for contractors and their sub-contractors issue. 09 ... · frozens (frederick st): reception, or if...

1

HASTINGS SITES

Conditions of Access and Conduct on the Site’s

for

Contractors and Their Sub-Contractors

ISSUE. 09

October 2013

1

Table of Contents

1.0 INTERPRETATION ..............................................................................................................................................3 1.1 Definitions ................................................................................................................................................... 3 1.2 General ........................................................................................................................................................ 3

2.0 SCOPE OF THESE CONDITIONS ..........................................................................................................................3 3.0 PURPOSE OF THESE CONDITIONS ......................................................................................................................3 4.0 GENERAL INFORMATION ..................................................................................................................................4

4.1 Job Initiator .................................................................................................................................................. 4 4.2 Quality of Workmanship .............................................................................................................................. 4 4.3 Personnel Entry/Exit .................................................................................................................................... 4 4.4 Hours of Access to Site ................................................................................................................................. 5 4.5 Engineers and Contractors Work Practice Code............................................................................................ 5

5.0 STATUTORY REQUIREMENTS .............................................................................................................................5 6.0 ENVIRONMENTAL RESPONSIBILITIES .................................................................................................................5 7.0 HEALTH AND SAFETY ON THE SITE.....................................................................................................................6

7.1 Health and Safety Plans / Manual................................................................................................................. 6 7.2 First Aid and Accident Reporting .................................................................................................................. 6 7.3 Clothing ....................................................................................................................................................... 6 7.4 Fire and Evacuation ...................................................................................................................................... 6 7.5 Fire Fighting Equipment ............................................................................................................................... 7 7.6 Working Aloft ............................................................................................................................................... 7

Notifiable (OSH) 5 meters .............................................................................................................................. 7 7.7 Excavations and Openings ............................................................................................................................ 7 7.8 Structural Steel work.................................................................................................................................... 8 7.9 Electrical Plant and Equipment .................................................................................................................... 8 7.10 Machinery Guards ...................................................................................................................................... 8 7.10(a) Lockout/Tagout & Energy Sources.......................................................................................................... 8

Lockout Priority.............................................................................................................................................. 9 Padlock Colour Coding Format ....................................................................................................................... 9

7.11 Hastings Sites Confined Space ...................................................................................................................11 7.12 Cranes and Lifting Machinery ....................................................................................................................11 7.13 Compressed Air and Gases ........................................................................................................................12 7.14 Hot Work Permits .....................................................................................................................................12 7.15 Explosives and Inflammable Liquids ..........................................................................................................12 7.16 Speed about the Site & Authorised Vehicles Only......................................................................................12 7.17 Demolition ................................................................................................................................................13 7.18 Facility Safety and Food Defence (FSFD) ....................................................................................................13 7.19 Asbestos ....................................................................................................................................................13

8.0 CONTRACTORS TOOLS, EQUIPMENT AND ACCOMMODATION ........................................................................ 13 8.1 Security .......................................................................................................................................................13 8.2 Tools and Equipment ..................................................................................................................................13 8.3 Temporary Huts and Buildings ....................................................................................................................14 8.4 Housekeeping .............................................................................................................................................14 8.5 Housekeeping .............................................................................................................................................14

9.0 FACILITIES AND SERVICES ................................................................................................................................ 15 9.1 Specialist Tools ............................................................................................................................................15 9.2 Forklifts .......................................................................................................................................................15 9.3 Personnel Hygiene and Facilities .................................................................................................................15

10.0 GENERAL BEHAVIOR ..................................................................................................................................... 15 10.1 Conduct ....................................................................................................................................................15 10.2 Alcohol and Drugs .....................................................................................................................................15 10.3 Smoking Restrictions .................................................................................................................................15 10.4 Glass Restrictions ......................................................................................................................................16

11.0 INSURANCE’S ................................................................................................................................................ 16 12.0 DISPUTE ADJUDICATION ............................................................................................................................... 17 13.0 PLANT AND EQUIPMENT DESIGN .................................................................................................................. 17

2

APPENDIX 1 - ENGINEERING AND CONTRACTORS WORK PRACTICE CODE ............................................................ 18 APPENDIX 3 - PERSONAL HYGIENCE AND FACILITIES POLICY ................................................................................. 21 APPENDIX 4 - SUB-QUALITY POLICY ...................................................................................................................... 44 APPENDIX 5 - GLASS & BRITTLE PLASTICS POLICY .................................................................................................. 45 APPENDIX 6 - CHEMICAL REGISTER AMENDMENT FORM ...................................................................................... 51 APPENDIX 7 - JOB HAZARD ANALYSIS TEMPLATE .................................................................................................. 53

3

1.0 INTERPRETATION

1.1 Definitions

In these conditions, unless the context otherwise requires: “Contractors” means the individual person signing the acknowledgment at the end of this document. “Subcontractors” are bound by the same rules as the main contractor. “Site” means any of the following owned by Heinz Watties Ltd: King Street, entrance via Frederick Street. Wattie Frozens, entrance via Frederick Street (on King St). Tomoana; (Edible, Petfood, NDC) entrance off Richmond Road. “Job Initiator” means; First person of contact on all Heinz Wattie’s Limited sites. “Employees” means the employed staff of Contractors. “Staff” means those employed staff of Heinz Wattie’s Limited.

1.2 General

Unless the context otherwise requires:

Words denoting the singular number only include the plural and vice versa and words denoting any gender include all genders; and

Words denoting individuals include companies and other corporations and vice versa.

2.0 SCOPE OF THESE CONDITIONS

These conditions apply to all work undertaken by Contractors and their employees on any of the Sites.

3.0 PURPOSE OF THESE CONDITIONS

The purpose of this document is to make a Contractor aware of the conditions of work on the King St and Tomoana sites before the Contractor can commence work. Once the Contractor has read and signed this document (online acknowledgment) as having understood and accepted the Conditions of work they are able to continue. When Employees of the Contractor come to work on the site for the first time, they are to complete a Site Induction Training Course (online) and will be presented with an induction card stating that they are permitted to work on site for a fixed period. It is the responsibility of contractors to ensure that their employees are aware of and observe the conditions contained in this document.

4

4.0 GENERAL INFORMATION

4.1 Job Initiator

The duties of the Job Initiator shall include:

Advising the Contractor of the access requirements to the Sites

Supplying the Contractor with a list of key names where appropriate

Introducing the Contractor to the Heinz Wattie’s Limited staff on either Site where applicable

Coordinating the activities of the Contractor on the Sites at all times

4.2 Quality of Workmanship

All work undertaken by Contractors and their employees on either Site shall be undertaken to the standard of a reasonably prudent contractor on the circumstances and, where required, in accordance with the instructions and approval of the Job initiator.

4.3 Personnel Entry/Exit

You must have completed the online contractors induction course and have a current induction card when you arrive at the security gate. No card means there will be no entry. Entry authorisation and access times must be arranged with the Job Initiator. Proximity cards will be issued at the security office in some circumstances; these cards will be for the duration of the job only. In the case of a call out make sure the job initiator has advised security, this will ensure you have a pass ready on arrival, which covers you for entry up to 24hrs. Entry and exit must be through the security gate. For Tomoana this is located off Richmond Road, and for King St and Frozen it is off Fredrick St. For visitors including reps and consultants, park in the main parking areas adjacent to the security gates. Report to the security office and collect a proximity/visitors card. For the King St sites you will be given a visitor car pass which should be placed against the windscreen and you will be directed to the designated parking area. Proximity cards allow you to activate the turnstiles to gain entry. If vehicles are needed for loading or unloading equipment, security personnel will arrange access and direct you to the appropriate parking area. These are Tomoana Sites; Petfood in front of the Petfood administration office, Edible/Recipe on the left hand side of the road outside the workshop yard and past the boiler house. King St Site - Parking is provided on King St. Frozen Site - Adjacent to the reception area. Each time you enter you must also sign in and out. This is done at the following locations: King St: Engineering Workshop (opposite the engineer’s store) Frozens (Frederick St): Reception, or if unattended, the dispatch office at ‘frozen packing’ Tomoana (Edible & Petfood): Main Security Gate NDC: Reception You must remain in the areas authorised for the work you are doing. On completion of the job return your proximity card to the security hut. As you leave you will be subjected to security checks.

5

4.4 Hours of Access to Site

Contractors work hours must be agreed between the job initiator and contractors prior to commencement of work.

4.5 Engineers and Contractors Work Practice Code

All Contractors and there staff on-site must be familiar with and must follow the code. See Appendix 1 for more detail.

5.0 STATUTORY REQUIREMENTS

Where applicable, all equipment, materials and work provided by Contractors shall comply in all respects with any relevant statutes, regulations and any subsequent amendments with the requirements of public, local and other authorities currently in force. In particular, Contractors are required to have regard to:

The Health and Safety in Employment Act 1992 and

The Resource Management Act 1991. Including any subsequent amendments.

6.0 ENVIRONMENTAL RESPONSIBILITIES

Contractors are to ensure that their activities do not result in any actual or likely adverse effect on the environment or jeopardise Heinz Wattie’s Limited compliance with the Resource Management Act 1991. In particular: Drains are colour coded for identification:

Yellow = Trade Waste/Effluent

White = Stormwater

Red = Domestic Waste

Blue (Tomoana Only) = Clear Effluent No chemicals or contaminants are to be released into the storm water drainage system. This includes the release of chemicals or contaminants on to sealed areas, which will wash into the storm water system. No chemicals or contaminants are to be disposed of on to or into the ground on the Site. All chemical or liquid waste must be removed off site. Spillage's especially oils and chemicals must be cleaned up immediately to avoid hazards such as fire, or problems created by these materials entering the storm water or effluent systems. Ranges of oil spill kits are available on ALL sites. All spills must be reported to the EHS Manager or Department Safety Coordinators. There is a storm water diversion system on site so early notification of a spill is essential. All chemicals to be used on site must be approved. This includes trials. The form is Appendix 6.

6

7.0 HEALTH AND SAFETY ON THE SITE

7.1 Health and Safety Plans / Manual

A copy of the Contractors Company Health and Safety Manual must be presented prior to work commencing. Contractors must also submit a safety plan or JHA (Job Hazard Analysis) when requested by the Job Initiator, Engineering Manager or Project Engineer detailing how they intend to manage health and safety whilst on either Site in relation to the work being carried out. See Appendix 7 for a blank copy of a JHA, in the event your company does not have a template set up already.

7.2 First Aid and Accident Reporting

Contractors are to provide the statutory first-aid requirements for their employees. Contractors are to report to the Site Health & Safety Manager or Job Initiator ALL accidents, potential accidents and near misses that result in or may have resulted in harm to persons or damage to property. All such accidents, potential accidents and near misses must be reported as soon as possible by phone and also in writing within 24 hours of their happening and an accident form forwarded to the Site Health & Safety Manager or Job Initiator. Contractors are to co-operate in any subsequent investigation of any accident, potential accident or near miss and to make all accident records available to the Site Health & Safety Manager.

7.3 Clothing

Protective clothing and footwear must be worn where appropriate and comply with all relevant statutory, legislative and Heinz Wattie’s Limited requirements. See Appendix 3 for more detail.

7.4 Fire and Evacuation

In the event of the fire alarm sounding, all personnel must leave the work site immediately and assemble at the Contractor’s Evacuation Assembly Point where the fire warden will check for safe evacuation. Any person who discovers a fire should break the nearest alarm glass to activate the alarm and then follow the evacuation procedures. Contractors or their employees should only attempt to extinguish the fire if they can do so without endangering the safety of themselves or others. Contractors are to follow all instructions given by Heinz Wattie’s Limited rescue squad / or NZ Fire service personnel. Do not enter any buildings or work area or leave the assembly point site until the all clear has been given. The alarm signal is a continuous sounding horn

7

7.5 Fire Fighting Equipment

The fire fighting equipment provided throughout the Site must not be used for purposes other than fire fighting. To ensure it is serviced and available for emergencies, the use of any fire fighting equipment shall be returned to the engineer’s store for an exchange unit that you must return to the appropriate hook.

7.6 Working Aloft

In all instances where personnel are required to work aloft, all precautions for personnel safety of those actually involved and others that may enter the work area must be observed including signage posted. Where practicable, lanyards are to be affixed to all tools in use, or suitable warnings given to the effect that work is in progress aloft. Contractors are to take all precautions to ensure against falling objects or debris. All the requirements in the Health and Safety in Employment Act 1992 and its Amendments must be complied with. Refer to the Approved Code Of Practice For The Safe Erection and Use Of Scaffolding. Contractors shall ensure that:

All scaffolding 5 meters and above is to be erected by a Certified Scaffold erector and it must have a Work Safe Certificate.

Ladders must be in good repair and be certified for the purpose used. Aluminium ladders must have electrical warning stickers attached. When in use the ladder must be secured at the top before any work can commence.

Where fork hoists are used for lifting personnel aloft, a full safety cage must be used. These must be of a certified type and personal must use a full body harness anchored to the fork lift load restraint when working from a cage. If using a scissor lift or cherry picker or work cage suspended from a Crane or Gantry a full body harness must be worn and correctly anchored to contain user within the cage.

The scaffolds, boarding’s, hoists, ladders and other plant necessary for the successful execution of the work are to be provided by Contractors for their own use unless otherwise agreed to in writing by the job initiator.

If working above 3 meters. A certificated height training and harness training course and appropriate documentation must be supplied to the job initiator before any work can commence. A full certified body harness must be worn and properly secured. If working on the roof ensure that the surface can support your weight.

Notifiable (OSH) 5 meters

It is the contractors' responsibility to notify OSH if working or erecting scaffolding over 5 meters. Copies of all documentation regarding the erection of notifiable scaffolding must be given to the job initiator before work begins.

7.7 Excavations and Openings

Contractors shall not commence any underground excavation work until permission has been given by the Engineering Manager. Contractors must notify OSH and the Engineering Manager prior to commencing such work. Copies of notifiable excavations and openings documentation must be given to the Engineering Manager before work begins. Removal of roofs, walls, doors etc. to assist with access to and the removal of plant is to be approved by the Engineering Manager or Project Engineer in writing prior to commencement of such work. All removals must be made good at the cost of the Contractor.

8

7.8 Structural Steel work

No lifting blocks or tackle or weight of any sort shall be suspended from roof trusses or steelwork without first obtaining permission from the Engineering Manager.

NO structural steel work is to be drilled, cut or modified in any way without similar permission, which will also involve the input of Civil Engineers.

Before Contractors or their employees attempt to walk or place loads on any roof structure, they must seek permission from the Engineering Manager or the Project Engineer.

7.9 Electrical Plant and Equipment

The requirements of the Electricity Act 1992 (and any subsequent amendments), the Electricity Regulations 2002/3 and any requirements imposed by the Electrical Coordinator must be strictly observed by Contractors and their employees in regard to the supply and removal of electrical equipment. On completion of any electrical work a copy of the Certificate of Electrical Completion shall be given to the Electrical Projects Engineer. Only registered electricians shall carry out disconnection of plant and cabling by removing fuses, disconnecting and labelling cables. If any area is left unsafe after the removal of plant, that area must be immediately fenced. No permanent connections shall be made to Heinz Wattie’s Limited supply without first obtaining authority from the Electrical Coordinator. Contractors are to ensure that all electrically powered tools and equipment are in good condition and safe working order and the correct type of plugs are fitted. All electrically powered tools and equipment are to be checked and carry a current work safe tag.

7.10 Machinery Guards

Guards or fencing must not be removed from any machinery if it is being operated. All Contractors plant and equipment shall be adequately guarded before it is brought onto and used on the Site. The Heinz Wattie’s Limited New Zealand lock out procedures applies when working on any plant or equipment. Lock out situations apply to, steam, air, water, gases, electrical, moving machinery, Confined spaces and any situation where there is a likelihood of equipment moving. This includes all stored energy.

7.10(a) Lockout/Tagout & Energy Sources

FULL TRAINING IS REQUIRED ON THE HEINZ WATTIE’S LOCK OUT / TAG OUT PROCEDURES – YOU

MUST COMPLETE THIS TRAINING SEPARATELY – THE BELOW IS A SHORT SUMMARY OF REQUIREMENTS AND IS NOT CLASSED AS TRAINING

When locking out any machinery or equipment a Lockout Hasp MUST be applied in the first instance before a padlock is attached. This is to allow for the addition of other locks. All personel who are working equipment that requires Locking Out MUST apply their personal Lock as per Heinz Wattie’s Lockout Procedure. It is important that all plant and equipment on Heinz Wattie’s Limited New Zealand sites is shut down in accordance with their Lockout/Tagout of Energy Sources Standards procedures.

9

It is a requirement of Heinz Wattie’s Limited that all persons working on any equipment have attended and passed the Heinz Wattie’s Limited Lock Out / Tag Out course delivery. Before plant or equipment is locked out/tagged out personnel must know the types of energies and hazards that must be controlled and the methods of controlling them. The following procedures can save injury and life. Nothing is to be left to chance. If there is a chance of injury or incident, ensure you have taken every precaution possible. (Eliminate, Isolate, Minimise) before continuing.

Lockout Priority

Local disconnection of energy source (ie: isolator switch or valve)

At motor control centre

Disconnect at mains supply (ie: Electricity, Steam, Hydraulics) All residual/potential energy must be relieved, disconnected, restrained and/or rendered safe. Any possibility of re accumulation of stored energy has to be eliminated, by blocking grounding or releasing. An isolation device, commonly known as on Energy Isolation Device (E.I.D.), must have the capacity to be locked out. It is important to communicate to all those that will be affected, that lockout is taking place. When task is completed, ensure all staff are cleared from the equipment and an “all clear is shouted.

Only the person applying the lock as part of lockout tagout procedures may remove it. The locks are individually keyed to guarantee the security of the procedures. Removal of the locks at the completion of the lockout tagout period is imperative so as not to delay start up of operations. Padlocks used on the Heinz Wattie’s Limited New Zealand Hastings sites are colour coded to assist with the ease of identification and auditing their use.

Padlock Colour Coding Format

Colour of Padlock Designated Use

Black/Green Additional Locks

Orange Electrical

Blue Engineering

Purple Production

Yellow Contractors

Red Management/Coordinator

Before working on plant or equipment that has been locked out/tagged out the ‘release of stored energy’ and ‘verification of isolation’ procedure as described in the Heinz Wattie’s Limited New Zealand Lockout/Tagout of Energy Sources standard must be completed. Similarly when work is complete the re-powering procedures as described in the Heinz Wattie’s Limited New Zealand Lockout/Tagout of Energy Sources Standard must be completed. Locking out the major (or main) energy source supplying plant or equipment is done by using a Hasp and personalised padlock.

10

Any additional lockout/tagout associated with the same plant item will need to be lockout/tagged out using additional individually keyed coloured locks. Remember that each person relies on their own locks for their personal safety. Lockout jaws must be attached in all Lockout situations to allow for others to lock out, or for multiple lockouts to apply. In the event of a plant item being locked out prior to a change of shift, the outgoing shift personal must remove their personal lock and install a “DANGER DO NOT START OR OPERATE” tag. Then they must log problems in book and communicate with production and incoming shift personal. The “DANGER DO NOT START OR OPERATE” tag must be used on multiple break downs to warn people that the plant item cannot be operated or worked on unless a personal lock is applied. In the event of maintenance and projects commissioning and some cleaning operations ie. Clean down, changeover, sanitation, when complete isolation is not possible barrier guards must be used to warn staff not to enter specific areas. In the event of a person who has lockout/tagged out not being available on site to remove their lock from plant or equipment, that required for operation, the following procedure must be strictly followed for the removal of the lock.

All lockout/tag out procedures must be followed at all times. Every effort must be made to locate the owner of the padlock must be located to establish if the plant is safe to operate. If this person cannot be located a suitably qualified person capable of assessing the plant to decided whether or not it is safe to allow the removal of the padlock. (This person must be of the same trade as the one who applied the lockout device.) Only the Production Manager is allowed to remove someone else’s personal lock and only when the following steps have been satisfactorily completed. Before a Manager proceeds to cut off a Lock they MUST follow the procedure:

Identify the Lock owner.

Contact them and get the information required to determine the equipment is in a safe condition before removing Lock Out Devices.

If unable to reach or contact the person then the Manager must then try to contact the head of that Department or Trade to determine who should inspect the equipment to ensure it is safe to remove and start up.

A person from the same Trade as the one that has Locked Out must inspect the machinery to determine it is safe and all guards are in place before removing or cutting off the Lock.

When Lock is cut off Production Manager and Trades Staff must ensure all tools and any other equipment is removed from the operation area and an ALL CLEAR signal is relayed across the area of operation.

When all of the above is completed the start-up process should be followed.

Once equipment has been started the Production Manager should inspect the operation area to ensure all is safe to continue.

Details of the Lock removal should then be recorded in the Removal register.

11

7.11 Hastings Sites Confined Space

FULL TRAINING IS REQUIRED ON CONFINED SPACE PROCEDURES – YOU MUST COMPLETE THIS TRAINING SEPARATELY IF INVOLVED IN CONFINED SPACE WORK AS DEFINED BELOW – THE BELOW

IS A SHORT SUMMARY OF REQUIREMENTS AND IS NOT CLASSED AS TRAINING

Confined space falls in to 2 categories: ‘Confined Space’ and ‘Permit Required Confined Space’. A confined space is a space that has one or more of the following characteristics:

Is large enough and so configured as to allowing an employee to bodily enter and perform assigned work.

Has limited restricted means for entry or exit.

Is not designed for continuous employee occupancy.

A permit required confined space is a space that has one or more of the following characteristics:

Contains or has the potential to contain a hazardous atmosphere.

Contains a material that has the potential for engulfing an entrant.

Has an internal configuration such that an entrant could be trapped or asphyxiated by inwardly converging walls or slopping floor, (places where gases could accumulate undetected).

Contains any other recognised safety or health hazard.

All permit required confined spaces are to be clearly labelled. An employee entering a confined space must be authorised and have been trained to become an authorised entrant. A confined space entry supervisor must have attended and passed this training as well. It is the responsibility of the entry supervisor to ensure/determine entry to permitted area is safe and is their responsibility for authorising entry and overseeing entry operations. They must be in attendance to monitor the permit required confined space during confined space occupation. A separate entry permit is to be written for each controlled entry to a permit required confined space. NOTE: Heinz corporate policy does not recognise a difference between permit-required confined spaces and non-permit-required confined spaces. Both situations necessitate a completed permit. Please see section 2.2 for additional information.

ONE PERMIT, ONE SPACE, ONE ENTRY EVENT

7.12 Cranes and Lifting Machinery

Prior to the use of cranes and lifting machinery, permission must be obtained from the Engineering Manager. All inspection compliance certificates for this equipment must be current with the job initiator having the right to view these. It is the responsibility of the machine operator to barricade the areas prior to work starting.

12

7.13 Compressed Air and Gases

All compressed air hoses, hose fittings and coupling must be of the approved type. Couplings shall be attached using the correct hose-coupling clamp. (Jubilee type hose clips). Compressed air must not be used to clean down clothing or any part of the body. These rules apply equally to all types of compressed gases.

7.14 Hot Work Permits

FULL TRAINING IS REQUIRED ON THE HEINZ WATTIE’S HOT WORK PROCEDURES – YOU MUST

COMPLETE THIS TRAINING SEPARATELY IF INVOLVED IN HOT WORK AS DEFINED BELOW – THE BELOW IS A SHORT SUMMARY OF REQUIREMENTS AND IS NOT CLASSED AS TRAINING

No Hot Work shall be carried out on the Site unless a Hot Work permit has been obtained. No person is permitted to carry out Hot Work unless they have attended the Heinz Wattie’s Hot Work Procedures and Fire Extinguisher training. Contact the job initiator, Engineering Manager or Site H&S Manager for details on who can provide this training. Hot Work Permits are available from Heinz Watties Representatives, a list of those responsible for this are available from Engineering Maintenance Co-Ordinators, Security or the Site H&S Manager. Contractors MUST not issue Hot Work Permits under any circumstances; these may only be issued by the named Heinz Watties Representatives. The minimum requirement will generally be a 3.5-kg Co2 extinguisher and fire blanket. These are to be supplied by the contractors and are to be present at the hot work area during the risk period. The permit must be kept at the work area at all times WARNING FAILURE TO COMPLY WITH THE HOT WORK PERMIT REGULATIONS WILL RESULT IN THE REMOVAL OF OFFENDING PERSONNEL FROM THE HEINZ WATTIE’S LIMITED SITE(S).

7.15 Explosives and Inflammable Liquids

Explosives shall not be used without the written permission of the Engineering Manager and the conditions and precautions set out for any permit issues must be strictly observed. Flammable liquids shall not be used for any cleaning purpose without written approval from the job initiator or the Engineering Manager.

7.16 Speed about the Site & Authorised Vehicles Only

Speed restrictions are in place for the general safety of all personnel on the sites. No one is to exceed the displayed speed restriction under any circumstances. Whilst the displayed speed restriction is established, speed about the sites is dependent on the circumstances prevailing. Failure to comply with the speed restriction will result in prompt removal of the offender from the site. Contractors and their employees are to park their vehicles in the staff parking area unless loading or unloading equipment or gear. Vehicles entering the site do so at their own risk. The contractor before entry onto the site must arrange insurance for these vehicles. Special needs must be discussed/arranged with the Job Initiator before any work commences.

13

7.17 Demolition

Where a demolition of major proportions is to be conducted, a copy of all relevant documentation is to be supplied to the Job Initiator. All safety codes for demolition must be adhered to and the area secured at all times. The material from demolition remains the property of Heinz Wattie’s limited unless prior written permission has been obtained from the job initiator or the appropriate manager who has signing permission.

7.18 Facility Safety and Food Defence (FSFD)

Facility Safety and Food Defence involves three key aspects. These are:

protection of property (Heinz Wattie’s and yours)

protection of our product brand

identification and reporting of tampering and suspicious behaviour To provide this protection the Hastings sites are secure and patrolled 24 hours, 7 days per week and the site uses camera monitoring throughout. Swipe Cards - All people entering site are issued swipe cards. All people in a vehicle must swipe their card. Never let someone through the turnstile/gate with your swipe card. Never let someone borrow your swipe card. Suspicious Behaviour – You may see suspicious behaviour in various locations in the factory:

product tampering

at the site boundaries or gates

obvious tampering to packaging

or general suspicious activity If you ever note this sort of activity please report it immediately to your site contact or security.

7.19 Asbestos

All asbestos containing materials on the King St and Tomoana sites are documented in the Site Asbestos Register and managed in consultation with the Environmental, Risk Manager. All asbestos onsite has been labelled by HB Asbestos Services Ltd. Check any area that you are working in for labels indicating the presence of asbestos and if you have any concerns immediately contact your site principal, site EHS Manager or the Environmental, Risk Manager

8.0 CONTRACTORS TOOLS, EQUIPMENT AND ACCOMMODATION

8.1 Security

Heinz Wattie’s Limited does not accept responsibility for loss or damage to any property of Contractors or their employees whilst on the Sites.

8.2 Tools and Equipment

All tools, toolboxes, materials and equipment supplied by Contractors or their employees must be clean prior to entering the Site. All plant, tools and employee’s safety equipment supplied by

14

Contractors must be suitable for the work and must also comply with all statutory and regulatory requirements. This includes mobile cranes that must display a current Ministry of Transport Certificate of Inspection. No tools of any kind will be provided by Heinz Wattie’s Limited without prior agreement in writing from the job Initiator. It is the responsibility of Contractors to provide safe and secure areas for the storage of their and their employees’ equipment and personal property.

8.3 Temporary Huts and Buildings

Should Contractors desire to bring accommodation onto the Site, prior arrangement must be made with the Engineering Manager or Job Initiator. Huts and temporary buildings shall be erected in a location on the Site authorised by the Engineering Manager or Job Initiator. A high standard of housekeeping must be maintained in these facilities and Heinz Wattie’s Limited reserves the right to require the Contractors to remove such accommodation at any time.

8.4 Housekeeping

Contractors are responsible for ensuring that all their areas of work are kept clear of debris and rubbish. It is critical that good housekeeping is maintained throughout the period of any work, both at the work area and in and around any temporary buildings. The working area is to be kept tidy at all times, access ways kept clear and surplus material/scrap removed daily. Spillages of oil or chemicals shall be cleaned up immediately due to the hazards from fire, slippery surfaces, etc. Materials are to be stacked tidily and only in authorised areas. On completion of work the Site is to be left clean and all temporary buildings brought in for the purpose of the work shall be removed. Contractors shall also remove all surplus materials and chemicals on the completion of work. All surplus materials remain the property of Heinz Wattie’s limited and can only be removed from the site with the permission of works Initiator or appropriate manager who has signing permission. Any Heinz Wattie’s Limited property to be removed from site must be accompanied by a General Delivery docket.

8.5 Housekeeping

Contractors are responsible for ensuring any equipment containing glass, ceramics or brittle plastic is approved by the project manager or HW contact or technical representative. If any equipment containing glass, ceramics or brittle plastic is damaged/broken it will be reported to the project manager or HW contact or technical representative. The contractor is responsible for the cleaning of the damage/breakage and the project manager or HW contact or technical representative is responsible for the review of the area/damage to ensure clean-up has been effective.

15

9.0 FACILITIES AND SERVICES

9.1 Specialist Tools

Specialist tools may need to be borrowed by Contractors. In such cases verbal approval must be obtained from the Job Initiator. All loaned property shall be returned on a daily basis to the workshop. You are expected to report any breakages directly to the Job Initiator before you return the equipment.

9.2 Forklifts

Only drivers with an OSH approved forklift-driving certificate and an “F” endorsement on their current driver’s licence, are to operate forklifts. Contractors wishing to nominate employees for forklift driving may do so by negotiation with the job Initiator.

9.3 Personnel Hygiene and Facilities

All contractors are required to abide by the ‘HWA 2.02b SUB QUALITY POLICY FOR HEINZ WATTIE’S, NEW ZEALAND; a copy is attached - see Appendix 4 for more details.

10.0 GENERAL BEHAVIOR

10.1 Conduct

Contractor’s employees must carry out all work in an expeditious manner. Irresponsible or dangerous actions on the Site will not be tolerated. In the case of any failure to comply with the requirements of this document, Contractors may be directed to remove their employees from the Site without any redress being available to the Contractors as a result of this action.

10.2 Alcohol and Drugs

Alcohol must not be brought onto or consumed on the Sites. Under no circumstances are illegal drugs to be brought onto the Sites. RANDOM CHECKS WILL BE CARRIED OUT WITHOUT NOTIFICATION.

10.3 Smoking Restrictions

Personnel shall smoke in designated areas only.

16

10.4 Glass Restrictions

Glass / ceramic / brittle plastic items need to be controlled as they are a serious food safety risk therefore all Heinz Watties Premises are glass free (this includes food containers and drink bottles). Spectacles must be in good condition. If spectacles or contact lenses are lost, damaged or misplaced during production this must be reported immediately to Heinz Watties Management. The contractor will be responsible for ensuring any equipment containing glass, ceramics or brittle plastic is approved by the project manager or HW contact or technical representative. If any equipment containing glass, ceramics or brittle plastic is damaged/broken it will be reported to project manager or HW contact or technical representative. The contractor is responsible for the cleaning of the damage/breakage and the project manager or HW contact or technical representative is responsible for the review of the area/damage to ensure the clean up has been effective. See Appendix 5 for full policy details.

11.0 INSURANCE’S

The Contractor shall effect public liability insurance in the joint names of the Principal, Contractor and Sub-Contractors for a minimum of $10,000,000. Such a policy is to include, without limitation, cover for any consequential loss arising from, or in connection with, the Contract Works.

The Public Liability insurance shall not exclude the following from indemnity:

a) Liability in respect of fire and explosion

b) Liability for death or bodily injury or illness of any persons.

c) Liability caused by or in connection with or arising from materials, goods and/or services supplied, constructed, repaired, altered, renovated, serviced or installed in the Contract Works by the insured parties.

d) Liability in respect of damage to any property or land or building caused by or in connection with or arising from vibration or by the removal or weakening of or interference with support.

e) Liability in respect of persons or property arising from ownership or use of any form of mobile plant, equipment or lifting device of any description.

f) Liability in respect of loss or damage to property of any description in the care, custody or control of the Contractor.

g) Liability assumed by the Contractor by agreement under the terms of this contract and/or any other agreement entered into during the completion of this contract.

h) Liability caused by or in connection with the Contractor’s design, workmanship or materials supplied for the Contract Works.

i) Non-compliance with NZS relating to welding, cutting or any other hot work.

j) Claims by one in

k) sured against the other.

Motor Vehicle Extension insurance shall be effected in the name of Heinz Wattie’s Limited and the Contractor for a minimum amount of $1,000,000.

17

An up to date copy of this policy must be lodged with Heinz Wattie’s Limited Engineering Contractors Coordinator prior to any work being carried out. The above requirement must be kept up to date and new copies lodged with Heinz Wattie’s Limited Engineering contractors Coordinator on or before expiry of the insurance, or on request. Failure to meet these minimum requirements will result in you being asked to leave our site until they have been met.

12.0 DISPUTE ADJUDICATION

Any dispute arising between Contractors and any of Heinz Wattie’s Limited representatives on the Sites which cannot be amicably settled by the parties concerned shall be referred to the Engineering Manager. If unresolved, a dispute may be referred to arbitration and such arbitration will be conducted in accordance with the Arbitration Act 1908.

13.0 PLANT AND EQUIPMENT DESIGN

The layout of plant and equipment must be designed as much for ease of cleaning as for production efficiency. Refer to the Engineering Plant & Equipment Design Standards available from the Engineering Manager or Project Engineers on site. Plant and equipment must be maintained in good condition. The use of string, wire, cardboard etc.. for temporary modifications is not permitted.

18

APPENDIX 1

Engineering and Contractors Work Practice Code

The Term ‘Engineer” is used in the broadest sense and includes electricians etc… General You are working in or for a food factory making food, which people like you and your family will be eating. Help keep this food pure and uncontaminated by following this code - 1. It is essential that at all times Processing Lines are adequately protected to avoid any

possible contamination by engineering waste materials such as drill swarf, plastic, nuts, washers, welding rod butts, piece of wire or any other foreign material. Any occurrence of foreign material contamination is not acceptable to either Heinz Wattie’s Limited, our Customers, or to the Health Authorities.

1.1 On completion of the job and at any appropriate stages, the area must be thoroughly

cleaned and checked to remove any waste material that could pose a risk of foreign material entering any of our products.

1.2 It is the responsibility of the engineering staff, contractors and employees of contractors to

ensure that steps are taken to avoid such incidents by using covers, screens, vacuum cleaners etc. as appropriate for the area in which the work is taking place.

1.3 Any subsequent clean-up by Heinz Wattie’s Limited staff members does not remove

responsibility from the engineering staff, contractors and employees of contractors to take all possible steps to avoid such contamination of the kinds refereed to herein. Nor does any such check or sign-off by Heinz Wattie’s Limited staff absolve Engineers staff, contractors or their employees from any obligation or liability by the Health and Safety Employment Act 1992.

1.4 When purge welding of Stainless Steel pipes is performed, the plugs used to isolate the

length of pipe must be such that they cannot accidentally be left in the pipe.

Ie. The plugs must be tapered with the large diameter a minimum of 10 mm greater than the internal diameter of the pipe.

2. All engineering staff, contractors and employees of contractors shall abide by the Company

Policy for Personnel hygiene, particularly in relation to clothing requirements and personnel practices.

3. Engineering work and project work should be avoided in areas of the Plant where

production lines are operating, with the following exceptions:

on-line greasing prior to start up

equipment adjustments/calibration

equipment breakdown

urgent modification where requested

scheduled parts replacement (eg. dicer blades)

19

4. Engineering work which must be carried out in the vicinity of a processing line which is operating shall only be done with the prior knowledge and approvals of the Production Management concerned.

5. The processing facilities should not function as an engineer workshop. Where practicable,

engineering fabrication work and equipment overhauls should be performed in engineering workshops.

6. Any surface or substance likely to come into contact with ingredients, foodstuffs or

packaging materials must be of food grade, non-tainting and inherently unlikely to cause contamination in use, eg. by splintering.

7. All materials used, whether temporary or permanent, including cleaning materials,

adhesives, paints, etc. must be Company approved. This is to prevent inadvertent use of toxic or tainting materials.

8. It is illegal to use food containers for ANY OTHER use in our factory environment. Plastic

pot/containers are available from the Engineers Store for the storage of engineering items such as nuts or bolts.

9. The use of food or packaging materials for commissioning purposes must be authorised by

the Production Management. 10. Always take any special safety or hygiene precautions that are necessary for the job. 11. It is essential that the Production Management (or Company Representative in the case of

Contractor Employees) is notified immediately of any incident, which you think might possibly contaminate or adversely affect a product.

12. All engineering work must be properly and adequately completed and maintained to meet

the Company’s requirements for sanitary design of premises and equipment.

Examples:

trucking covers replaced

removal of tape or string used to secure or supporting trucking, etc.

flashing around Pipe work, etc. through exterior walls (to prevent entry of birds or rodents)

protected insulation cladding on steam lines

removal of unwanted services including electrical, air, water and steam Pipework and brackets

13. It shall be the responsibility of individual engineers and contractors employees to maintain

the general tidiness of work areas AT ALL TIMES.

This is of particular importance in the vicinity of processing lines that require the REGULAR

CLEANING AND REMOVAL of all engineering materials, including welding rods, grinding discs, rags, electrical waste material, etc. (AT LEAST DAILY, as well as at the completion of each job).

14. The Production person responsible for running the line (or Company Representative) should

where possible be contacted immediately on completion of a job. Also refer to paragraph 1.3 of this code.

15. Use ONLY the waste containers intended for the purpose.

Do NOT use ingredient material containers, food product containers or packaging for waste material. Do NOT dispose of building, construction, painting or similar waste materials through product drains or sewers.

20

16. Remove waste materials from the area by the most direct route through non-production areas.

17. Swarf from drills shall be cleaned up immediately after each use, to avoid the pick up and

transfer of swarf in the thread of shoes. Swarf bins must be provided next to each drill. 18. Engineering workshops must be maintained in a tidy condition, with benches and floors

being cleared regularly to avoid transfer of contaminating materials to processing areas. 19. A “Notice of Work” form shall be issued by the Engineering or Project Supervisor for any

engineering or project work to be carried out in an operations area to ensure the line is secure after completion of the work.

A “Customer Satisfaction Assessment” of the work carried out, particularly in relation to the job being completed adequately and the Production Person responsible for running the line will be

forwarded to the area Manager or Project Supervisor.

21

APPENDIX 3

PERSONAL HYGIENE AND FACILITIES POLICY

All Contractors are required to abide by this policy. 1. Protective clothing must be worn as detailed in the Company Policy. 2. Persons directly involved in Food Processing and packing shall be fit and capable of

discharging their duties effectively. 3. No person shall be permitted to work in contact with food, or other food handlers, who is

suffering from any infectious illness (particularly gastro-intestinal disorders, vomiting, diarrhoea, etc.)

4. No person suffering from any infections illness shall be allowed to return to work until they

are declared medically fit by their doctor. Full records must be kept. 5. All persons entering designed production areas must first wash their hands. Notices

reminding personnel of this responsibility are posted in toilets, canteens, etc. 6. Only blue (metallic) plasters permitted, which are obtained from the first aid room. (Gloves

must be over any plaster bandage on your hand.

7. Cafeteria facilities are provided. Refreshments must not be taken into production areas. Automatic drink dispensers may be acceptable id they are suitably located, and adequate disposal facilities for non-breakable empty drinking containers are provided. Plastic beakers or cups must not be taken away from the vicinity of the drinks dispenser. 8. No glass drink containers are to be taken onto any site. 9. Under no circumstances are contractors to interact with any exposed product that could

potentially cause a Food Safety Risk, this includes maintenance work above open product. Work shall cease until the area is cleared or the exposed product is covered to eliminate the risk of a food safety hazard (i.e. tools, swarf, equipment falling into product stream).

HWA 2.14 PERSONNEL HYGIENE AND PROTECTIVE CLOTHING / EQUIPMENT POLICY

PURPOSE AND SCOPE This policy covers the hygiene and PPE controls in place for persons visiting; non-production workers and those employed at Heinz Wattie's New Zealand - Hastings Premises. OUTCOME Personal hygiene and protective clothing requirement onsite are influenced by consumer group, demographics the manufacturing site is producing for and the type of manufacturing process / products their personnel entering food area shall be apparently healthy, dressed in the appropriate clothing so that hazards associated with food transmitted diseases of public health concern & FM inclusion are minimised. REFERENCES

NZFSA Manual IS3 Relevant NZFSA OMAR’s

NZFSA Technical Directives Hastings Safety Management System (H.EHS.SMS)

Induction and Welcome Kits Conditions of Access and Conduct On Site’ (Contractor)

22

Visitor Handouts / General OSH requirements

Photographs of PPE requirements for each department

Refer to individual departmental SOP’s for entry requirements RESPONSIBILITIES Process Centre Managers

Overall responsibility for the smooth and safe running of the area and the team member working in the area.

Overall responsibility for ensuring all company staff and team members adhere to the documented procedures for personnel hygiene and clothing.

Ensure staff members are provided with the required PPE to complete tasks. Shift Manager / Shift Leader / Team Leaders /Charge Hands

Ensuring and enforcing the documented procedures for personnel hygiene and clothing are adhered to at all times.

To point out any deficiencies in dress or behaviour of visitors / contractors and remove them from the department. Team Members

Ensure they adhere to all documented procedure below at all times.

To point out any deficiencies in dress or behaviour of visitors / contractors and ask them to leave the department immediately or report the deficiencies to the Team Leader immediately. Visitors / Contractors

Must be dressed according to the standards in this Policy. Visitors and contractors must also abide by the conditions specified on their visitor’s tags or contractor induction.

Must comply with the Medical Policy prior to entering the production areas. (Refer to the conditions of access and conduct to site).

Must report first to Security where they shall be issued with a visitor’s tag.

All visitors wanting access to the manufacturing area must report to the PCM’s, or his or her designate before accessing. Contractor may access the areas they are designated to once on site, however all hygiene requirements must be adhered to at all times while in the manufacturing area.

Are not permitted to touch any food products/equipment unless authorised by appropriate Heinz Wattie’s Management staff.

Introduction This policy ensures HW meets Health Standards / NZFSA Standards / Health and Safety Standards for a food processing plant. HW is committed to maintaining and improving upon the highest quality standards demanded by our customers to assure product integrity. HW manufacturing areas will be maintained to the highest standard to ensure compliance to all standards and requirements.

All staff in the factory production environment, including permanent, temporary, causal, seasonal staff and contractors, shall be instructed in the requirements of the Personnel Hygiene and Protective Clothing/Equipment Policy (PPE). This shall be delivered to these staff members during inductions, individual, or group training sessions.

The training can be in a written form in their induction booklets / one-on-one training and/or induction video’s. All staff working in the factory production environment will sign an agreement, which states that they fully understand the Company’s Personnel Hygiene and Protective Clothing/Equipment Policy and will adhere to this policy. Failure to follow the agreed policies will result in removal of the offender from the area concerned until such time as they comply or displinary investigation ensues.

All visitors/contractors to the factory shall comply with this policy and visitor induction form. Responsibility for ensuring that all visitors/contractors adhere to these policies shall be that of the host. Under the Health and Safety in Employment Act 1992, employees are obliged to comply with the wearing of Personal Protective Equipment to ensure their Health and Safety. At the

23

commencement of employment the employee will be supplied with all necessary personal protective equipment. Upon the termination of employment all personal protective equipment must be returned to the company. The Food Safety Risk Manager / EHS Manager will authorise any deviations from this policy for contractors as required.

Any damaged PPE will be replaced by the company as required. Intentional damage of PPE may lead to the individual being liable for the cost of the PPE and disciplinary action maybe taken against the individual.

No person will enter any production area without wearing the designated protective clothing, as this is a direct violation of HW policies. Staff are required to remain in appropriate/designated PPE while they are within production and support areas (including café’s, toilets)

All PPE must be approved for use on-site. The Hastings site has a preferred supplier agreement for safety equipment, including personal protective equipment, with NZ Safety. Equipment may only be ordered if listed on the approved PPE/Safety Equipment List. Additions or amendments to the pre-approved list must be approved by the signatories on the PPE Change Form prior to ordering that item. This form is obtainable from the engineering purchasing officer.

NZFSA / Health and Safety Requirements

Cleaning All staff handling chemicals must follow the following measures to ensure operator safety is maintained

- Refer to the MSDS for the exact PPE clothing requirements for each chemical - Goggles - PVC safety gumboots or safety leather boots/shoes - Raincoat and trousers or PVC full apron - Gauntlet gloves - All staff handling chemicals must be trained prior to handling any chemicals onsite

Note – Following the correct procedures at all times is essential in ensuring safe handling and use of the chemicals. After the completion of a full clean down all cleaners must change all PPE prior to the commencement of the next production run. All permanent cleaning staff in production must NOT relieve any production staff on line.

Sickness Policy Refer to Occupational Health Manual Section 12.0 – Sickness Policy’ Section 13.0 – Pre Employment Medical Section 14.0 – Blood Borne Path Policy

25

APPENDIX 3 Continued… Clothing

Refer to photograph gallery included for actual pictures of Clothing and PPE that is required to be worn in each area.

Dress Sequence To ensure there is limited contamination to product from hair, Personnel are required to:

- Place hat on first - Place overalls / jacket and over pants on second - Place foot wear on last

Undress Sequence - Remove foot wear first - Remove overalls / jacket and over pants on second - Remove earmuffs / hat

Anyone entering a production environment (internal and external) is required to wear either white or blue overalls. Overalls are to have no external pockets.

Production staff with a medical certificate are permitted to wear jackets and white over pants in production areas.

Visitors are permitted to wear either jackets and over pants or overalls. -

Designated staff with Bum bags and tool bags can only contain work related items (tools, pens etc).

No personnel effects and / or personnel bags are permitted in production areas.

Aprons must be worn by - All meat handlers / open ingredient handlers - All recipe personnel excluding bean hopper / blancher operators - All extruder operators when producing meat products - All seasonal personnel handling open product or if there is unsealed canned product in the area excluding H1/H2/H3 and

Seasonal Kitchen operators - All cleaning staff

Aprons shall be cleaned when contaminated or every 24 hours. Aprons are not permitted to be stored in lockers. Aprons must be left in a clean condition when not in use and stored in appropriate areas.

Aprons are to be worn around the neck and tied at the back. Aprons are not permitted to be worn in half. They must completely cover the front of the body.

NZFSA controlled areas are required to wear short sleeves overalls or if long sleeve overalls are worn then they must either be rolled above the elbow or plastic over sleeves must be worn.

All other manufacturing areas are required to wear long sleeve overalls/jackets.

No street clothing is permitted to be protruding from company issued PPE.

Personal over garments are permitted to be worn over company issued clothing in non-production areas (café/locker rooms). Personal over garments are not permitted to be worn in production areas. Personal clothing is permitted to be worn under company issued clothing as long as the personal clothing is completely covered (this includes the neck area).

All forklift drivers who wear white overalls are issued with company jackets (swandri / freezer). These are permitted to be worn over the outside of the whites. All forklift drivers must wear white company issued hats/beard nets when entering production areas.

All forklift drivers that wear blue overall (excluding HDC/NDC) are required to wear a company issued white hat over beanies or caps.

Company issued clothing is not permitted to be worn offsite (ie into town / home) or to the smokers huts it is to remain onsite unless an exemption has been given by the Food Safety Risk Manager. Exemptions have been given to NDC/HMS/HDC

Company issued clothing is to be worn correctly at all times (overalls are not to be tied around waists and/or sleeves are not to be cut off).

PPE is permitted in offices areas, meeting rooms, café’s, toilets, outside production areas if required by the job.

No loose items are to be carried above the waist or clipped externally on PPE.

PVC wet weather gear is permitted to be worn by chemical handlers, forklift drivers and outside team members. Personnel wearing PVC wet weather gear are permitted into production areas for short visits. PVC should only be worn at appropriate times (cleaning / rain etc).

Only truck drivers are permitted to enter Gate 3 and the Dry Goods Office in their street clothing. Truck drivers are only permitted to access the Dry Good Offices.

If clothing is dropped or touches any inedible surfaces, clothing is to be placed in laundry bin and new clothing is to be obtained from clothing store or PPE clothing lockers.

Once clothing has been picked up from small lockers/clothing store/PPE clothing locker you must take the most direct route to the amenities for changing into PPE.

All PPE shall be removed if sitting on floor area under all circumstances (for example praying).

Hats are to be worn so they cover all of the scalp and ears.

No CHA clothing is permitted in the toilet area. CHA clothing is to remain in the CHA ante-room.

Production staff are not permitted to enter the Tomoana Microbiological Laboratory (work areas) with PPE on. Laboratory staff are required to remove the PPE when leaving the Microbiological Laboratory. If Laboratory staff are entering production areas they are required to wear the designated production area PPE sourced from the clothing store.

26

Clothing Exchange / Laundry

A clothing exchange system operates from the clothing stores located at the various sites controlled by this policy.

Clothing stores are manned and maintained by Alsco.

All PPE (hats/ gloves / aprons / sleeves / earmuff etc) will be stored in the clothing store. All PPE can be retrieved from the clothing store as required. Gloves and sleeves will be placed in individual’s smaller lockers if required.

Bum bags or tool bags are only permitted to be used by certain personnel (First Aid & Engineering Personnel etc). These need to be laundered if contaminated. They need to be kept in a good condition or replacement is required.

Clean company clothing will be placed in smaller individual lockers outside the amenities area or obtained directly from the clothing store.

Items are externally laundered by Alsco on a daily basis. The items will be returned to HW once acceptably clean. No items (excluding clothing from HMS/NDC/HDC) are to be laundered at home. Alsco will ensure sufficient stocks of PPE are available at all times.

Any damaged / defective PPE shall be returned to the clothing store for repair and replacement. It will be returned to HW in a suitable condition once repaired if possible otherwise destroyed and replaced.

Personal PPE gear can be collected from the two options above and stored in personal lockers in the respective locker rooms. Personnel in NZFSA controlled area must store their PPE appropriately to meet the requirements.

Protective clothing is to be placed into the dirty clothing bins on a daily basis or when contaminated.

Visitors clothing is to be collected and returned to the clothing store as and when required.

It is a requirement that ALL PPE be changed daily or when contaminated.

PPE registers are not required for staff who do not enter production areas. For factory staff, personally issued items will be recorded :

- Who the equipment is issued to - Date issued - Re-issue dates and reason - When it is to be checked - Type of equipment - Who issued and who checks the equipment

Footwear

Refer to photograph gallery included for each departments footwear requirements

All footwear must be kept clean and must be made of impervious material.

All footwear must be safe (good grip) and completely cover the foot area.

All personnel entering any productions areas (inside or outside) are required to wear company issued safety gumboots or safety issued boots / shoes. Engineers may wear safety boots or shoes.

Footwear is not permitted to be worn offsite (ie into town / home) it is to remain onsite unless an exemption has been given by the Food Safety Risk Manager / EHS Manager.

If required by the department, footwear must be cleaned on entry into the department.

Socks must be completely covered by the footwear and overalls worn. Socks are not permitted to be over the top of pants / footwear.

Steel capped shoes should be replaced in the event that any part of the shoe is significantly damaged. This could become a slip/trip hazard or the shoe could leak.

Hand wear/Sleeves

All staff handling meat products, hot cans or pouches, and chemicals must wear appropriate gloves for the task. Gloves are optional for other staff members as defined by department SOP’s and TRA’s.

Gloves must be worn if you have a plaster bandage on your hand/finger/forearm

Gloves must be kept clean and free from damage.

Gloves are required to be cleaned / dumped and replaced every four hours or when contaminated.

If irritation of the hands occurs from gloves, white cotton gloves may be worn under the impervious glove to stop irritation.

If gloves are required to be worn, they are to be kept clean and stored in your lockers or clothing store when not in use. When gloves show signs of wear they are to be discarded.

Sleeves are required to be cleaned / dumped and replaced when contaminated or at the end of the days production.

Sleeves are required to be worn by staff members with long sleeves or sleeves that protrude from their white PPE.

Fine work at low temperatures with bare hands for greater than 10-20 minutes require special precautions to be taken, for example providing warm air blowers and insulated tool handles. (Refer to SSC or EHS manager for actual temperatures)

When the temperatures are cold then mittens should be worn. . (Refer to SSC or EHS manager for actual temperatures)

27

Head And Face Wear Eye Wear

Issued safety glasses or goggles must be worn covering the eyes. While the glasses / goggles are not in use they are to be stored in the lockers or placed in the top internal pocket. Placement of glasses / goggles is prohibited in any other part of the protective clothing

Safety glasses are used to prevent foreign objects entering the eyes. When being used, safety glasses should face the work being performed directly.

Should be used for work involving caustic or acidic chemicals or potentially excessive dust.

Prescription glasses are permitted in production areas. If prescription glasses break take the following actions - Report glass breakage to Team Leader - Glass breakage to be cleaned up - Any affected product to be dumped - Prescription glasses are not permitted to be worn into the area until they are repaired.

Safety glasses for wearing over prescription glasses are available.

Tomoana Jar Line Only - Due to the inherent risk with handling glass, eye protection must be worn at all times. Compulsory areas for wearing glasses includes

- Glass depal and Load - Sight Glass

Head Wear

All personnel must wear company issued white paper hats which will be exchanged on a daily basis or when contaminated. White paper hats must be worn unless an exemption has been given by the Food Safety Risk Manager.

Green paper hats are permitted to be worn by seasonal staff supervisors / team leaders or chargehands.

All hair must be covered – Exposed hair poses a risk to food products and human health. Hair has the potential to be caught in moving machinery or fall directly into food. Standard company issued white paper hats shall be placed from the top of the forehead to the base of the neck line and covering both ears. This will ensure complete coverage of all hair.

Beanies will be distributed to personnel working in designated cold areas – chillers, freezers, outside. These beanies will be company issued and when worn are to be completely covered by a standard white paper hat. Any beanies being worn in production must be white in colour.

Individuals may wear more than one white company issued paper hat to help contain hair.

No bandana’s / hats or unapproved beanies are permitted under white paper hats.

No hairclips / hair pins are permitted to be used to keep hats in place.

No high bun hair styles are permitted under the white paper hats – as these hair styles tend to cause the hat to ride up and expose hair.

White paper hats are not permitted to be tied in any manner.

Face Wear

All beards, moustaches and goatees must be completely covered by a beard net. All staff that wear blue overalls & work outside in the yard areas are exempt from wearing beards nets.

Masks and respirators may be required to be worn in some areas due to chemical handling, dust and / or fine powder as designated by H&S. Facial hair should be kept at a minimum to ensure a good fit.

Dust masks should be changed daily.

Hearing Protection

Earmuffs will be cleaned at the discretion of the owner but they shall be kept in a clean condition at all times.

No persons should be exposed to noise over 85-dB (A) whether continuous or intermittent, without wearing Class 4 earmuffs

Recipe staff working in the spice room are not required to wear earmuffs. If the spice room staff are accessing other areas in recipe, they are required to wear earmuffs.

If seal is cracked or headband doesn’t provide secure fit replace the earmuffs.

Earplugs are not permitted unless a staff member has approval from the Food Safety Risk Manager or the EHS Manager (under specific medical advice) and/or are not working in a production area with open product. NOTE: Staff working in the Labelling department are permitted to cut the cord off their earplugs.

Recipe Retort (JV Retorts) staff are permitted to wear earplugs. If the staff members work in any other areas of the sterilization department they are required to wear earmuffs.

28

Hi Viz Vests

All brightstacks / engineers personnel must wear a high-visual jacket and bump hat.

May be incorporated into overalls and should be well fitted to avoid being snagged on objects.

Should be cleaned regularly and replaced when either the conspicuity tape is damaged or when staining of the cloth masks the effectiveness.

Vests must be fastened at all times.

Hygiene / General Behaviour

Approved drinking fountains are located in various areas onsite – disposable cups from the approved drinking fountains must be placed into the rubbish bins provided immediately on consumption of the water. The consumption of the water must be completed in the direct vicinity of the fountain and not walked through the department.

Chewing gum / lollies / cough lollies are prohibited from production areas.

Eating and drinking (other than from the approved drinking fountains) is not permitted in productions areas.

Excessive make-up is not permitted in production areas. No glitter or glitter products are permitted in production areas.

Fingernails are to be kept clean and short. No false nails are permitted under any circumstance in production areas. No nail polish is permitted to be worn. Nail polish and false nails are a food safety risk to product.

False eyelashes are not permitted in production areas.

No strong smelling perfumes are permitted in production areas.

Picking your nose is prohibited.

PPE is to be stored in the appropriate storage area in a clean condition while not in use – ie Aprons stored on apron racks.

Spitting is prohibited on site. This includes company car parks / smoking hut / external and internal production areas.

Tasting of internally made products is permitted as part of the quality control regime within production areas.

The following PPE gear is not permitted in the toilet area – aprons / gloves / sleeves. These items must be left in an appropriate storage area in the production area.

When sneezing and coughing, ensure you place your hand over your face to reduce potential of contamination spreading into the product and to other individuals. Don’t touch any product / equipment until your hands have been washed.

Hands must be washed immediately after touching faces, noses, or sneezing, coughing and using the toilet facilities.

Hygiene / General Behaviour

Newspapers / magazine are not permitted into production areas or on/in PPE (i.e. gumboots)

General entry requirements (where available) - All personnel must enter through the approved ante-room (unless approved by Food Safety Risk Manager – ie contractors

delivering equipment) - Boot Washes - personnel must scrub their gumboots (engineers are to use blue brushes / all other staff are to use white

brushes). Chemicals are to be rinsed off the boots with the hoses provided - Foot Baths - personnel must walk through the footbath. - Hand Washes - personnel must wash their hands / arm area up to the elbow (if arms are exposed) with the approved soap, rinse

and then thoroughly dry using paper towels. Place rubbish from hand drying into the rubbish bin - Rubbish from washing hands will be discarded into the rubbish bins provided. The rubbish bins will be emptied when full into

larger tote bins. Waste Management is contracted to remove all rubbish from site. - Apron Washes - Wash aprons on apron washers if required – (ie contaminated) - Critical Hygiene personnel must change gumboots, and add a second hair/beard net and critical hygiene overcoat. - Handsoap / paper towel / hand sanitizer dispensers are visually checked at start of production shift. These will be refilled if

empty or low during this visual inspection. If they are found empty during production they will be refilled as required.

Personal food is to be stored in the approved shelf of your locker or the fridges provided in the Café. All food should be consumed in the approved Cafés, smoko huts. Rubbish should be placed into rubbish bins provided immediately on completion of eating.

Jewellery

NO jewellery is to be worn in any production area. Jewellery that is prohibited includes – earrings, necklaces, watches, chains, bracelets, rings and all facial piercing – faces / nose / tongues / ears.

Jewellery in fingers nails is prohibited to be worn.

One plain (no stones) wedding band is permitted to be worn. (Frederick St only: a glove must be worn over plain wedding band)

Medical Alert pendant (bracelets / necklaces) are permitted to be worn.

29

Maintenance Work

When completing hot work flame retardant overalls must be worn. If welding, apron, gloves and gauntlets must be worn as well as tinted facemask.

Other Items

On-line Production staff are not permitted to have cellphones (with or without camera capabilities) in production areas.

Walkmans, iPods or any other type of personal radio are not permitted in any of the production areas including offices for safety reasons.

Radios are permitted in production areas at set volumes (if approved by Food Safety Risk Manager/ EHS Manager) and offices (this excludes Petfood).

Staples must be covered with cellotape if attached to paperwork in production areas.

Drawing pins / staples are not permitted in production areas / support areas, on notice boards, tables etc.

Containers are not permitted to be used for any other product than they were originally used for. Unless labels have been stripped and relabeled to state what the container is currently being used for.

NB: Exception to this is peanut ingredient containers. These must be dumped, they are not permitted under any circumstance to be used for any other ingredient / storage, etc.

No personal reading material (ie: papers, magazine, newspapers, etc) are permitted in any production area or support areas.

Work at Heights

All inertia reels will have a lanyard attached as standard.

Equipment will be stored in a bag at all times when not in use.

All work at heights equipment must be checked by a suitably qualified person and a log kept listing inspection dates annually.

All contractors must supply their own heights equipment.

Smoking

Cigarettes / Cigars / Pipes / Smokes / Tobacco related items are strictly prohibited from production areas and they are to remain in lockers.

Smoking is only permitted in the designated smoking areas only. Smoking is not permitted in any production areas. Smoking facilities are allocated at specific areas throughout the premise – in Kitchener Street car park / End of the Engineers building / Frozen Gates / HDC Offices / Tomoana Hut / Behind Tomoana Boiler / NDC Hut.

Smoking is prohibited in the HW car parks and in cars located in the HW car parks.

30

APPENDIX 3 Continued… Photograph Gallery

Photographs Departments/ Areas / Staff

required to wear the following PPE

Recipe – King Street Packing Area / Production Area - Frederick Street Craig’s Business (PCU’s,

Mayo’s & Jar Lines) Pouch Business (Bottom Floor & Top Floor) Meals and Snack Business White Overalls White Over-sleeves

White Hat White Gumboots or White Boots Earmuffs (Approved for the specific working area) Beard Net (if required)

NB – Beard Nets required for anyone with facial hair (without a shave for 2 days)

Recipe – King Street Craig’s Business (PCU’s,

Mayo’s & Jar Lines) Pouch Business (Bottom Floor & Top Floor) Meals and Snack Business White Overalls

Sleeves rolled above elbow (NZFSA approved areas) White Hat White Gumboots or White Boots Earmuffs (Approved for the specific working area) Beard Net (if required)


31

Seasonal White Overalls White Over-sleeves

White Hat / Yellow Hats are worn by Online Supervisors Black Gumboots or Brown / Black Boots Earmuffs (Approved for the specific working area)

Beard Net (if required) NB – Beard Nets required for anyone with facial hair (without a shave for 2 days)

32

Photographs Departments/ Areas / Staff required to wear the following PPE

Sterilisation White Overalls White Hat White Bump Hat over the White Paper Hat

White / Brown or Black Boots Earmuffs (Approved for the specific working area) / Earplugs Beard Net (if required) NB – Beard Nets required for anyone with facial hair (without

a shave for 2 days)

King Street – Brightstacks (Temporary & Casual Staff) Blue Overalls or Blue Hi Visy

Overalls White Hat Brown or Black Boots Earmuffs (Approved for the specific working area) / Earplugs High Visy Jacket White Hard Bump Hat

NB – No beard net is required for staff with beards, moustaches and goatees in Brightstacks

33

King Street – Brightstacks (Permanent Staff) Blue Overalls with Orange Hi

Visy Panels White Hat Brown or Black Boots Earmuffs (Approved for the specific working area) / Earplugs High Visy Jacket (Optional) (to

be fastened at all times) White Hard Bump Hat NB – No beard net is required for staff with beards, moustaches and goatees in Brightstacks

34


King Street –Labelling Blue Overalls White Hat Brown or Black Boots Earmuffs (Approved for the specific working area) / Earplugs

Approved Glasses NB – No beard net is required for staff with beards, moustaches and goatees in Labelling. Staff are permitted to cut the

cord off their earplugs. This applies to the Labelling department only.

Exiting Tomoana Edible site to access Support Areas (For example leaving Craig’s business production areas and heading to the

Laboratory / Stores / HMS) Removal of - White Overalls White Hat White Gumboots Or Put On -

Blue jacket over white overall Note: Blue coats are required for staff working with open product/packaging in Production Areas.

35

Tomoana Critical Hygiene Areas Meal Line PCU Dairy Line

White Overalls White Jacket with Red Collar White Hat (Clean hat is placed over existing Hat and Earmuffs) White Gumboots (Gumboots are

exchanged for clean white gumboots) Earmuffs (Approved for the specific working area) Sleeves / Aprons (during production)

Photographs Departments/ Areas /

Staff required to wear the following PPE

HMS Operational Staff Blue /Bib (blue) Overalls

Black or Brown Boots Caps High Visy Jackets Administration Staff and Visitors MUST wear Hi Visy and Safety Boots into the

warehouse Any person that is sampling MUST wear full whites, gloves and Hi Visy. This includes personnel from

HMS / PD / Lab / other.

36

Engineers / Electricians All sites White / Blue Overalls

White Hat Brown or Black Boots / White Boots (if entering NZFSA areas) Earmuffs (Approved for the specific working area)

Beard Nets (if working in production areas) High Visy Jackets if required in department Safety Glasses if required in department

NB – No beard net is required for staff with beards, moustaches and goatees in Labelling or Brightstacks

Forklift Drivers in Production Areas (this includes stock controllers)

White Overalls Bump Hat (If required by the

dept being entered) White / Brown/Black Boots White Hat (for production areas) Caps (these must be covered by white hats in production

areas) Earmuffs (Approved for the specific working area) Hi Visy (As required) Beard Nets (if working in production areas)

NB – No beard net is required for staff with beards, moustaches and goatees in Labelling or Brightstacks

NB – Water proof clothing if raining

Freezer Jacket / pants if working in Freezers / Cold stores

37


Forklift Drivers in Warehouses

/ HDC /NDC / Chilled Distribution / Frozen Forklift Drivers

Blue Overall’s / Blue Bib Overalls Beanies (white paper hats must fully cover beanies/caps on entry to

departments) White Hat Cap Brown/Black Boots Earmuffs (Approved for the specific working area) / Earplugs

NB – Water proof clothing if raining

Freezer Jacket / pants if working in Freezers / Cold stores

38

Petfood White Overalls with BLUE collar

White Over-sleeves (if required) White Hat White Gumboots Earmuffs (Approved for the specific working area) Beard Net (if required)


Petfood Forklift Drivers / Warehouse Staff / King Street Labeling Store

Blue Bib Overall with personal clothing underneath. Personal clothing (ie: tee shirt, long sleeved shirt) MUST be worn under bib overalls.

White Hat Black / Brown Gumboots/boots Earmuffs (Approved for the specific working area) / Earplugs

39

Photograph Gallery


Frederick Street – Hopper Areas and Distribution Area White Overalls White Over-sleeves

White Hat White Gumboots or White Boots Hi Visy Jackets Earmuffs (Approved for the specific working area) Beard Net (if required)


Frederick Street – Distribution Forklift Drivers

Blue Overall’s / Blue Bib Overalls Beanies (white paper hats must fully cover beanies on entry to departments) White Hats Caps

Brown/Black Boots Earmuffs (Approved for the specific working area) Hi Visy (if required) NB – Water proof clothing

if raining Freezer Jacket / pants if working in Freezers / Cold stores

40


Visitors

Support Staff / Contractors entering

area’s wear appropriate PPE clothing for each department Here are some examples Recipe – King Street

Packing Area - Fredrick Street Craig’s Business (PCU’s, Mayo’s & Jar Lines) Pouch Business (Bottom Floor & Top Floor) Meals and Snack Business

White Overalls / Blue Overalls White Over-sleeves (if required) White Hat White Gumboots / Boots Brown / Black Boots Earmuffs (Approved for the specific working area) Beard Net (if required)

Bumper Hats if required Safety Glasses if required NB – Beard Nets required for anyone with facial hair (without a shave for 2 days)

41

Visitors White Jacket or White / Blue Overalls dependent on area

White Over trousers White Gumboots / Boots Brown / Black Boots Earmuffs (Approved for the specific working area) Beard Net Bump Hats if required

Safety Glasses if required NB – Beard Nets required for anyone with facial hair (without a shave for 2 days)

42

APPENDIX 3 Continued…

ENFORCEMENT FAILURE TO COMPLY WITH THE ABOVE STANDARDS WILL RESULT IN REMOVAL FROM THE AREA CONCERNED UNTIL SUCH A TIME STANDARDS ARE COMPLIED WITH. CONTINUED FAILURE TO FOLLOW THESE STANDARDS WILL RESULT IN THE CONTRACTOR/EMPLOYEE BEING REMOVED FROM THE SITES.

COMPANY PROVIDED FACILITIES 1. There is a trained nurse or first aid and a medical room available for first aid treatment for

illness and injury. 2. Toilets. All floors, walls, ceiling and sanitary equipment shall be well maintained in a

hygienic condition, with provisions of toilet paper and hand washing facilities. 3. All toilets shall be adequately ventilated and separated from production areas by an anti

room supplied with hand washing facilities. Non-scented soaps and non-tainting bacterial hand cream shall be provided. Adequate drying facilities are to be provided.

USE OF FOOD CONTAINERS The use of packaging as containers for other than what they were purchased is strictly prohibited. Ie., Do not store nuts, bolts, glue, rubbish, chemicals, grease, oil etc. in cans or plastic containers that our product are packed into. The Engineer’s Store provides alternative containers for non-food use.

USE OF METAL TIES, PLASTIC TWIST TIES, AND STAPLES IN THE FOOD PROCESSING AREAS The use of metal ties, plastic twist ties and staples is prohibited in Food Processing Areas due to the risk of these items entering the product. For example, twist ties shall not be used on ingredient bags, or ingredient bags closed by stapling. USE OF GLASS IN THE PROCESSING AREAS The presence of glass in the Factory Processing Areas must be avoided al all times (except for the use of glass packaging on the appropriate lines). eg. Do not use glass beakers, jars or containers to collect samples. This is to reduce the risk of glass entering the product. In the few cases where the use of glass equipment cannot be avoided, eg. glass thermometers, glass corvettes (for chlorine measurement) the sample must be collected in a suitable plastic container and the glass equipment used well away from the Processing Lines. As windows are replaced in Processing Area and new Processing Areas built, the glass use must be safety glass to minimise the risk associated with broken windows. All light fittings above processing areas must be covered with a non-glass cover to prevent broken bulb or fluorescent tubing glass entering the product. Clock faces in Processing Areas shall be made from non-glass materials. Refer to glass policy – Appendix 5.

43

SLEDGING OF PALLETS BY FORKLIFTS The practice of sledging pallets by forklifts is not permitted due to the risk of foreign matter becoming embedded into the wood of the pallet and being transferred into processing areas. USE OF FRUIT BINS FOR RUBBISH BINS Only fruit bins marked as rubbish bins are permitted to be used as solid waste rubbish containers. These bins are identified by their colour (brown) and are clearly marked. Bins shall be used in conjunction with a black polythene liner. Steel bins are used for liquid waste. The rubbish bins are not permitted to be used for any other purposes, eg. storage of raw materials. USE OF STAPLES ON BINS AND CASES The use of staples (eg. -stapled tickets) on bins or cases is not permitted. Sticky labels or chalk are acceptable alternatives for making bins and cases.

44

APPENDIX 4

HWA 2.02b SUB QUALITY POLICY FOR HEINZ WATTIE’S, NEW ZEALAND

Heinz Wattie’s New Zealand is committed to the production of safe, clean, wholesome food that meets all the requirements of the relevant legislation by:-

1. Establishing and maintaining proper facilities necessary for the controlled production of clean, wholesome foods in a sanitary manner.

2. Establishing and maintaining appropriate operating and monitoring procedures necessary for the

controlled production of clean, wholesome foods under sanitary conditions. This is achieved by evaluation of biological / chemical and or physical means to establish continued control.

3. Establishing and maintaining appropriate training programs so that every person responsible for

product integrity is competent to carry out his/her responsibilities with respect to the production of clean foods.

4. Complying with all laws and regulations pertaining to the production of clean foods, the

maintenance of good sanitary conditions and acceptable manufacturing practices as required by New Zealand and the relevant marketing country. To achieve this compliance, maintaining manufacturing and purchasing practices, systems and records that are allow totally accurate statements on labels especially with regard to allergens and genetic modification.

5. Establishing an internal review and audit of manufacturing and purchasing practices to assure

compliance with the letter and spirit of this policy. 6. Identifying, implementing and supporting continuous improvements within all functions of

manufacturing, purchasing and our customers / stockholders.

45

APPENDIX 5

HWA 2.10 GLASS POLICY / brittle plastic / ceramic – hastings sites (king Street & tomoana edible)

THIS POLICY APPLIES TO ALL PERSONNEL EMPLOYED BY HEINZ WATTIE’S HASTINGS SITES AND TO ALL CONTRACTORS AND VISITORS ON COMPANY PREMISES AT HASTINGS SITE.

All glass/brittle plastic/ceramic breakages must be cleaned up IMMEDIATELY.

Rubbish bins or other receptacles for handling and storing broken glass MUST be RED ALL broken glass/brittle plastic/ceramic MUST be reported.

1. Breakages for repair, MUST be reported to Supervisor, Team Leaders/ Managers or Technical Representative.

2. Broken Fragments found, MUST be kept and reported to the Team Leader/ Managers or Technical Representative. The Technical Representative will follow up and ensure all glass has been removed if they deem it necessary.

Clean up will be to standard where ALL pieces and shards are found and removed. Sweep glass to the middle Dispose of glass following King Street and Tomoana instruction below Change work gear before to returning to work Check shoes are free from glass/ brittle plastic or ceramics before returning to work Visually confirm that the breakage has been cleared Sign off and / or a visually assessment on the breakage clean up is required before production commences if the breakage is in an actual production area that doesn’t use glass as part of the normal day to day function. DO NOT hose glass down the drains.

King Street Only King Street glass clean up equipment is available in the Engineers Store, the Clothing Store, the QS Lab, Produce Inspection, Engineers’ Workshop, Product Development Kitchen, and the Carpenters’ Workshop. A red GLASS ONLY bin is located in the Gate 4 alleyway, and at the Carpenters workshop (next to the pear grader). Glass must NOT be disposed of in wooden rubbish bins at any time. Glass broken in administration and office areas MUST be wrapped securely before disposal. All fluorescent tubes and light bulbs must be put into the red GLASS ONLY skip located at Gate 4 King Street. Breakages will be tracked by using the non compliance database

Tomoana Only Glass handling and glass breakages on or for the glass production line are to be handled as per SOP 400/401 (Jams, Spreads and dressings) or SOP 900 Tomoana Inwards goods “receipt and storage of glass jars”

Other breakages (glass/brittle plastic) Broken glass may be disposed of via the Compactor Dust pans and brushes for cleaning up breakages may be obtained from the Edible QA lab, the Pet

food QA lab, and the NSP shed. A bin for depositing glass breakages into is located in the NSP shed. The Edible business grounds man can be contacted for assistance in cleaning up breakages where

these are on common areas, eg roadways, rest areas. Glass broken in administration or office areas should be securely wrapped before disposal. Used light tubes are to be handled with care and stored in a lidded bin until disposed of.

46

i. If a breakage occurs in a production area that doesn’t use glass in the normal day to day function the

following actions must be taken Stop production immediately if affected (breakage occurs over open food products) Isolate the effected area NSP affected product (for example 10 minutes before the breakage occurred and half hour after the

breakage occurred) this is to be ensure that all contamination is captured and quarantined. The production management team will decide how much will be NSP’ed depending on the breakage / location etc

Recommence production when breakage is cleaned and line cleared to start. Report breakage to Team Leaders / Managers or the Technical Representative

Glass and Ceramics are NOT PERMITTED on any site at any time other than the following exceptions: Prescription spectacles and contact lenses

Spectacles must be in good condition. If spectacles or contact lenses are lost, damaged or misplaced

during production this must be reported immediately to supervisory / management staff. - Plates in cafeteria. The cafeteria plates are to remain in the Café at all times. They are not permitted to be removed to production areas or any outside production areas.

Plates / drinking glasses / mugs /glass lined flasks - Under no circumstances are plates/drinking glasses

/mugs and glass line flasks permitted in offices that are directly in or adjoining to production

In cases where testing or operating equipment contains glass this equipment will be stored and operated at a safe distance from the food manufacturing lines. Examples are scale faces, pH probes, fixed thermometers, sight glasses and gauges.

All new or replacement windows in food manufacturing areas/support areas and engineering workshops MUST be safety glass.

ALL light fittings in food manufacturing areas/support areas and engineering workshops MUST be enclosed with a non-glass diffuser.

Clock faces in food manufacturing areas will be made of non-glass materials.

No food or drink in glass containers or bottles will be sold from the cafeterias.

All lights in corridor leading directly into manufacturing areas must be enclosed / covered.

As necessary Glass / ceramic or brittle plastic will be transported around the sites using the most direct / shortest route possible with an appropriate outer. (For example an enclosed container /packaging for transportation).

The contractor will be responsible for ensuring any equipment containing glass, ceramics or brittle plastic is approved by the project manager or HW contact or technical representative. If any equipment containing glass, ceramics or brittle plastic is damaged/broken it will be reported to project manager or HW contact or technical representative. The contractor is responsible for the cleaning of the damage/breakage and the project manager or HW contact or technical representative is responsible for the review of the area/damage to ensure the clean up has been effective.

Glass / ceramic / brittle plastic items need to be controlled as they are a serious food safety risk, only authorised staff members can use these products. Staff members are responsible for the safe use of glass / ceramic / brittle plastic items. Training will be provided if required.

47

HWA 2.10a GLASS POLICY - Tomoana Petfood

THIS POLICY APPLIES TO ALL PERSONNEL EMPLOYED BY HEINZ WATTIE’S TOMOANA PETFOOD AND TO ALL CONTRACTORS AND VISITORS ON COMPANY PREMISES AT TOMOANA PETFOOD SITE ONLY.

All glass breakages must be cleaned up IMMEDIATELY.

Clean up will be to standard where ALL pieces and shards are found and removed.

DO NOT hose glass down the drains.

Glass clean up equipment is available in the Engineers Store, Engineers’ Workshop, and Product Development Kitchen.

ALL broken glass MUST be reported.

1. Breakages for repair, MUST be reported to Engineering Maintenance Administrator and Complaints Investigator.

2. Broken Fragments found, MUST be kept and reported to the Team Leader or Production Manager and handed to Complaints Investigator.

A brown GLASS ONLY bin is located next to the electricians office near the hydro exit.

Glass must NOT be disposed of in wooden rubbish bins at any time. Glass broken in administration and office areas MUST be wrapped securely before disposal. All fluorescent tubes and light bulbs must be put into the brown GLASS ONLY skip located next to the Electricians’ Office.

Glass is NOT PERMITTED on site at any time other than the following exceptions: - Worn spectacles - Plates in cafeteria. The cafeteria plates are to remain in the Café at all times. They are not permitted to be removed to production areas or any outside production areas. In cases where testing or operating equipment contains glass this equipment will be stored and operated at a safe distance from the food manufacturing lines. Examples are scale faces, pH probes, fixed thermometers, sight glasses and gauges.

All new or replacement windows in food manufacturing areas MUST be safety glass.

ALL light fittings in food manufacturing areas MUST be enclosed with a non-glass diffuser.

Clock faces in food manufacturing areas will be made of non-glass materials.

No food or drink in glass containers or bottles will be sold from the cafeterias.

No glass bottles to be brought onto Tomoana site.

48

HWA 2.10b GLASS POLicy – frozens frederick street

THIS POLICY APPLIES TO ALL PERSONNEL EMPLOYED BY HEINZ WATTIE’S HASTINGS SITES AND TO ALL CONTRACTORS AND VISITORS ON COMPANY PREMISES AT HASTINGS SITE.

DESCRIPTION This document specifies Heinz Wattie Fredrick Street Site Glass/Brittle Plastics/Ceramics Policy. It is used in conjunction with the general Heinz Wattie Induction Manual.

It is the responsibility of the Operations Manager, Technical Services Manager and Engineering Coordinator to ensure all aspects of the policy are maintained.

RESPONSIBILITIES All staff are responsible for reporting any glass/brittle plastic/ceramics breakages or potential Hazards that could possibly contaminate an area. As part of staff inductions glass/brittle plastic/ceramics requirements are covered by trained staff. It is the responsibility of the Work Centre Managers for each area to assess and coordinate the investigation, clean up and any corrective actions for any breakages of glass/brittle plastic/ceramics in their areas. Where it is not possible for the Work Centre Manager to coordinate the activity required his or her designate will complete the tasks required. It will be the responsibility of the Technical Services Manager to ensure that all the staff responsible for key activities are trained and assessed as competent to complete the assessment, investigation and clean up of glass/brittle plastic/ceramics breakages.

Work Centre Manager

Work Area of Responsibility Work Centre Designate

Production Manager Production area Shift Leader / Team Leader

Storage Manager Load Out area / Freezers / Forklifts / Ante Room / External parameters of the site

Team leader

Engineering Manager

Engineers store / Maintenance breakages all areas

Shift Engineer

Tech. Services Manager

Administration Area Technical Officer

Product Dev. Manager

Product Development Kitchen PD Technicians

On the Frederick Street Site the Engineering Team Leader is responsible for control of Glass/Brittle Plastic/Ceramics. Where there is any incident in the Packing department where product is compromised the Team Leader shall take control and advise the relevant persons for clean up and investigation.

All glass/brittle plastic/ceramics breakages MUST be reported and cleaned up IMMEDIATELY.

Advise the appropriate WCM responsible for the work area. It is the responsibility of the key staff indicated above to coordinate the clean up activity ensuring that no other areas will potentially become contaminated with glass. GLASS/BRITTLE PLASTIC/CERAMICS REGISTER

All glass/brittle plastic/ceramics is identified in the glass/brittle plastic/ceramics register. The hard copy register and electronic copy is held in the Team Leaders Office.

The glass/brittle plastic/ceramics register will be developed and documented by the risk assessment team.

49

The register will be maintained by the Technical Manager and will be reviewed annually or earlier if there are significant changes to the process which may have an influence on the register.

BREAKAGES

Breakages for repair must be reported.

Broken fragments found must be kept and reported to the Team Leader, Charge hand, Technical Services Manager, Storage Manager, Production Manager.

CLEAN UP

Clean up will be to a standard where ALL pieces and shards are found and removed.

DO NOT hose glass/brittle plastic/ceramics down the drains.

Use a torch to ensure all pieces are removed; torches are located in the QA lab and Storage Office.

Sweep to the middle of the area then use a plastic brush and shovel to collect all the glass/brittle plastic/ceramics into a waste bag. Take the shortest route possible to the glass bin and discard the waste and the brush and shovel used to collect the glass.

After the glass/ceramics has been cleaned up and discarded change Company issued clothing.

Company clothing will be laundered and footwear shall be cleaned thoroughly.

The glass disposal bin for Frederick Street is situated in the alcove going to café by the clothing store.

The EHS will empty this monthly or as required at the King Street receptacle at Gate 3.

ISOLATION / EVALUATION All product found with glass/brittle plastic/ceramics must be isolated and placed on HOLD and all actions shall be documented and Glass/Brittle Plastic/Ceramics Incident Report or the Environmental Incident Report are to be completed (see job initiator for forms). Forward to the Technical Services Manager to evaluate risk and if product is found with glass/brittle plastic/ceramics during production the following actions shall be taken. 1. Stop. 2. Run – off or isolate affected product. 3. Check if any other product could be affected (last clear check / bin product change). 4. If no glass/brittle plastic/ceramics found after further investigation clear product. If in doubt dump

affected stock. Glass/brittle plastic/ceramics must NOT be disposed of in food rubbish bins at any time. Glass/brittle plastic/ceramics broken in administration and office areas MUST be wrapped securely before disposal. Glass/brittle plastic/ceramics that is not on the Glass/Brittle Plastic/Ceramics register is NOT PERMITTED to be taken into any food manufacturing area at any time. Other than the following exception:

Worn spectacles – wearers responsibility (covered in induction) In cases where testing or operating equipment contains glass/brittle plastic/ceramics this equipment will be stored and operated at a safe distance from the food manufacturing lines. Examples are scale faces, pH probes, fixed thermometers, sight glass/brittle plastics and gauges. For transporting requirements see below.

MAINTENANCE

No glass/brittle plastic/ceramics vessels or other breakable containers shall be in any production areas or storage. Where new or replacement windows in food manufacturing areas are to be fitted the replacement material MUST be safety glass or poly carbonate (as appropriate). Generally glass or brittle plastic will transported by the shortest possible distance in a flexible plastic bag or a suitable box. Engineering will use suitable protection for larger objects (bulbs, fluorescent tubes etc.). Where glass/brittle plastic requires to be used on Site the Risk Manager and Engineering Manager should be notified to ensure it is added to the register.

50

AUDITS Audits will be carried out at least 6 monthly on all glass/brittle plastic/ceramics on the register. The Technical Services Manager will be responsible for the audits and any corrective actions or follow ups.

DATE

INITIALS

EQUIPMENT BROKEN

LINE AFFECTED ACTIONS

PRODUCT AFFECTED ACTIONS

COMPANY ISSUED CLOTHING LAUNDERED

FOOTWEAR CLEANED / NO SIGN OF GLASS

BRUSH AND SHOVEL DISCARDED

ALL GLASS / BRITTLE PLASTIC / CERAMICS DISCARDED INTO GLASS BIN CORRECTLY

DATE

TSM REVIEW INTITALS

COMMENTS:

51

APPENDIX 6

Chemical Register Amendment Form

53

APPENDIX 7

JOB HAZARD ANALYSIS (JHA) TEMPLATE

for contractors and their sub-contractors issue. 09 ... · frozens (frederick st): reception, or if...

Documents