gl13 m6-c2-presentation

MODULE 6

1SKILLS

Microsoft Excel 2013

Creating an Excel Workbook

Working with Formulas and Functions

Formatting Cells

Working with Charts© Paradigm Publishing, Inc.

2SKILLS© Paradigm Publishing, Inc.


3SKILLS


© Paradigm Publishing, Inc.

Build formulas using simple mathematical operators and parentheses– Excel automatically recalculates formulas if data

change

Create complex formulas using a calculation feature called functions

Copy formulas– Formulas automatically adjust relative to the cell they

are copied to

View the result of a formula in the active cell and view the formula in the Formula bar

4SKILLS

Skills You Learn

1. Enter a formula

2. Enter a function

3. Insert a function

4. Use AutoSum

5. Use absolute and relative cell references

6. Copy and paste cell contents

7. Edit cell contents

8. Use Show Formulas


5SKILLS

Skill 1 Steps: Enter a Formula

1. Click in the desired cell to make it active

2. Type = (an equals sign)

3. Type the formula using cell references or numbers, and operators

4. Press Ctrl + Enter to display the formula without changing the active cell


6SKILLS

Skill 1 Visual: Enter a Formula


The active cell contains the typed formula, beginning with an equals sign and including numbers or cell references and operators.

The formula also appears in the Formula bar.

CHECKPOINT QUESTION


Start every formula by typing this.

a. +

b. @

c. =

d. -

1


Calculating in Excel Excel follows the standard mathematical order

of operations– multiplication (*) and division (/) before

addition (+) and subtraction (-)

Excel calculates from left to right Adding parentheses enables you to control the

calculation order– Excel calculates from the innermost set of

parentheses outward

9SKILLS

Skill 2 Steps: Enter a Function


2. Type = (an equals sign)

3. Type the function name

4. Type ( to open the function argument list

5. Click and drag to select a range of cells and enter it in the formula

6. Type ) to close the function argument list

7. Click the Formula bar Enter button to finish entering the formula


10SKILLS

Skill 2 Visual: Enter a Function


Type =, the function name, (, and then select the range to enter in the formula.

Click the Formula bar Enter button to the left of the formula to finish entering the formula.

Type =, type SUM, type (, select the range C8:C22, and then type ).

After you type the formula, click the Formula bar Enter button to finish entering the formula.

CHECKPOINT QUESTION


Most functions require one or more _____ that specify what to calculate.

a. lists

b. rows

c. arguments

d. lists, rows, and arguments

2

12SKILLS

Skill 3 Steps: Insert a Function


2. Click the FORMULAS tab

3. Click the More Functions button

4. Point to Statistical in the menu that appears and then click AVERAGE

5. Click and drag to select a range of cells and enter it in the Number1 text box in the Function Arguments dialog box

6. Click OK


13SKILLS

Skill 3 Visual: Insert a Function


Click the More Functions button, point to the Statistical option, and then click the AVERAGE option.

Click the FORMULAS tab.

CHECKPOINT QUESTION


You can insert a function using buttons in the Function Library group on this tab.

a. HOME

b. INSERT

c. PAGE LAYOUT

d. FORMULAS

3


Inserting Multiple Arguments More complex functions require multiple

arguments Add a comma between arguments

– for example: =if(A5>100,1,0)

16SKILLS

Skill 4 Steps: Use AutoSum


2. Click the HOME tab

3. Click the AutoSum button in the Editing group

4. Press Enter to accept the suggested range


17SKILLS

Skill 4 Visual: Use AutoSum


The AutoSum button is located in the Editing group on the HOME tab.

Cell D23 displays the sum of D8:D22.

CHECKPOINT QUESTION


The AutoSum button is located on this tab.

a. HOME

b. INSERT

c. PAGE LAYOUT

d. DATA

4


Using Additional Functions There are several other functions that you will

find valuable as you begin exploring Excel– IF function permits you to test a condition and perform

different calculations based on the result– COUNTIF function counts the number of cells that

meet a specified condition– PMT function calculates the payment amount of a

loan

20SKILLS

Skill 5 Steps: Use Absolute and Relative Cell References


2. Type the desired formula

3. Press F4 to make the last reference an absolute reference

4. Press Ctrl + Enter


21SKILLS

Skill 5 Visual: Use Absolute and Relative Cell References


If you don’t want a cell reference to change when you copy a formula, make it an absolute reference by inserting a dollar sign before the column letter and row number.

CHECKPOINT QUESTION


When you want to have a reference remain unchanged when you copy a formula, use this type of reference.

a. fixed

b. absolute

c. relative

d. circular

5


Placing Reference Data Choosing a good position for key data

referenced by formulas can save you trouble– set up an input range at the top of the sheet to give

the user clear direction about where to enter values– place input data far down to the right of the sheet or

on another sheet to hide data from the user

24SKILLS

Skill 6 Steps: Copy and Paste Cell Contents

1. Drag to select the desired range to copy

2. Click the Copy button in the Clipboard group on the HOME tab

3. Make the desired cell active

4. Click the Paste button


25SKILLS

Skill 6 Visual: Copy and Paste Cell Contents


A scrolling marquee appears around the selected cells when copying.

Copy button

Paste button

CHECKPOINT QUESTION


The _____ group on the HOME tab contains the tools for copying and pasting.

a. Clipboard

b. Font

c. Number

d. Editing

6


Using Paste Button Options Clicking the bottom half of the Paste button

(with the down arrow on it) displays additional paste options, such as the– Formulas button for pasting only formulas– Transpose button for transposing (vertical to

horizontal and vice versa) the location of the pasted cells

– Paste Values button for pasting data without underlying formulas or formatting

28SKILLS

Skill 7 Steps: Edit Cell Contents

1. Double-click the cell you wish to edit– you can also open a cell for editing by pressing F2

2. Make the desired changes to the cell content and press Enter– you can type changes or use copy and paste to

edit the cell


29SKILLS

Skill 7 Visual: Edit Cell Contents


Click in a cell to make it active.

You can edit a cell’s contents by clicking in the Formula bar when the cell is active.

CHECKPOINT QUESTION


You can edit a cell’s content directly in the cell by double-clicking the cell or open a cell for editing by pressing this key.

a. F1

b. F2

c. F3

d. F4

7


Using the Clear Button Options The Clear button menu offers additional

choices:– Clear Formats– Clear Comments– Clear Hyperlinks– Clear All

32SKILLS

Skill 8 Steps: Use Show Formulas

1. Click in a cell to make it active

2. Click the FORMULAS tab

3. Click the Show Formulas button in the Formula Auditing group


33SKILLS

Skill 8 Visual: Use Show Formulas


When Show Formulas is selected, formulas are displayed in all cells that contain formulas.

The Show Formulas button is located in the Formula Auditing group on the FORMULAS tab.

CHECKPOINT QUESTION


The Show Formulas button is located on this tab.

a. HOME

b. INSERT

c. PAGE LAYOUT

d. FORMULAS

8


Printing a Worksheet with Formulas Shown If you print while formulas are displayed, the

formulas print but the cell contents do not– showing formulas provides a handy reference to how

the data in the sheet is constructed

Printouts are easier to read if gridlines and column and row headings are added– to add these, click the PAGE LAYOUT tab and then

click the Print Gridlines and Print Headings check boxes in the Sheet Options group

36SKILLS

Tasks Summary: 1 of 2


37SKILLS

Tasks Summary: 2 of 2


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