g5 recurring

8/2/2019 G5 Recurring

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Creating Recurring Journal Entries


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Agenda

Bank

Model

TaxEngine

InterCompany

General Ledger

Ledger & Ledger Sets

General Ledger

Ledger & Ledger Sets

Subledger Accounting (SLA)Dr Cr

ProjectsReceivablesInventory

Work in Process Purchasing Payables

Multi-Org

Access

Control

1. RecurringConcept

2. Recurring Type

3. Define Recurring

4. GenerateRecurring


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Recurring Concept

What is the Recurring Define recurring journal formulas for

transactions that have a common

format or that enter frequently


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Types of Recurring Journals

Skeleton Affect the same account each period,but have different posting amounts.

Standard

Same accounts and amounts eachperiod.

Formula

Use formulas to calculate journalamounts that vary from period toperiod


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Recurring Type


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1.1 Blank Template for PTD entry ofHeadcounts for each Branch and Department ofPPT Retails.


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1.2 Chief Accountant of Silom office also wantto generate Accrued Rent Expenses fromRecurring Journal Template amount 500,000baht every month-end.


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Define Standard Recurring Journal

1. Navigate to the Recurring Journals definition window.


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Define Standard Recurring Journal (Cont.)

2. Enter a Name of recurring batch, Journal Entry (Journal, Category, Currency).


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3. Choose Lines to Enter a journal



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4. Enter a Line number to set the order of journal entry lines.5. Enter the Account that you want GL to update when generate and post standard recurring journals

as first line in table below.6. Enter a Step number to specify the order in which you want to process the steps in formula.



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Generate Standard Recurring1. Choose Generate button to generate the journal for current period2. Choose Submit


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Generate Standard Recurring (Cont.)

3. Choose the current period and submit the recurring journal, Choose Submit button.


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Generate Standard Recurring (Cont.)4. Verify the Process Completes by choose Views and Requests as picture below.


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Generate Standard Recurring (Cont.)5. Choose Find and then we will see the Phase and status as picture below


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Generate Standard Recurring (Cont.)6. Navigate to the Journal Entry Window to complete our unposted standard journal


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Generate Standard Recurring (Cont.)7. Enter a Batch Name of Accrued Rent Expense and Choose Find Button


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Generate Standard Recurring (Cont.)8. Choose Review Journal button


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Generate Standard Recurring (Cont.)9. Then Choose Post button to update balance account


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1.3 Moreover, Chief Accountant needRecurring Journal Template to auto calculateReserve for Bad Debt 5 % from PTD Receivable

transactions.


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Define Recurring Journal

1. Navigate to the Define Recurring Journal window.


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Define Recurring Journal (Cont.)

2. Enter a Name and optional Description.3. Choose a Recurring Batch Type.

- Single Ledger- Multiple Ledger


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4. If you want to copy entries from an existing recurring journal batch to yournew batch. Choose AutoCopy Batch (Optional) .


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5. Enter a Name for the recurring journal entry.6. Enter the Category.

7. Enter the Currency.


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8. Enter optional a range of Effective Dates that includes only those periodsfor which you want the recurring journal entry to be used.


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9. Choose Lines to enter the account you want General Ledger to updatewhen you generate your recurring journals.


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Define Formula Recurring Journal Lines

1. Enter a Line number to set the order of journal entry lines.2. Enter the Account you want GL to update when generate and post recurring

journals3. Enter an optional Line Description for the recurring entry line.


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Define a Formula

4. Enter a Step number to specify the order in which you want to process thesteps in formula. (formula can contain an unlimited number of steps.)

5. Enter a factor for the formula step.


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EasyCalc Operator

Symbol OperationEnter Enter

+ Addition- Subtraction

x Multiplication

/ Division


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Example a complex formula

[ ( A + B ) ] * C ] / ( D + G )

Factor Operator ExplanationA Enter Specify the first value A. Next, specify the operator

Enter to separate the second value from the first.

B + Specify the second value B. Next, specify the operatorto perform the addition calculation with the value A.

C * Specify the third value C. Next, specify the operator toperform the multiplication calculation with the sum ofthe values A and B.

D Enter Specify the fourth value D. Next, specify the operatorEnter to start the next calculation.

G + Specify the fifth value G. Next, specify the operator toperform the addition calculation with the value D.

/ Specify the division operator to perform the finalcalculation.


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Define a Formula

6. Enter the Account you want to include in your formula step.7. Choose a Balance Type of Actual or Budget.

8. Choose an Amount Type.


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Amount Type

Amount Type Meaning

PTD Period-to-date balance ofaccount

YTD Year-to-date balances for

income statement accounts andlife-to-date totals for balancesheet account.

PATD Period average-to-date

YATD Year average-to-date

EOD End-of-day


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Define a Formula

9. Choose a Ledger Currency.10.Choose a Currency Type.


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Define a Formula

11. Choose the relative Period balance you want to use in your formula.


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Automatic offsetting line

12.Enter 9999 as the line number for the automatic offsetting line.13.Enter an Account for the line but do not enter a formula. GL will automatically

calculate the amount for the journal entry line when generate recurring journal.


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Generate Formula1. Click Generate menu to create formula recurring template


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Generate Formula2. Click Submit to confirm to use the template


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Generate Formula3. Define the template period to use


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Generate Formula4. Click Submit menu to verify request of the formula recurring template from

system


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Generate Formula5. Click Refresh Data until completed phase and normal status


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Generate Formula6. The request was verified and it was available to use.


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Generate Formula7. Navigate to the Journal Entry window, click Enter to view a journal


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View Journal Enter


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Questions?

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