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Focus on Reports Session 5 Cash Balance by Project To print: • Right click • Choose “Print” • Change option “Print What?” from “slides” to “note pages” • Click ok

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Page 1: Focus on Reports Session 5 Cash Balance by Project To print: Right click Choose “Print” Change option “Print What?” from “slides” to “note pages” Click

Focus on ReportsSession 5

Cash Balance by Project

To print:

• Right click

• Choose “Print”

• Change option “Print What?” from “slides” to “note pages”

• Click ok

Page 2: Focus on Reports Session 5 Cash Balance by Project To print: Right click Choose “Print” Change option “Print What?” from “slides” to “note pages” Click

To show the cash balance(Revenue available to spend minus expenditures)

of a Revenue Project.

Purpose of report

Page 3: Focus on Reports Session 5 Cash Balance by Project To print: Right click Choose “Print” Change option “Print What?” from “slides” to “note pages” Click

Award Prefix Cash

Balance

Award

BBA

G Managed centrally Yes

SG/LG Managed centrally Yes

LC Managed centrally Yes

SR Managed centrally Yes

EI/DI/FI Managed centrally Yes

SP/LP Managed centrally Managed centrally

EU/ER Yes Yes

DU/DR Yes Yes

FA/IP/YY Yes Yes

SA/LA Yes Yes

LS/SS Yes Yes

Revenue Project Manager – Cash ManagementRevenue Project Manager – Cash ManagementAward Manager – Award ManagementAward Manager – Award Management

Page 4: Focus on Reports Session 5 Cash Balance by Project To print: Right click Choose “Print” Change option “Print What?” from “slides” to “note pages” Click

Net of:

Revenue Project’s GL Activity

and

Expenditure Project GA

Activity

=

Cash Balance

Page 5: Focus on Reports Session 5 Cash Balance by Project To print: Right click Choose “Print” Change option “Print What?” from “slides” to “note pages” Click

Two reports

• UVA Cash Balance by Project– Original: Standard Report run from IS

– Run for only one revenue project – Production Data (current as of last batch update)

• IS.GL_Cash Balance by Project– New: Discoverer report run from ODS

– Run for a MBU, Department, Org, or single revenue project

– ODS Data – (normally one day behind production data)

Page 6: Focus on Reports Session 5 Cash Balance by Project To print: Right click Choose “Print” Change option “Print What?” from “slides” to “note pages” Click

Discoverer Version

IS.GL_Cash Balance by Project

Page 7: Focus on Reports Session 5 Cash Balance by Project To print: Right click Choose “Print” Change option “Print What?” from “slides” to “note pages” Click

Flexible ParametersA.

B.

C.

1. Select period for which to show balances

2. Select a Revenue Project owning org, or enter partial with %, or enter %

3. Enter a specific revenue project number or enter %

Next4. Select a MBU or enter %

5. Select a Department or enter %

6. Show GL Object Code detail (Y) (default) or Show GL Object Code summary (N)

Next7. Show GA Object Code detail (Y) or Show GA Award Number summary (N) (default)

8. Default to prior period (Y) if you intend to schedule the report and have it automatically default to the prior period. (N – default)

Finish

Page 8: Focus on Reports Session 5 Cash Balance by Project To print: Right click Choose “Print” Change option “Print What?” from “slides” to “note pages” Click

ER12345 Endowment xyz

2 Major Report Sections

Non Operational

represents the University’s long term assets and agency funds which are not usually used to support annual operating expenses.

Operational

represents funds expendable for carrying out the primary purpose of the University: instruction, research, and public service. They are normally used for annual operating expenses.

Page 9: Focus on Reports Session 5 Cash Balance by Project To print: Right click Choose “Print” Change option “Print What?” from “slides” to “note pages” Click

Award Prefix Cash Balance Report Section

G n/a n/a

SG/LG Managed centrally Operational

LC Managed centrally Operational

SR Managed centrally Operational

EI Managed centrally Non-Operational

Operational

DI/FI Managed centrally Operational

SP/LP Managed centrally Non-Operational

EU/ER Managed by Department Non-Operational

Operational

DU/DR Managed by Department Operational

FA/IP Managed by Department Operational

YY Managed by Department Non-Operational

SA/LA Managed by Department Operational

LS/SS Managed by Department Operational

Cash Balance Report – who uses it and what to expectCash Balance Report – who uses it and what to expect

Page 10: Focus on Reports Session 5 Cash Balance by Project To print: Right click Choose “Print” Change option “Print What?” from “slides” to “note pages” Click

Amount Types

GL

Revenue Project Activity

GA

Expenditure Project Activity

DR10101 EX-MPLE Sundry Gifts

Page 11: Focus on Reports Session 5 Cash Balance by Project To print: Right click Choose “Print” Change option “Print What?” from “slides” to “note pages” Click

Positive balances = Account deficit

Negative balances are good!

Actual Cash

Balance

Cash Balance

after commitment

s

Cash BalancesCurrent Activity

Page 12: Focus on Reports Session 5 Cash Balance by Project To print: Right click Choose “Print” Change option “Print What?” from “slides” to “note pages” Click

Standard Report Version

UVA Cash Balance by Project

Page 13: Focus on Reports Session 5 Cash Balance by Project To print: Right click Choose “Print” Change option “Print What?” from “slides” to “note pages” Click
Page 14: Focus on Reports Session 5 Cash Balance by Project To print: Right click Choose “Print” Change option “Print What?” from “slides” to “note pages” Click
Page 15: Focus on Reports Session 5 Cash Balance by Project To print: Right click Choose “Print” Change option “Print What?” from “slides” to “note pages” Click

UVA Cash Balance by Project

Note: This report can only be run for a “Revenue project” (one that funds an award).

Page 16: Focus on Reports Session 5 Cash Balance by Project To print: Right click Choose “Print” Change option “Print What?” from “slides” to “note pages” Click

Cash BalanceNegative balance is good!

GL

GA

Page 17: Focus on Reports Session 5 Cash Balance by Project To print: Right click Choose “Print” Change option “Print What?” from “slides” to “note pages” Click

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