florida international university faculty activity reporting – efar
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Project Organization
Steering Committee
Provost and Academic Deans (DAC)
Functional and Technical Project Management
Tonja Moore (AA)
Carlos Varona (UTS), Eddie Monteiro (UTS)
Carlos Flores (PSHR)
Marta Perez (OPIR)
Project OrganizationImplementation Team
Determine business and reporting requirements
Determine accreditation specific requirements and configuration
Define and configure college structures and process workflows
Input on system design
Facilitate faculty input process and primary contact on data collection/process for college
Primary liaison/administrator for system in college after implementation
Project OrganizationImplementation Team
College/Unit Representative IT Support
Architecture & the Arts Adam Drisin
Arts & Sciences Valerie Johnsen/Maricel Cigales Amir Moatamedi
Business Ruth Ann McEwen Rigoberto Fernandez
Education Kyle Perkins
Engineering Norman Monroe
Honors Jose Rodriguez
Hospitality Randall Upchurch Dale Gomez
Journalism and Mass Communications Allan Richards
Law Tawia Ansah
Library Bryan Cooper
Medicine Claudia Paz
Nursing and Health Sciences Helen Cornely
Public Health & Social Work Mark Williams
Academic Affairs Priscilla Williams
Human Resources Gail Hansen
Project Organization
Faculty Focus GroupReview system developmentProvide feedback and suggestions as users or ChairsAssist in training development/communications
Shekhar Bhansali Teresa Ponte
David Chatfield Jamie Sutton
Ranu Jung Paul Warren
Kinsuk Maitra Kathleen Wilson
Bill Pelham
Project TimelineFall 2014Gather data requirements for CV, Annual Assignments, Activity
Reports, Annual EvaluationDetermine data sources (updated each term)
PeopleSoft (HR, Campus Solutions, Grants) Legacy systems (ie Sedona, other systems?) External systems (SciVal, Academic Analytics) Committees Direct input
Determine data set definitions for CV input Current CV entered into system by mid Dec by faculty or professional
service If professional service, need current CV in word or pdf format by Nov
1 Faculty confirm CV information by start of Spring term
Project TimelineFall 2014Gather data requirements for CV, Annual Assignments, Activity
Reports, Annual EvaluationDetermine data sources (updated each term)
PeopleSoft (HR, Campus Solutions, Grants) Legacy systems (ie Sedona, other systems?) External systems (SciVal, Academic Analytics) Committees Direct input
Determine data set definitions for CV input Current CV entered into system by mid Dec by faculty or professional
service If professional service, need current CV in word or pdf format by Nov
1 Faculty confirm CV information by start of Spring term
Project Timeline
Fall 2014 cont.Determine inclusion of data for adjunctsDetermine workflows Testing/review of developed forms/processes/reports
Project Timeline
Spring 2015Faculty update Activities for AY 14/15Faculty CVs published as web serviceFaculty submit Activity ReportsChairs submit Annual EvaluationsChairs provide Annual AssignmentsGather T&P data/process requirements/workflowGather Third year review requirementsGather Sustained performance requirements
Project Timeline
Summer/Fall 2015Complete T&P, Third Year Review, Sustained Performance
configuration and testing
Spring 2016 Implement 16/17 T&P Review, Third Year Review and Sustained
Performance Review processes
TBD
Sabbatical
PDL
Faculty Awards
Data Sources - PeopleSoftCourses Taught - Campus Solutions
Course Prefix, Number, Title Credit hours Section Day/Time Location Course level Load/Weight Primary Instructor PantherID/Name Enrollment/Cap Instruction Mode
Data Sources - PeopleSoftFaculty - Human Resources
NamePanther IDTitle (ie Assistant Professor)EmailDepartment IDDate hiredDate in current position titleEmployment status (FT/PT, Inactive, Staff)Year startedTenure statusGenderEthnicityFaculty Rank
Next Steps
Units collect CV and Faculty confirm system CVCollect additional data, forms or accreditation
requirementsDetermine consistent requirements/common CVDetermine adjunct requirementsDetermine communication plan with faculty for CV
entryEstablish weekly project meeting time/date to
work on additional Fall 2014 items