GFIS

IO – proseminarium November 2006

Global Finance Interface System

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GFIS is a set of financial and information access applications that allows managers to track engagement efforts and finances at a global level. GFIS includes work-in-process accounting through billing, collections, and general ledger applications.

What is GFIS?

Everyone.Because implementation of GFIS is connected to business model changes and many system replacement / modification - deployment will impact everyone in X Poland:

All Business Lines (business model, planning, budgeting, client, engagement setup, time & expense record, billing, reporting, etc.),Accounting Department (new statutory and management systems, reporting, etc.)Information Technology Department (new system selection, local system modifications, building GFIS interfaces, etc),Human Resources Department (Payroll and HR system modifications,etc).

Who (is / has been) impacted?

A global business management system built to improve financial results, drive greater efficiencies and support growth Operates seamlessly across borders Provides flexibility in reporting and data analysis Centrally managed for mutual benefit Establishes the cornerstone of a truly global infrastructure

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Participants• Americas

– Canada– Mexico– SASA

• Argentina• Bolivia• Brazil• Chile• Colombia• Ecuador• Paraguay• Peru• Uruguay• Venezuela

– United States

• Continental Western Europe

– Belgium– France– Italy– Luxembourg– Spain

• Central Europe & Switzerland

– Austria– CESSA

• Croatia• Czech Republic• Hungary• Slovakia• Slovenia

– CIS• Azerbaijan• Belarus• Kazakhstan• Kyrgyzstan• Russia• Ukraine• Uzbekistan

– Germany– Netherlands– Poland– Switzerland

• Northern Europe Middle East, India & Africa

– Global– India– Ireland– Middle East

• Bahrain• Egypt• Jordan• Kuwait• Lebanon• Middle East Head

Office• Oman• Palestinian Authority• Qatar• Saudi Arabia• Syrian Arab Republic• United Arab Emirates

– S Africa• Botswana• Namibia• South Africa• Swaziland

– Sweden– United Kingdom

• Oceania – Australia– New Zealand

• Far East – China / Hong

Kong

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Technologies Used

• PeopleSoft 8.4

• Business Objects

• Crystal Decisions

• Oracle Database

• Lotus Notes

• MS .NET

• MS Office (Access, Excel itp…)

• Hyperion Essbase

• GFIS JET

• MS SQL Server

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GFIS Architecture

Spain LIS

Australia LIS

European Data Center

Americas Data Center

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• PeopleSoft 8.4

• Oracle Database• Business Objects• Crystal Decisions• Lotus Domino• Excel

• PeopleSoft 8.4• Visual Basic• .Net

• Oracle Database• Business Objects• Hyperion/Essbase• Lotus Domino• Excel

EngagementDatamart Component

AccountingDatamart Component

AccountingTransaction Component

Engagement Transaction Component

Engagement StandardReporting Component

Accounting Info Warehouse (AIW) Reporting Component

AccountingStandard FixedPresentation &

Ad-Hoc Querying

AccountingData AnalysisPresentations

EngagementStandard FixedPresentation &

Ad-hoc Querying

Client &EngagementData Analysis

PeopleSoft General Ledger

PeopleSoft Accounts Payables

Project Costing

Billing- PeopleSoft & gBiller

PeopleSoft Accounts Receivable

• Business Objects

• Hyperion Essbase• Excel

Reference Component

GFIS System Components

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Implementation Model

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Poland system changes

System to be modified

System to be replaced by GFIS / gT&Eor other solution

ORACLEGL,AP,AR

INVOICE PROCESSING

Billing

CREDIT CONTROLAccounts Recv Mgmt

EY HRHR System

ORACLEFixed Asset Management

RMS (AABS)Resource

Management / Staffing

STARTime Reporting

BUDGETING SYSTEM

Financial Planning & Analysis

AMI (AABS)Planning and

BudgetingARCD (AABS)

SIMPLEPayroll

INTERFACES (Star, Oracle, Personnel, Bank, Payroll Interface, Weco, Credit Control)

VACATION, LEAVE

SYSTEM

TRAINING CALENDAR

OVERTIME REQUEST SYSTEM

EY CLIENTS EY ENGAGEMENTS

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Interfacing To and From Local Systems

LOCAL SYSTEMS

Local IN

GFIS CURRENCY PROVIDER DUN & BRADSTREET

LOCAL BANKCOMMUNICATIONS

SOLUTIONS

LOCALBANK

GIS

GLOBAL HRREPOSITORY

CHECK PRINTING SYSTEMS

ORGS TO LOCAL

EMPLOYEE INFO

ENGAGEMENTS TO LOCALTIME/EXPENSE

EDI

BANK INFORMATION

GL BATCH UPLOAD BA

NK

I NFO

RM

AT IO

N

PLAN AND FINANCIAL ADJUSTMENTS

COST RATES

Local OUT

INBOUND BANK INFORMATION

AP VOUCHER

COST RATE PROVIDER

PAYROLL, TREASURY,AND OTHER APPROVEDDATA SOURCES

PLANNING/PMc

HUMAN RESOURCE SYSTEMS

TIME & EXPENSE SYSTEMS(including gT&E)

PAYROLL TO IMPREST

CURRENCY PROVIDER CURRENCY RATES

PLANNING/PM

ACTUALS TO LOCAL

PAYROLL

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GIS?

A Global Interface Staging (GIS) area has been created in order to provide a central location for interface management. The GIS is available to all systems that are required to deliver and/or receive interfaces from Global Applications that employ the GIS.  The GIS creates a barrier between the production servers and interfacing applications. Keeping issues related to local country access, security, transmission, and storage, from impacting processing on production machines.

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The Problem – Complexity of Interfaces

FTP Server open to the

internet.

Local Country Systems

Production Servers Global Environment

Interaction with interfacing systems without a GIS.All interfacing system(subscribers) have direct access to the Global Application’s production servers.

External Systems (D&B , other 3rd Party Vendors)

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The Solution – Global Interface Staging.

Local Country Systems(T&E, Payroll)

Global Applications

Global Environment

Interaction with interfacing systems(subscribers) using the GIS.The GIS will be a barrier between the Global Applications and subscribers. Subscribers will not have access to the Global Application’s production servers.

GIS(Unix Server)

FTP Server open to the

internet.

External Systems (D&B , other 3rd Party Vendors)

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The Production ArchitectureAmericas Data CenterAmericas Data Center European Data Center

GIS Region 1 GIS Region 2

USFrance Region 2

countriesGermanyRegion 1

CountriesCANADA

For GFIS Trans. Reg 2

GFIS Trans. Region 1

GlobalConversion

GlobalHR

DataFeeds

GFIS Transaction Region 2gT&E

Region 1gT&E

Region 2

GIS Region 3

China Region 3countries

GFIS Trans Region 3

gT&ERegion 3

For GFIS Trans. Reg 3

DataFeedsGbl.HR

Gbl. Conv.

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Secure Shell (SSH)

• The chosen transport protocol of GIS• Meets company’s network security standards• Provides automatic encryption, compression, and integrity• Each SSH “login” has a public and private key• SSH requires local systems to install SSH software to access GIS

on a designated GIS device• Each LE or group of LEs should have a single device connecting to

the GIS• Local system developers will likely also need SSH software to

enable their development efforts• Secure FTP (sftp) is one method of transporting files via SSH

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Secure Shell (SSH) (Cont.)

• Key Features of SSH– Authentication: reliably determine user’s identity– Encryption: scrambles data so it is unintelligible, except to the

intended recipient. Whenever data is sent by a computer to the network, SSH automatically encrypts it. When the data reaches its intended recipient, SSH automatically decrypts.

– Compression: minimizes file size for efficient network transport– File Integrity: guarantees the data traveling over the network arrives

whole and unaltered• SSH Login (Subscriber ID (ISSI))

– Command shell on remote machine (limited execution power)– Enables movement of files from GIS to local system and vice-versa– Enables movement of files between directories on GIS

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SSH File Movement

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Directory Structure

• Allows for multiple environments (production, testing, or development), applications, ISSIs, and interfaces

Base Directory (Unix file system on which the interfaces will reside)

ISSI (SSH login used to access GIS)Interface (name of the interface)

IN (inbound interfaces)OUT (outbound interfaces)

ARCHIVE (processed files)LOG (interface logging and/or processing info)

ERROR (rejected or error interfaces)

Environment ( Production, Testing or Development)Application ( e.g., gtr, ghr, gdf,…)

gshared (to be used by all ISSIs)

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Questions?