free and easy collaboration with office live workspace

talks!

Collaborate Online with Office Live

Audio is only available by calling this number:Conference Call: 866-740-1260 Access Code: 6339392

Sponsored by

Collaborate with Office Live WorkspaceFor Audio: 1-866-740-1260 Access Code: 6339392

Using ReadyTalk

• Chat & raise hand • Mute = *6,

Unmute = *7• If you lose your

internet connection, reconnect using the link emailed to you.

• If you lose your phone connection, re-dial the phone number and re-join.

• ReadyTalk support: 800-843-9166


You are being recorded…

• This seminar will be available on the TechSoup website along with past webinar presentations:– www.techsoup.org/go/webinars

• You will receive a link to this presentation, material and links.

• Ask follow-up questions in the Emerging Technologies Forum: – tinyurl.com/ndaont

talks!

Facilitator: Kami Griffiths (TechSoup)Presenters:Ken Polson (Microsoft)

David Alexander (Microsoft)

Sponsored by

Collaborate Online with Office Live


Today’s Speakers

Answering chat questions: David Alexander, Microsoft; Becky Wiegand,

TechSoup

Kami GriffithsTechSoup

Ken PolsonMicrosoft


By the end of this session, you will:

• Understand how MS Office Live Workspace can help you collaborate online.

• Know how to set up your own Office Live workspace, add documents to it, and invite people to participate in it with you.

• Be able to download the Office Live add-in to make it easier to save files directly from Microsoft Word, Excel, and PowerPoint.

• Have ideas for using OLW as a collaboration and project management tool to manage tasks, calendars and documents.


What is Office Live Workspace?An online extension of Microsoft Office -- enabling you to access your documents from anywhere and to share your work with others. It’s easy to use, and it’s free.


Anywhere Access

Problem: “I have to remember to email documents to myself or put them on a flash drive so that I can work in different places.”

Solution: With Office Live Workspace you no longer need flash drives or to email documents to yourself or collaborators

•Access and view your Microsoft Office files from almost any computer with a Web browser, whether or not it has Office installed •Save thousands of Microsoft Office documents in one place (up to 5GB of storage)•Organize your files, lists, and notes by project or assignment•Create lists (task list, guest list, wish list, etc.)•Write notes and access them from almost any computer


Share with Others

Problem: “It's confusing to have multiple versions of a document floating around when you work with other people.”

Solution: You no longer have to spend time manually merging different versions of a document from multiple people. With Microsoft Office Live Workspace, everyone can make their changes directly in one online copy of the document.

•You control who can view, comment on or edit your documents•You manage permissions and decide whether someone has access to a single document or an entire workspace •You can share with people who can’t access your corporate network•Your files have advanced virus protection from Microsoft Forefront Client Security technology, and they can only be accessed with a Windows Live ID and password


Easy-to-Use Extension to Programs You KnowProblem: “It’s frustrating when computer programs don’t work together and learning new programs is time consuming.”

Solution: You don’t have to change the way you work. Microsoft Office Live Workspace works seamlessly with the programs you already know and use – like Word, Excel, PowerPoint, and Outlook.

•Open and save files directly from Microsoft Office XP, 2003, or 2007•Export any Workspace list to Excel•Synchronize Contact, Task, and Event Lists with Outlook 2003 and 2007 Note: The above features require the download of the Microsoft Office Live Add-in.


Tell us about YOU!

How do you currently use online collaboration tools?


Nonprofit & Library Scenarios

How you may use Office Live Workspace:

•Create collaboration space for board members or committees•Set up project management/collaboration spaces for big events or fundraisers•Create a site for staff to collaborate on important documents like grant requests or annual reports•Enable collaborations on partnerships with other organizations•Way for patrons or clients to save files without a thumb drive


View and organize your files, lists, and notes

Add new workspaces and documents

View workspaces and documents shared with you

Invite others to view or collaborate in your workspace

See real-time updates to documents and workspaces

How it Works

Easy, step-by-step instructions to get started


Getting Started (cont.)Create an account - http://workspace.officelive.com

Simple sign-up—enter e-mail address


Getting Started (cont.)

Verification email-click to activate workspace

Verify account


Create a WorkspaceCreate separate workspaces for each of your projects


Create a Workspace (cont.)Select a blank workspace or one that’s pre-populated with templates


Create a Workspace (cont.)Example: Event Workspace


Create a Workspace (cont.)Example: Event Workspace

Name your workspace

Templates


Create a Workspace (cont.)Add documents

Add documents from your desktop and network folders


Create a Workspace (cont.)Open and save files from Word, Excel, and PowerPoint- Requires the Office Add-in: http://workspace.officelive.com/en-us/office-live-update


Create a Workspace (cont.)Example: Create a list

Add invitee names, contact info, RSVP status, etc.

Extend to Outlook and Excel


Create a Workspace (cont.)Example: List of Invitees; Connect to Outlook and Excel


Share Your WorkspaceInvite collaborators into your workspace

Invite editors or viewers

Option for invitees to view without signing in


Share Your Workspace (cont.)E-mail invitation to join workspace


Share Your DocumentsShare individual documents instead of entire workspaces


CollaborationClick to edit document


CollaborationDocument Edited in “Compatibility Mode”


CollaborationEdited document is saved to workspace, updated in “Activity”


Let’s hear from you!

How are you considering using Office Live Workspace?


Get Started!

• To get started with Office Live Workspace, go to:– http://workspace.officelive.com

• To download the Office Live Workspace add-in, go to:– http://workspace.officelive.com/en-us/off

ice-live-update

talks!

Questions?

Submit your questions using the chat box.


Request a Microsoft Donation


Continue the Discussion…

• Ask follow-up questions in the Emerging Technologies Forum: – tinyurl.com/ndaont


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your colleagues– Browse upcoming events and conferences


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talks!

Thank you! For more information contact:

Kami [email protected]

free and easy collaboration with office live workspace

Technology

workspace list

microsoft office files

event workspace

workspace templates

blank workspace

entire workspace

office live audio

microsoft office xp