finance workshop: 1 st quarter / 2013 18 february 2013
TRANSCRIPT
Finance Workshop:1st Quarter / 2013
18 February 2013
Agenda
Principal Primary 2006-2013 New functions:
Debit orders Debtor notes Project receipts
Effective finance office Where is this leading?
Debit orders Why Debit Orders?
You are in control of your debtor’s cheque book!
Average of 6% bad debts vs. 19% for traditional methods
Our partner in the process:
Debit orders (continued)
Current tariff structure and process: From 4.40 – R9.00 / transaction 14 day “Retainers” – makes reconciliation
difficult External programmes must be used
New tariff structure and process: Principal Primary/Stratcol -> R125 / month+
R3.25 per transaction 100 Debit orders - >R4.50 per transaction
200 Debit orders -> R3.87 per transaction
The “hou-op-sukkel” way!
New Principal Primary methdod: More effective with direct integration
Rejections and non-payments is 100% automated.
SMS notices:
Evening before (included in costs)
With non-payment (optional)
ACB as well as NAEDO*
*NAEDO is a debit order method that pulse a bank account for a certain number of days. When funds become available, the school will receive payment.‘
Demonstration Future process:
1. Complete Stratcol contract document
2. Return to Stratcol - [email protected]
3. Send copy to Principal Primary- [email protected]
Debit orders (continued)
Debtor Notes
Per Family and Accountable Person Communication method Type notes:
Text notes Promise to pay
Integration with SMS system Integration with receipts Tasks:
Promise to pay for the next couple of days Promises that was not honoured
Future: Note can be printed on statement Link “Promise to Pay” directly to the debtors account Hand-over and Debtor Collection System
Demonstration
Project Receipts
Who paid and Who not? Automatic reconciliation of all learners that
were linked on a project.
Determine Total Project Budget Links for:
Learners Grade Register classes
Simple reporting Demonstration
Effective Finance Office
Help with reconciliation and financial year-end of your previous financial statements
Salary service IRP5 Reconciliation Your tax form!
Where is this leading?
Constant development
“Browser independence”
Tablet / smart phone
Processes redevelopment for better technology (e.g. 6 steps of
Negotiations to minimise processes and paperwork between schools and departments
Next Financial Reporting improvements:
Inventory system(End April 2013)
Creditor / Purchase management system (End April 2013)
Debtor collections (Deployment in 2014)
Effective Help Desk / Support
Currently 4 people
Please send e-mail to help desk instead of calling
Better Management Tools
Principal Primary Audit Tool™
ppSCOA™ en SFPA™
Principal Primary Audit Tool™
For auditors and Financial Administrators
Microsoft Excel ® Tool for identifying audit risks and handling of queries
Improved audit planning and value adding for your school
Real-time information Demonstration
ppSCOA™ en SFPA™
Standard Chart of Accounts School Financial Performance Analysis Automated Management Reports Measure your school against your own
industry standard e.g. Primary schools in Gauteng LSEN Schools With / and without boarding
A Part of this project will be done in conjunction with FEDSAS
Proposed implementation date is July 2013
www.principalprimary.co.za
houopsukkel.co.za
outamaties.co.za
DOING EVERYTHING TO BE EFFECTIVE!
UNLIMITED!