financial affairs’ employee recognition – bravo
DESCRIPTION
Financial affairs’ Employee recognition – BRAVO. Your BRAVO Redesign Team With assistance provided by Candy Schlueter and Joseph King . Redesign Committee Members. Financial Affairs Coordinator. Disbursements and Travel Specialist II. Budget Analyst III. Accountant I. - PowerPoint PPT PresentationTRANSCRIPT
FINANCIAL AFFAIRS’ EMPLOYEE RECOGNITION – BRAVO
REDESIGN CO
MM
ITTEE MEM
BERS
Grant Accountant II
Admin Systems Specialist I
Financial Affairs Coordinator
Disbursements and Travel Specialist II
Budget Analyst III
Accountant I
Grants & Contracts Financial Services
Mgmt Reporting Admin Systems
Financial Services/Bursar
Disbursements & Travel Services
Budget Planning and Development
Accounting Services
Gloria Alanis
Marta Petiton
Julie Alley
Robyn Rigney
Brenda Clarke
Priscilla Ybarra
2
Inventory Clerk III
Capital Assets & Inventory
Olinda OngayPayroll Specialist I
Payroll Services
Lori Contreras
Your BRAVO Redesign Team With assistance provided by Candy Schlueter and Joseph King
GUIDIN
G PRINCIPLES AN
D THE NEW
BRAVO!
AWARD
Employee Recognition Program Redesign – BRAVO and the Business Affairs’ Guiding Principles
The new Financial Affairs Rowdy Bravo Award (BRAVO) is based on the
Business Affairs Brand: Your Partner for Successful Solutions
Brand Promise: We are committed to helping you achieve your goals through excellence in service — every person, every day, every job. Each nomination must meet at least one of the Business Affairs Guiding Principles :
- We RESPECT and care for each other; - We PARTNER to deliver excellent service; - We VALUE and empower people; - We CREATE positive change; and - We DO the right thing.
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FINAN
CIAL AFFAIRS EMPLO
YEES ARE THE BEST!Define BRAVO Employee Characteristics
WHO IS A BRAVO EMPLOYEE?
A person who is a contributor to the success of Financial Affairs, Business Affairs and the university community in any number of ways
A person who embraces the Business Affairs Guiding Principles
A person who embodies the BRAVO attributes (identified on next slide)
These employees represent the spirit of the Financial Affairs BRAVO program.
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WHAT IS BRAVO
! AND W
HAT DOES IT STAN
D FO
R?BRAVO- B (We Partner to Deliver Excellent Service)
B – behavior, bountiful and brave;Behavior reflective of EXCELLENT customer
service, manners, and performance
Bountiful and giving of their time (helpful, inventive, sharing knowledge); PARTNERING
Brave/courageous in thinking outside the box
BRAVO – R (We Respect and Care for Each Other)
R – recognizes, RESPECTFUL and Responsive; Recognizes need and takes initiative
Respectful towards everyone
Responsive to fellow employees and customers
BRAVO – A (We Create Positive Change)
A – adaptability, actively and attitude; Adaptability/Ability to adapt to changes
Actively engaged in pursuing and producing the best; imaginative and CREATIVE
Attitude that embraces positive change and supports our mission
BRAVO – V (We Value and Empower People)
V – value, vested and volunteers; VALUE the contributions of others
Vested interest in staff development/self improvement
Volunteers time and knowledge
BRAVO – O (We Do the Right Thing)
O – objective, observant and operates; DO THE RIGHT THINGObjective and fair
Observant and compliant with policies and procedures
Operates within ethical boundaries
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WHO
CAN BE N
OM
INATED?
BRAVO – Nomination Eligibility / BRAVO Gold Star
WHO IS ELIGIBLE FOR NOMINATION Any Financial Affairs employee up to, and
including, directors
Nominations can be for individuals or teams
Every nomination will be acknowledged with a BRAVO Gold Star; nominee, nominator and supervisor will receive notification when an employee has been nominated
EVERY Nominee will receive BRAVO Gold Star (sent to supervisor to present to employee)
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SNAPSHO
T OF N
OM
INATIO
N FO
RM
Snapshot of BRAVO Nomination Form. Please check out the Website at your convenience.
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NO
MIN
ATION
PROCESS
BRAVO – Nomination / Recommendation Process
Anyone (Financial Affairs employee, UTSA employee, students) can submit a nomination for a Financial Affairs employee (individual or team) doing something which nominator feels should be recognized
A nominee may receive more than one nomination during each nomination period
One of the biggest changes to the program is the Nomination formMonthly emails will be sent to ALL Financial Affairs employees during each 3-month period as a reminder to submit nominations Submit Nomination(s) using the online Nomination form at anytime throughout each nomination period
Nominee must meet a minimum of ONE of the Criteria/Attributes identified earlier in this PPT and on the Nomination FormEach nominator will receive an automatic acknowledgement when nomination is submitted
Financial Affairs ASO (Candy Schlueter) will monitor the Financial Affairs email weekly to check for nominations
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EVERY Nominee will be presented a “BRAVO Gold Star” from their department director.
1st Quarter: (September – November)Review of nominations and Recognition will take place in December 2nd Quarter: (December – February)Review of nominations and Recognition will take place in March 3rd Quarter: (March – May)Review of nominations and Recognition will take place in June 4th Quarter: (June – August)Review of nominations and Recognition will take place in September
NOTE: Nominations can be submitted at any time during the 3 months; the recognition of the top 2 nominees will take place during the following month (see above bullet for nomination and recognition/presentation schedule)
Supervisor will receive email indicating his/her staff person has been nominatedNominator will receive a “thank you for submitting a nomination” email
NOMINATION PROCESS
THE NEW
USER-FRIEN
DLY NO
MIN
ATION
FORM
BRAVO – Nomination Form
NEW NOMINATION FORM (on Financial Affairs website)
More user-friendly; less intimidating; less time-consuming than previous programs Check boxes are provided along with a section for nominator to provide specific details to support the nomination
Clearer description of nomination criteriaIdentified on the actual Nomination Form as well as in the program description
Selection boxes to match criteria/attributes for nominationClick and select” the criteria/attributes that nominator feels apply to this specific nomination
Additional details pertaining to nomination are to be entered in the Description box on the form
Click here to access the Nomination Form
ANY day is the right day to submit a nomination!
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THE UN
IVERSITY OF TEXAS AT SAN
ANTO
NIO
BRAVO – Recommendation / Selection Process
Recognition Selection Committee will consist of 5 Financial Affairs employees:
3 Non-Supervisor (one from the Redesign Committee)
2 supervisors Committee members will serve for one year (4
quarterly presentations)Recognition Selection Committee will perform the
following functions, with the assistance of ASO II (Candy Schlueter):
Review all nominations received during nomination period
Recommend top 2 nominations for the BRAVO Award, and forward those onto Associate VP for Financial Affairs. This process will be based on “strength” of nominations (this is where the additional information provided in the Description Box on the Nomination Form will be very helpful)
Associate VP for Financial Affairs will review the top 2 nominations forwarded by the Recognition Selection Committee and decide which one will receive the BRAVO Award
Top 2 nominees will receive a Rowdy Dollar Card
How will winners be recognized?
BRAVO winner will receive a Financial Affairs shirt plus a Rowdy Dollar card to be used at any venue across campus (Gift cards are taxable income to employees)
BRAVO winner will also receive a framed certificate Certificate will be prepared by Financial Affairs ASO
II (Candy Schlueter) BRAVO winner will receive a copy of their
nomination
The runner up will receive a Rowdy Dollar card to be used at any venue across campus
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BRAVO AWARD RECIPIENT SELECTION PROCESS
THE UN
IVERSITY OF TEXAS AT SAN
ANTO
NIO
BRAVO – – Award Presentation Process
Recognition / PresentationWhat makes for a good celebration?
Food, recognition, group involvement, a “party” atmosphere
How will the recognition/presentation take place? Department Director will be notified in
advance to assist in planning Department Director will provide celebratory
goods (food, cookies, etc.)
Associate VP for Financial Affairs, ASO II and Communications Manager will join the recognition
Award, certificate and balloons will be presented to winner in front of fellow teammates
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Recipient’s name will be posted to the Financial Affairs’ website; with one or two lines of their nomination - identifying the Guiding Principle attributes that contributed to their selection as the BRAVO Award winner
BRAVO AWARD PRESENTATION PROCESS
Acknowledge your fellow Financial Affairs employees by submitting a nomination for a job well-done!
BRAVO CERTIFICATE
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The University of Texas at San Antonio
BRAVO Presented to
Staff Name Congratulations! Financial Affairs recognizes you for your outstanding
achievements!
You are being recognized for exemplifying the Business Affairs Guiding Principles of Partnering to deliver excellent service.
_____________________________________________________ ___________________________________________________ Manager’s Name Lenora Chapman, Interim Associate VP, Financial Affairs
THE UN
IVERSITY OF TEXAS AT SAN
ANTO
NIO
Questions?
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Contact Candy Schlueter x 4210 or Joseph King x 7041 if you have any questions on the BRAVO Employee Recognition program.