster care over institutional care by limiting federal

reimbursement for certain placements. It also incentivizes the use of prevention services by authorizing federal

funding (Title IV-E) reimbursement for evidence based, time-limited preventive services for a specific

population to prevent foster care placement, support safety and permanency. New York State is already in

compliance with many of the requirements and other provisions will require changes and further clarification

from the Federal Government. Some provisions OCFS is currently not meeting and will continue to plan for

include:

Model Licensing standards for foster homes

Certification of prevention activities under Title IV-E

Time limits on IV-E Reimbursement for youth placed in non-foster family home settings

The establishment of Qualified Residential Treatment Programs and the required assessments for youth

Revised definition of a foster family home

Assurance of non-impact on the juvenile justice system

Unemployment Rates December 2017 December 2018

Yates County 4.8% 3.6%

New York State 4.4% 3.8%

United States 3.9% 3.7%

Monroe County 5.1% 3.8%

Ontario County 4.7% 3.7%

Seneca County 4.7% 3.6%

Steuben County 6.2% 4.5%

Schuyler County 7.4% 5.4%

Wayne County 5.2% 3.9%

Workforce Program Updates

Eleven individuals recently attended Career Navigator, a week long intensive job search planning course.

In partnership with local manufacturers and Economic Development we have developed a Yates Manufacturing

Career Badge that we will be promoting to qualify individuals for careers with local manufacturers.

Please see the recent article in the Chronicle Express regarding our Skill-up program.

https://www.chronicle-express.com/news/20190227/skillup-yates-offers-free-training-for-career-growth

Youth Bureau

All Vouchers have been signed by the Treasurer and sent to NYS for reimbursement on 1/29/19

All Programs have been returned their Program Annual Assessment(PAA) and were sent to the state 2/22/19

Contract renewals will be sent out and are due back 3/11/19

AMEND RESOLUTION 382-18

(Contract Renewal With The Following Agency)

WHEREAS, Yates County and the Department of Social Services with to renew their

contracts/agreements with the following agency, and

WHEREAS, the term of these contracts/agreements is January 1, 2019 through December 31, 2019, and

NOW, THEREFORE BE IT RESOLVED, that the Chairman of the Yates County Legislature and

Commissioner of Social Services are authorized to sign renewal contract with the following agency,

Child and Family Resources for the provision of parenting and supervised visitation at $60 per hour

ProAction of Steuben and Yates Counties for Job Coach Services, $112,324

And, be it further

RESOLVED, that a copy of this resolution be sent to the Department of Social Services and the Yates

County Treasurer.

APPROPRIATE FUNDING FOR WORKFORCE DEVELOPMENT BUDGET

WHEREAS, Workforce Development allocates DSS Workforce funds for 2019

Revenue

DSS Workforce CD6292.42802 $12,000.00

NOW, THEREFORE BE IT RESOLVED, that appropriations of DSS funds be made in these accounts:

DSS Works Staff Wage: CD6292 1G $5,000.00

DSS Works Staff Fringe: CD6292 8G $3,000.00

DSS Works Operating: CD6292 4G $4,000.00

And, be it further

RESOLVED, that copies of this resolution be provided to the DSS Commissioner, and the Yates County

Treasurer.

YATES COUNTY PUBLIC HEALTH

Human Services Committee

Background Information

March 4, 2019

LICENSED HOME CARE SERVICE AGENCY (LHCSA):

The Professional Advisory committee met on February 20, 2019 for review of 2018 4th

Quarter Quality Assurance/Quality Improvement activities and reports. The Performance

Dashboard for 2018 and summaries of satisfaction surveys were provided to committee members

for review and comment. There were no incidents, accidents or complaints during this quarter.

The binder is available for review by HSC Members in the Legislature’s Office.

PUBLIC HEALTH/PREVENTION PROGRAMS:

Community Health Assessment/Community Health Improvement Plan:

The NYSDOH Population Health Summit was attended on February 28th during which

the NYSDOH revealed their health improvement plan called the Prevention Agenda 2019-2024.

This is the blueprint used by state and local health departments to improve the health and well-

being of New Yorkers. It contains five focus areas from which local health departments in

collaboration with local hospitals and other community partners choose two priorities based on

the results of the Community Health Assessment. These priority areas are then used to develop a

three year Community Health Improvement plan.

In preparation for development of the 2019-2021 Community Health Improvement Plan

for Yates County, a Priority Setting meeting has been scheduled for May 8th 2:00-5:00 PM.

Agency representatives and members from the community are invited to attend this meeting.

Notices will go out to a large distribution list in the near future. RSVPs are requested to allow us

to forward data for review prior to the meeting, for a more informed discussion and selection of

the two priority areas for focus in the coming years.

Communicable Disease Control: For the most recent week, NYSDOH continues to report

widespread influenza illness across New York State. Locally we are starting to see an increase in

the number of reported cases of flu, many of which are children who have not been vaccinated. It

is likely that there will be significant flu activity for several weeks to come, so we encourage

everyone to practice good hand hygiene and cough etiquette, stay home from school or work

when sick and we stress the importance of receiving a flu vaccine.

Family Health: Discussions have continued with members of the Mennonite Community,

Certified Nurse Midwives and public health staff. The most recent meeting was held on

February 21st during which licensed CNMs and members of the community met to discuss

progress to date and next steps. This group is working to ensure that home births attended by

licensed CNMs is available in the community for the short and long term in Yates County.

Information regarding these four CNMs was shared with over 750 families by the Mennonite

representatives attending these discussions. They have begun to receive calls from women

desiring their services and have started to provide prenatal care. An opportunity for families to

meet with the CNMs is being planned by the community. Additionally, strategies to address

recruitment and retention of additional midwives in the future is being explored to ensure that the

current shortage of midwifery services does not reoccur.

Emergency Preparedness and Response: As required by the work plan for the Emergency Planning grant through NYSDOH, we

are in the process of updating our Public Health Asset Distribution Plan (PHAD) and will be

submitting to NYSDOH for their review later this month. We are also preparing for the annual

exercise required of this grant. This exercise will be conducted by all Finger Lakes local health

departments on April 4th and will test the ability to implement and use the PHAD. While actual

receipt of assets sent by NYSDOH will not occur, we must open our County Staging Site as if

they are being received and have all positions present including law enforcement for security and

B&Gs staff that would be used for receipt, movement and transportation.

COMMUNITY SERVICES:

Action Items:

RESOLUTION: To amend Resolution 3-19 to include additional State Aid Funding

awarded through OMH, OASAS and OPWDD.

RESOLUTION: Authorize Payment prior to audit for Village Drug

SAFE Act:

3 reports received and investigated: 1 reported to DCJS:

Fiscal:

Budget adjustment made.

AOT:

Current cases: 1 Investigations: 0

I have continued to monitor this individual in our community. The Mid-Lakes ACT team has

enrolled him in services but have requested my intervention and assessment given resistance they

detected. I have met with him and reviewed the AOT order and his requirements and the options

available if he did not follow the plan. The Adult SPOA will be discussing this individual’s

needs and his current status in this community.

Changing the Culture Project:

No local trainings were held in February.

Crisis Intervention Training for Law Enforcement and sequential Intercept Mapping exercise.

A Yates County Planning team was selected and attended an Albany based kickoff. Subsequent

to that meeting selection of community representatives to attend the planned workshop is

underway. That workshop will occur in late April and will provide the opportunity to look at

how our local system works for the behavioral health population. The hospitals we use, law

enforcement, public safety, treatment providers, referral agencies, county government, consumer

and family members will be included in the exercise. It is designed to identify gaps, issues and

barriers in our system. The goals for the process include less ED use, increased crisis

intervention and fewer individuals jailed who require behavioral health services.

A five day Crisis Intervention Team (CIT) training for 30 law enforcement personnel and 8

hours of Mental Health First Aid /Public Safety for other law enforcement personnel. The office

of mental health provides funding to help offset training costs for coverage.

Our requirement will be to continue with ongoing community oversite with a local advisory

group and will be provided with follow-up technical assistance.

Suicide Prevention Coalition of Yates

Planning for the annual walk and ongoing “Talk Saves Lives” training in the community and

additional activities is ongoing.

AMENDMENT TO RESOLUTIONS #3-19

WHEREAS, Resolution 3-19 authorized signature of agreements for agencies and

persons; and

WHEREAS, revised State Aid Award letters have been received for OMH, OASAS and

OPWDD funding;

NOW, THEREFORE, BE IT RESOLVED, that Resolution 3-19 be amended as follows:

NAME SERVICE RATE

ARC of Yates School Based Counselor

Transitional Employment (Non 620)

$5,000

$128,152

ARC of Yates Developmental Disability Vocational

Services

$259,150

AspireHopeNY Family Support $48,869

Connie L. Baughman * Certificate of Liability

Insurance Waived

Parent Advocacy Services $15/hour

Big Brothers/ Big

Sisters

Mentoring & Advocacy Services $44,301

Catholic Charities-

Steuben/Kinship

Family and Youth

Services

Home Based Intervention $247,110

Recreational Program $38,414

Total $285,524

Council on Addiction

of the Finger Lakes

Community Based & School Based

Prevention & Education

$244,644

Dundee Central

School District

Advocacy Services to Students $45,100

Finger Lakes Area

Counseling &

Recovery Agency

Addiction Treatment Services

$149,544

Carol Fiorilla * Certificate of Liability

Insurance Waived

Respite Services Up to $30,240

Roberta Fisher * Certificate of Liability

Insurance Waived

Fiscal Consultant $82/hour

Richard Hoyt, PhD * Certificate of Liability

Insurance Waived

Psychological Consultation Services $125/hour

Lakeview Health

Services

Outreach $56,848

Adult SPOA $8,574

Residential $104,460

Drop In Center $25,092

Psychosocial Club $61,048

Total $256,022

Penn Yan Central

School District

Educational Supports to Students $6,380

Mark Reynolds, PhD * Certificate of Liability

Insurance Waived

Psychological Consultation Services $125/hour

Safe Harbors of the

Finger Lakes

Advocacy Services for At Risk Youth $29,529

Sexual Behaviors

Outreach Consultants

Individual and Group Treatment $200/Group as

needed and

$150/assessment

Not to exceed

$5,000

Soldiers & Sailors

Memorial Hospital

Clinic $164,233

Crisis Intervention $24,018

Health Homes Care Management Adult $19,884

Health Home Services Dollars Adult $3,749

Total $211,884

Yates County Public

Health

Principle Account Clerk & Account Clerk

Services up to 14 hrs/week

Current Hourly

Rate plus Fringe

Yates County

Sheriff’s Office

Chemical Dependency Services at the Jail $3,352

Yates County

Workforce

Development

Vocational & Work Readiness Activities to

Adults

$3,014

Youth $7,218

Total $10,232

And be it further

RESOLVED, that copies of this resolution be provided to the Public Health office, and

Yates County Treasurer.

AUTHORIZE PAYMENT PRIOR TO AUDIT FOR MEDICATIONS

WHEREAS, the County receives State Aid funding to assist those who have been

incarcerated and recently released into the community to bridge any gaps in medication needs by

covering the cost of prescription medications purchased at a local pharmacy; and

WHEREAS it has been noted that following the current audit schedule of reimbursement

to the local pharmacy results in additional cost of late fees, and

WHEREAS, the Yates County Legislature would like to find ways to avoid this

unnecessary cost;

NOW, THEREFORE, BE IT RESOLVED, that bills received from Village Drug may be

paid prior to audit; and be it further

RESOLVED, that said practice will become effective upon adoption of this resolution;

and be it further

RESOLVED, that copies of this resolution be provided to the Director of Community

Services and the Treasurer.

1

Human Services Committee Meeting

March 4th, 2019

Veterans’ Service Agency (VSA)

I. Program Updates:

Personnel Update:

The VSA director attended National Service Officers advanced training in

Washington D.C., February 25th thru March 1st.

Director planned vacation – April 1st thru 8th.

Projects and Veteran Outreach:

Department Goals.

VSA department goals for 2019 will be reviewed with our Acting County

Administrator during upcoming March monthly meeting.

Veterans Affairs Medical Task Force Site Visits.

VSA director will visit the Bath VA Medical Center with VSO task force and

American Legion leadership team on March 28th.

Indigent Veteran Burial.

Departmental standard administrative procedures were developed. Next step,

schedule a collaborative meeting with local funeral homes to share NYS Division of

Veterans Affairs indigent Veteran burial program guidelines.

Veterans and Surviving Dependents Benefits Presentation.

Clinton Crest Manor will host an upcoming presentation for our community Veterans,

family members and service providers.

Veteran Services Update:

Contact Report: Our Monthly Contact Report for February shows 303 services

provided (see our attached spreadsheet).

Transportation: 33 Veterans were transported and X Medicaid transports were

coordinated to various medical appointments by Veteran and community volunteers.

Total miles traveled to transport our Veterans: 1,803 miles.

II. Summary of Statistical Data: (see attached spreadsheet).

2

III. Upcoming Veteran-Related Community Events, Meetings, and Conferences:

Finger Lakes Veteran Advocacy Council Meeting

Date: Wednesday - March 6th, 10:30 a.m.

Location: Canandaigua VAMC – Director’s Conference Room (Bldg. 1)

American Legion Post 355 Executive Committee Meeting

Date: Wednesday - March 6th, 7:00 p.m.

Location: 2001 Himrod Rd, Penn Yan

Homeless Veteran Health Care – Housing and Urban Development Meeting

Date: Thursday – March 7th, 9:00 a.m.

Location: Bath VA Medical Center (Bldg. 30) – 76 Veterans Ave, Bath

Veterans of Foreign Wars Post 745 Members Meeting

Date: Thursday - March 7th, 7:00 p.m.

Location: 2001 Himrod Rd, Penn Yan

Board of Veterans Appeals - Traveling Board Hearing

Date: Tuesday – March 12th, 8:30 a.m.

Location: Veterans Affairs Regional Office - 130 Elmwood Ave, Buffalo

American Legion Post 355 Members Meeting

Date: Wednesday – March 13th, 7:00 p.m.

Location: 2001 Himrod Road, Penn Yan

Western Regional County Veteran Service Officers Meeting

Date: Thursday – March 14th, 8:30 a.m.

Location: Batavia VA Medical Center – 222 Richmond Ave, Batavia

American Legion Yates County Meeting

Date: Thursday - March 14th, 7:00 p.m.

Location: Post 355 – 2001 Himrod Rd, Penn Yan

Veterans of Foreign Wars Post 8649 Members Meeting

Date: Monday – March 18th, 6:00 p.m.

Location: 125 Seneca Street, Dundee

“Talk Saves Lives” Suicide Prevention Awareness Presentation

Date: Wednesday – March 27th, 12 noon

Location: Yates County Auditorium

Department of Veterans Affairs “System Worth Saving” Task Force Visit

Date: Thursday – March 28th, 9:00 a.m.

Location: Bath VA Medical Center – 76 Veterans Ave, Bath

Jan

2019

Feb

2019

Feb

2018

March

2018

April

2018

May

2018

June

2018

July

2018

Aug

2018

Sept

2018

Oct

2018

Nov

2018

Dec

2018

70 71 71 42 83 44 39 49 69 37 66 47 39

29 42 18 17 35 30 24 32 24 18 37 20 10

43 32 47 34 52 12 10 21 15 7 26 25 19

1 1 2 2 9 3 3 5 2 3 2

7 3 7 4 0 2 1 0

1 0 1 4 4 0 22 1 0 1

5 18 21 15 31 37 17 3 20 8 12 15 6

1 6 8 5 7 11 6 5 3 1 6 3 3

19 12 21 7 15 12 6 4 3 7 11 13 4

7 13 32 13 12 5 3 3 5 9 11

3

3 3

3 1 3

1 2 1 0 3

2 1 2 3

2 3 1 5 1 1 1 1

1 2 3 3 1

1 1 2 2 3 2

2 3

0 1 1

8 12 3 13 1 3 2

12 14 53 31 50 37 22 29 18 36 63 8 13

4 15 12 5 6 3 2 4 3 5

59 58 52 88 81 67 39 43 27 4 24 32 185

257 303 359 277 435 268 172 214 192 127 253 179 404

22 33 36 24 23 26 25 32 16 15 15 22 21

6 9 6 1 5 3 2 3 1 1 3 8 4

Notes: 1 - Initial veteran contacts - first time veteran has been to office - not necessarily a new veteran

Notes: 2 & 3 - Veteran ID Card, justice outreach and nursing home/assisted living center visits

VETERANS SERVICE AGENCY - SERVICES PROVIDED TO VETERANS AND THEIR FAMILIES Feb 2019

Insurance

Type of Service

F

E

D

E

R

A

L

Healthcare

L

O

C

A

L

S

T

A

T

E

Supp Burial

Education

Home Loan

Disability Compensation

Pension

Blind Annuity

Military Records

Education

Home Loan

Burial

Medals

Other

Property Tax

State Medals

Transortation Coord.

Gold Star Parents

Other

Employment

Actual Transports

Parks Passes

Hunting & Fishing Passes

Initial Veteran Contacts1

State Veterans Home

Totals: ₃

Other ₂

YATES COUNTY PUBLIC DEFENDER MARCH 2019

- RESOLUTION: Authorizing Chairman of the Legislature to sign a contract extension form to extend the contract term for Distribution #2 to 05/31/2017.

- The extension has already been approved by ILS - A claim under this Distribution was made previously however, it

hasn’t been paid back to the county yet as this approval process hasn’t been done within the County

- This outstanding extension was brought to my attention last month during a phone call with Ron Foster from ILS

- See attached proposed resolution - The remaining portion of the extension will run through the normal

contract process per the County Attorney - Update on Caseload numbers (see attached chart) - Update on Arraignments: - Numbers for February – 18 arraignments

- (Bail set on 8 of those cases, none of the cases were “No Bail”, 10 of the cases were Released on their Own Recognizance)

- Of the 18 cases 6 of them were cases involving Unlicensed Operators and 4 of the cases were Failures to Appear

- Round table discussion May 9, 2019 at 6pm regarding arraignments

and best practices, no details yet regarding location - Centralized Arraignment Plan – How does Yates County compare to its

“benchmark counties” (Orleans, Wyoming, Seneca, Schuyler, Lewis and Schoharie): - See attached list

- Update on Grants:

- Meeting was held with ILS on February 19th – informational meeting regarding funding for implementation of Hurrell-Harring settlement agreement

- Meeting scheduled with D. Lovejoy and T. Sorgen on March 8, 2019 to draft the budget for Year #1

- See attached print out regarding funding amounts - Distribution #9 submittal update

AUTHORIZATION FOR CHAIRMAN OF THE LEGISLATURE

TO SIGN CONTRACT EXTENSION FORM

WHEREAS, there are grant funds available to the Yates County Public

Defender’s Office through yearly noncompetitive distribution monies; and

WHEREAS, in prior years a grant was written regarding Distribution #2 that was

in the amount of $48,684; and

WHEREAS, the balance remaining in that Distribution is $44,627 as prior claims

were paid; and

WHEREAS, in order to submit for reimbursement of items that have been paid by

the County within the Distribution time period (June 1, 2012 – May 31, 2015) a contract

extension form must be submitted to the Office of Indigent Legal Services (ILS); and

WHEREAS, there is current claim that has been submitted to ILS but that has not

yet been paid out because a contract extension needs to be submitted (See attached form);

and

WHEREAS, the person authorized within the County to sign the form is the

Chairman of the Legislature; and be it

RESOLVED, that the Chairman of the Legislature is authorized to sign

Distribution #2 contract extension form.

Information from an email sent by Joanne Macri, Statewide Chief Implementation Attorney: The funding that is expected to support full implementation of the ILS plans in Yates County by April 2023 are as follows: Quality Improvement Plan: Total for all three mandated representation programs: $200,000 Caseload Relief Plan: Total for all three mandated representation programs (which includes funding for a County Data Officer): $315,505.33 Counsel at First Appearance Plan: Available for use by any of the mandated representation providers: $63,217.67 One-fifth of the above-referenced amounts, (i.e., $115,744.60) is currently available for FY 2018-2019 (i.e., April 1, 2018 to March 31, 2019) to be used by the providers as outlined above. Two-fifths of the above-referenced amounts, (i.e., $231,489.20) is expected to be appropriated for FY 2019-20 (i.e., April 1, 2019 to March 31, 2020) until the total appropriated amount of $578,723.00 is expected by April 2023 to support full implementation of the five-year plans.

Public DefenderReport for: February 2019

Court

Jan

uar

y

Feb

ruar

y

Mar

ch

Ap

ril

May

Jun

e

July

Au

gust

Sep

tem

ber

Oct

ob

er

No

vem

ber

Dec

emb

er

Ye

ar t

o D

ate

3 0 3

14 14 28

122 104 226

Verdicts 0

Guilty Pleas 0

Other 0

Verdicts 0

Guilty Pleas 0

Other 0

0

0

0

1 3 4

1 0 1

7 5 12

7 7 14

0

141 121 0 0 0 0 0 0 0 0 0 0 262

28 33 61

113 88 0 0 0 0 0 0 0 0 0 0 201

48 43 91

0

6 12 18

48 43 0 0 0 0 0 0 0 0 0 0 91

12 9 21

36 34 0 0 0 0 0 0 0 0 0 0 70

Ongoing 189 164 0 353

Notes: 1. Not included in totals.

Type

Criminal

Trial LevelFelony

Violent

Non-Violent

Misdemeanor/Violation

Appeal

Felony

Violent

Non-Violent

Misdemeanor

Verdicts

Guilty Pleas

Other

Family

Trial Level

Appeal

Conflict Cases (Note 1)

Monthly Totals

Cases Closed/Vouchered

Case Load Change

Total Active Cases

Other

Monthly Totals

Cases Closed/Vouchered

Case Load Change

Other

Violation of Probation

Parole Hearings

Conflict Cases (Note 1)

Drug Court (Note 1)

Yates County Human Services Committee Meeting

Pro Action Yates Report

March 2019

Action Items: Annual Update Authorization Form Resolution (Resolution Attached)

Program Updates:

1. HIICAP (Health Insurance Information Counseling Assistance Program):

Ashley has seen many more customers in January and February compared to numbers in 2018. She

has seen a significant increase in people coming to her who have met with an insurance salesperson

and been put in a plan that does not meet their needs

2. EISEP/ In Home Care:

10 people on the wait list (waiting for new budget funds in April)

3. Nutrition:

Pro Action’s Nutrition Department has reviewed its emergency meal distribution plan and has

assured me that all Yates County, Home Delivered Meal recipients have emergency meals and a

plan is in place to better track their use and resupply.

Both the Yates and Steuben OFA Dietitians have transitioned to cloud based software to better

design menus and develop recipes that meet NYSOFA nutrition standards.

4. Special Events:

Due to increased interest in our special event dinners and the limitations on space and kitchen staff

we will be capping future dinners to 80 on-site diners with up to 40 “to go” meals being available

to others who wish to participate but would otherwise be unable to. Limiting the number of diners

has been a concern to the Advisory Council and we believe that this will be a good way to make

sure that everyone who wants a meal has one available.

5. Safety Programs:

Staff are testing options for new PERS units that will work using cell phone signal rather than a

landline. Through surveys and other feedback, we have found that a growing number of seniors are

interested in a PERS unit but no longer have land line phones.

Staff are investigating options for smoke detectors that are both compatible with our PERS units

and contain a non-replaceable battery to be compliant with a new law that makes it “illegal

distribute, sell, offer for sale, or import any solely battery operated smoke detecting alarm device

powered by a replaceable, removable battery. All solely battery operated smoke detecting alarm

devices that are distributed, sold, offered for sale, or imported, shall employ a non-removable, non-

replaceable battery that powers the device for a minimum of ten years.”

6. NY Connects:

Our NY Connects program linked a WWII veteran with the Veteran’s Services Office to apply for

catastrophic coverage, in order to get much needed, in-home services. The veteran was under the

impression that he wasn’t eligible for any assistance, so he hadn’t reached out to anyone.

7. Tax Season:

Tax appointments started on 2/5 and so far, volunteers have prepared 224 tax returns.

Other: 1. Fiscal and Contract Update:

The 2019 Annual Update (Formerly the Annual Implementation Plan or AIP) has entered the

committee review phase at NYSOFA. Both Todd (Pro Action CFO) and I are fielding questions

and preparing follow up documentation.

AUTHORIZATION TO SIGN ANNUAL UPDATE REVIEW AND APPROVAL

FOR THE YATES COUNTY AREA AGENCY ON AGING

WHEREAS, it is required that the Yates Area Agency on Aging, Pro Action of

Steuben and Yates, Inc., submit an Annual Update Review and Approval; and

WHEREAS, Expanded In-home Services for the Elderly Program and the

Community Services for the Elderly Program have been approved in the 2019 Yates

County Budget for the Pro Action Yates Office for the Aging; and

WHEREAS, that 2019 Annual Update process requires Local Executive Review

and Approval to receive State and Federal funds for the Expanded In-home Services for

the Elderly Program or the Community Services for the Elderly Program;

NOW, THEREFORE, BE IT RESOLVED, that the Chairman of the Legislature

be authorized to sign the 2019 Annual Update Review and Approval; and

BE IT RESOLVED, that copies of this resolution be forwarded to the Pro Action

Yates Office for the Aging.