from the popcorn advisor - · pdf fileour vision is to genuinely educate and give each cub...

Welcome to the 2011 Campmaster Popcorn Sale…

Thank you for investing the time and energy to “captain” your Scouting Unit’s 2011 CAMP MASTERS Popcorn Campaign. This sale plays an essential role in allowing you to generate unlimited funds for your unit.

Imagine being able to pay for EVERYTHING your unit does for an entire year with popcorn sale profits. Trips…camp outs…trainings…advancements…blue & gold banquets...courts of honor…trailers…uniforms…it can and has been done!

Last year, Scouts throughout the Indian Nations Council sold over 1.2 million dollars. Our top seller was over $5,000. Our top unit sold $41,000!

Our vision is to genuinely educate and give each Cub Scout Pack, Boy Scout Troop, and Venturing Crew the opportunity to participate in this incredibly profitable sale.

This “Leaders Guide Book” will help to introduce our 2011 Popcorn Campaign, what it entails, how it will benefit you, time lines, the products, the prizes, online ordering and people who can help you.

Hats off to you for making a difference in the lives of the Scouts in your unit! Don’t forget to visit the CAMP MASTERS popcorn website at www.campmasters.org and the Indian Nations Council website at www.okscouts.org

Dave Wadley2011 Council Popcorn AdvisorDevelopment Director

From the Popcorn Advisor

Make your program POP!How you can fund your best year of Scouting with Popcorn.

2 Popcorn Leaders Guide

BOY SCOUTS OF AMERICAINDIAN NATIONS COUNCIL

Unit Popcorn TrainingMust attend popcorn training sessions:

Metro Kickoff (Eagle, Twin Arrows, Sac & Fox, and Sequoyah Districts) Thursday, August 25, 20116:30pm Stokley Event Center

Neosho Kickoff 1 Thursday, August 18, 20117:00pm Sallisaw United Methodist Church Neosho Kickoff 2 Tuesday, August 23, 20117:00pm Ft. Gibson United Methodist Church

Okatuli Kickoff 1 Tuesday, August 23, 20117:00pm Poteau United Methodist Church

Okatuli Kickoff 2 Wednesday, August 24, 20117:00pm McAlester United Methodist Church

Take Order Popcorn Sale BeginsThursday, August 25, 2011

Popcorn Sale Ends Friday, October 21, 2011All Popcorn Orders and Prize Orders are Due to Council. NO LATE ORDERS

Popcorn DistributionPopcorn distributed to district locations.Thursday—Saturday, November 10-12, 2011 Please coordinate with your Popcorn Kernel.

All Popcorn Money Due Friday, December 6, 2011All Popcorn Money Due to Council Office for Full Commission.

Have questions? Please feel free to call us at (918) 743-6125 and we will be more than happy to assist you.

2011 POPCORN TIMELINE

TIPS

Popcorn Leaders Guide 3

General2 From Popcorn Advisor

Welcome letter from Dave Wadley

4 District Popcorn KernelsNeed help or guidance with your popcorn sale?

5 Sell the Scouting ProgramA guide on why your unit should participate in the popcorn sale and where to start your popcorn sale.

6 High Adventure DreamsCome TrueSee how many popcorn products you need to sell to make your high adventure dream a reality.

7 A Scout is SafeMake your unit aware of safety guidelines for fundraising.Checkout information on important deadlines involving commission, and take home sale.

8 Popcorn ProductsAn informational sheet on this year’s popcorn products.

10 Popcorn KernelResponsibilities Find out how you can lead your unit to the best year of Scouting.

11 IncentivesMotivate your Scouts by enrolling in an incentive program.

Resources15 Sample Unit Budget

16 Popcorn Kick-Off AgendaA step by step agenda for Unit Kernels.

17 Online OrderingStep by step instructions on placing your CAMP MASTERS popcorn orders online.

18 Ordering PrizesInstructions for ordering prizes for your Scouts via the internet.

19 Prize Order Forms

21 High Achiever FormCAMP MASTERS High Achiever Prize Form.

22 Popcorn Order Form

23 $1000 Club FormTo be completed by Unit Popcorn Kernel.

13 Popcorn Tips from a ProPresentation tips for Scouts from Michael Beck.

14 Tips for LeadersPresentation tips for Leaders from Michael Beck.



EagleTim Fisher7212 S. Columbia PlTulsa, OK 74136(918) 688-8846 [email protected]

Twin ArrowsPaul Dahnke3618 S. 131st E. Ave.Tulsa, OK 74134(918) 808-7266 [email protected]

Brian Wernimont 1209 E. Fargo Broken Arrow, OK 74012 (918) 625-6327 [email protected]

Sequoyah Robert Hunt15006 E. 87th Pl N. Owasso OK 74055 (918) [email protected]

Sac & FoxHolly Cowell509 S. Locust Ave. Okmulgee, OK [email protected]

OkatuliJason Bandy [email protected]

Neosho Amy Welch 535 Baltimore St. Muskogee OK 74403 (918) 698-3576 [email protected]

Venturing / ExploringJohn Runfola 13810 E. 83rd St. Owasso OK 74055 (918) 830-1792 [email protected]

COUNCIL KERNELS John Coates Celeste Rosenthal

COUNCIL POPCORN ADVISOR Dave Wadley(918) 743-6125 [email protected]

Tiffany Farrar(918) 743-6125 [email protected]

2011 DISTRICT POPCORN KERNELSNeed help or guidance with your popcorn sale? Each district has a Popcorn Kernel(s) to help educate and guide units on how they can have a successful sale. Popcorn Kernels along with your District Executive will be able to answer any question you have regarding this year’s sale. Also, be sure to check out website frequently for popcorn resources! You can find resources at http://www.okscouts.org/popcorn

Sell the Scouting ProgramRemember to sell your adventure

Remember we are selling the Scouting Program, not Popcorn. Selling popcorn as a fundraiser enables a unit to have the funds to deliver their “program”. We are selling Scouting, and people will buy if asked.

482% of the public has never been asked to buy popcorn from Scouts.

People need to know why Scouts are selling popcorn…what is the reason?4Volunteer leaders should inform Scouts, and their parents, how the popcorn sale directly benefits their unit program and directly benefits individual Scouts and their families. 4A printed calendar and unit budget will help educate parents and Scouts on “plans for the upcoming year”.

The popcorn costs too much.4Surveys show that people will purchase from a Scout, if asked, and if they hear “how it will benefit the Scout” who is selling.4This is a unit fundraiser…not a “bargain sale”. Again, it is not about popcorn, it is about program.

Our pack, troop, crew, or post has another fundraiser and we do not have a need to “sell popcorn”.4If this is the case, then consider allowing the “total unit commission” to go directly into a “Scout’s account” for weekend campouts, field trips, summer resident camp, Cub Scout day camp, etc.4Many units find the “Popcorn Sale” and “Camp Card Sale” are adequate for both their Unit and

individual Scout annual needs…and parents appreciate not having to come up with funds (dues) every week, month, etc.

How do I Start My Sale?Begin with your immediate family members: 4Mom4Dad4Brothers and Sisters4Cousins4Grandparents4Aunts and Uncles4Close Neighbors, etc…4Who purchased popcorn from YOU Last year. You can do this as soon as you receive your “take order forms”…then canvas your neighborhood, friends, etc…those who may support your unit’s popcorn sale. And remember, tell everyone about your unit’s (pack or troop) program and why you are selling popcorn…82% of the public is never asked to buy, and they will, if they know why you are selling.


Cub Field Trip 4 containersAnnual Youth Registration 5 containers& Insurance Fees Boy’s Life Magazine 5 containersPinewood Derby Car 3 containersExternal Frame Pack (3312 cu. In.) 45 containersBoy Scout Summer Camp Fee 52 containers

Cub Scout Day Camp Fee 23 containersSleeping Bag 22 containersVenture Extreme Tent 68 containersCub Scout Program Books 4 containersBoy Scout Handbook 4 containersBoy Scout Uniform 39 containersCub Scout Uniform 37 containers

MAKE YOUR HIGH ADVENTURE DREAMS A REALITY WITH POPCORN

Wouldn’t it be nice to participate in all the activities you wanted if you could pay for uniforms and registration without any money coming out of your pocket?

The average unit commission on a container of popcorn is 35% of the container sale price. Using this amount as a guide, here are approximate costs in popcorn containers of several Scouting activities:


4When selling popcorn in your neighborhood always have an adult or buddy with you.

4ALWAYS wear your uniform. Everybody loves to support a Scout in uniform.

4Remember to always have 2 pens with you and make sure you keep your Take-Order Form as neat as possible.

4Never enter a stranger’s house.

4Keep checks and cash in a separate envelope with your name on it.

4ALWAYS walk on the sidewalk and driveway. NOT through the yard. Watch for traffic.

4Never sell at night.

4Make sure you know the date when you will be delivering the popcorn to your customers.

4Not every house will buy so do not become discouraged.

4The more people you ask – the more people will buy.

4Put popcorn sale articles in your school, church, and community bulletins/newsletters.

4ALWAYS act like a Scout. Be polite and courteous. Wear a smile and introduce yourself.

4Most importantly, when you are selling popcorn tell the people what the money goes for.

Be Safe!1. Ask your parent to be the first to buy popcorn.

2. Ask your relatives to buy popcorn. (Brothers and sisters)

3. Ask your neighbors to buy popcorn.

4. Ask the parents of your friends (not in Scouts) to buy popcorn.

5. Take a popcorn order form to your place of worship and ask people to buy popcorn during coffee/fellowship hour to buy popcorn (get permission first).

6. Ask your parents if they can take a popcorn order form to work and ask their co-workers to buy popcorn. (They may need to get permission first.)

7. Ask a parent or fellow Scout to go door-to-door with you in your neighborhood to ask people to buy popcorn.

8. Ask your parents or relatives if they give out gifts during the holiday season. If yes, ask them to consider giving out popcorn (in a tin decorated for the holidays) as a holiday gift.

9. ALWAYS WEAR YOUR UNIFORM!

A Scout is Safe. When conducting your popcorn sale, it is vital to en-sure proper safety measures especially when children are involved. Below are some popcorn general safety abd sales tips.

Tips for a Successful Sale


CAMP MASTERS POPCORN PRODUCTS

$30 3 Way Cheesy Cheese Tin6 oz. White Cheddar Cheese Popcorn6 oz. Yellow Cheddar Cheese Popcorn6 oz. Cheesy Salsa Popcorn

$40 3 way Premium Tin10 oz. Supreme Caramel w/whole and crushed Almonds, Pecans & Cashews20 oz. Chocolatey Caramel Popcorn10 oz. Butter Toffee Caramel Popcorn

$20Chocolatey Caramel CornDelicious gourmet caramel corn liberally covered with rich chocolate.

$25 24 Pack Movie Theater Extra Butter Microwave PopcornPopcorn perfectly seasoned with EXTRA Buttery flavor just like the movie theaters. America’s #1 selling flavor!


$25 Donation Support our military. CAMP MASTERS will send $25 worth of popcorn to our military personnel.

$50 5-way Chocolate Treasures TinChocolatey Caramel CornChocolatey PretzlesWhite Frosted Carmel CornWhite Frosted PretzlesChocolatey Covered Peanut Brittle

CAMP MASTERS POPCORN PRODUCTS

$30 3 Way Cheesy Cheese Tin6 oz. White Cheddar Cheese Popcorn6 oz. Yellow Cheddar Cheese Popcorn6 oz. Cheesy Salsa Popcorn

$20 Supreme Caramel Crunch with Almonds, Pecans, and CashewsButtery sweet gourmet caramel corn with whole and crushed nuts.

$15 15 Pack Buttery Roasted Summer Corn Microwave PopcornIf you like BUTTERY corn on the cob, you’ll LOVE this popcorn!

$1514 Pack Sweet & Salty Kettle Corn Microwave PopcornA sweet and salty old fashioned kettle corn taste like the popcorn at old time county fairs!

$20 20 Pack Snack Size 94% Fat Free Butter Microwave PopcornPortion control – only 100 calories per bag! Plus Trans Fat Free!


$102lb. Gourmet Popping Tin

$10Caramel CornMouthwatering taste of delight and crispy gourmet caramel corn kept fresh in a decorative collectable tin - 9oz.


POPCORN KERNEL RESPONSIBILITIESLeading your unit to the best year of Scouting.

RECRUIT ONE OR MORE UNIT ASSISTANT KERNELS AS NEEDED

Attend the Unit Popcorn Training4This training covers a multitude of new information for 2011. 4BRING YOUR ASSISTANT(S) WITH YOU!

Explain popcorn program to your adult leaders: 4Unit’s Sales Goal and Plan Sales Activities.4Prepare Timetables.4Set Up Sales Coverage Areas.

Prepare handouts for Unit Kick-Off meeting for Leaders, Parents & Scouts: 4Timeline showing sale dates, date orders due, time & place for pickup, and distribution.4Unit goal and per boy sales goal.42 order forms/prize flyer.4Unit Master Record form(s) to record Scout’s sales for den/patrol totals.4If available distribute last year’s sales records/take order forms.

Conduct a Unit Popcorn Sale Kick-off Meeting, for your unit. Review sales goals, explain Prize & Incentive Program, discuss sales techniques, money collection and safety suggestions.

Submit unit popcorn order, unit prize and CAMP MASTERS prize order forms to council office by Friday, October 21st at 5:00pm: 4Collect and total all sales records/order forms and prize order forms. 4Submit Unit Order and Prize Order on-line or fax (918-743-6049). 4Note, you probably want to allow 2 - 3 days to compile your unit order prior to October 21st. NO ORDERS will be accepted after the deadline!

Arrange to pick-up popcorn at district distribution location on November 10th, 11th or 12th4See your district for details. On the same day, conduct a special meeting of all Scouts and their parents at your unit’s meeting site to distribute popcorn, the Scout’s original Take Order Forms and Money Envelopes. Keep a copy of the Scout’s Take Order Forms as a customer record for next year’s sale.4Distribution times will vary by districts. More information to follow.

Remind your Scouts of unit’s money due dates. Make sure checks are made payable to the unit itself. 4You will receive an invoice when you

pick your popcorn up from your district warehouse location. Check your invoice over to make sure the commission percentage is correct base on if your unit is getting prizes or not. Collect and tally money from Scouts and submit one check payable to the council for Total Amount Due by Tuesday, December 6, 2011, at the Don W. Reynolds Scout Service Center. (No Credit Card Payments Allowed)

PRIZES CANNOT BE RELEASED UNTIL YOUR UNIT HAS PAID FOR POPCORN IN FULL. 4Prizes will be released 10 business days after your unit pays in full, but No prizes will be released before Monday, December 5, 2011. Prizes will be shipped directly to you by the prize company for distribution to your Scouts.

“Being a good popcorn kernel means being organized with lots of energy. It also means being creative and helping everyone with selling popcorn.”

Motivate your Scouts by offering incentives.

4Generally, units that used the prize incentive program had a 10-12% increase in sales…Scouts like recognition.

4Prizes are easily promoted (see sample prize sheet included with packet).

4Prizes offer greater motivational impact for the youth members who sell.

The 2011 Popcorn Sale offers two different Commission Plans. One plan features prizes and the other does not.

Commission Plan with Prizes4 Unit Base Commission: 29%

4 +3% Attend and Sign-in at the Popcorn Launch Seminar

4 +3% for ON-TIME FULL PAYMENT by December 6, 2011

4 Total Commission possible: 35%

4Scouts like to talk and compare the prizes they have won by selling.

4Prizes are memorable…especially the quality Brand Name Merchandise (LEGO, GE, RCA, Case, Swiss Army, Coleman, Cannon, Lionel, Mitchell, BSA, Wilson, Times, etc.).

4Units can order their prizes online…a web-based program that is user friendly.

4Delivery is to individual units…delivered to each unit popcorn kernel (chair)…you can’t beat the convenience.

4Unparalleled service and support from General Commercial Corporation/Keller Marketing…prompt service to units.

4Prizes are in addition to a generous commission (35%) sent directly to each unit.

4Family participation is often the most powerful motivating factor driving a prize incentive program for Scouts. It involves families.

Prize incentive program

Ensure you receive the maximum commission

All money is due by December 6, 2011 to the Donald W. Reynolds Scout Resource Center. Payments must be made with one check. No credit card payments will be allowed.

Youth Incentives

In addition to the 12 prize levels, Scouts can earn these additional great prizes!

Top Popcorn Seller

The top Cub and Boy Scout/Venture seller in the Council will each earn a $300 VISA Gift Card. OR, they may choose any prize collected for the 2011 $1000 Popcorn Club Drawing. Top Seller Chooses first.


“Fill It Up” Program

Fill up a popcorn order form and receive a chance to win. For every form you turn in, you will be entered into 2 drawings for a chance to win 4 Tickes to Silver Dollar City in Branson, MO on Sept. 30th or a Flat Screen TV on Oct. 21st

Popcorn Patches

Popcorn Sales patches will be available to ANYONE who sells popcorn. These patches

must be ordered online with incentive prizes even if you are not getting prizes.

Additional Information on Prizes

All prizes will release 10 days after payment is received. No prizes will be released before December 6, 2011. Popcorn patches must be ordered online even if you are not getting prizes for your unit.

AMAZING PRIZES!

Additional Youth Incentives

$1,500 sales4 Earn a $50 Target or Wal-Mart$2,000 sales 4 8G IPod Nano or Awesome Camping Package$3,000 sales4 $150 Savings Bond4 50 Walmart Gift Card or Nintendo 3DS System$4,000 sales4 $200 Savings Bond4 $50 Walmart Gift Card or Nintendo 3DS System$5,000 sales4 $250 Savings Bond4 $50 Walmart Gift Card or Nintendo 3DS System* BONUS PRIZES ARE NOT CUMULATIVE

$1000 Club (Council Incentive)

When you sell $1000 or more of Campmaster Popcorn, you receive:

4 FREE party invite to Tulsa’s Incredible Pizza, Saturday December 10, 2011 9-11am Includes: free buffet & drink, and $5 game card (friends and family members may attend, but must purchase a buffet). In Addition...

4 Your name will be put in an exclusive drawing for $1000 Club Members

4 for every $200 YOU Sell OVER $1000 you will receive and additional entry

4 2010 Club Members who reach $1000 in 2011 will receive DOUBLE entries


1) Be Neat! - You will make a great impression if you are in your class A uniform. Wearing your uniform when selling gives an impression of professionalism and shows people that you are proud of what you are doing.

2) Be Prepared: Learn the presentation below and don’t change it. Your presentation should never be, “Do you want to buy some popcorn?” That question all too easily leads to the one word answer, “NO”. People will not be purchasing from you because you asked them to. They will be buying from you because YOU will have created a relationship with them very quickly and they will want to help you and the scouts.3) Maintain Eye Contact! This is very important. Maintaining eye contact shows that you have confidence in yourself, your product, the program, and your group.

3) Always Be Polite & Courteous: You will be surprised by how many people who will tell you “NO” just to see how you handle the rejection. You will be even more surprised by how many people who

will change their answer to “YES”, just because you were polite and professional in the face of rejection.

4) Thank Everyone: Even the people who don’t buy. Just saying, “Thanks for listening”, will often cause people to change their mind.

5) Keep Moving!: If you are selling at one of the commercial locations (Acme, WalMart, etc.), you must continue to move and talk to people. Don’t assume that they will walk up to you, they won’t! The more people you approach, the more you will talk to, and the more sales you will make.

6) Keep Smiling: Do you like grumpy people? Neither does anyone else. Keep a smile on your face.

Popcorn Tips from a Pro

The PresentationTell them who you are: “Hi sir / ma’am, my name is ______________________ (First name only!)

Continue with the group you are representing: “and I’m a scout with pack / troop ________”

Tell them what you are doing: “We’re selling popcorn to help raise money for our Pack / Troop.”

Tell them what they can do for you: “You can help us by buying some of our delicious popcorn.

Now get the sale by telling them to buy in a question: “You’ll help us out, won’t you?”

_________________________________________________________________________________________

Hi sir / ma’am, my name is __________________________, and I’m a scout with Pack /Troop __________. We’re selling popcorn to help raise money for our Pack / Troop. You can help us by buying some of our delicious popcorn. You’ll help us out, won’t you?

All Rights Reserved. No part of this presentation may be reproduced or transmitted in any form or by any electronic or mechanical means, including photocopying, recording, or by any information storage or retrieval system, without the permission of the author.


Why Should Your Scouts Sell Online?

How Do They Sell Online?

Prizes for Selling Online

• Reach friends and family who live far away

• Orders ship directly to consumer

• Commissions paid back to unit from the Council• 25% to the Council• 35% to the Unit• 10% back to Scout in gift card

• Average person spends $50 online• Average Scout sells to 3 people online• That’s $45 back to the Unit per Scout

• Each Scout who sells at least $250 starts earning 10% back in gift cards

• Different product offering and pricing than take order form

• Go to www.popcornordering.com to log-in or create an account

• Send e-mails from the website to friends and family

• Track your online sales at www.popcornordering.com

• Earn gift cards once you reach at least $250 in sales.

Scouts will receive gift card prizes for online sales based on the following scale (do not combine take order sales with online sales):

Online Sales Gift Card Amount$250 - $499 $25 $500 - $749 $50$750 - $999 $75$1,000-$1,249 $100


Sample Pack Budget Actual Budget

Annual No. of Total Annual No. of Total

Cost Per Scouts/ Unit Cost Per Scouts/ Unit

Scout/Unit Adults Cost PROGRAM EXPENSES: Scout/Unit Adults Cost

10.00$ 60 600.00$ Registration Fees (1) Total Youth + Adults @ $15.00 ea 15.00$ 0 -$

20.00$ 1 20.00$ Unit Charter Fee (2) Yearly flat fee @ $20.00 20.00$

12.00$ 50 600.00$ Boys' Life (3) Total Subscriptions @ $12.00 ea 12.00$ -$

1.00$ 60 60.00$ Accident Insurance Fees (4) Total Youth + Adults @ $_____ ea -$ -$

Advancement (5) Ideally 100% of Youth included inActivity Pins, Belt loops, Ranks,

12.00$ 50 600.00$ etc. @ $12.00 ea -$ -$ Recognition (5)

10.00$ 50 500.00$ Hand Books/Neckerchiefs (1) for each Youth @ $10 ea -$ -$

10.00$ 6 60.00$ Unit Leaders Thank You's, Veteran Awards etc -$ -$

10.00$ 50 500.00$ Special Events (6) Blue & Gold Dinner -$ -$

8.00$ 50 400.00$ Pinewood Derby -$ -$

6.00$ 10 60.00$ Graduation -$ -$

5.00$ 50 250.00$ Other (1) -$ -$

Special Activities (6)

10.00$ 50 500.00$ Field Trip (1) -$ -$

10.00$ 50 500.00$ Field Trip (2) -$ -$

10.00$ 50 500.00$ Field Trip (3) -$ -$

Camp (7)

75.00$ x 40 = 3,000.00$ Cub Scout Day Camp -$ -$

130.00$ x 30 = 3,900.00$ Cub Scout Resident Camp -$ -$

145.00$ x 15 = 2,175.00$ Webelos Resident Camp -$ -$

40.00$ x 30 = 1,200.00$ Family Camp -$ -$

60.00$ x 20 = 1,200.00$ Leader's Fees -$ -$

Program Materials (8) Ceremony Supplies, Bridge Cross-20.00$ 50 1,000.00$ ings, camping items, etc. -$ -$

5.00$ 5 25.00$ Cub Leader Basic Training (9) _____ Leaders @ $_____ ea -$ -$

30.00$ x 20 = 600.00$ Full Uniforms (10) Every Cub Scout in Full Uniform -$ -$

1.00$ x 50 = 50.00$ Reserve Fund (11) Registration Scholarships -$ -$

0.50$ x 50 = 25.00$ Other Expenses (12) Contingency Funds -$ -$

18,325.00$ A) TOTAL UNIT BUDGETED PROGRAM EXPENSES 20.00$

INCOME:40.00$ 50 2,000.00$ Annual Dues (Monthly Amount X 10 or 12 Months) -$ -$

500.00$ 1 500.00$ Surplus From Prior Year (Beginning Fund Balance) -$ -$ $ $ Other Income Source (parent payments, etc.) -$ -$

2,500.00$ B) INCOME SUB TOTAL -$

15,825.00$ C) TOTAL FUNDRAISING NEED (A minus B) 20.00$

45,214$ x 35% = 15,825$ POPCORN SALE PACK BUDGET (Should equal C above) / 0.35 = -$ Gross Sales Commission Need (Check with your local council for commission percentage and bonuses) Need / Commission = Pack Goal

45,214$ / 50 Cub Scouts = 904$ POPCORN SALES GOAL PER CUB SCOUT -$ / 1 = -$ Pack Goal / # Cub Scouts = Scout Goal

UNIT DETAIL:

Date Budget Completed: July 15th Cubmaster/Scoutmaster: Date Budget Completed:

Asst

Pack #: 1234 Cubmaster: Unit #:

Committee

District: SCOUT Chairperson: District:

Treasurer:

Projected # of Cub Scouts: 50 Popcorn Projected # of Scouts:

Chairperson:

Location

2011-2012 SAMPLE UNIT OPERATING BUDGET

(+/- 35% includes qualifying for all bonus dollars)


Sample Unit Popcorn Kick-off Agenda: 50 minutesConducted by Unit Kernel

I. Gathering: (Have popcorn for everyone to eat, display popcorn samples, and Scout stuff for people to look at)II. Opening (5 minutes) 4 Pledge of Allegiance 4 Welcome ParentsIII. Why Popcorn? (5 minutes) 4 Make the case for popcorn, why is our unit selling popcorn this year. 4 to reduce the number of fundraisers we do each year. 4 Money for new equipment. 4 So parents don't have to write a check for everything their son does. 4 So your son can learn to earn his way. 4 To go to camp, field trips, and other activities. 4 Make sure every Family has a copy of the Unit Calendar & Unit BudgetIV. So what's the plan (5 minutes) 4 Review popcorn timeline 4 August 25th Take Order sale begins 4 Popcorn Orders & Prize Requests back to Unit Kernel 4 November 10th, 11th, or 12th, pick-up popcorn 4 Money due date V. So what's our goal? (5 minutes) 4 Our unit goal is $ in total sales 4 Our per Scout goal $ VI. Prizes (review prize brochure) (10 minutes) 4 Review prize plan 4 Ask each Scout to pick what prize they want to earn 4 Review Top District/Council Sales Prizes 4 Review Camp Masters Prize Plan VII. How to sell popcorn – (review Take Order Form, 2 per Scout) (15 minutes) 4 Ask family, friends, neighbors 4 Ask parents to bring form to work and sell to co-workers 4 Sell door to door in our neighborhood 4 Be Safe -sell with a buddy or an adult -don't sell after dark -don't go into a stranger’s house -obey street and traffic signs 4 Be Courteous 4 Walk on the sidewalk 4 Wear your uniform 4 Say thank you whether they buy or not 4 Bring extra pens 4 When collecting money, keep cash and checks in envelope 4 Count out loud when making change 4 Make checks payable to unit 4 Don't leave popcorn until customer has paid for itVIII. Questions & Answers (5 minutes)IX. Thank everyone for coming and wish them good luck

GET READYSOFTWARE REQUIREMENTS 4 Internet Browser – Internet explorer, version 5.5 with SP2 or greater with latest patches for the major version4 Adobe Acrobat Reader, version 5.0 or later (to view/print reports).

GET SET1. Log- on to the internet to the Council website: www.okscouts.org

2. Navigation Bar is on the left; find “CAMP MASTERS ONLINE ORDERING” and “click” on it.

3. This brings you to the “LOG-IN” page

4. “SELECT COUNCIL” - scroll down list and select Lincoln Heritage Council.

5. “USER ID” – Type in the I.D. number the council has given to you. The User ID is your unit’s type and number.

6. “PASSWORD” – The first time you log-in type in “hello”. You will see a message that says your login was successful. For security reasons, you will need to change your password and choose a question from the list and provide an answer. (If you forget your password, you will be prompted to answer the question that you chose. An e-mail with your user I.D. and new password will then be sent to your e-mail address.) Once you have changed your password you will be logged in to the ordering system.GO!

COMMITYou will see an “Action Item” that says you need to COMMIT. “Click” on this item and it will bring up a Commitment Form.

This form will show the Contact Information from last year’s Popcorn Chair. If you are new, you will need to change all the information and SUBMIT. If you are not new, please review for accuracy and then SUBMIT. You cannot submit unless all required fields are completed.CampMasters Unit On-Line Ordering

ENTER ORDERS1. Navigation Bar on the left shows the different sale types: SHOW & DELIVER and TAKE ORDER. Lincoln Heritage Council Units enter TAKE ORDER only. Dates for sale have been preset by the council so the system will only allow you to enter orders during the correct dates. Select the appropriate Sale Type and “Click”.

2. Contact information will be displayed. Please review for accuracy. If you need to make changes, click on “CHANGE CONTACT INFO” and proceed with necessary changes.

3. Scroll down the page to see the list of products available and pricing. Type in your order quantity for each item.4. At the bottom of the page you will see a dollar total. If this is correct, select “PREVIEW ORDER”; if not, select “CANCEL” and start over.5. If “PREVIEW ORDER” is ok, then click “SUBMIT ORDER”. This will send it to the council and you will not be able to make changes. If the “PREVIEW” is not ok, you

can select “MAKE CHANGE”. This will take you back to your order where you can change quantities and then select “PREVIEW ORDER” again.

6. After “SUBMIT ORDER” you need to PRINT a copy of this order for your file. At the top of the page, left corner, select “PRINT” key. The form will be displayed in a pdf format; select “PRINT”.

7. Once you SUBMIT the order, if you find any errors, please contact your council office directly for help.

8. When you are finished, please click “LOGOUT”, located bottom, right-hand of the page.

REPORT LIST4PRODUCT LIST shows products available to order from the council for 2011 4PICKING TICKET shows the items that are on your orders4UNIT MASTER RECORD 4UNIT SETTLEMENT FORM

NEED HELP?4Call the Indian Nations Council at

918-743-6125 or email Tiffany Farrar [email protected] or Dave Wadley [email protected]

Camp Masters PopcornEASY STEPS FOR UNIT ON-LINE ORDERING



General Commercial CorporationKeller Marketing Division Prize ProgramHow to place a unit order online for volunteers www.boyscouts-gcc.com

General Commercial Corporation/Keller Marketing Division is proud to be working with your Council volunteers. The following document‘s purpose is to guide you through the prize ordering process. 4Support the Boy Scouts of America’s Popcorn Prize Program; 4Make Unit prize ordering fast and easy; 4Facilitate the Council’s release of orders, and order-tracking, through a straightforward process;

We hope you enjoy the ease and efficiency of the site and welcome your feedback!

Creating a ProfileTo place Unit orders, please follow these instructions:Creating Your ProfileStep 1: Open your internet browser.Step 2: Go to www.boyscouts-gcc.com Home Page. Step 3: If you registered last year, your information has been retained, please proceed to “logging into site”.If you are new to the site, Click on Login – Bottom Left Corner of your ScreenIf you are new to the site, FIRST; you must “create a profile” and login before any order may be entered. Step 4: In the central area of the screen, click register here and enter the information requested. Items *asterisked are required. Enter: 1st: Enter Council ID: 488INC (as you see it in capital letters) then click enterThen fill in the following information:a.) E-Mail address. Point and click in the next field, or press Tab key on your keyboard.

b.) Password. Tab. c.) Confirm Password. Tab.d.) First Name. Tab.e.) Last Name. Tab. f.) Address 1 (This is your physical address for UPS delivery). Tab. g.) Address 2 (If you receive mail at a PO Box, please put that address here). Tabh.) City. Tab. i.) State. Tab. j.) Zip Code. Tab k.) Telephone number. l.) Point and click at the down arrow to find your District name in the menu, then point and click on your District's name. Tab. m.) Point and click at the down arrow to find your Unit Type in the menu, then point and click on your Unit Type. Tab. n.) Type your Unit Number. o.) Click REGISTER. You are now logged in. Please proceed to “Placing your Order”

Logging into the siteStep 1: Click 'login' on your Welcome screen. Step 2: You are back on the Home page. Type your Email Address and Password, and click 'Login'.

Placing order Step 1: Click 'Quick Order' in the menu on the left of your screen. On the lower portion of the form, enter prize quantities and complete all of the required fields to ensure proper shipment. NOTE: We are Unable to ship to a P.O. BOX. On a rare chance, we do mail some orders out, if you have a PO Box, please include it on the second address line.Step 2: Click 'Submit Order to Council' when you are finished. A pop up box will appear as a double check to ensure you are ready to submit your final order. If you need to edit your order please see

instructions below. Step 3: Upon successful completion; you will receive an e-mail verification, unless your Internet Service Provider has our system blocked. Please keep your order number for future reference. If you need assistance with this process, please contact BSA Customer Service via e-mail [email protected] , call BSA Customer Service @ 888-351-8000, or call your Council office.

Editing Existing Order Units will not be able to initiate a second order for a unit unless the previous order has been authorized for shipment by the Council Office. Should your Unit have the need to change your order, please follow the instructions below.

1. Complete Log In and Password Screen 2. Click on "Quick Order". Enter Information for your Unit/ Number/ District/Popcorn Sales Click "Next" 3. If there is an order for Unit/District/ Council, you will see a message "There is already an order for this Unit/District/Council. To edit this order, click "here". Click on "here" 4. Change quantities of prizes needed. Click "Submit Changes"Please wait one moment while page refreshes. You will then see a screen stating that your Order has been updated.

If you need assistance with this process, please contact BSA Customer Service via e-mail [email protected] , call BSA Customer Service @ 888-351-8000, or call your Council office.

The site works only with Internet Explorer

General Commerical CoporationEASY STEPS FOR UNITS TO ORDER PRIZE INCENTIVES


Council Name: Indian Nations Council Pack # _________________

Council Headquarters City: Tulsa, OK Troop # _________________

District Name: _____________________________________________ Venture Crew/Post # _________________

Ship Prizes To:

Retail Sales Dollars $ ______________Name: ___________________________________________________

Street: ___________________________________________________ # of Scouts Selling:

City: _______________________________ State: ____ Zip Code: _________

Telephone Numbers: _______________________________ _______________________________

Day Time

Order Order

Level 1 - Sell Any Item Level 7 - Sell $725

0 Popcorn Sale Patch 65 Eureka Grasshopper Sleeping Bag

0.1 CampMasters Fill-It-Up Patch 66 Leatherman Freestyle Multi-Tool Set

67 2-Person Inflatable Boat

Level 2 - Sell $125 68 $45 Wallmart Card

48

Level 8 - Sell $1000

49 12oz. Silicone Collapsible Cup 69 Swiss Army Resuce Tool w/ Case

50 70 Jensen Docking Station for iPod, iPhone & iPad

71 Pure Fishing Rod & Reel

72 $75 Wallmart Card

Level 3 - Sell $225

51 Level 9 - Sell $1325

73 Eureka Apex Tent

52 S/S Multi-Tool w/ LED Light & Case 74 Ollo Bug Robot

53 Science Magic Set 75 Carrera Nascar Racing Track & Cars


Level 4 - Sell $325

54 Level 10 - Sell $1725

77

55 Clip Watch w/ BSA® Branding

56 78 Back Country First Aid Kit

79 Galileo Refractor Telescope


Level 5 - Sell $425

57 Outdoor Adventure Set Level 11 - Sell $2250

58 Multi-Tool Set 81 Boe-Bot Robot Kit

59 Sonic Sound Speaker** 82 Camping Set

60 $20 Wallmart Card 83 LEGO Technic Off-Roader R/C


Level 6 - Sell $525

61 Lantern w/ Flip Top Fan Level 12 - Sell $3000

62 Chrome Plated Binoculars w/ Case 85 26" Huffy 18-Speed Bicycle

63 Dorcy Dynamo Multi-Function Light 86 Eureka Copper Canyon Tent

64 $25 Wallmart Card 87


Rosewood Handle Knife w/ Clip w/

BSA® Branding in a box

Small Brass & Rosewood Handle Knife

w/ BSA® Branding

Lionel Minneapolis & St. Louis Diesel

Super Freight Train Set

Case Buffalo Horn fixed Blade Knife w/

Leather Sheath

Discovery Backpack w/ BSA®

Branding

Large Brass & Rosewood Handle Knife

w/ Case & BSA® Branding

Aluminum Canteen w/ Carabineer &

BSA® Branding

Prize Ordering Website: www.okscouts.org Council ID: 488INC

Description Tally/ScoutDescription Tally/Scout

______________

E-MAIL ADDRESS

BOY SCOUT Prize Order Form Fall 2011

Night Time

(Can NOT Ship UPS to a P.O. Box)

Council Name: Indian Nations Council Pack # _________________

Council Headquarters City: Tulsa, OK Troop # _________________

District Name: _____________________________________________ Venture Crew/Post # _________________

Ship Prizes To:

Retail Sales Dollars $ _______________

Name: ___________________________________________________

Street: ___________________________________________________ # of Scouts Selling:

City: _______________________________ State: ____ Zip Code: _________

Telephone Numbers: _______________________________ _______________________________

Day Time

Order Order

Level 1 – Sell Any Item Level 7 – Sell $725

0 Popcorn Sale Patch 24 Safety Rechargeable Lantern

0.1 CampMasters Fill-It-Up Patch 25 S/S Cooking Utensil Set w/ Case

26 Swiss Army Huntsman Knife

Level 2– Sell $125 27 $45 Walmart Gift Card

1

Level 8 – Sell $1000

2 28 LEGO City Street Extreme

29 Jenson Docking Station

3 4 x 30 Binoclulars 30 CARRERA Shuttle Galaxy R/C Car

4 Compass/Thermomter Compact 31 $75 Walmart Gift Card

5 SURPRISE Grab Bag Of Gifts! C


Level 3 – Sell $225 32 Carrera Ferrari Champions Racing Track and Cars

6 LEGO Ninja Ambush 33 Swiss Army Binocular w/ Digital Camera

7 Rosewood Handle Knife w/ Clip 34 Leatherman Wave Multi-Tool

8 Box Robot 35 $100 Walmart Gift Card

9 Lantern/LED Flashlight

10 SURPRISE Grab Bag Of Gifts! D Level 10 – Sell $1725

36 LEGO Party Set

Level 4 – Sell $325 37 Case S/S Amber Hunter Trapper Gift Tin

11 LEGO Creator Dune Hopper 38 Galileo Refractor Telescope

12 Clip Watch w/ BSA® Branding 39 $125 Walmart Gift Card

13


14 Multi-Tool w/ LED Light & Case 40 Lionel Scout Ready-to-Run Freight Train Set

15 SURPRISE Grab Bag Of Gifts! E 41 LEGO Hogwarts Castle

42 Camping Set

Level 5 – Sell $425 43 $165 Walmart Gift Card

16 LEGO Technic Off-Roader

17 Outdoor Adventure Set Level 12 – Sell $3000

18 Swiss Army Classic Knife 44

19 $20 Walmart Gift Card

45 Baseball’s Ultimate Home Game - Tabletop

Level 6 – Sell $525 46 Eureka Tetragon 1610 Tent

20 LEGO Imperial V-Wing Starfighter 47 $225 Walmart Gift Card

21

** Accessories not included

22 Portable Stereo Speaker System w/ Batteries

23 $25 Walmart Gift Card

16x32 Chrome Plated Binoculars w/

Ruby Lenses & Case

Lionel Minneapolis & St. Louis Diesel Super

Freight Train Set

Small Brass & Rosewood Handle Knife

w/ BSA® Branding

_________________

E-MAIL ADDRESS

Large Brass & Rosewood Handle Knife

w/ BSA® Branding

Stainless Steel 2 pc Knife Set w/ BSA®

Branding

_________________

Description Tally/ScoutDescription Tally/Scout

Prize Ordering Website: www.okscouts.org Council ID: 488INC

CUB SCOUT Prize Order Form Fall Popcorn Sale 2011

Night Time

(Can NOT Ship UPS to a P.O. Box)

CAMP MASTERS HIGH ACHIEVER PRIZE FORM

PRIZE FORM DUE TO COUNCIL AT END OF SALE - BY ORDER SETTLEMENT DATE To order, the following information MUST be printed or typed clearly.

Parents & Scouts Please fill out this Section for 2011 SALES Scout’s Name__________________________________________________DATE________________ Street Address_______________________________________________________________________ (No P.O. Boxes)

City / State / Zip______________________________________________________________________ Social Security Number (required for Savings Bond only) _____________________________________ TOTAL SALES $__________________________ Age____________________________ Please submit Order Form to Council to verify sales. NEW “Ful-Filled” Patch – To get your “ful-filled” patch simply make a copy of your completely filled order form, give it to your Unit Leader. . UNIT LEADER WILL ORDER PATCH WITH OTHER PRIZES

SALES ACHIEVEMENT AWARDS - SELECT ONLY ONE BOX BELOW! (PRIZES ARE NOT CUMULATIVE) Unit Leader or Kernel please fill out this section

District ______________________________ Unit type and Number___________________________ Unit Leader or Kernel signature_______________________________________________________ Council Office please fill out this section Council Name_______________________________City / State_______________________________ Council Office Authorization Signature_________________________________________________ Program Rules & Regulations

1. Scouts who sell min. $1500 of popcorn during the traditional Fall 2011 Sale will receive ONE -$50.00 Gift Card from list above. Scouts who sell $2000 will receive their choice of 8G iPod Nano or Camping Package Scouts who sell $3000 and up receive a U.S. Savings Bond plus a $50 Gift Card or a Nintendo 3DS system – must select 1 from list above.

2. Select ONE Prize Level only; Prizes are not cumulative. 3. ABSOLUTELY NO COMBINING OF MULTIPLE SCOUTS ORDERS WILL BE ALLOWED. Verification of Sales through individual Take Order

Forms is required. 4. Scout must attach Order Form when submitting this form to the Council. 5. Upon receipt of the signed form from the Council, the prize will be ordered and shipped to the Scout. 6. Questions? Please contact your Council office or Ramsey Popcorn Co. (812) 347-2441, ext. 128. 7. CAMP MASTERS WILL NOT ACCEPT FORMS AFTER 12/31/11.

$1500 SALES ACHIEVEMENT (check 1 box only)

$50 TARGET CARD OR

$50 WALMART CARD

$2000 SALES ACHIEVEMENT – (check 1 box only)

8G iPod Nano* OR AWESOME CAMPING PACKAGE *Prize may be substituted by CAMP MASTERS with comparable prize of equal value I SOLD $3000 or more of Popcorn this Year! – (check 1 box only) Savings Bond - 5% of total sales in increments of $1000 $3000 = $150 Savings Bond + $50 Walmart Gift Card OR $4000 = $200 Savings Bond + $50 Walmart Gift Card $5000 = $250 Savings Bond + $50 Walmart Gift Card

Nintendo 3DS System (all new “3-D” graphics!)*

$1000 CLUB REGISTRATION FORM DUE BY NOV 16th, 2011, email to [email protected] Fax 918.743.6049

PLEASE FILL OUT COMPLETELY and LEGIBALY

Indian Nations Council, Boy Scouts of America4295 S. Garnett Rd, Tulsa, OK 74146

Office: (918) 743-6125 Fax: (918) 743-6049 www.okscouts.org

from the popcorn advisor - · pdf fileour vision is to genuinely educate and give each cub...

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