food and nutrition services supervisors manager self service (mss)

Food and Nutrition ServicesSupervisors

Manager Self Service (MSS)

2F&NS Manager Self Service (MSS)

Key TerminologyPortal A site that functions as a point of access to information on the

web. SAP will be accessed through the BRITE portal.

Interactive Form (iForm)

An electronic form within SAP used to request an HR Action. Becomes part of employee’s record. (Adobe Acrobat Reader software required.)

Human Resource Action Processor (HRAP)

Replaces the ZPAF processor. The HRAP will initiate the iForms and access employee data.

Employee Self-Service (ESS)

Workplace for employees to view personal information and request changes.

Business Intelligence (BI)

Repository of SAP information for the purpose of reporting.

iViews Snapshot of specific pieces of employee information.

Universal Worklist (UWL)

Replaces former SAP inbox. The UWL contains the HR Actions requiring manager’s approval and/or any notifications of other actions pertaining to the manager’s employees.

SAP 4.6b Broward’s legacy system that contains the history and data from 2001-2007.

SAP ECC Broward’s Finance, Human Resource, Payroll and Professional Development System. Employee master data is maintained beginning 2008; however, some historical data was converted.


Food & Nutrition Services

(69725000)Barbara Leslie

Area 1(69725010)

Tammy Webster

Monarch High

(63541099)

Area 3(69725030)

Melanie Sewell

Area 2(69725020)

Kim Prestera

Tedder Elementary(60571099)

Parkside Elementary(63631099)

Blanche Ely High

(60361099)

Markham Elementary(61671099)

Ramblewood Middle

(62721099)

* * *

* Marc Zelin marked as substitute


Introduction toIntroduction toManager Self-Service (MSS)Manager Self-Service (MSS)


What is Manager Self-Service (MSS)?What is Manager Self-Service (MSS)?

On-line tool to allow administrators to manage their staff

Accessible anywhere with internet access

One –stop shopping for administrators to obtain information about their employees

Tool for performing their management tasks (e.g., employee appraisals)


MSS & SAP Process Flow MSS & SAP Process Flow

Start

HRAP

Initiatesi-Form;

attaches required docs to the on-line

action

Principal/Director

(MSS Role)

Reviews Information in

UWL

Approve

Action

Information is Executed in

SAP

Finish

HRAP &Employee

Receives notification

HRIS/Staffing/Budget

Information is Executed in

SAP

Or


Process Execution

Actions executed immediately upon approval by Administrator:

Additional positions (with certain exceptions)

Supplements One-time (additional)

payments

Executed after HRAP processes, Administrator receives notification

Separation of employment (voluntary, i.e. personal resignation)

Actions executed by the appropriate department upon approval by Administrator (identified department) :

Remaining Additional positions (Staffing, Sub Central, HRIS)

Change in pay (HRIS) Demotion (HRIS) Reassignment (HRIS) Transfer (HRIS) Working while on leave (HRIS) Return from leave (HRIS) Create position (ABA, Grants) Maintain position (ABA, Grants) Sick leave budget (ABA, Grants) Termination (involuntary, i.e.,

abandonment of position) (Staffing)


SAP 4.6b SAP 6.0Positions are created/changed through a manual, paper process

Positions will be created/ changed electronically

Use ZPAF to process HR actions

Use Interactive Forms to process HR actions

Cafeteria managers and workers report to the principal. Principal approves ZPAFs.

Cafeteria managers and workers report to the supervisor. Supervisor approves HR Action via iForm.

Employee resignations are submitted via paper form and processed via ZPAF

The manager will process the resignation and attach documentation to the on-line HR action, if possible.

Crosswalk


SAP BRITE Website www.broward.k12.fl.us/erpwww.broward.k12.fl.us/erp

SAP will now be accessed through the web. On Windows-based computers, you will access SAP in Internet Explorer. There will be a button to access SAP on the ERP Department web page:


Logging into the BRITE Portal

User Login IDEntry format = P00012345

• Letter “P” plus 8 digits

• Personnel Number 00012345

• If personnel number is less than

• 8 digits (i.e. 12345) , then leading zero(s) should be added to it

Password (first time users only)Entry format= ja021956

• mm = first 2 letters of birth month (ja)

• dd = 2-digit birth day (02)

• yyyy = 4-digit year of birth (1956)

• Case sensitive, so make sure the month letters are lowercase


BRITE Portal

12

BRITE Report Portal

3


MSSMSSWork Overview & Work Overview & Approving FormsApproving Forms


Reviewing HR Action FormsUse the Home – Universal Worklist (UWL)

Do not use the UWL under the MSS tab

12 3


Reviewing HR Forms: Tasks

2

3

1

Do not use these buttons4

5


HR Action Forms: Review the HR Action Form

2

3

41

5

6


Reviewing the Form: HR Action Notes

2

1


Approving the HR Action Form

2

1

3


These forms will appear different than the one reviewed: Position Request From – Create & Maintain

Will caution approver to save prior to approving. The HRAP person should have saved. Approver can save the form or continue by approving.

Supplements

One time payments

Approving Other Forms


Demonstration

Simulation are available on the BRITE Portal by clicking Training>Online Library, then click the simulations button shown below, or go directly to:

http://www.broward.k12.fl.us/erpdb/brite/onlinelibrary/sims/index.html

Or Log into the BRITE Training Portal to practice

12


Unit Three:Unit Three:Substitution RulesSubstitution Rules


Substitute RuleThis feature is used when an administrator will be temporary unavailable (e.g., vacation).Gives another administrator access to the administrators Universal Worklist (UWL) for the substitute to approve HR Actions.

Can have more than one substitute.

Access is given by the Current Administrator creating a substitute on-line from their UWL.

This does not give the substitute access to Manager Self Service (MSS). It only gives them access to your UWL using their sign-on.The current administrator will still be able to view tasks and notifications even though they appear in the substitutes UWL.Once the Substitute approves an item, the item will be removed from the administrator’s task list.


Designate Substitute1

2

3

4

5

6


Designate Substitute

7

8

9

11

12

10


17




18

19

20 21

22


1

2



Unit Four:Unit Four:Delegate Delegate


DelegateThis feature is used when a vacancy exist or an administrator is absent for an indefinite time period

Gives another administrator access to view and complete tasks in the administrators org unit (i.e. employee appraisals, view employee data, etc.)Access is granted by supervisor submitting a security form to BRITE SecurityDelegate will receive the MSS tab & functionality for that org unit


Manager Self Service FunctionalityManager Self Service FunctionalityWork Overview & Team Work Overview & Team


Navigating MSS

12

4

3


Attendance Overview

2

1

4

3

4b

4a


Services Services Display General InformationDisplay General Information


Display Employee Information

2

13

7

8

5

6

4

9


Employee iViews: Organizational Assignments

1

5

2

3

4


Monitoring of tasks Company Property

Personal Data


General Information: Absence Days

2

31


Display Salary InformationDisplay Salary Information


Salary Information: Date Specifications

11

2

3

4


Salary Information: One Time Payment and Deduction


Unit Seven:Unit Seven:Personnel Personnel

Development InformationDevelopment Information


Personnel Development


Personnel Development: Training Activities

1

2

3

food and nutrition services supervisors manager self service (mss)

Documents

manager selfservice

hr action form213

hr action notes21

hr action form234156

mss tab123

grantsmaintain position

hriscreate position

position request