financial systems issues

26 November 2007

Andrew Coburn, Acquisitions & Cataloguing Manager

Financial systems issues

Financial Systems issues

Which side are you on?

26 November 2007 Essex County Council


Why do they keep banging on about this?

• Pay the right people

• Pay them on time

• Pay them at the right time

• Save paper

• Save people



FDI = Financial data interchange

• Yes but still - Why bother?

– Speed of payment

– Eliminate errors at rekeying

– Eliminate recharge costs



FDI - What can you pay with it?

• Everything!?– Including

• Things you never ordered on your LMS/ ILS

– Except

• Petty cash

• Foreign currency

• Purchase card

• Disputed invoices



How to get there

• Finance }

• Audit } Probably all want it

• I.T. } - in theory

• Library staff/ management }

– And the System suppliers …?



Getting there 1

• Finance

– Their requirement

– Their specification

• Audit

– The Armalite and the Ballot box



Getting there 2

• I.T.– Well actually it’s our specification

– testing, testing

– Partners – who’d have ’em?

• Library staff/management– It doesn’t seem like less work

– Just do it!



Getting there 3

• System suppliers

– The technical specification

– Consortia/ different authorities

– New finance systems

– Changed finance requirements



Getting there 4

• Stock Suppliers

– EDI

– Consolidated invoices

– Numbers and Dates on invoices

– Payment address v order address



Was it worth it? Should we do it?

• In a word yes

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