for use in transacting with national agencies ......letter request form for certification of no...
TRANSCRIPT
CITY ASSESSMENT DEPARTMENT WI' ,L4TV
ISSUANCE OF CERTIFIED TRUE COPY OF TAX DECLARATION, CERTIFICATE OF PROPERTY HOLDINGS
AND NON-IMPROVEMENT AND OTHER CERTIFICATES FOR USE IN TRANSACTING WITH NATIONAL AGENCIES
The City Assessor's Office provides Certified True Copy of Tax Declaration, Certificate of Property or No Property Holding and Certificate of No Improvements upon the request of the owner or his authorized representatives, as well as any government agency or private entity.
This service allows the taxpayers to obtain a duplicate copy of Tax Declaration, listing of his/her Property Holdings, No Property Holdings and No Improvements of his property (idle land or vacant) as reference for payment of taxes and for other purpose.
The Certificate of No Improvements is proof that the property (land) is idle or vacant, otherwise the buildings or improvement located within the property shall be appraised and assessed for purpose of real property taxation, as these can be used as a basis for additional ad valorem tax on idle land (Sec. 236, of RA 7160— Local Government Code of 1991.
Office Address • The City Hall. 2' Floor, Annex Building Hayes Corner Capistrano Streets, 9000 Cagayan de Oro City
Contact Number : 857-2256
Email Address • [email protected] [email protected]
Frontline Personnel : Edna B. Frabicante Chief, Tax Records Management Division
Office Head • Joshua M. del Bando Assistant City Assessor OIC — City Assessor
Client/s - Property owners of Cagayan de Oro City
Requirement/s For Certified True Copy/ Photocopy of documents
& Certifications (BIR Requirement for Capital Gains Tax, Estate Tax, Property /Non Property Holding):
• Filled-up CAD-ADRF-05-14 Letter Request Form
For Certification of No Landholding for purposes of obtaining Medical Assistance, Socialized Housing Registration, Scholarship Application, or DSWD Assistance:
• Filled-up CAD-ADRF-04-14 Letter Request Form
CAGAYAN DE ORO CITIZEN'S CHARTER
CITY ASSESSMENT DEPARTMENT
• For Medical Assistance (any of the following): Pink card, list of hospital
requirements, list of CSVVD requirements
• For Socialized Housing Registration: Certificate of residency from barangay
(current year)
• For CSVVD Assistance: DSVVD requirements
or CSVVD Case study
For Land History
• Filled-up CAD-ADRF-05-14
Letter Request Form
Annotation and/or cancellation of mortgage and/or notice of Lis Pendens, adverse claim and Tax
Liens:
• Certified Photocopy of Tax Declaration
• Notice of cancellation of Real Estate Mortgage, adverse claim and/or Tax Liens
Schedule Monday to Friday, 8:00 AM — 5:00 PM
Fee/s For Certified True Copy/ Photocopy of documents & Certifications (BIR Requirement for Capital Gains
Tax, Estate Tax, Property /Non Property Holding):
• P20.00 - Certification Fee • P40.00 - Certified true copy of Tax
Declaration • P40.00 - Reproduction of documents
(front page only) • P60.00 - Reproduction of documents
(back-to-back) • P60.00 - Certified photocopy of Tax
Declaration
For Certification of No Landholding for purposes of
obtaining Medical Assistance, Socialized Housing Registration, Scholarship Application, or
DSVVD Assistance:
• P 20.00 Certification Fee Certification of No Landholding
***No fee if with DSVVD recommendation and for government hospital requirement)
For Land History:
• P 40.00 Certification Fee per page Index of
Cadastral Lots (ICL)
CAGAYAN DE ORO CITIZEN'S CHARTER
CITY ASSESSMENT DEPARTMENT 31
Annotation and/or cancellation of mortgage and/or notice of Lis Pendens, adverse claim and Tax Liens: Free of Charge
Duration 29 minutes - For Certified True Copy or
Photocopy of documents and Certifications (BIR Requirement for Capital Gains Tax. Estate Tax, Property /Non Property Holding)
15 minutes - Certification of No Landholding for purposes of obtaining Medical Assistance, Socialized Housing Registration, Scholarship Application, or DSWD Assistance
4 hours, 17 minutes - For Land History 8 minutes - Annotation and/or
cancellation of mortgage and/or notice of Lis Pendens, adverse claim and tax liens
HOW TO AVAIL OF THE SERVICE: FOR CERTIFIED TRUE COPY OR PHOTOCOPY OF DOCUMENTS AND
CERTIFICATIONS (BIR REQUIREMENT FOR CAPITAL GAINS TAX, ESTATE TAX, PROPERTY OR NON-PROPERTY HOLDING)
STEP CLIENT ACTION
LGU ACTION OFFICE OR UNIT
AND PERSON RESPONSIBLE
LOCATION OF
SERVICE
DURATION OF SERVICE
1 Submit accomplished request form
Verify request & issue order of payment
Administrative Division (windows 3 & 4)
City Assessment Department 2nd Floor, Jesus V.
Senna Hall
3 minutes
2 Pay the required fee/s
Process payment and issue Official Receipt (OR)
City Finance Department
5 minutes
3 Present Official Receipt
Receive Official Receipt (OR)
Administrative Division (windows 3 & 4)
2 minutes
CAGAYAN DE ORO CITIZEN'S CHARTER
Ei CITY ASSESSMENT DEPARTMENT
STEP CLIENT ACTION
LGU ACTION OFFICE OR UNIT
AND PERSON RESPONSIBLE
LOCATION OF
SERVICE
DURATION OF SERVICE
Submit request form to Division In Charge for preparation
Schedule release of request
Administrative Division (windows 3 and 4)
City Assessment Department 2nd Floor, Jesus V.
Serifia Hall
4 Prepare and print Tax Declaration & Certifications
Verify & check entries against Tax Mapping Control Roll
Review / Check entries against original documents on file
Tax Records Management Division Assigned Personnel
Tax Records Management Division Bienvenido Urbina, Jr. Larry Acaylar April V. Niderost
15 minutes per TD or
Certification
2 minutes per TD
5 Final Review and approval of request
Tax Records Management Division Eloisa D. Garcia
1 minute per TD
6 Claim request Release Approved Documents
Administrative Division (window 5)
1 minute
CAGAYAN DE ORO CITIZEN'S CHARTER
CITY ASSESSMENT DEPARTMENT
HOW TO AVAIL OF THE SERVICE:
CERTIFICATION FOR MEDICAL, PAO, DSWD ASSISTANCE, SOCIALIZED HOUSING, SCHOLARSHIP APPLICATION
STEP CLIENT ACTION
LGU ACTION OFFICE OR UNIT
AND PERSON RESPONSIBLE
LOCATION OF
SERVICE
DURATION OF
SERVICE
1 Submit filled- up request form
Verify request and issue order of payment
Administrative Division
(windows 3 and 4)
City Assessment Department 2nd Floor, Jesus V.
Senna Hall
3 minutes
2 Pay the required fees (except if with DSWD recommendati on and for government hospital requirement)
Process payment and issue Official Receipt
City Finance Department
5 minutes
3 Present Official Receipt and wait for release of requested document
Receive OR
Submit request form to Division In Charge for preparation
Verification and preparation of certification
Administrative Division
(windows 3 and 4)
Tax Records Management Division assigned personnel
2 minutes
2 minutes per certification
CAGAYAN DE ORO CITIZEN'S CHARTER
34 CITY ASSESSMENT DEPARTMENT
STEP CLIENT ACTION
LGU ACTION OFFICE OR UNIT
AND PERSON RESPONSIBLE
LOCATION OF
SERVICE
DURATION OF
SERVICE
Check entries
Final Review / and approval of request
Tax Records Management Division Bienvenido Urbina, Jr
Tax Records Management Division Edna B. Frabicante
City Assessment Department 2nd Floor, Jesus V.
Senna Hall
1 minute per certification
1 minute per certification
4 Claim request Release Approved Document/s
Administrative Division (window 5)
1 minute
HOW TO AVAIL OF THE SERVICE:
LAND HISTORY
STEP CLIENT ACTION
LGU ACTION OFFICE OR UNIT
AND PERSON RESPONSIBLE
LOCATION OF
SERVICE
DURATION OF
SERVICE
1 Submit filled- up request form
Verify request and submit to Index of Cadastral Lots (ICL) In- charge
Administrative Division Window 3 and 4
City Assessment Department 2nd Floor, Jesus V.
Seriha Hall
3 minutes
2 Proceed to ICL In-charge
Verify Index of Cadastral Lots (ICL) for Land History
Issue order of payment
Tax Records Management Division Nancy Niderost/ Ma. Araceli B. Urbina
3 minutes / Cadastral Lot
Number
3 Pay the required fees
Process payment and issue Official Receipt
City Finance Department
5 minutes
CAGAYAN DE ORO CITIZEN'S CHARTER
CITY ASSESSMENT DEPARTMENT $$
STEP CLIENT ACTION
LGU ACTION OFFICE OR UNIT
AND PERSON RESPONSIBLE
LOCATION OF
SERVICE
DURATION OF
SERVICE
4 Present Official Receipt
Receive Official Receipt & advise client regarding of release of requested document
Update, prepare index of Cadastral Lots (ICL) for Land History
Review entries for Land History
Final Review and Approval
Tax Records Management Division Jenny Ilogon/ Ma. Araceli B. Urbina
Tax Records Management Division Bienvenido Urbina, Jr.
Tax Records Management Division Edna B. Frabicante
City Assessment Department 2nd Floor, Jesus V.
Serina Hall
2 minutes per Request
4 hours (depending
on the number of entries for
(ICL)
2 minutes per Land History
1 minutes per Land History
5 Claim request
Release Approved Document/s
Administrative Division Window 5
1 minutes per Land History
CAGAYAN DE ORO CITIZEN'S CHARTER
kiat CITY ASSESSMENT DEPARTMENT
HOW TO AVAIL OF THE SERVICE:
ANNOTATION AND/OR CANCELLATION OF MORTGAGE AND/OR NOTICE OF LIS PENDENS, ADVERSE CLAIM AND TAX LIENS
STEP CLIENT ACTION
LGU ACTION OFFICE OR UNIT
AND PERSON RESPONSIBLE
LOCATION OF
SERVICE
DURATION OF
SERVICE
1 Submit requirements
Verify authenticity of documents
Annotate entries of mortgage, Lis Pendens etc. to Tax Declaration on file
Tax Records Management Division Nancy V. Niderost/ Emily Cabil
City Assessment Department 2nd Floor, Jesus V.
Serifia Hall
2 minutes per document
5 minutes per document
2 Claim annotated Tax Declaration documents
Record and release annotated Tax declaration in the log
1 minute per Transaction
CAGAYAN DE ORO CITIZEN'S CHARTER