gl13 m5-c4-presentation

MODULE 5

1SKILLS

Microsoft Word 2013

Creating Documents

Formatting Documents

Working with Tables and Objects

Finalizing and Sharing

Documents© Paradigm Publishing, Inc.

2SKILLS© Paradigm Publishing, Inc.

Finalizing and Sharing Documents

3SKILLS

Skills You Learn

1. Turn on and lock review features

2. Send a document via email

3. Make changes and add comments

4. Accept or reject changes and review comments

5. Create a PDF document

6. Get social

© Paradigm Publishing, Inc.

4SKILLS

Skill 1 Steps: Turn On and Lock Review Features

1. Click the REVIEW tab

2. Click the Track Changes button arrow in the Tracking group and then click the Lock Tracking option

3. Click the Cancel button to close the dialog box without setting Lock Tracking

4. Click the Track Changes button (not the arrow) in the Tracking group


5SKILLS

Skill 1 Steps…continued

5. In the Tracking group, click the Display for Review option box arrow and then click Simple Markup

6. Select and then delete a word

7. In the Tracking group, click the Display for Review option box arrow and then click All Markup

8. Click the Undo button on the Quick Access toolbar to undo the deletion


6SKILLS

Skill 1 Visual: Turn On and Lock Review Features


Click the Track Changes button in the Tracking group on the REVIEW tab.


Using Read Mode Use Read mode from the VIEW tab to swipe

through pages horizontally as if reading a book Right click to zoom on a particular section


Comparing Documents The Compare feature on the REVIEW tab is

useful if you want to compare two versions of a document but have not turned on Track Changes

To view the changes made to the original document, click the Compare button

You can then select two documents to compare, review the differences between them, and incorporate or reject those changes

CHECKPOINT QUESTION


To turn on Review features in Word, click this button on the REVIEW tab.

a. Show Markupb. Reviewing Panec. Track Changesd. Review

1

10SKILLS

Skill 2 Steps: Send a Document via Email

1. Click the FILE tab

2. Click the Share option

3. Click the Email option in the Share section

4. Click the Send as Attachment button in the Email section

5. Enter your own email address in the To field

6. Type a message in the body of the email

7. Click the Send button


11SKILLS

Skill 2 Visual: Send a Document via Email


Click the Send as Attachment button in the Email section.


Controlling the Review of the Files Option 1: route a single version of the document

from person to person with the direction to have the last person in the chain return the document to you

Option 2: post one version on an online document-sharing space such as Google Drive, Dropbox, or KeepandShare.com

Option 3: save the file to your SkyDrive account and send each reviewer a link to the document

CHECKPOINT QUESTION


Word’s Send as Email option is set up to send an attachment via email using

a. Internet Explorer.b. Yahoo! Mail.c. Outlook.d. OneNote.

2

14SKILLS

Skill 3 Steps: Make Changes and Add Comments

1. Click the REVIEW tab and then click the Track Changes button in the Tracking group

2. Click the Display for Review option box arrow and then click All Markup in the drop-down list

3. Select a paragraph and press the Delete key

4. Select text and change the font to a different font

5. Click the REVIEW tab

6. Click the New Comment button in the Comments group and type a comment in the comment balloon


15SKILLS

Skill 3 Visual: Make Changes and Add Comments


Click the New Comment button in the Comments group on the REVIEW tab.

Type a comment in the comment balloon.


Changing Your User Name To change the author name associated with a

document:1. click the Change Tracking Options dialog box

launcher

2. click the Change User Name button

3. enter a new user name

4. click to insert a check mark in the Always use these values regardless of sign in to Office check box in the Word Options dialog box

CHECKPOINT QUESTION


With Track Changes turned on, Word indicates the author of each comment and edit by

a. using different colors and commenter initials.

b. saving the comments in separate files.c. using different font sizes.d. using the Emphasis style.

3

18SKILLS

Skill 4 Steps: Accept or Reject Changesand Review Comments

1. Click the REVIEW tab and set the Display for Review option to All Markup

2. Click the Reviewing Pane button in the Tracking group

3. Click anywhere in the change listed under a heading in the Revisions pane

4. Click the Accept button or Reject button in the Changes group, or click the Delete button in the Comments group

5. Click the Reviewing Pane button in the Tracking group to close the Revisions pane


19SKILLS

Skill 4 Visual: Accept or Reject Changesand Review Comments


Click the Reviewing Pane button in the Tracking group on the REVIEW tab.

Revisions pane


Protecting Files The Protect group on the REVIEW tab provides

two tools for limiting what reviewers can do when looking over your documents:1. click the Restrict Editing button and then choose

Comments from the drop-down list if you do not want reviewers to directly change your text, but do want them to make comments so that you can decide what changes to make

2. click the Block Authors button if you want some reviewers to edit the document and you want to keep other reviewers from making any changes

CHECKPOINT QUESTION


If the document has been edited with Track Changes turned on, you can review the edits and use the buttons in the Changes group on the REVIEW tab to either accept or _______ them.

a. highlightb. boldc. rejectd. refuse

4

22SKILLS

Skill 5 Steps: Create a PDF Document

1. Click the FILE tab

2. Click the Save as option

3. Locate the folder where you would like to save the file

4. Click the Save as type option box arrow and then select PDF (*.pdf) from the drop-down list

5. Click the Open file after publishing check box to insert a check mark.

6. Click the Save button

7. Close the new PDF and the student data file


23SKILLS

Skill 5 Visual: Create a PDF Document


Click the Save as type option box arrow and then click PDF (*.pdf).


Viewing and Editing PDFs Reader allows you to read a document in PDF

format, while Acrobat allows you to edit PDF files, add comments to them, and more

For those who have Word 2013, Reader is sufficient, since Word 2013 allows you to edit PDF files

To edit a PDF in Word 2013, you must first convert the PDF to a Word document

CHECKPOINT QUESTION


Which of the following is not true of a PDF file created from a Word document?

a. A program that allows you to view the PDF file is free.

b. The PDF file is typically larger in size than the original Word document.

c. The PDF file can be opened and viewed on different computers.

d. The PDF file can be opened in Word.

5

26SKILLS

Skill 6 Steps: Get Social

Save to the Cloud Using SkyDrive

1. Using the SkyDrive feature of Word, you can share your documents after you have set up a Microsoft account

2. Once your account is established, you can upload a document file by following this command sequence: FILE tab, Save As, Add a Place, SkyDrive

3. You then sign into your Microsoft account, save your document to SkyDrive, and are ready to share a link to the document with others


27SKILLS

Skill 6 Visual: Get Social


Once you have added SkyDrive as a place to save, it will appear in the Save As options.

28SKILLS


Post to Social Networks

1. If your Microsoft account is not connected to the social network you wish to use (such as Facebook), click the Click here to connect social networks link

2. Once you have the social network connected to your Microsoft account, save to your SkyDrive account the file you wish to post

3. With the file still open, click the FILE tab, Share, and Post to Social Networks

4. Click the social network© Paradigm Publishing, Inc.

29SKILLS

Skill 6 Visual…continued


Click Post to Social Networks.

30SKILLS


Publish as a Blog Post

1. Word 2013 is set up to save files as blog postings using several popular blogging sites– for example: WordPress, SharePoint Blog, Blogger,

Windows Live spaces, Community Server, and TypePad

2. To post a document to one of these site, establish an account at the site and then use this command sequence: FILE tab, Share, Post to Blog


31SKILLS

Skill 6 Visual…continued


Click Post to Blog.

CHECKPOINT QUESTION


One way to store documents in the cloud is to use

a. a CD.b. SkyDrive.c. Outlook.d. a USB flash drive.

6

33SKILLS

Tasks Summary


gl13 m5-c4-presentation

Education

skills skills

email paradigm publishing

review comments

comments paradigm publishing

review tab

documents paradigm publishing

changes group

deletion paradigm publishing