getting started with vaccine finder- 2015
TRANSCRIPT
+
Informational Webinar
Thursday, August 13, 2015
+Agenda
Signing Up
What’s New This Year
Submitting Data
Viewing/Editing Data
Help
+
Signing Up
+ Signing Up
Fill out the form at vaccinefinder.org/admin/signupWait until you receive an email confirming your account has been approved to proceed (usually within 24 hrs).
+
What’s New This Year
+What’s New
Flu vaccines The “all ages” field has been removed Please include any restrictions on ages you can vaccinate in
the “Notes” field
Routine vaccines: New formulation information for:
Meningococcal Pneumococcal HPV
The “Rx required” field has been removed Please include in “Notes” field any vaccines that require a
prescription
+2015-2016 Flu Vaccines
Trivalent
Intradermal
High-Dose
Quadrivalent
Cell Based
Recombinant
Nasal Spray
+2015-2016 Routine Vaccines
Hepatitis A
Hepatitis B
Shingles/zoster
MMR
Td
Tdap
Varicella
MenACWY
MPSV4
MenB
PPSV23
PCV13
2vHPV
4vHPV
9vHPV
+
Submitting DataUploading Individual Location or Multiple Locations
+ Uploading an Individual Location
Click the “Add Provider” tab in the upper right corner.
+ Uploading an Individual Location
Fill out the information in the Individual Provider Entry Form
+ Uploading an Individual Location
Enter any information on age restrictions on vaccination, insurance accepted, and clinic hours. Select your provider type (clinic, pharmacy, health department, etc)
+ Uploading an Individual Location
Enter date ranges you want your flu vaccine clinics/locations to appear on the map.You will NOT show up on the map if you leave the date field blank!Check off the vaccines you offer and include how you’d like to display pricing.
+ Uploading an Individual Location
Repeat for the Routine Vaccines.Date ranges do not apply to routine vaccines.
+ Uploading an Individual Location
Click Submit at the bottom of the page.
+ Uploading Multiple Providers
To upload a spreadsheet, download a sample spreadsheet template from the Add Provider page.
+ Uploading Multiple Providers
Fill out the template using Excel or similar software.
+ Uploading Multiple Providers
There are a number of formatting guidelines. To access the guidelines document, go to the Help page.
+ Formatting Rules
Here, you can download a pdf of the formatting guidelines.
+Formatting Rules (abridged)
Rule 1: Your spreadsheet must be saved as a comma separated values document (.csv)
Rule 2: Certain fields are required.
Rule 3: Some fields are a simple yes/no answer.
Rule 4: The address fields have special rules.
Rule 5: Other miscellaneous requirements.
+ Uploading Multiple Providers
Once your spreadsheet is ready, return to the Add Provider page and click “Choose File”
+ Uploading Multiple Providers
Select your saved .csv file.
+ Uploading Multiple Providers
Click Submit.
+ Uploading Multiple Providers
The system will take a few moments to geolocate your clinic/pharmacy locations. This may take a while if you have many locations. Do NOT close the window or tab while the file is uploading.
+ Uploading Multiple Providers
If there are any errors with your spreadsheet, you will see error messages with instructions on what to correct.If all goes well, you will see this “successfully uploaded” message.
+
Viewing & Editing Data
+ Provider List Tab
The Provider List tab shows a table of your locations. You can filter to find a specific location, or click on column headers to reorder the list.
+ Edit an Individual Location
To edit a single location, click on its name in the Provider List table.
+ Edit an Individual Location
Edit any information in the Entry Form. Be sure to click Submit at the bottom of the page!
+ Edit Multiple Locations
First, download a spreadsheet of your existing data, found on the Provider List and Add Provider tabs.This helps avoid any duplication of locations!
+ Edit Multiple Locations
Make any changes in your downloaded .csv file. Be sure to follow the guidelines found in the Formatting Rules document.
+ Edit Multiple Locations
Return to the Add Provider tab, and upload your updated spreadsheet.
+
HelpWhere to turn when you need assistance
+ Help Tab
The Help tab includes step-by-step instructions, including screenshots, for the most common tasks you’ll need to perform to keep your listing up to date.For anything not covered here, email us at [email protected]
