FY 2019/2020MOE Budget Presentation

Tim Dupuis CIO/Registrar of Voters

Mission Statement

Services:• Cybersecurity

• Infrastructure and Cloud Services

• Application Services

• Radio and Telephony Services

• Digital Business Transactions

• Citizen Engagement

• Digital Transformation

• Technology Anytime, Anywhere and on Any Device

Partner with County Agencies to support the delivery of services through secure, effective, and innovative technology solutions.

Mandated Services

• The Information Technology Department provides support services to departments in carrying out their mandated services.

• All services are discretionary.

2018-19Approved

Budget

2019-20 Maintenance

Of Effort

Change from 2018-19 Budget

Amount %

Appropriations 77,274,262 80,554,308 3,280,046 4.24%

Revenue 77,274,262 80,554,308 3,280,046 4.24%

Net 0 0 0 0.00%

FTE - Management 176.31 176.56 .25 .14%FTE-Non-Management 43.24 41.99 -1.25 -2.89%

Total FTE 219.55 218.55 -1.00 -.46%

Financial Summary 2018-2019 MOE Overview Internal Service Funds

FY 2019-20 Appropriation: $80,554,308Internal Service Funds

Salary & Employee Benefits$42.07M( 52.21%)

Discretionary Services & Supplies$30.26M( 37.56%)

Non-Discretionary Services & Supplies, $2.59M

(3.22%)

Depreciation & Indirect Cost& Other Charges, $5.01M

(6.22%)

Other Financing Uses$.63M(.79%)

Major Components –Net County Cost Change

Component Net Change

Increased Salary & Employee Benefits 79,837

Increased Discretionary Services & Supplies 2,940,789

Increased Non-Discretionary Services & Supplies -186,979

Increased Other Charges (Indirect Cost & Depreciation) 446,399

TOTAL APPROPRIATION CHANGE 3,280,046Increased Charges for Services, Sales of Goods, and Sales of Services 3,280,046

TOTAL REVENUE CHANGE 3,280,046

NET COUNTY COST 0.00

Financial Summary 2019-20 MOE Overview

CORPUS/CRIMS

2018-19Approved

Budget

2019-20Maintenance

Of Effort

Change from 2018-2019 Budget

Amount %

Appropriations $4,076,805 $4,210,969 $134,164 3.29%

Revenue $0 $0 $0 0.00%

FTE – Mgmt 1.00 1.00 0.00 0.00%

FTE – Non Mgmt

0.00 0.00 0.00 0.00%

Total FTE 1.00 1.00 0.00 0.00%

CORPUS = Criminal Oriented Records Production Unified SystemCRIMS = Consolidated Records Information Management System

Major Components –Net County Cost Change

Component Net Change

Decreased Salary & Employee Benefits -$1,226

Increased Discretionary Services & Supplies $2,000

Increased Non-Discretionary Services & Supplies $134,164

TOTAL APPROPRIATION CHANGE $134,164

Increased Financing Sources $0

TOTAL REVENUE CHANGE $0

NET COUNTY COST $134,164

2019/2020 Technology Goals

Cybersecurity

10X Goal: Accessible InfrastructureGoal #2: Safety and Security

Provide services, strategies, and tools to be Cyber Resilient:• Continue to optimize and build a comprehensive security

program to Identify, Protect, Detect, Respond, and Recover from Cyber Threats.

• Continue rollout of Multi-Factor Authentication

• Support Cyber Security Awareness Month in October, 2019

Data Sharing & CitizenEngagementShared Vision: Thriving and Resilient Population

Continue to focus on the Alameda County Data Sharing Initiative and Citizen Engagement by:• Holding internal and external hackathons

• Leveraging social media

• Building and updating County websites

• Developing mobile and web app

• Creating videos

• Co-Leading the Data Sharing Committee with the County Administrator’s Office

Modernize Legacy Systems10X Goal: Accessible InfrastructureGoal #1: Accessibility and Mobility Goal #2: Safety and Security Goal #5 Adaptive Infrastructure

Modernize legacy systems:• Partner with the Auditor-Controller, Treasurer-Tax Collector, and

Assessor to deliver the Property Modernization Roadmap.

• Implement a new California Law Enforcement Telecommunications System (CLETS) Switch that is currently over 40 years old.

• Begin replacement of the Automated Warrant System (AWS).

• Partner with the District Attorney to deliver a new District Attorney Case Management System.

Digital Transformation10X Goal: Accessible InfrastructureGoal #1: Accessibility and MobilityGoal #4: Implement Smart Infrastructure

Partner with County agencies and departments in leading Digital Transformation:• Deploy collaboration tools enabling greater productivity and

collaboration anytime, anywhere, and on any device.

• Assess and migrate as appropriate, on-premise data center services to private cloud offerings.

• Complete the Radio System upgrade to Time Division Multiple Access (TDMA), doubling the voice path capacity.

• Continue conversion to digital business transactions by using imaging, cloud platforms, and electronic signature technologies to reduce paper and improve workflow.

New Strategic Plan

Update and review the Information Technology Strategic Plan measures quarterly to report on progress.

Changes to Policy & Human Impacts

• The Information Technology Department: • Is an Internal Services Fund.

• Depends on budget from department revenues.

• Performs Technology Services for departments and agencies to improve efficiencies.

• Provides indirect support for the public.

Reductions in departmental IT funding will impact our ability to provide technology solutions that benefit the employees and constituents of Alameda County.

Questions