food safety: inspection and

FOOD SAFETY: INSPECTION AND CERTIFICATION SERVICES OF DVS

1ST JULY—14TH JULY 2019

CONDUCTED BY:

DEPARTMENT OF VETERINARY SERVICES

MALAYSIA

MALAYSIAN TECHNICAL COOPERATION PROGRAM

MTCP was officially launched on 7 September 1980 at the Commonwealth Heads of Government Regional Meeting (CHOGRM) in New Delhi to signify Malaysia’s commitment to South-South Cooperation, in particular to share its development experiences and expertise with other developing countries. Based on the belief that the development of a country depends on the quality of its human resources, MTCP emphasizes the development of human resources through the provision of training in various areas which are essential for a country’s development such as public administration, good governance, health services, education, sustainable development, agriculture, poverty alleviation, investment promotion, ICT and banking. Annually, MTCP collaborates with its leading Training Institutions to conduct capacity building programmes in various key areas of development. Since its inception in 1980, more than 33,000 participants from 144 recipient countries have benefited from the various programmes offered under MTCP.

The Department of Veterinary Services (DVS) initiated its first training modules for MTCP in the year 1985. The trainings have been continuously conducted by the department until the year 2010. Over 1051 participants from 147 developing countries have benefited from MTCP courses within that 17 years period of trainings.

The successfully conducted training modules included Veterinary Management Development Programme (VADP), Animal Feed, Quail Production in Tropics, Information and Communication Technology, Artificial Breeding in Cattle, Animal feed and Quality Assurance, HACCP- Based Inspection System, Poultry Management and Diagnostic and Animal Quarantine Management. For 2019, DVS is highlighting a revised training module entitled; Food Safety: Inspection and Certification Services of DVS

OBJECTIVES OF MTCP

· To share development experience with other countries;

· To strengthen bilateral relations between Malaysia and other

developing countries;

· To promote South-South Cooperation (SSC); and

· To promote technical cooperation among developing countries

(TCDC)

FOOD SAFETY: INSPECTION AND CERTIFICATION SERVICES OF DVS (COURSE OVERVIEW)

Objectives 1. To provide an insight and share experiences as well as transfer knowledge and skills in managing the HACCP programme and Biosafety by complying Sanitary-Phytosanitary Standard Safety.

2. To expose and provide knowledge about inspection of abattoirs and animal processing plants.

3. To expose the basic knowledge of Food Safety

Course Contents

i. Introduction of WTO, Principle of SPS Aggrement Globalization of Animal trade Agreement

ii. OIE Requirement in Animal Health Management

iii. Animal Production Food Safety iv. DVS Veterinary Inspection Services

and Certification v. GAHP & MyGAP vi. Meat Inspection

vii. VHM Certification Scheme viii. Audit Procedures ix. Application, documentation and

verification of assurance program x. Meat/ Poultry/ Edible Bird Nest

(EBN) Inspection services xi. Abattoir/Processing Plant

Accreditation programmes xii. Veterinary Public Health Laboratory

functioning as a supportive programme

Course Methodology

i. Lectures/Discussions ii. Practical iii. Study Visits

Venues The course will be held at various

locations; i. Putrajaya (Lectures/Discussions) ii. Selangor (Practical, study visit) iii. Malacca (Practical, study visit)

CONDITIONS FOR APPLICATION

1. Qualifications

Applicants should:

i. be nominated by their government in accordance

with the procedures mentioned below;

ii. have adequate basic knowledge and working

experience in the field related to the course;

iii. hold a degree/advance diploma/technical

certificate in Veterinary Science, Animal Science

or Animal Husbandry or an equivalent academic

background;

iv. be proficient in spoken and written English.

Candidates are required to attach a copy of

English Language Certificate (i.e. TOEFL) with

MALAYSIAN TECHNICAL COOPERATION

PROGRAM (MTCP) 2019

MALAYSIAN TECHNICAL

COOPERATION

PROGRAM (MTCP) 2016

PROGRAM (MTCP) 2016

!

the application form. (Experience has shown that

many participants were unable to make progress

in their training because of inadequate knowledge

of English);

v. be in good health to undergo the course of

training. The organizer reserves the right to

terminate the scholarship should there be any

evidence that shows the medical examination has

not been properly conducted. Pregnancy is

regarded as a disqualifying condition;

vi. age preferably range between 26 to 45 years old;

vii. have never attended any MTCP course in the past.

viii. Participants from MTCP recipient countries

ix. Possess a valid passport

2. Application Form

i. Application should be made using prescribed

MTCP forms available at

mtcpcoms.kln.gov.my/mtcpcoms/online/list

course

ii. The application must be completed and endorsed

by the Ministry of Foreign Affairs/Focal Points

responsible for the MTCP Program in the

applicant’s country, then submitted through the

applicant’s government with a Note Verbale to

the Ministry of Foreign Affairs Malaysia via the

nearest Malaysian High Commission/Embassy.

iii. Kindly, send a scanned copy of the completed

application form by e-mail to:

1) [email protected] @ [email protected]

2) [email protected]@[email protected]

INCOMPLETE AND/OR UNENDORSED FORMS

WILL NOT BE PROCESSED.

Submitted application form must be accompanied by the

applicant's medical report and a clear copy of his/her

passport. Applicants will be notified of their acceptance to the

course either through the Malaysian Embassies or the Institute

of Teacher Education, International Languages

3. Number of Participants Each recipient country is allowed to nominate not more than 2 candidates for each course. Under normal circumstances, not more than 3 candidates will be accepted from each

country.

4. Commencement of the course 1st July – 14th July 2019

5. Course Fee All course fees are borne by the Government of Malaysia. Accommodation, meals and lodging are provided by Department of Veterinary Services, Malaysia.

6. Fares

A return air ticket from the capital city of the recipient country to Kuala Lumpur on economy class is provided for participants. Please refer to the MTCP website for further details. Expenditures such as visa and transit fees, excess baggage fees are borne by the participants. 7. Visa and Vaccination Expenditures

Visa and Vaccination It is mandatory for all the MTCP participants to follow the Visa With Reference (VWR) application procedure. Once the approval is obtained, the training institution should send a copy of VDR approval letter to the participants. Subsequently, with the copy of the approval, the participants may get the VDR from the nearest Embassy of Malaysia. Wherever applicable, participants are advised to arrange for vaccination on their own prior to travel to Malaysia.

Expenditures on all visa-related fees, airport tax/airport user’s charge, transit insurance, excess luggage, travel tax, transit fees, domestic passenger terminal fees, phone charges, private purchases, etc borne by the participants.

8. Vaccination for yellow fever Participants from some countries are required to take a mandatory vaccination for yellow fever at least 10 days prior to their departure to Malaysia. Yellow Fever certificate is required to be email to organizer before departure date and to be produced upon landing in Malaysia for countries as listed at the link below: http://www.imi.gov.my/index.php/en/main-services/visa/visa-requirement-by-country.html 9. Medical and Dental Treatment

Candidates should be certified medically and physically fit to participate in this programme. In the case of emergencies and in need of medical treatment, the medical expenses in a government hospital will be borne by the Government of Malaysia.

10. Scholarship General Condition of The Award

i. Awardees of Fellowship/scholarship shall conduct

themselves at all times in a responsible manner, and in

accordance with the regulations of the training

institution.

ii. Awardees shall follow the course of study approved for

them. No applications to change courses will be

entertained.

iii. For lectures, participants are required to dress

appropriately in office attire. For formal occasions –

lounge suit or national costume are required.

iv. Awardees are not allowed to participate in any political

or commercial activity in any capacity whatsoever.

v. This fellowship shall not take up paid employment

during the tenure of their fellowship or serve as official

representatives of their country when in Malaysia

unless approved by the Public Services Department,

Malaysia.

vi. Awardees will be required to return to their own

countries upon completion of the course or at the end

of the tenure of the fellowship, whichever is earlier.

vii. Awardees are not allowed to bring along their spouses

or families for the duration of the course.

An award will be TERMINATED at any time for

reason of unsatisfactory conduct, breach of

terms and condition of the award or failure to

make satisfactory progress.

The term and conditions of scholarship/fellowship

awards under the MTCP include;

11. Closing Date

All applications must reach The Secretariat by 1st May

2019. Successful candidates will be notified of their

acceptance 6 weeks before commencement of the

course.

FOR FURTHER ENQUIRIES, PLEASE CONTACT:

Director General, Department of Veterinary Services, Ministry of Agriculture and Agro-based Industry, Wisma Tani, Podium Block 1A, Lot 4G1, Precinct 4, Federal Government Administration Centre, 62630 Putrajaya, MALAYSIA (Attn: Director of Training and Career Development Division) Tel : 603 8870 2204/8870 2205 Fax : 603 8888 4267 E-mail : as stated below

[email protected] : Dr. Jumaiza Mizwa (603-88702207) [email protected] : Dr. Farrah binti Alias (603-88702206)

(Ext 2195)

(Ext 2185)

mailto:[email protected]


http://www.imi.gov.my/index.php/en/main-services/visa/visa-requirement-by-country.html

http://www.imi.gov.my/index.php/en/main-services/visa/visa-requirement-by-country.html



1 NOTE : This application form should be duly completed and endorsed by the Ministry of Foreign Affairs

or the National Focal Point for Technical Assistance in your country. Forms which are incomplete or not endorsed will not be accepted

APPLICATION FORM

SHORT TERM COURSE IN MALAYSIA UNDER THE MALAYSIAN TECHNICAL COOPERATION PROGRAMME ( MTCP )

Please type or write clearly in capital letters. Do not leave any space blank. Use “NIL” or “N/A” where applicable

FOR OFFICIAL USE ONLY

TITLE OF COURSE:

Date of commencement: NAME OF IMPLEMENTING AGENCY :

1. PERSONAL DATA

Family Name (surname) : Date of birth :

Day Month Year

First Name : Nationality ( citizenship ) :

Other Names : Gender : Male / Female #

City and country of birth : Marital status : Single / Married #

Passport No : Type of Passport:

Expiry Date:

Religion :

# Delete accordingly

2. COMMUNICATION AND MAILING ADDRESS

Applicant’s Office Address :

Applicant’s Postal / Home Address :

Mobile Phone Number Home telephone

Country Area Number Country Area Number

Office telephone Telefax

Country Area Number

Email

Country Area Number

Person to be contacted in case of emergency : Name : Telephone : Mobile Phone Number: Address : Email :

Reference no :

Received :

Checked :

Please affix passport

size photograph



3. EDUCATION (list in order of time, starting with latest/most recent institution attended)

Name of institution and place of study

Major field of study

Years of study :

from - to

Degree

4. EMPLOYMENT RECORD

A. Present or most recent post

B. Previous post

Employer : Employer :

Years of service ( from – to) : Years of service (from – to) :

Title of your post/position : Title of your post/position :

Present salary per month (US Dollars) : Salary per month (US Dollars) :

Name of supervisor and title : Name of supervisor and title :

Type of organization :

Government / Semi Government / Private / NGO #

Type of organization

Government / Semi Government / Private / NGO #

Main functions of organization : Main functions of organization :

Total number of employees : Total number of employees :


Description of your work including your responsibility :

Please continue on supplementary pages if necessary



5. REASONS FOR APPLYING THIS COURSE


6. ENGLISH LANGUAGE PROFICIENCY (Kindly provide certificate as proof of proficiency)

Excellent Good Fair Basic Remarks

Listening

Speaking

Writing

Reading

Mother tongue : Language test administered by :

Title :

Address :

Tel Number :

Email :

Date and signature :

Please state briefly the reasons for applying to this course and how you hope to benefit from the programme.

Please continue on supplementary pages if necessary

Year Name of Training Institute Name of Course

Have you participated in any MTCP training programme in Malaysia before? : YES / NO #

Year Organizer Name of programme

Have you participated in any training programme in Malaysia before? : YES / No #



7. MEDICAL REPORT (to be completed by an authorized physician)

Name of Applicant:

Age: Gender: Height: cm Weight: kg

Blood Pressure:

Blood Group:

A

B

AB

O

Other (

)

Is the person examined at present in good health? Is the person examined physically and mentally able to carry out intensive training away from home?

Is the person free of infectious diseases (AIDS, tuberculosis, trachoma, skin diseases etc.)?

Does the person examined have any condition or defect (including teeth) which might require treatment during the course?

List any abnormalities indicated in the chest X ray. Pregnancy Test ( for women ):

I certify that the applicant is medically fit to undertake a course in Malaysia.

Name of Physician :

Address of Clinic :

(printed)

Telephone :

(printed)

Email : Date :

Signature of Physician : Seal of Clinic :



8. APPLICANT’S DECLARATION

9. TO: GOVERNMENT OF MALAYSIA

I, of Name of applicant Representing Country

Declare that:

a) All information provided is true, complete and accurate to the best of my belief and knowledge, and that I have

not wilfully suppressed any material facts;

b) I am medically fit and free from any medical problems which may impair my ability to attend and complete the

training in Malaysia;

c) I will be personally liable for all medical expenses due to pre-existing conditions/illnesses incurred during my stay

in Malaysia after my admission to any Malaysian government hospitals/clinics, and also other than those covered

under the Group Personal Accident Insurance. (All successful participants are covered under Group Personal

Accident. The Group Personal Accident does not cover any pre-existing conditions/illnesses or any outpatient

medical/dental treatment. Participants are personally liable for medical expenses beyond what is covered by the

insurance policy. As the coverage is limited, participants are advised to make their own arrangements

to obtain adequate medical insurance coverage for their stay in Malaysia; and

d) For pregnant female applicants only: I am months pregnant and am/am not certified by a qualified

doctor to be medically fit and in good health to travel and attend the training in Malaysia

Upon successful selection for the training award, I undertake to:

a) carry out instructions and abide by such terms and conditions as may be stipulated by the nominating and host

governments in respect of this training course;

b) abide by the rules and regulations of the training institution in which I undertake to study in or be trained under;

c) submit/present any report which may be required;

d) refrain from engaging in political activities and any form of employment for profit or gain;

e) return to my home country upon completion of the training; and

f) discontinue the course should I be found guilty of misconduct or be medically unfit.

I fully understand that if I fail to comply with the terms and conditions of the training award, and/or any of the above

declarations are found to be untrue, the award will be terminated with immediate effect and I will be liable to depart

from Malaysia at my own expense.

Date Signature of applicant



9. TO: GOVERNMENT OF MALAYSIA

LETTER OF INDEMNITY

I , Passport Number: having an address at

, hereby declare that I shall be personally liable for and shall indemnify the

Government of Malaysia and _ against all liabilities, claims, losses, demands,

name of the training institute

actions, suits, proceedings, costs or expenses, in part/total, whatsoever arising under the laws of Malaysia or common

law which may be made or taken against the Government of Malaysia and/or name of the training institute

or incurred or become payable by the Government of Malaysia and/or in respect of any name of the training institute

medical illness, personal injury (whether fatal or otherwise), or the death of any person, by reason of my

carelessness, negligence, omission or default, in the course of my training with which name of the training institute

is appointed by the Government of Malaysia.

Dated this day of 20

Signature of applicant )

Name of applicant )

Date )

In the presence of

Signature of Witness )

Name of Witness )

Designation of Witness )

I/C or Passport No. )



10. TO BE COMPLETED BY THE NOMINATING GOVERNMENT

Reasons for applicant’s selection

The post which the applicant will be required to fill upon satisfactory completion of training

Relevance of the course to applicant’s job

11. TO BE COMPLETED BY THE NOMINATING GOVERNMENT



OFFICIAL DECLARATION

On behalf of the Government of , I Country Name of Official

Certify that :

a) I have examined the educational, professional or other certificates quoted by the applicant in this form and I am

satisfied that they are authentic and relate to the applicant b) The applicant is medically fit and free from infectious disease and that, having regard to his/her physical and mental

history, there is no reason to suppose that the applicant is other than fit to undertake the journey to Malaysia and to remain in Malaysia for the duration of training;

c) Should the nominee seek medical consultation/treatment for his/her pre-existing conditions/illnesses during his/her period of stay in Malaysia, he/she would be personally liable for all medical expenses incurred, other than those covered under the Group Personal Accident Insurance; an

d) The applicant has attained a level of proficiency in both spoken and written English to enable him/her to follow the course of study/training for which he/she is being nominated.

I nominate ( Dr/Mr/Mrs/Ms* ) holding Passport No.:

for the training course.

Name and Designation

Signature and Official Stamp

Name and Organisation

- - Country code Area code Office tel no.

Email address


Endorsement by the nominating country’s Ministry of Foreign Affairs or the National Focal Point for Technical Assistance:

Name

Email Address

( Ministry’s Official Stamp )

Designation

Signature

Name of Organisation



food safety: inspection and

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