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Further Processing

Softproviding Core

User Documentation


Version: 1.00

Date: 28 June 2017

Release: v2.50

Softproviding AG

Riehenring 175

CH-4058 Basel

Switzerland

+41 (0)61 508 21 21

[email protected]

www.softproviding.com

SAP + Softproviding + YOU. Leading the field.

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Contents

1 Further Processing Orders 4 1.1 Overview 5 1.1.1 Further Processing Order Cycle 5 1.1.2 Further Processing Order Structure 5 1.1.3 Further Processing Order Process Overview 6 1.2 Creating a Further Processing Order 7 1.3 Changing a Further Processing Order 14 1.4 Displaying a Further Processing Order 16

2 Production Order Tool 18 2.1 Overview 19 2.2 Selection Parameters for a Production Order Search 21 2.3 Multiple Selection 22 2.3.1 Multiple Selection via Pop-up 22 2.3.2 Multiple Selection via Report 22 2.4 ALV Grid Control 23 2.5 Specifying the Review Period for Existing Production Orders 24 2.6 Specifying a Basic Start Date and Basic Finish Date for Creating New or Rescheduling

Production Orders 25 2.7 Options for Existing Production Orders 26 2.8 Options for Non-Existing Production Orders 27 2.9 Generally Valid Options 28 2.10 Job Management 29 2.11 Log Output 30

3 Prod. Orders: Completion and und Partial / Final Confirmation 31 3.1 Overview 32 3.2 Selection Options for the Search for Open Reservation Items for Production Orders 34 3.3 Using a Layout for the ALV Grid 36 3.4 Selecting Open Reservation Items for Production Orders 38 3.5 Setting Open Reservation Items to Completed (Final Issue Effected Indicator) 39 3.6 Background Processing 40

4 Production Orders: Close Order Requirements 42 4.1 Overview ‒ Obsolete! 43

5 Planned Orders: Undo Final Confirmation 44 5.1 Overview 45 5.2 The Program 46

Further Processing Orders – Softproviding Core User Documentation 4/46


1 Further Processing Orders



1.1 Overview

The production scheduler uses the Further Processing Order object to control, monitor and enter

production as part of the output (e.g. for sausage production). This further processing order is based

on a Standard SAP production order.

Goods movements (e.g. goods receipt/issue) and individual operations are entered for this further

processing order. If these operations are entered and completed in production terms, the production

order is subsequently confirmed at the end. This action makes production progress transparent for

further processing, material consumption and work performed are saved, and surplus material

reservations deleted.

1.1.1 Further Processing Order Cycle

1.1.2 Further Processing Order Structure

The further processing order has a twofold purpose: to control production and enter production in

terms of quantities and costs. Controlling production also involves supplying information about

which product should be manufactured in which quantity using which resources at which time. The

further processing order must contain master data and control parameters to do this. Based on the

Routing and Bill of Material (BOM) master data, the further processing order is basically broken down

into:

— Header data, which contains organizational information such as the order number, costs,

quantities and deadlines for the order as a whole.



— Operation data, which contains operation deadlines, Standard values, as well as confirmed

quantities and deadlines.

— Component data for the operations such as requirement quantity and reservation number.

If alternative or parallel sequences have been defined in the routing, they are displayed in the

sequence overview.

1.1.3 Further Processing Order Process Overview



1.2 Creating a Further Processing Order

A further processing order is created when an order is created. The operations and material

requirements are determined according to the master data (routing and bill of material). One

essential step in the order creation process is scheduling, which determines detailed operation

deadlines. They are required, for instance, for capacity requirements and material reservation. Once

an order has been created, an availability check can be carried out for both material components and

capacity.

Production execution is initiated by order release. This changes the further processing order’s status

and provides the technical system requirement for the following steps: order printing, material

withdrawal for the components, confirmation, goods receipt, settlement and completion. Once

authorization is given, another availability check can be carried out.

One operation that frequently results in a production order being created is the conversion of a

planned order, which is generally triggered by material requirements planning (MRP). However, you

can also create further processing orders interactively without any reference to a planned order.

Prerequisites

SAP Customizing

SAP Menu Tools > Customizing > IMG > SAP Reference IMG > Production

The following data must be input:

— Basic data

— Production control

Please refer to the relevant Standard SAP documentation and the Further Processing Configuration

Guide for further information about SAP Customizing Production.

Meat Management Customizing

SAP Menu Tools > Customizing > IMG > SAP Reference IMG > Softproviding

Meat > Production > Execution > SAP Standard > Production Order

The following requirements must be specified:

— Define order types

PP01 is generally used as the order type for further processing orders. However, you can also

use your own order types that you have defined.

— Define order type-dependent parameters

Type-dependent parameters are assigned at plant level to an order type (e.g. PP01). This is

where you determine the data that will affect the selection of master data or the input of order

master data.

— Define default values

This task involves you defining for each plant and order type the data that an operation should

include, which is automatically created when an order is created. When creating the order, you

can decide that an operation is created automatically if there is no routing available for the

material to be produced or there is no routing that you can select.



— Define scheduling parameters for production orders

This tasks involves you defining the scheduling parameters for production orders for each

plant, order type and production scheduler. This includes setting the scheduling levels

(detailed, production-rate and rough-cut scheduling), adjusting the deadline when deadlines

are exceeded, scheduling control for detailed scheduling, and reduction.


Guide for further information about order type, order type-dependent parameters, default values

and scheduling parameters for production orders.

The following requirements must be specified (master data):

— Valid production article (header material) within a plant

— Valid bill of material per production article

A bill of material contains the quantity of all the components, such as assembly, component

parts and raw materials, which are required to manufacture a finished product (header

product) or an assembly. The term “bill of material” is used in industrial sectors where

production is workpiece-based.

The following requirements may be specified (master data):

— Valid routing per production article

A routing determines how a workpiece or input material is turned from its raw state into its

finished or completed state. The routing comprises operations that are used to describe what

is being manufactured, how it is going to be manufactured, and using which materials. A work

center is assigned to an operation. A work center frequently provides the main capacity within

master planning, whereas personnel planning determines which employee with which

qualifications can be usefully deployed at which types of work centers. The definition of a work

center also has an impact on the handling of cost and activity types in accounting and on

payroll accounting in the personnel department.


Guide for further information about the bill of material, routing and work center.

The following requirement may be specified:

— Material master view CORE_MP (Further Processing)

Field Name Description

Double UoM Unit of measure for double unit of measure management. There

are applications where materials need to be tracked in terms of

stock and movements using two units of measure that cannot be

converted into each other. In this instance, the quantities are

specified in the base unit of measure (e.g. kg) and in the double

unit of measure (e.g. piece). For example, when inputting a

further processing entry, the goods issue (further processing

input) involving neck steaks is posted to a further processing

order. The neck steaks are weighed in kg. The neck steaks are

entered using the double unit of measure piece. The neck steaks

are counted and the exact physical number of neck steaks is

entered. The ratio between kilograms and pieces can vary from

one day to the next.




Further proc. group The further processing group is used as an additional selection

criterion when inputting further processing entries. You define a

further processing group and further processing group text for

this.

Change ID active The change ID feature is used for traceability and is an internal

number that is automatically assigned by the program in the

background if it is activated in the Customizing table

/SPDGS/TMP2 per terminal ID and/or user. As soon as there are

“Change reasons”, which are defined in the Customizing table

/SPDGS/TCHANGEID, a new change ID number is generated and

saved in the table /SPDGS/CHANGEID and in the table

/SPDGS/PDAOE1. When BAdI /spdgs/badi_changeid is

implemented, other customer-specific fields (in addition to the

change ID number) can be saved in the table /SPDGS/PDAOE1.

The indicator Change ID active field /SPDGS/KZCHG must also be

checked in the material master to activate the change ID. One

possible reason for changing the ID is, for instance, if the

production order number has been changed.

Production version available

indicators

This indicates whether production versions are available for this

material.

Production Versions

(Definition)

The production version determines the different methods of

production according to which material can be produced. It

defines the alternative BOM for the BOM explosion, the plan type,

plan group and the plan group counter for the assignment to

plans, as well as lot size restrictions and the area of validity. You

can also include a production version in the material master views

MRP 4 and Work Scheduling.

Production Versions (Add.

Data)

This is used to define additional data for production versions.

Requirements plan The requirements plan is used in distribution planning to plan

sales quantities for goods for sale and/or blanks, depending, for

example, on material and production versions. The requirements

plan contains planning parameters that are allocated in the

Distribution Planning Definition program. You must also input a

description (text) for any requirements plan.

Sorting The sorting field is used for the top level of the material tree in

distribution planning. Sorting always operates only using the top

level of the material tree.

Sales key The sales key is used as a criterion for integrating customer-

specific sales into distribution planning from MS Excel or other

non-SAP systems, for instance. You must also create a description

for any sales key.

Schedule line UoM The schedule line unit of measure is used in distribution planning

to group scheduled quantities, i.e. to make them available for

MRP. This value is plant-dependent.




Blank A blank is an article that is sales-neutral and is supplied as a basis

for a host of articles for sale. The nature of the blank is always the

same in sales processing. The difference is that, as an article for

sale, the blank can have numerous different versions of packaging

and/or label.

Pl. ind. reqmnts. This indicator means that blanks generate planned independent

requirements. These planned independent requirements can be

transferred to material requirements planning (MRP) for further

processing.

Eval. field This evaluation field can be used for the Blank scenario

assessment in distribution planning as a search and/or filter

criterion if the Blank and/or Sales material field is activated.

Sales material This indicator defines a material that has been packaged and

labeled, and can be sold.

Assortment – do not use coll.

prod. vers.

This indicator means that collective production versions cannot

be used.

Please refer to the Standard SAP documentation for further information about production versions.

For further information about distribution planning, refer to the “Distribution planning” section in

the Planning document.

Functions

The following functions are available to assist you when creating production orders:

— Creating further processing orders using the material, producing plant, planning plant, order

type or order (if the order type allocates an order number manually).

— An existing further processing order can be used as a template to create further processing

orders.

— Releasing further processing orders

— Scheduling further processing orders

— Calculating further processing orders

— Material availability check

— Capacity availability check

— Operation overview

— Component overview

— Document overview

— Sequence overview

— Requirements/stock list view

— Status (system, business operations)

— Printing

— Reading PP master data

— Activating purchase requisitions/reservations

— Restricting editing (blocking, unblocking, performing technical completion, canceling

technical completion, completing, canceling completion)

— Deletion flag (setting, canceling)

— WM staging (simulating, performing)



— Inspection lot (creating, deleting)

— Deallocation

— Costs (analysis, itemization, cost component split, balance)

— Missing parts (missing parts overview, missing parts list)

— WM staging list

— Documented goods movements

— Chart (operations, Gantt chart)

— Logs (overview, scheduling, release, deletion flag, WM staging, reading PP master data,

availability of material, availability of production resources/tools, cost determination, serial

numbers)

— Capacity planning table

— Original batch (creating, amending, displaying)

— Settlement (individual processing, collective processing)

— Confirmation (entering, entering for the order)

Please refer to the relevant Standard SAP documentation for further information about the

production order functions.

Procedure

Use the following transaction to create a further processing order manually:

SAP Menu Softproviding Meat > Production > Execution > Further Processing >

Create

Transaction CO01

You can use the following selection parameters to create an order manually:


Material Material for which a further processing order is to be created. This

material generally has the material type FERT (finished) or HALB

(semi-finished).

Production plant Plant where this material is being produced.

Planning plant Plant where goods receipt takes place for the manufactured

material, after the order has been executed. If the producing plant

and planning plant are the same, the planning plant does not need

to be input again. The producing plant is automatically

transferred. For instance, the planning plant may be used if sales

are to be organized as an independent plant.

Order type The order type is split into production orders depending on its use

(e.g. disassembly, production, packaging, etc.) and includes a

whole load of management information that is vital to

administering production orders. The order type is client-specific.

This means that every order type can be used in every controlling

area. You can use the order type to define parameters that affect

the execution of the order. You can also use the order type to




define the number range provided for, the criteria to be used for

selecting a routing, or how the order costs should be calculated.

Order Order number. You only input data in this field if an external

number is assigned to the order type.

Order (template) Order used as a template. When you create a new order, you can

copy and transfer the field content from an existing order. You

have the option of using the following order objects to do this:

Operations

— Production resources/tools

— Trigger points

— Components

— Document links

— Execution steps

— Accounting rule

Caution

You must enter content for the material, producing plant and order type.

The header data contains organizational and generally valid data about the production order, whereas

valid data (BOM components) features in the operation data in the component data for material

components. The header data is arranged under different tabs, each of which has been assigned

specific data:

General

— Quantities

— Dates

— Scheduling

— Scheduling margin

Assignment

— Persons/groups responsible

— Plants

— Assignments

Goods receipt

— Control data

— Tolerances

— Goods receipt

— Inbound delivery

Control data

— Order

— Costing

— Scheduling

— Production scheduling profile

Dates/qtys

— Dates



— Quantities

Master data

— Production version

— Routing

— Bill of material

Long text

Administration

— Creation/change data

— Order change management

Note

Depending on the settings in the material master record for the material to be produced or for the input in

Customizing, certain fields are applied by the system and to a certain extent cannot be changed.

If a production scheduler or production activity control profile is defined in the Work Scheduling view in

the material master record of the material to be produced, depending on the parameters set in this

production activity control profile for creating or releasing the production order, automatic actions may

be carried out, such as scheduling and release or also the automatic creation of batches when creating or

releasing an order. Otherwise, scheduling and release or creating a batch should be performed manually.

Please refer to the relevant Standard SAP documentation for further information about production

orders.

Result

The production order that has been created and released is approved for further processing. This

means that it is active for executing the order and, therefore, also for entering goods movements in

the further processing entry (transaction /SPDGS/PE41).

For further information about making further processing entries, please refer to the Process Data

document, specifically the section “Process Data Entry: Further Processing”.

After the goods movements have been entered, any operations and activities in the routing are

entered when confirming the production order. Using the production order’s status administration

will also make production progress transparent.



1.3 Changing a Further Processing Order

A further processing order that has already been created can, if required, be partially amended

retroactively. One reason for this could be that master data, such as material masters, bills of

material or routings have changed, but the further processing order still contains obsolete data.

In this case, master data can also be read.

Prerequisites

The following requirement must be specified:

— A further processing order that has already been created and, at best, already released.

Procedure

Use the following transaction to amend a further processing order manually:


Change

Transaction CO02

You can use the following selection parameters to amend a further processing order:


Order Order number that is to be processed.

If collective orders are used (assignment of planned orders or production orders via several

manufacturing levels), there are additional selection parameters:


Order entered This indicates that an individual order is to be processed as part of

a collective order. The order number entered indicates which

order is to be processed. This indicator is only considered if the

order entered is part of a collective order.

Order sub-tree This indicates that a sub-tree is to be processed as part of a

collective order. The order number entered indicates which sub-

tree is to be processed. This indicator is only considered if the


Collective order This indicates that a complete collective order is to be processed.

This indicator is only considered if the order entered is part of a

collective order.

You can then partially amend the further processing order.

You can use the buttons in the navigation area to go directly to the following views for the further

processing order.



Buttons

Button Description

Order header (Shift+F6)

Operation overview (F5)

Component overview (F6)

Document overview (Shift+F7)

Sequence overview (Shift+F8)


orders.



1.4 Displaying a Further Processing Order

A further processing order that has already been created can be displayed at any time.

Prerequisites

The following requirement must be specified:

— A further processing order that has already been created and, at best, already released.

Procedure

Use the following transaction to display a further processing order:


Display

Transaction CO03

You can use the following selection parameters to display a further processing order:


Order Order number that is to be processed.

If collective orders are used (linking of planned orders or production orders via several manufacturing

levels), there are additional selection parameters:


Order entered This indicates that an individual order is to be processed as part of

a collective order. The order number entered indicates which

order is to be processed. This indicator is only considered if the


Order sub-tree This indicates that a sub-tree is to be processed as part of a

collective order. The order number entered indicates which sub-

tree is to be processed. This indicator is only considered if the


Collective order This indicates that a complete collective order is to be processed.

This indicator is only considered if the order entered is part of a

collective order.

You can then display the further processing order.

You can use the buttons in the navigation area to go directly to the following views for the further

processing order.



Buttons

Button Description

Order header (Shift+F6)

Operation overview (F5)

Component overview (F6)

Document overview (Shift+F7)

Sequence overview (Shift+F8)


orders.

Production Order Tool – Softproviding Core User Documentation 18/46


2 Production Order Tool



2.1 Overview

SAP Menu Softproviding Meat > Menu path > tbd

Transaction tbd (/SPDGS/ZPROX)

Program /SPDGS/PRDOCOMP

Use

With the aim of providing the production scheduler with the best possible support in doing his/her

job, a number of activities can be carried out using the /SPDGS/PRDOCOMP program as a mass

processing operation.

Functions

The following functions are available to you to create production orders:

— Selection for searching for production orders by plant, material, material type or MRP

controller

— Specification of review period for existing production orders

— Specification of basic start date and basic finish date for today, tomorrow or any desired date

for creating new or rescheduling production orders.

— Scheduling new production orders

— Rescheduling production orders

— Release of newly created production orders

— Confirmation of production orders already entered

— Completion of production orders already confirmed

— Specification of target production order volume

— Specification of production order type

— Log output

Prerequisites

The following requirements must be specified:

— Valid production article within a plant



The following requirement may be specified:

— Valid, released production orders per material already available



Procedure

You can use the program as follows:

— To carry out activities manually

— As background processing (job)

Result

Using this program will ensure that production is carried out with minimal effort, providing valid,

released production orders.



2.2 Selection Parameters for a Production Order

Search

The following fields are available to you to select for carrying out a production order search:


Plant The plant is an organizational, logistical unit, which structures

the company from the perspective of production, procurement,

maintenance and materials planning. Materials are produced and

goods and services are provided in a plant. The plant is a

company’s production site.

Material A material is an item that is the subject of a business transaction.

In SAP materials such as raw materials, semi-finished products,

operating supplies and finished products are identified using a

unique material number.

Material Type A material type is a grouping of materials with the same basic

properties, for example, raw materials, semi-finished products or

finished products.

MRP Controller The person responsible for a group of materials in the

requirements planning department of a plant.

Use

The procedure for selecting parameters for a production order search provides you with the best

possible support in defining and limiting the conditions specified for achieving hits within the

production order search.

Prerequisites

You must input suitable, valid values into the fields used for selection in the production order search.

You can also use input help as support.

Procedure

The plant must be specified. To limit the production order search, you can also use the fields Material,

Material type and MRP Controller.

Result

The result is that you will only process the production orders suitable for selection.



2.3 Multiple Selection

2.3.1 Multiple Selection via Pop-up

In selection fields, an individual value and, where appropriate, a range can be entered in the pop-up

selection window. Using the Multiple selection button, you can:

— restrict the entries via selection options (for example, larger or smaller than an individual value

and inside or outside a range)

— select several individual values or ranges which are to be used when creating a report.

— exclude several individual values or ranges which are not to be used when creating a report.

For more information about multiple selections, see the Standard SAP system documentation.

2.3.2 Multiple Selection via Report

In selection fields, an individual value and, where appropriate, a range can be entered in the report

selection window. Using the Multiple selection button, you can:

— restrict the entries via selection options (for example, larger or smaller than an individual value

and inside or outside a range)

— select several individual values or ranges which are to be used when creating a report.

— exclude several individual values or ranges which are not to be used when creating a report.

For more information about multiple selections, see the Standard SAP system documentation.



2.4 ALV Grid Control

ALV Grid Control (ALV is the SAP List Viewer) is a flexible tool for displaying lists. It is used in a

variety of applications both in the Standard SAP system and in Softproviding products.

It consists of a toolbar, a title and the output table which is displayed in a grid control.

The following functions are generally provided. Depending on the program, one or more of these

functions may not be provided and special functions not described here may be offered:

— Choosing details

— Sorting in ascending or descending order

— Finding terms

— Setting and deleting filters

— Calculating and deleting totals/averages/maximum/minimum

— Calculating and deleting subtotals

— Printing

— Choosing views

— Exporting data

— Selecting layout

— Displaying list graphics

— User documentation

—

Click on the User documentation button or access the SAP online help to obtain more information

about using the buttons.



2.5 Specifying the Review Period for Existing

Production Orders

You can specify and limit the review period for an existing production order search at your discretion.


Retroactive days Specifies the number of days in the past (retroactively) used to

search for existing production orders.

Days in future Specifies the number of days in the future used to search for

existing orders.

Use

To ensure that not all production orders suitable for selection are selected, you can limit the selection

over the period.

Function

These fields are adjusted according to the basic start date and basic finish date for the production

orders.

Prerequisites

There must be existing, released production orders available.

Result

All valid production orders released within this period are selected and processed according to the

indicators set under the options (see also the sections “Options for existing production orders” and

“Options for non-existing production orders” below).



2.6 Specifying a Basic Start Date and Basic Finish

Date for Creating New or Rescheduling

Production Orders

If you want to specify the basic start and finish date for creating new or rescheduling production

orders, you can, if necessary, use the following settings.


Basic start date Date when the execution of the order can begin at the earliest.

This date takes into account the float before production.

Basic finish date Date when the required volume of material is available (i.e. the

material’s required date).

Today Indicates that the basic start date and basic finish date are the

current date.

Tomorrow Indicates that the basic start date and basic finish date are the

current date plus one working day (tomorrow).

Desired date Indicates that you can edit the basic start date and basic finish

date fields

Use

You specify here a basic start and finish date for the material relevant for selection, which is to be

used to create new or reschedule production orders. You have the option of selecting the basic start

and end dates as today, tomorrow or another desired date.

Prerequisites

There are production orders available to you to select that already have goods movements entered

(goods receipt/goods issue). They have been confirmed and completed, which means that new

production orders are created. Alternatively, there are production orders available to you to select

that do not have any goods movements entered, which you can then reschedule.

Result

You will reschedule or create new production orders with these settings, using suitable production

orders that you have found for selection.



2.7 Options for Existing Production Orders

If you find, using the selection parameters, existing production orders in the system, there are a

number of options available as to how you should process these production orders.


Create posted-to orders again Creates new production orders if goods movements have already

been entered for the production orders.

Reschedule not posted-to

orders

Reschedules existing production orders if no goods movements

have been entered yet for the production orders.

Release production orders Not applicable as they are already released.

Use

You can set these parameters to enable the system, if necessary, to independently confirm, complete,

create new, reschedule and release existing production orders. A differentiation is made between

production orders with goods movements already entered and those without any goods movements

entered.

Prerequisites

There are production orders available to you to select that already have goods movements entered

(goods receipt/goods issue). They have been confirmed and completed, and new production orders

have been created and released for them, based on the new settings.

There are production orders available to you to select that do not have any goods movements entered,

which are rescheduled and released, based on the new settings.

Result

The program searches for production orders to match the selection parameters and falling within the

review period set. If such orders are found, the system determines whether goods movements have

already been entered for them. Depending on the parameters set, the system can confirm and

complete production orders that have already been entered and create new, released production

orders. If no goods movements have been entered yet for the production order, it will be rescheduled

according to the basic start date and basic finish date specified.



2.8 Options for Non-Existing Production Orders

If you do not find any production orders in the system using the selection parameters, the following

options are available as to how you should process these production orders.


Creating automatically Creates new production orders if there are none available in the

system.

Release production orders Releases production orders if they are created using this program.

Use

You can set these parameters to enable the system, if no production orders have been found matching

the selection parameters, to independently create new, schedule and release production orders.

Prerequisites

There are no production orders for selection. The following requirements must be specified:

— Valid production article within a plant



Result

The program searches for production orders to match the selection parameters and falling within the

review period set. If none are found, the system determines whether there is a valid bill of material

and valid routing for the material to be produced. Depending on the parameters that have been set,

the system can create and release new, approved production orders scheduled for the basic start date

and basic finish date that have been set.



2.9 Generally Valid Options

You can also use the following generally valid settings.

Target order quantity


Target order quantity Total order quantity (including scrap) to be produced in this

production order.

Order type to be created The order type is split into production orders depending on its use

(e.g. disassembly, production, packaging, etc.) and includes a

whole load of management information that is vital to

administering production orders. The order type is client-specific.

This means that every order type can be used in every controlling

area.

Use

To enable the system to populate the Total quantity field in the production order, the whole order

quantity for the production order must be specified as the target order quantity. Likewise, the order

type is determined and transferred accordingly.

Prerequisites

The material to be produced via the production order must have input a base unit of measure in its

material master.

All possible order types must be specified in Customizing.

Result

If a production order is recreated using the program, based on the selection parameters and settings,

the order type defined here will be transferred to the production order and the target order quantity

to the Total quantity field.



2.10 Job Management

The job overview is used to manage jobs and is the central area for running a variety of job

monitoring and management tasks, such as searching, scheduling, repeating, canceling and deleting

jobs, checking the job status and displaying job reports.

The job overview can be accessed using transaction SM37.

See the relevant Standard SAP system documentation for more information about the extensive job

overview options.



2.11 Log Output

If the program is run by activating F8 or the Execute button, the system will process production orders

accordingly, based on the selection parameters and settings chosen. If certain requirements are not

met during this or only met to a certain extent, a message may be displayed. There are three different

message types as follows:

Message type Description

Red Error, termination, failure to create an order.

Yellow Message, no termination, order successfully created (possibly

with restrictions).

Green No messages, order successfully created.

You can process the log further using the buttons, based on the familiar Standard SAP functions. This

includes the following options, with information being displayed if you hold the pointer over the

buttons.

Symbol Function Description

Continue Applies results and continues the program.

Long text for

message

Allows log entries to be fully displayed (if this is prevented by the

column width).

Set filter Filter function: you can use the field selection at any time to

create column content for displaying certain data.

Sort in

ascending/descendi

ng order

Sorts the list content, as you wish, in ascending or descending

order.

Current variant You can use the Current variant button to save your favorite

column displays and use them whenever you want.

Print function Allows you to print out the log.

Find function The Find function allows you to set values.

Find next function Function providing an extended search.

Termination The number of times a program has been terminated during

operation can be displayed.

Error The number of error messages that can be displayed.

Warnings The number of warnings that can be displayed.

Information The number of information messages that can be displayed.

Application Help Help screens for the application can be displayed.

Cancel Cancels the program’s operation.

Prod. Orders: Completion and und Partial / Final Confirmation – Softproviding Core User Documentation 31/46


3 Prod. Orders: Completion and und Partial / Final

Confirmation



3.1 Overview

Confirmation is part of production controlling and order monitoring. It serves to document the

progress of operations processing (process steps). This makes processing progress in production

transparent for both production and MRP controllers.

A distinction is made between partial and final confirmation. Confirmation documents by whom

and at which work center the operation was carried out and what quantity was produced as yield

and scrap quantity in an operation. In the production order the status is set accordingly.

The following data may be confirmed:

— Partial quantities / total order quantities

— Work performed (e.g. time for setup, processing, etc.)

— Dates (start and end date for setup, processing, etc.)

— HR data (personnel number, number of employees)

— Work centers

Confirmation automatically triggers other business operations:

— Actual costs of the production order are updated

— Capacity requirements are reduced

— Open material reservations are reduced

— Automatic entry of goods issue for production order for backflushed materials

— Optional: entering goods receipt of the produced material automatically with the confirmation

There are various types of confirmation available:

— Time ticket

— Final confirmation

— Partial confirmation

— Time event

— Milestone confirmation

— Progress confirmation

— Confirmation of an entire production order

SAP Menu Softproviding Core > Logistics > Process Data Acquisition > Orders>

Production Orders > tbd

Transaction TBD (program /SPDGS/R_PP_CONFIRM_AND_END)

Functions

The following functions are available:

— Selection for open reservation items via

— Plant

— Order

— Order type

— Material

— Batch

— Storage location



— Basic start date

— Basic finish date

— Scheduled start

— Scheduled finish

— Requirements date

— Backflushing

— Item category

— Standard layout for ALV grid

— Print ALV grid (list)

— Export ALV grid (to word processing, spreadsheet, local file)

— Send ALV grid to (email recipient, folder)

— Mark, filter, sort, calculate, search in ALV-Grid

— Final issue effected indicator is set on reservation item

— Reservation items are deleted from table /SPDGS/SD_RESBC

— Background processing

Prerequisites

The following prerequisites must be given:

— Production orders, which, from the point of view of production, are produced and completed

but still have open reservation items.

Procedure

The program may be used as follows:

— Selection for open reservation items

— Setting the Final issue effected indicator for the open reservation items by selecting the

Complete button

— In background processing mode

Result

Running this program will set the Final issue effected indicator for open reservation items which will

mark them as completed. A material document is created as goods issue for the order (movement

type 261) with withdrawal quantity 0. The materials reserved originally are released for other

purposes.



3.2 Selection Options for the Search for Open

Reservation Items for Production Orders

The following fields may be chosen as selection criteria when searching for open reservation items

for production orders:


Plant Key uniquely identifying a plant

Order Number uniquely identifying the order within the client

Order type The order type differentiates orders according to their use (e.g.

disassembly, production, packaging, etc.) and contains a range of

control information that is important for the management of

production orders. The order type is client-dependent, i.e. each

order type may be used in all controlling areas.

Material Alphanumeric key uniquely identifying the material.

Batch Uniquely assigns a material produced in batches or production

lots to a particular batch.

Storage location Number of the storage location where the material is stored.

There may be one ore multiple storage locations within a plant.

Basic start date Date on which the execution of the order may start the earliest.

This date takes into account the float.

Basic end date Date on which the requested material will be available (i.e. the

requirement date for the material).

Scheduled start Date on which the execution of the order is to begin.

Scheduled finish Date on which the execution of the order is to end.

Requirements date Specifies the date on which the material is required.

Backflushing Indicator which specifies that the material is backflushed.

Item category Differentiates the items of a BOM according to specified criteria,

for instance, according to object reference (like material master

record, document info record) or according to inventory

management.

Layout The layout controls the formatting of the list.

Use

The selection screen with which to search for open reservation items for production orders gives

supports the user in defining and restricting the conditions for hits within the search results.

Prerequisites

If you want to use selection criteria for the search, appropriate valid values must be maintained. Use

the F4 input help.



Procedure

To restrict the search for open reservation items for production orders, the fields in the selection

screen may be used according to the user’s needs.

Result

Only the open reservation items for production orders which fit the selection criteria are displayed

in the ALV grid.



3.3 Using a Layout for the ALV Grid

The list format for the ALV grid may be set up according to individual requirements. Order of the

columns, sort criteria and filtering conditions may be assigned to a layout and saved user-

specifically or to be used by all users as a default layout. The following columns are available:

Column Name Description

Order Number uniquely identifying the order within the client

Order type The order type differentiates orders according to their use (e.g.

disassembly, production, packaging, etc.) and contains a range of

control information that is important for the management of

production orders. The order type is client-dependent, i.e. each

order type may be used in all controlling areas.

Requirements quantity Indicates the reserved quantity in base unit of measure.

Requirements UoM Unit of measure in which the stock for the material is managed.

Requirements date Specifies the date on which the material is required.

Batch Uniquely assigns a material produced in batches or production

lots to a particular batch.

Storage location Number of the storage location where the material is stored.

There may be one ore multiple storage locations within a plant.

Material Alphanumeric key uniquely identifying the material.

Object number An object (e.g. order, project, cost center) is uniquely identified

within a client by its object number. The object number is used in

object-independent tables (e.g. status administration, cost

collector).

Reservation Indicates an alphanumeric key uniquely identifying a reservation.

Backflushing Indicator which specifies that the material is backflushed.

Item No. Stock Transfer

Reservation

Indicates the number uniquely identifying an item within a

reservation.

Item category Differentiates the items of a BOM according to specified criteria,

for instance, according to object reference (like material master

record, document info record) or according to inventory

management.

Plant Key uniquely identifying a plant.

You may include the following columns to be displayed in your column selection:

Column Name Description

Basic start date Date on which the execution of the order may start the earliest.

This date takes into consideration the float.

Basic finish date Date on which the requested material will be available (i.e. the

requirement date for the material).

Scheduled start Date on which the execution of the order is to begin.

Scheduled finish Date on which the execution of the order is to end.



Use

In order to adjust the ALV grid format to individual needs, column order, sort criteria and filtering

conditions may be saved in different layouts.

Function

Individual ALV grid representation of the data according to individual requirements.

Prerequisites

To be able to select layouts, at least one layout must be defined beforehand and saved as a user-

specific layout or as a generally valid default layout.

Result

The ALV grid is adjusted to individual requirements and displayed.

Note

For further information on the use of layouts and the ALV grid in SAP please refer to the standard SAP

documentation.



3.4 Selecting Open Reservation Items for Production

Orders

In order to set the desired open reservation items to completed, they need to be selected first. Via

the menu path Edit > Select all (F5) you may select multiple reservation items for production orders

for mass processing.

Prerequisites

There are production orders with open reservation items available from which to select. This

typically the case if the quantity of goods withdrawal of a material does not correspond to the

quantity planned originally. The difference quantity then remains reserved for this production order

and cannot be used for other purposes.

Result

All open reservation items for production orders are selected for further processing.



3.5 Setting Open Reservation Items to Completed

(Final Issue Effected Indicator)

After the open reservation items have been selected, they have to be set to completed.

Use

In order to release the material for an open reservation item for other purposes, these reservation

items must be set to completed (final issue effected).

Prerequisites

The open reservation items are selected. By selecting the Complete button, the Final Issue effected

indicator is set for the selected reservation items

.

Result

The selected reservation items for production orders are marked as final issue effected and deleted

from table /SPDGS/SD_RESBC. Per reservation item, one material document is created as goods

issue for the order (movement type 261) with a withdrawal quantity of 0 units. The materials are

released for further use.



3.6 Background Processing

This program may be used without screen dialog in background processing mode.

Use

In order to enhance the efficiency of the program, use it in background processing mode. Using

variants which fit the selection preferences, multiple background processing operations may be

used, even at different points in time (e.g. order type-dependent, material-dependent.

Prerequisites

In order to use the program in background processing mode, selection parameters must be defined

beforehand. The desired selection parameters are saved as variants and must be available.

Procedure

To create selection parameters as a variant, select Goto > Variants > Save as variant (CTRL+S) in the

menu bar.

1. Give a name and a description to the variant:


Variant name Name of the variant

Description Text. Short description of the variant

2. If necessary, set the following indicators:

Indicator Description

Only for background

processing

The variant will only be used for background processing (no

online processing).

Protect variant Variant is protected from unauthorized changes. This variant may

only be changed by the person who created it or changed it last.

Only display in catalog Variant is displayed in the catalog but not in the general input

help.

3. If, due to background processing, you don’t want a screen allocation for the selection screen,

deactivate the following indicator:

Indicator Description Value

Created If this indicator is set, a screen allocation

is made for the selection screen.

1000 (default)



4. The following indicators may be set for the selection objects in order to help structure the

selection screen and format the selection objects as customized selection criteria:

Indicator Description

Protect field The field is protected against entries and is a selection criterion

with a set value .

Hide field The field is not included in the search screen.

Hide field ‘BIS’ Suppresses the use of intervals, allowing only one value to be

used as selection criterion.

Save field without values When a variant is imported, the value of the selection criterion is

not taken into consideration and does still exist after import. It is

not overwritten with spaces.

Switch GPA off

Required field The field is defined as a required field. An entry in this field is

mandatory.

Selection variable

Option

Name of Variable (input only

usingF4)

Note

If necessary, list formatting for the ALV grid may be set up according to individual requirements. Column

order, sort criteria and filtering conditions may be adjusted. For further information on the use of variants

in SAP please refer to the standard SAP documentation.

5. If you want to execute the program in background processing mode a job must set up (batch

processing). For easy setup there is a setup tool available under Goto > Job Wizard.

Note

For further information on the use of jobs for background processing in SAP please refer to the standard

SAP documentation..

Result

Setting up variants in combination with the use of background processing provides an efficient way

to run this program with a minimum of work. The system so takes over a considerable part of the

production controller’s work.

Production Orders: Close Order Requirements – Softproviding Core User Documentation 42/46


4 Production Orders: Close Order Requirements

Production Orders: Close Order Requirements – Softproviding Core User Documentation 43/46


4.1 Overview ‒ Obsolete!

SAP Menu sopro_MEAT_line > Production > Execution > Further Processing

>Further Processing Orders > Miscellaneous > Close Order

Requirements

Transaction /SPDGS/RESBCOMB

This program is obsolete. If the program is executed anyway, a respective message is displayed.

This program will be removed from the menu for future releases.

Planned Orders: Undo Final Confirmation – Softproviding Core User Documentation 44/46


5 Planned Orders: Undo Final Confirmation



5.1 Overview

In Repetitive Manufacturing, planned orders are used for which process data are entered. Once the

planned orders are processed they are closed in Process Data Acquisition.

SAP Menu Softproviding Core > Logistics > Process Data Acquisition > Orders >

Planned Orders (Repetitive Manufacturing) > Undo “Final

Confirmation” (Repetitive Manufacturing)

Transaction /SPDGS/REMRECO



5.2 The Program

Use

If planned orders are closed in Repetitive Manufacturing, the PDA status in table /SPDGS/RMAK is

set to C for completed and indicator X for final confirmation (field FNALE) is set.

If necessary, the setting of the final confirmation indicator may be undone with transaction

/SPDGS/REMRECO in order to make the planned orders again available for a process data acquisition

in Repetitive Manufacturing via transaction /SPDGS/PE51.

Functions

Selection of the planned order via F4 input help.

Prerequisites

The following prerequisites must be fulfilled:

— An existing planned order must have been finally confirmed.

Procedure

The program may be used as follows:

— In dialog processing

— As background processing

Result

The final confirmation indicator (field FNALE) in table /SPDGS/RMAK is reset to LEER. The planned

order is again available for process data acquisition via transaction /SPDGS/PE51.

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