1

General information about the Professional Practice 1 and 2

After the 4th and 6th semester pharmacy students should complete a summer professional practice primarily

in a community pharmacy or hospital pharmacy (host institution) to acquire the basic knowledge regarding

the pharmaceutical supply and care in these settings. After the completion of the professional practice the

student will be able to recall the personal and objective criteria, the operation and procedures of the

community or hospital pharmacy.

The professional practice can also be completed in a pharmaceutical company, pharmaceutical

wholesaler or foreign (non-Hungarian) units equivalent to these.

To fulfill the professional practice in abroad the student should submit a written request to the

course director until the deadline of the application for professional practice. In case of spending the

professional practice abroad it is advisable for the students to spend 2 weeks in a Hungarian

pharmacy to earn experiences regarding the Hungarian pharmacies.

It is possible to complete the 4 weeks of the professional practice in two practice sites in consecutive

2-2 weeks.

The application form, syllabus and certificate of the completion of the professional practice are

available from the website of the Registrar's Office.

The accreditation of the professional practice site (pharmacy) is advisable but not a mandatory

requirement for professional (summer) practice 1. and 2.

The duration of the professional practice is 4 weeks, 8 hours daily, of which 2 hours may be spent on

individual preparation and study.

During the professional practice attendance should be recorded on an attendance sheet, which is

available from the website of the Registrar's Office. The requirement regarding the opening hours of

the pharmacy is continuous 8 hours daily.

The student should work under the supervision of the supervisor pharmacist or the deputy

pharmacist during the whole practice and preparing a record daily of his or her work.

The organization and coordination/reconciliation of the place and time of the professional practice is the

responsibility of the student.

Before starting the professional practice the student should fill the Acceptance letter for professional

practice form and collect signatures of supervisor pharmacist and the leader or head of the professional

practice site (pharmacy, company) and upload it electronically to Neptun. It is advisable to collect the

document until the last day of April, but latest by 2nd of July. The student is responsible to fulfill the

administrative criteria set by the Registrar's Office.

2

Student should transmit the Attendance sheet, the Report (daily record of practice that documents the work

done during the summer practice) and the Certificate of Completion form of the professional practice to

Neptun electronically for evaluation by the course director before 10th September. At the end of the

professional practice the supervisor pharmacist or the deputy pharmacist evaluates the performance of the

student in a three-grade evaluation with written summary.

Important deadlines and tasks summed up:

Deadline Task Surface

Course registration period Signing up for the subject OPR-SG1 professional

practice 1 or PPR-SG2 Professional practice 2

Neptun

April 30 – 2nd July Contacting the practice location and

getting the Letter of acceptance signed

Practice location

(e.g. pharmacy)

April 30 – 2nd July Electronic application through Neptun and

Uploading acceptance letter

Neptun

10th September Uploading filled Certificate of completion and

Uploading Report and Attendance sheet

Neptun

The absence during the professional practice should be covered with a certificate (e.g.: in case of illness) to

the supervisor pharmacist and course director and should make up during the period of the professional

practice. In case of health problems the professional practice can be divided into 2-2 weeks.

The Report of the practice is accepted by the course director. The Report should include the topics listed in

the syllabus, and it should include 2 related professional problems (eg. case studies, description how a

professional question was solved) described in minimum 400 words of each. In the absence of these, the

Report and the practice will not be accepted. The Report and all original documents of the practice shall be

presented within 5 working days upon the request of the course director. After the completion of the

professional practice the student has the opportunity to evaluate the professional practice site and the

supervisor pharmacist.

(updated: 23th of April 2021)

3

User’s guide to Neptun Professional Practice 1. and 2. registration

for Pharmacy students

From the year 2017 the administration of registering for the practices Professional Practice 1. and 2. (for their

time and place) can be done in Neptun. You can find the surface for registration under Studies/ Obligatory

professional practices.

During the registration period of the given program you can sign up for so called outer practice subjects (the

subject of Professional Practice 1. or 2. according to your recommended curriculum). During the registration

you can apply for internal practice places (accredited Hungarian pharmacies included in the list) our outer

practice places (Hungarian or foreign pharmacies which are not included in the list and which are not

accredited yet but fulfil the criteria of accreditation. The registration is obligatory, only those applications are

considered valid which were done electronically through Neptun within the given deadline.

The administration of the time and place of the practice is the Student’s task:

1. Personal discussion at the practice place and getting the acceptance letter signed by the

Supervisor: Before the electronic registration in Neptun it is recommended to get the acceptance

letter signed by the Director/ Leading pharmacist of the chosen pharmacy in April, but not later than

26 June.

2. Neptun administration: After getting the acceptance letter, you can register electronically for the

practice and you can upload the signed acceptance letter via Neptun/Studies/Obligatory professional

practices until 2nd July at latest.

4

The subjects of Professional Practice 1. and 2.

The registration for the Professional Practice 1. and 2. has to be done on two surfaces:

1. In the beginning of the semester, within the course registration period you must register for the

subject and the course as usual, at the course registration surface of Neptun (Subjects/Register for

subjects),

2. Within the given registration period you can register for the practices which are connected to the

subjects at the practice registration surface of Neptun (Studies/Obligatory professional practices).

Most important parameters regarding the application for practice places/locations

Type of practice place

Deadline for the

application of the practice

place

(the time of registration is

checked by the system)

Ways of choosing the

practice place

Documents needed for the

application

Accredited Hungarian

pharmacy practice places

included in the Neptun

database

Until 2nd July, 2021

Searching from the list

in Neptun

Only the acceptance letter

is needed. There is no need

for accreditation certificate.

Hungarian or foreign

pharmacy practice places

which are not included in

the Neptun database and

which are not accredited

yet but fulfil the criteria of

accreditation

Adding a new practice

place: The Student

provides the data

Acceptance letter is needed

+ you must type in the

accreditation number or

accreditation status and the

exact address of the

practice place in the

“description” field

5

You can register for practice places (pharmacies) and blocks (weeks of the practice) by clicking on

Apply/More under the + sign next to the subject name of the practice you want to apply for.

In the pop up window of outer practice places you will see two lists. In the upper field you can find the

„Registered Sites” (practice places you already applied for) and in the lower field you can see the „Outer field

practice locations” (the list of practice places you can choose from). At the „Outer field practice locations”

you will see the name of the practice places next to which in the „code of place” column the city of the

practice place, in the “place type” column the type of practice place and in the “description” column the

exact address of the practice place is shown.

Since the database contains numerous practice places, you can search in the database based on the

name/address of the practice place using the viewer icon on the right side. So for example if you are

looking for a pharmacy which is located in Győr, click on the viewer icon and choose „code of place” from

the list and then type in „Győr” in the search field and then click on the search button. All the practice places

from the database in Győr will be listed in Neptun this way.

6

You can apply for the chosen practice place by clicking on Apply/More under the + sign.

Adding new practice places

In case your chosen practice place, which is indicated and approved in your acceptance letter, is not included

in the Neptun database, you can add a new practice place. You can add a new practice place by clicking on

Apply/More under the + sign next to the subject name (Professional Practice 1. or 2.) of the practice you want

to apply for.

Click on the „Add new practicum site” button and then fill out the necessary data in the pop up window.

7

Obligatory data: Outer practice site name (for example: Sample Pharmacy/Clinical pharmacy of the XY

Hospital), outer practice site type (here choose the option „Hungarian or foreign institution not accredited

yet”), communication language (choose the language of your university training program), and in Description

field type in the accreditation number or it’s status (for example: accreditation is in process) and type in the

exact address of the practice place. Then click on the „Save” button in order to save your data. Please note,

that the new practice places will be checked by the course director and if any supplement is needed (for

example if some data is missing), your registration will be sent back to you for correction.

8

Registration for the practice blocks (time period of the practice)

After signing up for a practice place (by clicking on Apply/More under the + sign) there will be a pop up

window with the blocks (weeks) of the practice (from GYTK-2021-1 until GYTK-2021-8). The registration is

possible only for the determined weekly blocks and only with the attachments of the required documents.

You can choose the weeks by clicking on the blocks, then press „Save” to finalize it.

The blocks that you can choose are orange; the ones you cannot choose are grey. The blocks that you cannot

choose anymore are red, and those you already registered are green. In the block field you can see the

following information: week, date, status of registration. Before saving the blocks please check whether the

chosen dates are identical to the ones indicated in your acceptance letter. To finalize the dates click on

„Save” and then you can close the pop up window by clicking on the „Back” button.

IMPORTANT! If you add a new practice place all the blocks will be shown orange, but still you can only choose

from the determined blocks of weeks (from GYTK-2021-1 until GYTK-2021-8).

9

10

Interruptions (splitting practices)

For professional reasons it is advised to spend the practice at one place uninterruptedly, under the

supervision of one pharmacist. In reasonable cases students can split the practice in space, for which the

course director’s written approval is needed. In this case apart from the acceptance letter you must upload

your reasoning and the course director’s approval (both can be an e-mail) to the Neptun in PDF format. So

the practices can be split in space once (for example 2 weeks at „A” practice place and 2 weeks at „B” practice

place). There is no opportunity to split the practice in time (so if you spend the practice at two practice places,

you cannot have a break – for example one week – between the two). During the registration you can split

the practice on the following way: Choose the blocks (weeks) at the first practice place and then click on

„save”. Then continue the registration by choosing the blocks (weeks) at the second practice place and saving

the blocks by clicking on „save”.

Uploading the acceptance letters

The acceptance letter is needed in case of every practice place. You can download and print out the

acceptance letter from the website of the Registrar’s Office. You need to get the necessary signatures on

your acceptance letter and then you can upload it scanned in a PDF format through Neptun.

Please make sure you upload the acceptance letter SCANNED in ONE PDF file (NOT in separate jpg images).

You can upload the acceptance letter by clicking on the + sign next to your registered practice place under

„Registered sites” – then choose the „Attach document” option. Then you can upload the file (the acceptance

letter, or in case of splitting the practice you need to upload your reasons and the course director’s approval,

and the accreditation certificate- if available) in a PDF format. As a document type choose the „Acceptance

letter” option.

First choose the document type and then upload your PDF file by clicking on the „+ Upload file” button. Check

the uploaded document(s) and then return to the Outer field practice locations window by clicking on the

„Back” button.

11

Don’t forget to finalize your application by clicking on the „Finalize applications” button, so the status of

the registration will be „Registration finalized by student”. After this the administrative officer of the RO or

the course director will check the registration and the attached documents and set the status to „Accepted

registration” or „Supplement of documents required”. „Supplement of documents required” status is set in

case some documents is missing or not correct. (Deadline: 2 July).

In case of practice places which are not included in the list, the course director will check and accept/reject

the application and the acceptance letter. If your application is accepted, it will be set to Accepted

registration”.

12

Statuses of registration

You can follow the statuses of your registration according to the following:

„Registration planned by student” after choosing the practice place and the blocks (weeks) and

uploading the acceptance letter.

Registration finalized by student” after you submitted the documents required to the given

practice place type and finalized the registration with the „Finalize applications” button.

In case of practice places included in the list, the administrative officer of the Registrar’s Office will

set the status accepted by approving the acceptance letter. In case of practice places which are not

included in the list, the course director will check the application and in case of any missing

documents, your application will be sent back to you for correction.

"Accepted registration” when your application is checked and accepted by the administrative officer

of the Registrar’s Office or the course director.

13

Uploading the certificate of completion

After the status of your registration is set to „Accepted registration”, you can only upload the certificate of

completion and the related documents (report, attendance sheet, etc.). Until the attached certificate is not

approved/rejected by the course director, you can delete re-upload it.

First only the option for the certificate of completion will be available. After uploading the certificate of

completion, the status of the registration will be changed to „Certificate of completion submitted”. After this

you will have the option to upload other document types as well.

After uploading the file the status will be changed to „Certificate of completion submitted”

14

IMPORTANT! You must upload the certificate of completion and the related documents (report,

attendance sheet) for every completed practice place.

Please make sure you:

1. upload different documents (Certificate of completion, Report and Attendance sheet) in separate

files

2. upload each document type (e.g.: report) in ONE file as a PDF document (do NOT upload the pages

of one document type as separate jpg images)

3. the written Report should reflect your daily activities (similarly to a blog: what have you done or

learned, when and why?)

4. the Attendance sheet should be completed only working days, the days you have been in the

practice location (pharmacy)

5. names of the uploaded files should identify the student and it’s contents (eg.

YourName_Certificate_of_completion.pdf)

The uploaded documents will be checked by the course director, the practice can be accepted only in case

of sufficient documents. When all certificates of completion of all practice places of a given practice are

approved, then the status will be set to „Completed”, if it’s rejected, the status will be set to „Not completed”.