Genesee County Road CommissionGenesee County Road Commission

Fred Peivandi, P.E.Fred Peivandi, P.E.County Highway EngineerCounty Highway Engineer

MTPAMTPAJuly 15, 2011July 15, 2011

TIP Project AdministrationTIP Project Administration

ProceduresProcedures- - Projects submitted to MPO for fundingProjects submitted to MPO for funding

• Eligible Fed-Aid road projects are prioritized based on: Eligible Fed-Aid road projects are prioritized based on: PASER , ADT, date last improved, lane width.PASER , ADT, date last improved, lane width.

• GCRC selects number of projects and submit them to MPO for GCRC selects number of projects and submit them to MPO for consideration.consideration.

- Project is identified in the TIP- Project is identified in the TIP• MPO, through similar process and budget constraints develops the MPO, through similar process and budget constraints develops the

TIPTIP

- Project placed in the budget- Project placed in the budget• Once project is funded, it’s placed in the GCRC budget for the Once project is funded, it’s placed in the GCRC budget for the

designated year. Followed designated year. Followed by job authorization number to keep track of finances and progress.by job authorization number to keep track of finances and progress.

Preliminary (Design) Engineering (PE)Preliminary (Design) Engineering (PE)

- Design Engineering - Design Engineering • Either done in house or contracted to a local engineering firm.Either done in house or contracted to a local engineering firm.• Preparation of plans & specifications begins.Preparation of plans & specifications begins.

- Challenges faced during PE- Challenges faced during PE• Design issues.Design issues.• Acquisition of ROW or grading permits.Acquisition of ROW or grading permits.• Environmental issues such as flood plain, wet land, drainage, as well as Environmental issues such as flood plain, wet land, drainage, as well as

required permits from proper agencies.required permits from proper agencies.• Utilities conflict resolution. Utilities conflict resolution.

- 80% plan completion- 80% plan completion• Programming Application and plans & specification are sent to MDOT Programming Application and plans & specification are sent to MDOT

local agency engineer.local agency engineer.

Preliminary (Design) Engineering (PE)Preliminary (Design) Engineering (PE)(Continued)(Continued)

- GI scheduled - GI scheduled • A Grade Inspection (GI) meeting is scheduled by MDOT engineer. A Grade Inspection (GI) meeting is scheduled by MDOT engineer. • All interested and involved parties are invited to attend.All interested and involved parties are invited to attend.• Design, programming for obligation, utility conflicts & resolutions, and Design, programming for obligation, utility conflicts & resolutions, and

other local issues are discussed.other local issues are discussed.

- Construction plans completed and submitted for - Construction plans completed and submitted for obligationobligation

• All comments and concerns are incorporated with the plans & All comments and concerns are incorporated with the plans & specifications and submitted to MDOT engineer for approval & specifications and submitted to MDOT engineer for approval & obligation.obligation.

Next LevelNext Level

- MDOT/GCRC contract executedMDOT/GCRC contract executed• Local agency contract through it’s normal process is approved by county Local agency contract through it’s normal process is approved by county

road commissioners and sent back to MDOT for execution. road commissioners and sent back to MDOT for execution.

- Project advertised and let by MDOTProject advertised and let by MDOT

- Pre-construction meeting- Pre-construction meeting

- Project awarded by MDOT- Project awarded by MDOT

Construction Engineering (CE)Construction Engineering (CE)- - Provide full time inspectionProvide full time inspection

• CE assigns a full time inspector to the project.CE assigns a full time inspector to the project.• An outside testing firm is also assigned to the project to perform An outside testing firm is also assigned to the project to perform

material testing.material testing.

- - Generate bi-weekly pay estimatesGenerate bi-weekly pay estimates• It is important for the inspector on the job to accurately record It is important for the inspector on the job to accurately record

contractor’s pay activities and report to CE in a timely matter.contractor’s pay activities and report to CE in a timely matter.• Contractor’s payments are made by MDOT.Contractor’s payments are made by MDOT.

- - Other dutiesOther duties• Field conflict resolution, Change Orders, Contract Modifications, and Field conflict resolution, Change Orders, Contract Modifications, and

Testing Orders.Testing Orders.

- - Construction completionConstruction completion- Project acceptance- Project acceptance- MDOT audit- MDOT audit- Final payment to contractor- Final payment to contractor

Project Close OutProject Close Out

- Final billings - Final billings • 3rd party billing is submitted for reimbursement if applicable.3rd party billing is submitted for reimbursement if applicable.• Final request for FA (CE, Testing) reimbursement is submitted to Final request for FA (CE, Testing) reimbursement is submitted to

MDOT for payment. MDOT for payment.

- Final invoices- Final invoices• Design and testing consultant firm invoices are paid.Design and testing consultant firm invoices are paid.• Final MDOT invoice for the local participation is paid.Final MDOT invoice for the local participation is paid.

- Close out report filed (GCRC)- Close out report filed (GCRC)

TIP Project AdministrationTIP Project AdministrationSummarySummary

- PE

- Obligation

- Contract

- Award

- Construction

- Project Accounting

- Project Close Out Report

Questions?Questions?