gannt it and forget it!
TRANSCRIPT
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WEBSITE PROJECT 1
Running head: WEBSITE PROJECT
Website Project
Brenda Mok, Ben Chheuth,
David Toby Meyers and Ray Hernandez
Professor Edward Drummond
CMGT-410/ Project Planning and Implementation
March 16, 2009
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WEBSITE PROJECT 2
Introduction
Bona Fide Natural Foods (BFNF) is a relatively new and independent natural food store
that specializes in organic produce, vegan, vegetarian, and alternative products. BFNF has
shown much success on the local level, and they are seeking to expand their market to
neighboring cities. One of their major goals is to reach consumers through the web. They
believe that having a web presence will help their business grow. In order to accomplish this,
they plan to create a website fully capable of serving multiple needs of consumers. BFNF has
contacted Chipmunk Designs to complete this goal.
BFNF has provided a set of requirements that the project must meet. Among these
requirements are:
- A roll out date before Christmas.
- An overall budget of less than fifteen thousand dollars.
- A design congruent with contemporary trends
- Inclusion of particular company information
- Database of all products accompanied with complete nutritional value
- Online ordering capability
- Web 2.0
- Flash Navigation
- Security
- Complete web optimization and compliance
- Maintenance & Troubleshoot plan
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WEBSITE PROJECT 3
The deliverables include end-of-the-week reports indicating progress made on each phase of
the project. Indicated on the Gantt chart, reports will also include screenshots of coding and
layout of necessary and releases of the site available for demo.
Chipmunk Designs Representatives
Signature of agreement: x _______________________________________
Signature of agreement: x _______________________________________
Signature of agreement: x _______________________________________
Signature of agreement: x _______________________________________
Bona Fide Natural Foods Co. Representatives
Signature of agreement: x _______________________________________
Signature of agreement: x _______________________________________
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WEBSITE PROJECT 4
CCB
We had a Change meeting to talk about an idea that the stakeholder had in mind that should
improve the website. One idea that the stakeholder had in mind is to add recipes and meals into
their website. Under recipes and meals, some ideas that are: 15-minute recipes, tips, techniques
and recipes. This will give customers ideas on what to cook throughout the week. Give tips on
beef/steak, fish and cutting, recipe search if customers are interested in cooking a specific meal. By
adding recipes and meals into the website, customers would be able to have better ideas on what to
cook, which makes customers buy more of Bona Fide Natural Foods' products.
Assumptions
In the website that 'Chipmunk Designs' prepared for 'Bona Fide Natural Foods', customers
should obtain convenience in viewing the website. Customers should be able to view products with
pictures; products should also have nutritional facts. Pricing should be available for each product.
The more you shop at Bona Fide Natural Foods the more gas rewards you get.
Project Organization
Team
Member
Functions Qualifications Responsibilities Capabilities
Ray
Background &
Scope Statement
Writing
Communicating
Sharing ideas
Reviewing
ideas
Critiquing ideas
Presenting
case to client
Develop
charter and
plan
Identifies
processes,
product, and
Project
manages
Sales
Marketing
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WEBSITE PROJECT 5
services
Ben CCB &
Assumptions
Math
Organizing
Time
Time
manages
Accounting
Finance
manages
Accounting
Finance
manages
Purchasing
Brenda Projection
Organization
Coordinating
Organizing
Time manages
Structuring
Personal
manages
Designing
Personal
manages
(HR)
Time
manages
Organizing
Structuring
Coordinating
Personal
manages (HR)
Organizing
Coordinating
Toby Task/
Responsibility
Matrix
Technical
supporting
Sharing ideas
Reviewing
ideas
Critiquing ideas
Technical
supporting
Information
systems
manages
Designing
Technical
supporting
Designing
Rays qualification is on writing and communicating, so he is responsible for sales and
marketing proportion. In this new project, Ray is presenting Chipmunk Design to giving
updates to our clients regarding their website.
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WEBSITE PROJECT 6
Bens qualification is on accounting and finance, so he responsible for accounting and
finances manages. In this new project, Ben is managing budgets and change control. If our
client (Bona Fide Natural food) has any change regarding to the website, Ray needs to work
with Ben to have a new contract and budget updated and approved.
Brendas qualification is on organizing and personal manages, so she responsible for
HR and coordinating. Since Brenda possesses a background in graphic design, she will also
support Toby on web designing as well.
Tobys qualification is technical, so he is responsible for technical support, training and
researching information. In this new project, Toby will respond on creating website.
In visual representation on the preceding page:
TASK/RESPONSIBILITY MATRIX
Ray Ben Toby Brenda
Manpower X X
Software
Available
X
Website layout X
Navigation X X
Product page X X
Nutrition page X X
Online ordering
page
X X
Privacy page X
Term of use
page
X
Site map page X
Membership X X
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WEBSITE PROJECT 7
page
Approval X X
Kick off
meeting
X X X X
Database page X
Web 2.0 X
Customer data X
Credit data X
Transaction
data
X X
Prototype
testing
X X X X
Final approval X X X X
Public release X
Maintenance X
Close project X X
Evaluation X X X X
As the above schedule shows, we are dividing tasks according to normal web site
creation steps.
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WEBSITE PROJECT 8
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WEBSITE PROJECT 9
According to our Cost Plan, we are paying hourly wages according to how many hours
it takes to fulfill tasks. See attached file. The Gant Chart shows our activities for 185 days. Our
report continues below.
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WEBSITE PROJECT 10
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WEBSITE PROJECT 11
WBS:
The Work Breakdown Structure shows our tasks linked to the Public Website Release
of Bona Fide Natural Foods. The orange-colored section is the first level or end result. The
blue-colored section is the second level or major tasks. The red-colored section is the third
level, or the detailed tasks. The green-colored section is the fourth level, or the sub tasks. The
black-colored level is the fifth level, or the work packages. Each task with the same color
belongs on the same level of the hierarchy.
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WEBSITE PROJECT 12
The Critical Path on this project is to make compliant the optimizations in less than two
days.
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WEBSITE PROJECT 13
Money
Time
14,950
ActualC
ost
15
,000
budgetconstraint
Estimated cost and rollout date
15,000 Budget Christmasroll out date
14,950 Actual cost
Productfinished
on12/2/09
Performance as measured according to task efficiency. Task managers reported start,
finish dates and compared them against the estimated project timeline. The visual
representation of that is in the enclosed document. The outcome of the analysis; the project
used its time wisely, taking opportunity to start projects as early as possible and thereby
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WEBSITE PROJECT 14
coming out ahead of schedule. This came out in the proposed budget and in 168 days
instead of 185, bringing the project in 17 days early.
PROJECT TERMINATION
Closing Checklist1. Beta-Test passed for release
2. Project Auditing
a. Verify all functions are completeb. Create final presentation
c. Close all accounts
d. Archive work3. Celebration
4. Meeting with Clients
a. Review Design (Presentation)
i. Specifications Auditingii. Approval
iii. Formal Transfer to Company
1. Schematics2. Design Copies
3. Codes
4. Hardwareb. Review Finance Report
i. Cost Analysis
c. Billing
d. Acknowledge Contributions
e. Website Public Release5. Maintenance & Troubleshoot Training/Plan
6. Follow-up Discussiona. Discuss Future Plans
7. Evaluation
a. Analyze Performancei. Cost
ii. Human Resources
iii. Etc.
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WEBSITE PROJECT 15
Summary of Lessons Learned
In our project, we encountered various hurdles, expected and unexpected, which
provided insight into future methods of project management. We found that in the contract,
cost estimation and schedule estimation, there should be ample room for overages. Since we
fell over our budget, disclosing this information earlier would be more beneficial to both
parties. Furthermore, we found that particular websites that require databases require much
attention to time. In our efforts, scheduling time with the store and employees was difficult.
This knowledge could prove useful for future projects that involve similar features in the site.
Ultimately, estimation and scheduling should prompt more creativity and consideration for all
resources involved.
This project meets the requirements of the customer in accordance within budgeted time.
Therefore, this was a profitable and timely project with solutions to unforeseen problems by
taking opportunity to use the extra time wisely.