Fund Administration:Raising to Spending

Advancing Philanthropy Conference

September 12, 2012

Program Facilitator & Panelists:

Kristienne HannaDirector of Development, System Services

Advocate at Home and Advocate Medical Group

Brian Chicoine, MDMedical Director

Adult Down Syndrome Center

Advocate Medical Group

Wendy Tuzik Micek, PhD, RNDirector of Nursing Science and Magnet

Advocate Christ Medical Center

Peggy Norton-Rosko, MSN, RN, CCNSDirector of Critical Care and Cardiovascular Services

Advocate Good Samaritan Hospital

Raising Funds:Why do donors give?

• Express gratitude

• Complete the circle of healing

• Make something happen that otherwise would not be able to happen

• Have an impact on the care patients receive

• Make a difference in the lives of others

Spending FundsHonoring donor intent

• All restricted funds are established with a designated purpose:– Capital expenditures or expenses

– Budgeted or unbudgeted

– General support or specific expense

• Funds MUST be used in accordance with the purpose for which they were established.

ACF’s Responsibilities• Accept charitable donations, provide tax

receipts and thank donors.

• Ensure that gift was used according to the donor’s intent.

• Share gift impact stories with our donors.

• Provide reports to Fund Administrators (donations received, funds used, cash balances)

Role of the Fund AdministratorFund administrator = Advocate Associate

assigned responsibility for a restricted fund

• Monitors the restricted fund balances and transfers (avoiding negative cash balances)

• Approves transfers from the restricted fund that are consistent with the donor’s intent.

• Helps ACF staff tell the story of fund’s use to donors (current and future).

Brian Chicoine, MDMedical Director, Adult Down Syndrome Center

Research Utilization Evidence

Based Practice Project

Wendy Tuzik Micek, PhD, RN, NEA-BCDirector of Nursing Science & MagnetAdvocate Christ Medical Center

2004 2005 2006 2007 2008 2009 2010 2011 2012

Dollars Raised $3,866 $6,562 $6,012 $5,999 $5,044 $7,884 $5,855 $15,343 $13,458

$-$2,000 $4,000 $6,000 $8,000

$10,000 $12,000 $14,000 $16,000 $18,000

Advocate Giving CampaignNursing Research & Education Fund

2004 2005 2006 2007 2008 2009 2010 2011 2012

Dollars Raised $3,866 $6,562 $6,012 $5,999 $5,044 $7,884 $5,855 $15,343 $13,458

$-$2,000 $4,000 $6,000 $8,000

$10,000 $12,000 $14,000 $16,000 $18,000

Advocate Giving CampaignNursing Research & Education Fund

Associate Giving Campaign

Chip In for Nursing Research

Nursing Research Endowment

Peggy Norton-Rosko, MSN, RN, CCNSDirector, Critical Care and Cardiovascular ServicesAdvocate Good Samaritan Hospital

Questions & Answers

Fund Administration ResourcesFinance Team• James Hohner, Vice President of Finance 53-3421• Pat Smith-Calascibetta, Director, Finance 53-3409• Megan Fergus, Sr. Financial Analyst 53-3483• Maria Mueller, Finance Secretary 53-3428

Gifts Processing Team• Vivian Karpowicz, Director, Information & Analytics 53-3415

Fund Administrator Resource Center on Advocate OnlineAdvocate Online\Divisions\Charitable Foundation\Fund Administrator Resource

Center• Contains:

– Fund Transfer Forms– Instructions– Helpful Hints– Examples of Fund Use– Frequently Asked Questions