SOUTH SUDAN

FSC Training on Reporting Tools

30th May 2014

SOUTH SUDAN

SOUTH SUDAN

OVERVIEW OF THE TRAINING

• Why reporting? • FSC Principles• Introduction to tools• Deadlines and upcoming meetings

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Why reporting?

– Enhanced coordination and strategic response: needs, ongoing interventions and existing gaps

– Better guidance– FSC can advocate for members– Requirement for CHF and CRP – Improvement of donor’s knowledge about

FSC member activities– Broaden the dissemination of achievements– Better informed humanitarian community

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FSC Principles:

– Confidentiality– Equality– Result oriented approach– Accountability– Complementarity

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Planning

Advocacy

Advocacy and Humanitarian

Updates

Humanitarian Response Forecast

Reporting and Analysis flow chart

Monthly Report on Humanitarian

Response

assessment

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PLANNING MATRIX

Organisation Response Objective (drop down menu) Cash/Voucher Value Value in: Pounds or USD (specify) per month

Implementing Partner Modality (drop down menu) Number of Cash Transfers/vouchers per Month

Local Implementing Partner (if any) Target Population (drop down menu)

Ration Size (Per Person or Per HH)/Equivalent/Composition of Inputs (e.g kgs seeds, number of animals, etc..)

Cereal - KGPulse - KGOil - Ltetc… (salt, sugar….)Please indicate commodity (cereal = maize)

Implementation Start date (mmyy) Implementation End date (mmyy) Activity description (free text)

Funding (drop down menu): Donor Donor Reference Project Number (if relevant)

Please fill in or Individuals or Households

State (drop down menu) County (drop down menu)Please select a State first

Payam (drop down menu) Please select a County first

Specific location Planned # of Individuals Planned # of Household Month (If activity is

not every month)

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Organisation Implementation Start date (mmyy) Funding:Implementing Partner (IF ANY) Implementation End date (mmyy)

Local Implementing Partner Cash/Voucher Value

Donor Cash/Voucher Transfer SystemDonor Reference Project Number (if relevant) Number of Cash Transfers per Month

Type of Activity (drop down menu)

Response Objective (drop down menu) Target Population (drop down menu)Modality (drop down menu) Activity description (free text)

Planned - Funding ConfirmedPlanned - Funding Not securedPlanned - CAPPlanned - CRPOngoing - Funded

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Improved access to food: targeted HH support (livelihood FSS)Livelihood support : Animal stocking and destockingLivelihood support : seeds, tools, fertilizer, fuel vouchers, fishing gears, animal vaccinationLivelihood support : asset construction/rehab. For livelihood growthLivelihood support : training, FFE

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Cash

Food

Voucher

Inputs

Training

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IDPs and Host CommunityIDPs onlyHost community onlyRefugees onlyReturnees onlyIDPs and Returnees and HostGeneral

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ACTIVITIES 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 IMPLEMENTING BODY

1.1 Seeds distribution X X X X

1.1.1 Seeds distribution in Belet Wayne x

1.1.2 Seeds distribution in Jalalaqsi x x x x

1.2 Pilot in three settings - local level X X X X X X X1.2.1 Present the agreed document to local partners and authorities

x

1.2.2 Identify field partners and their capacity x

1.2.3 Train data collectors x

1.2.4 Carry out a vulnerability and needs analysis following the guidance previously developed and agreed on

x x

1.2.5 Develop targeting criteria following the guidance previously developed and agreed on. If there is an intervention, pilot the targetting criteria

x x x

1.2.6 Identify indicators for future monitoring systems and thresholds for early warning purposes

x x x

1.2.7 Meeting to discuss technical issues (including contingency plans)

x

1.2.8 Field report for each setting (including contingency plans)

x x x

1.3 Write technical consolidated report X X

1.4 Expand to a fourth setting (replication of 1.2 & 1.3)

X X X X X X X

2.1 Develop a FNS contingency plan framework for urban and peri-urban areas -

X

2.2 Testing/simulating and adaptation - local level

X X X X X X

2.2.1 Adapt the contingency plans framework x x

2.2.2 Test/simulation of the contingency plans framework

x x

2.2.3 Refine the global theoretical framework x x

2.3 Integration into existing contingency / preparedness plans of the municipality

X X

INCREASE FOOD ACCESS AND SUPPORT LIVELIHOODS OF RIVERINE FARMERS IN HIRAN REGION

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INCREASE FOOD ACCESS AND SUPPORT LIVELIHOODS OF RIVERINE FARMERS IN HIRAN REGION

ACTIVITIES 1 2 3 4 5 6 7 8 9 10 11 12

1.1 Seeds distribution X X X X

1.1.1 Seeds distribution in Maiwut x

1.1.2 Seeds distribution in Renk x x x x

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State (drop down menu) County (drop down menu)Planned # of

IndividualsPlanned # of Households

Month (If activity is not every month)

71 Upper Nile 7107 Maiwut 765 january 71 Upper Nile 7111 Renk 1,432

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*Value in Pounds or USD, please specify

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ReliefRecoveryDevelopment

*To be added

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REMEMBER!!!

Some of the previous cells MAY BE empty… depending on what?

Depending on the modality

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*Abyei included as StateState (drop down menu)

County (drop down menu)Please select a State first

Payam (drop down menu) Please select a County first

Specific location

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OR

Planned # of Individuals

Planned # of Households

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PLANNING MATRIX

• When?– Before 5th of June– Twice a year: December and June– Any time plans arise

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MONTHLY REPORTING

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Planning

Advocacy

Advocacy and Humanitarian

Updates

Humanitarian Response Forecast

Reporting and Analysis flow chart

Monthly Report on Humanitarian

Response

assessment

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MONTHLY REPORTING

Agency: 0 Modality (drop down menu) 0 Reporting month (drop down menu)

Donor: 0

Target population (drop down menu) 0

Response Objective: 0 Project Code:

Activity Description: 0

Please fill in OR individuals OR Households

State County Payam Actual # of Individuals Actual # of Households Comments

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MONTHLY REPORT

• When?– Every month, on the first 10 days

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Info.southsudan@foodsecuritycluster.net