financial services presentation 073010
DESCRIPTION
TRANSCRIPT
OFFICE MANAGERS’ OFFICE MANAGERS’ INSERVICEINSERVICE
JULY 2010
FINANCIAL FOCUSFINANCIAL FOCUS FOLLOW THE TRAIL …
2
2009-2010 Campus Budget Results
0%
10%
20%
30%
40%
50%
2009-2010 Campus Unspent Budget
34%
30%
12%
12%
4%
$500 to
$1,999
$2,000 to
$4,999
$5,000 to $9,99
9
$10,000 to $14,99
9
$15,000 to
$22,00
0
7%
-$200 to
$499
3
WHAT TO EXPECT DURING AN AUDIT
1. Notification2. Meeting3. Audit conducted from one day to a week 4. Audit results reviewed with principal &
OM5. Report sent to: Principal Area Assistant Superintendent
Deputy Superintendent
4
AUDIT TIPS
Fund-Raisers
Petty Cash (Cash Box)
Cash Controls
Deposits
General
5
• Staff meals not to exceed $25/person
• Gift card purchases - document specifics
- No gift cards for staff
• Student Awards / Incentives
• Flowers
Expenditure Guideline Update
6
SUNSHINE FUNDS vs CAMPUS ACTIVITY
• Deposit options for Sunshine Funds
• Administrator Handbook explanation of:
Sunshine Funds
Campus Activity Funds
7
WHAT’S NEW FOR 2011
• Petty Cash – Cash Box
• Deposit log
• Safe guidelines
• Elementary campus – Ricoh copiers
8
REMINDERS
ECR
Year change CorrectionsClean template Review & submitDescription Multiple deposits Indicate in e-mail which tabs to look at
Depositing Checks• Timely Student ID # Student Org # Refunds
9
• Payment Transfer form
• Furniture purchases
• Bus for Convocation
• Copy Center- PCN changes
• Food Meal Account
• Textbooks
REMINDERS
10
PO NOTICE
• Approval queue
• Communication
• Problem: contact Veronica C. ext. 28203
11
VENDOR UPDATES
Office Depot & School Specialty
• Neither vendor has uploaded their new catalogs into CIMS
• Contact Veronica to add items
12
FUTURE TRAINING
Money Matters
Date: Sept. 9, 2010
Time: Elem 8:30-10:00 Secondary 1:30-3:00
Location: Admin. Rm 309
The Easy Way or the Correct Way… Choosing the Right Path
Date: Oct. 1, 2010
Time: Elem 8:30-10:00
Secondary 1:30-3:00
Location: Admin. Rm 311
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COORDINATED REVIEW EFFORT (CRE)
• Purpose – Ensure compliance with National School Lunch, School Breakfast & Summer School Programs
• Audit – Scheduled to occur this school year
- Schools may not allow access to FMNV at any time or anywhere on school
premises until after the end of the last scheduled class
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COORDINATED REVIEW EFFORT (CRE)
• Exceptions (School Events) - Students may be given FMNV, candy items or other restricted food during school day for up to 3 different events each school year to be determined by campus.
• Exempted Events – Must be approved in writing by school official.
• For more information, visit: www.squaremeals.org
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PASAR UPDATE
• PASAR Registration is NOW online• All information is on PISD Parent Portal• Registration and finance questions please
contact PASAR finance office:
469-752-8915 or [email protected]