fsc information management tool - introduction. training overview what is the fsc? what is...
TRANSCRIPT
FSC Information Management Tool -
introduction
Training Overview
• What is the FSC? • What is Information Management? • Why a FSC IM Tool?• FSC Reporting• Reporting Planned Activities• Using the IM Tool to:
– Update monthly actuals– Produce reports & maps
• Actual Monthly Update Matrix
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What is global Food Security Cluster?
https://www.youtube.com/watch?v=x2wifpLS-Ig
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Food Security Cluster Information Management
When an emergency strikes, among the responsibilities of a country-level Food Security Cluster is to:
Coordinate partner responses to ensure that planning and implementation of food security responses avoid gaps and duplications, and are comparable and timely to affected populations.
Information Management is essential
FSC Information Manager• Together with a Cluster Coordinator, Information Management Officer
(IMO) is one of the core Food Security Cluster team members
• IMO plays a vital role in collecting, analysing, and sharing information that is important for the cluster partners to make informed and evidence based, strategic decisions
• Fundamental to the job is
– ability to collect, clean, collate, analyse and disseminate data
– present information in a way that is easily understood by the FSC partners. Sometimes this is through graphic means such a mapping but also through tables, charts, and narrative writing.
In the past, this has been achieved mainly through various 4/3W matrixes, which vary country-by-country
The Purpose of the FSC IM Tool• Make data collection, processing and response analysis globally
comparable and standardized• Make setting up a country-FSC IM System faster• Allow Global Support Team provide support more efficiently
(standardized systems)• By producing project reports and maps the IM tool will visualize
gaps and overlaps of partner responses• Forward-looking (planning info), allows for more detailed analysis• Confidentiality
Avoid duplication of humanitarian assistance, especially considering issues of food availability, access and utilization. Consistent information sharing will facilitate project tracking and monitoring, and result in evidence based decision making for strategic intervention and improved implementation.
History of Tool Development• Based on Somalia Food Security Cluster
IM Tool (first version in 2011), and South Sudan IM Tool, now taken to global scale
Users • Country-level Food Security Clusters• Partners• Donors• User support at global level
Data Capture and Analysis Process
• Planning information: Partners complete a project sheet in for EACH planned activity they are doing (e.g. Cash for Work, Seeds and Tools distribution, etc…) in their over all programme. Project is entered into the system by cluster IM Team
• Actuals: Partners use the IM tool on a monthly basis to update actual values against the plans for each activity
What does this mean in practice: partners
• Instead of filling in excel files partners can now update their monthly actuals directly in the IM Tool:
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What does this mean in practice: IM Officers
• Standardized way of collecting, structuring and analysing information
• Standard reports and maps from the tool, exporting to Excel for more advanced analysis with pivot tables
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Entering new operation
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Reports1) Planned Response by geographic area
Reports2) Actual Response by geographic area
Reports3) Target Report by geographic area
Reports/Maps
1)Actual/Plans
2)Actual/Targets
3)Plans/Targets
% Beneficiaries by geographic area• By Response Purpose, FSC Strategic Objective, Modality,
Targeted Beneficiary Group • Aggregation of strategic objectives when applicable
IRAQ: Actual/PlannedResponse Purpose
UKRAINE: Actual/PlannedModality
SOMALIA: Actual/PlannedTargeted Beneficiary Group
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SOUTH SUDAN: Actual/TargetStrategic Objective
Map > Actual/Target(by strategic objective)
NIGER: Plan/TargetStrategic Objective
Map > Plan/Target(by strategic objective
Maps F
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Thank you!Any questions?
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