F A K H A R U D D I N

M O B I L E N O : + 9 7 1 ( 0 ) 5 0 2 4 8 9 7 5 5 E - M A I L : f a k h a r b u t t @ y a h o o . c o m

CAREER PROFILE & OBJECTIVE:Have 25 years comprehensive experience of working as Secretary / Document Controller / Procurement Coordinator in Engineering / Construction Company & Hospitality Sector along with practical knowledge of document control management, excellent in self correspondence and procurement of products & services and making work orders, purchase orders & sub-contracts

WORK EXPERIENCE:

April 2006 till Date – Al Habtoor Leighton LLC, (Al Habtoor Leighton Group)Secretary / Document Controller / Procurement Coordinator Well versed in Aconex, Online Documents Management System. Receiving,

Preparing & Submitting all kinds of Submittals (Product Data, Samples, Shop Drawings, As Built Drawings, IR, MIR etc., to consultants / project managers for approvals

Distributing the approved documents to relative officials Filing & archiving of documentation to facilitate easy retrieval at later stage Updating Registers with incoming and outgoing documents for producing

weekly reports Providing secretarial and administrative support to Dept. Head in preparing

internal and external correspondence Assisting dept. in misc. activities & preparing monthly Reports & generating

requisitions for office supplies (stationery & equipment) and maintaining control

Preparing & sending subcontractors questionnaires for prequalification of subcontractors / suppliers & maintaining their latest details

Preparing Requests for Proposals to Suppliers and Subcontractors according to requests received for specific products & services required in the project, following up for the quotations & updating the quotations comparative statements, negotiating the prices & terms following the established guidelines & procedures of the organization

Preparing Work Orders for the services requested by sites & reviewing Purchase Orders and relevant documents for correctness, emailing to suppliers, Coordinate supplies, Updating POs with current delivery status, maintaining all record by filing hard copy and uploading all documents to computer using Wrench System

Processing of recommendation memos & subcontract agreements coming from sites; getting approval of Management, scanning & uploading to Wrench & returning the original to originators

Arranging collection & delivery of tender / project documents, BOQ & drawings etc.,

Ensuring updating of latest revision of documents & drawings with accuracy & compliance with the established procedures

March 1998 till August 2005 – Rolla Residence Hotel Apartment, DubaiSecretary / Purchase & Stores In-Charge Managing General Manager’s office by providing secretarial and administrative

support to the General Manager Excellent in self-correspondence and other routine tasks, i.e. preparing rate

letters, maintaining files and records, organizing appointments and preparing reports

Overseeing general administrative duties Familiar with Labour Office and Immigration routine work Screening of calls, answering queries, taking and conveying messages to the

GM

Well versed in MS Windows, MS Word, MS Excel, MS Power Point, Emails & Internet

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Familiar & working on Fidelio F&B Stores Management System Dealing with the suppliers, negotiating prices, checking quality of supplies &

ensuring deliveries in time Raising purchase orders against purchase requests received from different

departments such as F&B, Housekeeping, Front Office and Maintenance Managing correspondence and maintaining filing related to supplies Arranging issues upon receiving duly approved requisitions Controlling stocks & organizing inventory Generating stock reports, consumption reports and maintaining records etc. Excellent in self correspondence and other routine tasks Well versed in MS Windows / Word / Excel / Power Point, Emails and Internet1989 till 1998 – Hidada Ltd., Jeddah, KSA Material Handling In-Charge Receipts of raw material for projects and stores items Issues to different departments Dispatches of produced goods to their respective sites Providing logistic support for the projects Managing correspondence and filing relating projects Controlling stocks and organizing inventory Preparing reports and maintaining records1979 till 1989 – Al-Tawakkul Trading & Contracting, Jeddah, KSAOffice In-Charge Handling telephone, fax and telex Managing correspondence and filing relating projects Preparing reports and maintaining records Arranging goods for the sites Preparing pay roll for the staff & labour1976 till 1978 - Lahore, PakistanAsst Auditor Worked as Asst Auditor in the Office of the Accountant General of the Punjab,

Lahore, PakistanEDUCATION:

1975 – Graduated (Bachelor Degree) from University of the Punjab, Lahore, Pakistan

VOCATIONAL SKILLS: Computer literate, well acquainted with MS Windows, MS Word, MS Excel, MS

Power Point, Email and Internet English typing speed 40 wpm Arabic typing speed 20 wpm

PERSONAL STRENGTH: Well organized, disciplined and dedicated Multi-talented, quickly adaptable & a good team player Hardworking & result oriented Having excellent interpersonal & communication skills

LANGUAGES: English, Arabic & Urdu

PERSONAL INFORMATION: Father’s Name Muhammad Shafi Date of Birth 19/02/1955 Sex Male Nationality Pakistan Marital Status Married Driving License Valid till 2020 Visa Status Employment Visa valid till May 2018

REFERENCES: Can be provided on demand