glse scouts: mapping out our strategy

Everyday Adventure for Girls and Boys

in the London Boroughs of Bexley and Bromley

GREATER LONDON

SOUTH EAST SCOUTS

Mapping out our Strateg

y

www.glsescouts.org.uk

Greater London South East County Scout Council has gone through a self review process to ensure that we are delivering and supporting what we should be for our young people and adult volunteers. As a result we now have a set of Outcomes, based on the Charities Evaluation Services model. Outcomes are the effects or changes brought about by the activities provided by an organisation. Measurements of outcomes show the degree of its effectiveness, rather than its size, efficiency or productivity.

Why Use Outcomes?

• Demonstrate improvements

• Motivate and focus volunteers

• Strategic planning

• Development of organisation

• Analyse needs

• Improve communication

• Identify strengths and weaknesses

• Supports funding applications

Greater London South East County Scout Council’s Overall Aim

To contribute to the development of Young People of the London Boroughs of Bexley and Bromley in achieving their full physical, intellectual, social and spiritual potentials, as individuals, as responsible citizens and as members of their local national and international communities Our more specific aims each have Outcomes to demonstrate what is to be achieved by each specific aim:

1. To increase confidence, social, practical and leadership skills in the youth membership

• Increased confidence in Young People

• Increased social skills in Young People

• Increased leadership skills amongst peers

• Increased experiences of fun, challenge and adventure of Young People

• More Young People in Scouting

2. To develop adult leadership quality and ability to ensure they are effective in their role

• More skilled adult volunteers

• Increased self confident adult volunteers

• Increased social skills of adult volunteers

• Increased experiences of fun, challenge and adventure of adult volunteers

• Increased experiences of working with Young People

• Provide more training in administration, finance management, Health & Safety, Safeguarding, Leadership

• More trained and effective adult volunteers

3. To improve recruitment and retention of members from all areas of the community

• More key roles filled on the Districts and County Teams

• More diverse Scout Groups

• Better skill set and improved knowledge of adults

• Open More Sections and support struggling sections

4. To improve the image of Scouting

• More attractive public events held (St George’s Day, Civic Parade etc)

• Attract more new members (Young People and Adult Volunteers)

• More positive press coverage

• Build more positive perception / more relationships within community

5. To improve relationships with external agencies

• Increased adult recruitment

• Increased adult involvement

• Improved sharing of Best Practices

• Improved confidence in dealing with External Agencies

• Improved image of Scouting and how it operates

• More sponsorships of projects

• Improved fundraising

• More developed partnerships

• Increased services to youth and adults in LB Bexley and Bromley

6. To improve the support management

• Increased adults willing to help / assist County projects

• Improved communication of County Team

• Maintained / improved financial stability

• Improved effectiveness of decision making at all levels

• Improved visibility of County Team, with more engagement with membership

• Increased compliance of legal and Scouting regulations / legislation

• Open and transparent operations To support the delivery and achieve these specific aims, Greater London South East County Scout Council has a set of strategies, which form the activities that we will undertake over the next few years.

• Programme Priorities

• Recruitment & Retention Strategy

• Development Strategy

• Marketing & Communication Strategy Our Outcomes and strategies complement The Scout Association’s Vision to 2012 which aspires to be a Movement which is:

• Youth Led

• Focussed

• Sound

• Relevant

• Diverse

• Growing Greater London South east County Scout Council’s Outcomes and strategies also fit into the ‘Ever Child Matters’ Outcomes framework for Children and Young People, which are:

• Be Healthy

• Stay Safe

• Enjoy & Achieve

• Make A Positive Contribution

• Achieve Economic

• Well-Being Each strategy is summarised in this document, along with the responsible people tasked with delivering each item. Whilst most of the development areas are looking for results within the next twelve months, the work will continue over the next four years.

Working towards our Outcomes will demonstrate and build upon the already fantastic opportunities for members in Scouting, reaching more young people and adult volunteers to join the fun, challenge and adventure we can offer! Ben Richardson County Commissioner

Recruitment & Retention Strategy

Development Area Project Aim Progress by Review

Recruitment of Adult Volunteers

Provide one contact number for enquiries

The enquires will be managed by a paid administrator and followed up with four weeks to track outcome

January 2010 Quarterly

Welcome pack following initial enquiries

This will be administered by the administrator and contribution for each individual District / Borough can be added where necessary. A follow up letter will be sent from HQ after they

membership information is entered on the Membership Management System

April 2010 Bi-annually

Positive publicity and representation at major public events in the London Boroughs of Bexley and Bromley

Suitable materials in a portable mode available to promote Scouting at major events (Biggin Hill Air Fair and Danson Show) along with a team of people to attend

June 2010 Annually

Retention of Adult Volunteers

Induction to support new

adult volunteers

Identify and monitor an

induction for new adult volunteers incorporating the new appointment process


Provision of quality training to support adult volunteers

Personal Learning Plans, Training Advisers and training programme and additional Adult Support Days to fill the gaps in training to support Adult volunteers – i.e. ‘upskilling’ on practical areas, recruitment and retention, Scout Group and District development plans, trustee training, Cultural Awareness Training

March 2010 Annually

Ensure that annual reviews take place

Use simple tool for review and ensure outcomes are addressed

April 2010 Annually

To develop, implement and maintain a County Support Team

For members over 25, to support County events, activities and expeditions. Another model of Scouting to offer adult volunteers

April 2010 Annually


To develop, implement and maintain a social activity programme for adult volunteers

For ‘retired’ volunteers to continue to support Scouting. Another method to retain a pool of adult volunteers

January 2010 Annually

To develop, implement and maintain a International Scout Active Support Unit

To support international relationships and partnerships. Another model of Scouting to offer adult volunteers

April 2010 Annually

To implement the new Scout Active Support

to ensure Scout Fellowships transfer across to the new model

January 2010 Bi-annually

Reward and Recognition of Adult Volunteers

To form an Awards Working Group

to deal with local, HQ and National Honour Awards for adult volunteers in Scouting in Greater London South East

April 2010 Annually

Reward and recognition evening for adults in Scouting

Acknowledging and thanking adults outside formal award system. An ‘Oscars’ for adult volunteers in Scouting – with different categories so a range of people can be recognised

April 2010 Annually

Responsible to –

• Deputy County Commissioner (Adult Support)

• All Members of Adult Support Working Group

• Borough Commissioners

• District Commissioners

Development Strategy


Waiting Lists Improve management of Waiting Lists of Young people wanting to join Scouting

More Young people accessing fun, challenge and adventure

January 2010 Quarterly

Club 30 – Scout Groups with numbers under 30 members

Provide support to Scout Groups in most need

Scout Groups work towards a development plan becoming more sustainable


Procedure to Close Groups A clear local procedure to reduce the number of Scout Groups closing


New Groups/Sections Community and Faith Based Scout Groups

Increasing the diversity and accessibility of the membership

June 2010 Annually

Hospital Based Scout Groups

Increasing and enabling all young people access to Scouting


Location , location, location - At least one group created within an area where currently no group exists

Reduced distance for young people to get to access Scouting


Special Needs / Accessibility

Existing Needs

A baseline of special need requirements


Existing links to Organisations

Map support currently available in London Boroughs of Bexley and Bromley


Review accessibility of all halls where Scout Groups meet

Identify areas of support available to improve access to buildings

September 2010 Annually

Existing structure of Special Needs support including review of information sharing

Renewed Structure to help develop the support required


Spirituality Cultural Awareness Training Adult volunteers and Managers more aware of different Cultures around the County

November 2009 Annually

Celebration of Faith – and event to explore different faiths and beliefs locally

Members become more aware of the different cultures

February 2010 Annually

Spiritual Ambassadors Leaders of Faiths engaging their networks and peers to advocate what Scouting can offer


Group Development Kit Group Scout Leaders / Managers Handbook

Improvement on Scout Group management

April 2010 Annually

Scout Group Executive Guidance

Improve trustee guidance and support

April 2011 Annually

Group Development Plans looking at programme delivery, financial stability

Each Scout Group to identify and progress a development plans

December 2010 Annually


and volunteer management

Programme in a Box Issue Programme in a box CD resource

Each section has a large resource of programme support to hand


Programmes Forum Improved programme resources

September 2010 Bi-annually

Scoutmate Recruitment tool for young people and adult volunteers

Members introduce more members, larger membership


Environment Environmental Projects Opportunity to help improve the local environment

June 2010 Bi-annually

Survey of Scout Group owned buildings to review how energy usage could be decreased

Educate young people to reduce carbon footprint Reduces the utility bills

October 2010 Annually

Produce information pack on easy and simple methods of reducing carbon footprint, including a competition for Scout Groups taking part in green issues

More sustainable Scout Groups


Scout Groups to take part in recycling schemes to help raise money

Recycling old items to make money


Community Projects Local Community project Local community seeing Scouts in action, improvement in image

June 2010 Quarterly

Responsible to –

• County Commissioner

• Assistant County Commissioner (Development)

• All Members of Development Working Group


• District Commissioners

Programme Priorities


Beaver Scout and Cub Scout Sections (ages 6 – 10) Programme Support

Identify programme support methods and documents for Beaver Scout Section

Support adult volunteers delivering programme


Identify programme support methods and documents for Cub Scout Section



Establish and maintain annual event for Beaver Scout section

Enhance programme calendar


Establish and maintain annual event for Cub Scout section



Establish and maintain annual Young Person recognition event for 6-10

Recognise those achieving top awards


Establish and maintain regular meetings with Assistant District Commissioners (Beaver Scouts)

Support those supporting the delivery of programme, ensuring consistency and standards

April 2010 Annually

Establish and maintain regular meetings with Assistant District Commissioners (Cub Scouts)


April 2010 Annually

Establish support for balanced programme reviews (undertaken by Beaver Scout Leaders and Cub Scout Leaders)



Establish and maintain formal link (administratively and operationally) between the Beaver Scout Section and Cub Scout Section AND Cub Scout Section and Scout Section

Improve transition and retention of young people between sections


Scout Section (ages 10 - 14) Programme Support

Establish and maintain skill competitions (building on District competitions) e.g. Super Patrol Camp, Camp Cooking Competition



Ensure that each District has (and help establish one if necessary) a Scout Patrol Leaders Council

Engage with young people with regards to their programme


Establish a County Scout Patrol Leaders Council



Establish and maintain annual event for Scout section



Establish and maintain Recognise those September 2010 Annually


annual Young Person recognition event for 10-14

achieving top awards

Establish and maintain formal link (administratively and operationally) with Cub Scout Section and Explorer Scout Section



Establish and maintain regular meetings with Assistant District Commissioners (Scouts)


April 2010 Annually

Establish support for balanced programme reviews (undertaken by Scout Leaders)



Explorer Scout and Scout Network Sections (ages 18 – 25) Programme Support

Establish and develop Queen’s Scout Award Working Group – develop structure and support for achieving award across County

Improve consistency and standards of young people’s achievements

April 2010 Annually

Establish and develop Duke of Edinburgh Working Group – develop structure and support for achieving awards across County


April 2010 Annually

Queen’s Scout Award / Duke of Edinburgh supporting document (refer to East Sussex example) in achieving awards


April 2010 Annually

Scout Network support document (refer to Greater London North East example) in setting up and maintaining a Unit

Increase number of Scout Network Units and provision


Establish and maintain annual event for Explorer Scout section



Establish and maintain annual event for Scout

Network section



Maintain, develop and support (and open at least one if necessary) Scout Network Unit(s) in each District

Increase number of Scout Network Units and provision


Maintain, develop and support (and open at least one if necessary) Young Leader Explorer Scout Unit(s) in each District

Increase number of Young Leader Explorer Scout Units and provision


Establish formal link with Young Leader Explorer Scout Units with Young Leader Training (Training Team)

Improve consistency and standards of young leader’s training

April 2010 Annually


Ensure there are partnership / host agreements for all Explorer Scout Units in the County (where required)

Improve governance and operation of Units


Ensure there are partnership / host agreements for all Scout Network Units in the County (where required)

Improve governance and operation of Units


Ensure that each District has (and help establish one if necessary) a Explorer Scout Committee and Conference



Establish a County Explorer Scout Committee and Conference



Establish a County Scout Network Committee and

Conference

Engage with young people with regards to

their programme


Establish and maintain annual Young Person recognition event for 14-25

Recognise those achieving top awards


Establish and maintain formal link (administratively and operationally) between the Scout Section and Explorer Scout Section AND Explorer Scout Section and Scout Network Section



Establish and maintain regular meetings with District Explorer Scout Commissioners


April 2010 Annually

Establish and maintain regular meetings with Scout Network Chairpersons and / or Leaders


April 2010 Annually

Establish support for balanced programme reviews (undertaken by Explorer Scout Leaders and Scout Network Chairpersons and / or Leaders)



Encourage Explorer Scouts

and Network Scouts onto the appropriate Facebook groups

Engage with young

people with regards to their programme


Using the Membership Management System maintain the contact details of Explorer Scouts and Scout Network members

Improve information flow direct to young people enabling them to decide about their programme options


Ensure all Network Scouts complete a Criminal Record Bureau check

Improving safeguarding compliance

April 2010 Annually


Activity Programme Support

Establish, develop and maintain Nights Away Permit support

Increasing number of adult volunteers able to offer residential experiences for young people

April 2010 Annually

Establish, develop and maintain Personal Activity Permit support

Increasing number of young people able to offer their peers skilled experiences


Establish a directory of skills – incorporated into the County Directory

Improved access to support adult volunteers delivering programme


Support the Scout Aviation Centre Partnership Manager to develop the agreement between Counties

Improved partnership working and governance

April 2010 Annually

Support the Water Activity Partnership Manager to develop the agreement between Counties

Improved partnership working and governance

April 2010 Annually

Ensure that each District has (and help establish one if necessary) a responsible person on the District Team (Advisers, Assistant District Commissioner or part of another role already on the

team) for activities, and to communicate / liaise / support them as necessary


April 2010 Annually

Establish and maintain regular meetings with District Team members with responsibility for activities


April 2010 Annually

International Programme Support

Establish a directory of international opportunities – incorporated into the County Directory?

Increase number of international experiences for young people and adult volunteers


Support the selection process of the County’s 22nd World Scout Jamboree Unit’s Leaders

Ensure young people of London Boroughs of Bexley and Bromley experience the ultimate international experience

September 2009 n/a

Support the selection process of the County’s 22nd World Scout Jamboree Unit’s Participants

Ensure young people of London Boroughs of Bexley and Bromley experience the ultimate international experience

March 2010 n/a


Ensure that each District has (and help establish one if necessary) a responsible person on the District Team (Advisers, Assistant District Commissioner or part of another role already on the team) for international, and to communicate / liaise / support them as necessary


April 2010 Annually

Establish and maintain regular meetings with District Team members with responsibility for international


April 2010 Annually

International Community Expeditions

A trip of a lifetime for young people and adult volunteers to go abroad to take part in project work to help the environment, developing themselves and the beneficiaries

December 2010 Bi-annually

Cross-Programme Support

To design and implement a GLSE challenge badge, covering all ages, activities and programme



Programme conference for all ADC (Sections) and ACC (Sections), County / District Section Leaders, as a joint venture with Greater London North East.


Summer 2010 Annually

GLSEJam - the climax event for young people and adult volunteers in 2013


Summer 2010 Bi-annually

Responsible to –

• Deputy County Commissioner (Programme)

• All Members of Programme Working Group


• District Commissioner

Newsletter News Round Up Facebook Email Telephone Meetings

What The A20 Link is the GLSE Newsletter

Urgent need to know news is issued in a consolidated news roundup issued

weekly

We have various groups on Facebook, which we often issue

message to

Email is an effective way of getting hold of people of the peo-

ple within the County. Directory of whos who can be found on the web

site.

The GLSE Scout Di-rectory lists all County Team/

Executive and Groups leaders in the

County . It lists all telephone numbers, addresses and email

addresses.

Our working groups and committee meet

regularly. There meeting time are confirmed in the Working Groups

Terms of Reference.

When Quarterly Weekly/Bi Weekly Ad Hoc Ad Hoc Published Annually Regularly as defined in TOR

Who is

the audi-

ence?

All Leaders, members and external distribu-

tion

All Leaders/helpers within the members@

glsescouts.org.uk mailing list.

Members of Facebook groups, both Leaders and Youth Members

Anyone within the County

Anyone within the County

Committee and Working Group mem-

bers

How Post and Email Email only Web site Web Site Directory Post only Meeting

Where

can I find

out more

www.glsecouts.org.uk/newsletter

GSL / Section Leader

www.glsecouts.org.uk/newsroundup

www.glsecouts.org.uk/facebook

www.glsescouts.org.uk/directories

Contact countysecre-

[email protected]

www.glsescouts.org.uk/tor

Web Site

The Greater London South East Scout Web Site, packed full of

information

All the time

Everyone

Web Site

www.glsecouts.org.uk

How we communicate in Greater London South East Scout County

County Commissioner County Executive Committee / Trustee Board

Deputy County Commissioner (Programme)

Borough Commissioner (LB Bexley)

County Event Manager(s)

- Camp America

- Gang Show Support

Assistant County

Commissioner (Beaver Scouts

& Cub Scouts)

Assistant County

Commissioner

(Scouts)

County Explorer

Scout & Scout Network

Commissioner

Assistant County

Commissioner

(Activities)

Assistant County

Commissioner

(International)

Assistant County

Commissioner (Scout

Fellowship)

County Training Manager

Assistant County Commissioner

(Communications)

Assistant County Commissioner

(Development)

LB Bexley District Commissioners

Local Training

Managers

Media Development

Manager

Newsletter

Editor

Webmaster

Chairman International

Scout Fellowship

County Event

Team(s)

County Beaver Scout

Leader(s)

County Scout

Leader(s)

County Explorer

Scout Leader(s)

County Scout

Network

Leader(s)

County Explorer Scout & Scout

Network

Administrator

Safeguarding Adviser

First Aid Adviser

Health & Safety

Adviser

Insurance Adviser

Spirituality Adviser

Special Needs

Adviser

Air Activities

Adviser

Canoeing Adviser

Kayaking

Adviser

Climbing & Abseiling

Adviser

Duke of Edinburgh

Adviser

Hillwalking Adviser /

Assessor

Information Technology

Adviser

Parascending Adviser

Sailing Adviser

Snowsports Adviser

Water Activity Adviser

Power Boating

Adviser

County Leader

(Development)

Young Spokespeople

Creative Activities Adviser

Young Leader

Training

Course

Trainers

County Camp

Fire Circle

County Expedition Manager(s)

- 2010 Austria

Expedition

County Expedition

Team(s)

Regional Development

Service

Borough Commissioner

(LB Bromley)

Appointment Advisory

Panel

Employment sub-

Committee

Finance sub-

Committee

Fundraising sub-

Committee

LB Bromley District Commissioners

Deputy County Commissioner

(Adult Support)

County Cub

Scout

Leader(s)

County

Support Team

Awards

Co-ordinator

County Training

Administrator Scout

Aviation Centre

Partnership Manager

Water Activity

Partnership Manager

Hovercrafting Adviser

LB Bexley Small Grants

Board

County Scout Council

LB Bexley Small Grants Co-operative

Working Groups

County Executive Committee / Trustee Board

Finance sub-

Committee

Honorary Solicitor

County Executive Committee / Trustee Board

Financial Co-ordinator

Governance Co-ordinator

Greater London Scout East Scouts

Organisation Structure

LB Bexley Small Grants Project Co-ordinator

Senior Management Team Programme Working Group

County Commissioner Assistant County Commissioner (Beaver Scouts & Cub Scouts)

County Chairman Assistant County Commissioner (Scouts)

Deputy County Commissioner (Programme) County Explorer Scout & Scout Network Commissioner

Deputy County Commissioner (Adult Support) Assistant County Commissioner (Activities)

Borough Commissioner (LB Bexley) County Event Manager(s)

Borough Commissioner (LB Bromley) Deputy County Commissioner (Programme)

County Vice-Chairman

County Explorer Scout & Scout Network Commissioner Queen's Scout Working Group

Governance Co-ordinator 3 Queen's Scout Award Holders

Financial Co-ordinator County Explorer Scout & Scout Network Commissioner

LB Bexley Small Grants Project Co-ordinator Duke of Edinburgh Advisor

Deputy County Commissioner (Programme)

County Managers Team

County Commissioner Duke of Edinburgh Working Group

Deputy County Commissioner (Programme) 3 Duke of Edinburgh Gold Award Holders

Deputy County Commissioner (Adult Support) Duke of Edinburgh Advisor

Borough Commissioner (LB Bexley) County Explorer Scout & Scout Network Commissioner

Borough Commissioner (LB Bromley) Deputy County Commissioner (Programme)

Assistant County Commissioner (Beaver Scouts & Cub Scouts)

Assistant County Commissioner (Scouts) International Working Group

County Explorer Scout & Scout Network Commissioner Assistant County Commissioner (International)

Assistant County Commissioner (Activities) World Scout Jamboree Unit Leader(s)

Assistant County Commissioner (International) County Expedition Manager(s)

Assistant County Commissioner (Scout Fellowship) Deputy County Commissioner (Programme)

Assistant County Commissioner (Development)

Assistant County Commissioner (Communications) Adult Support Working Group

County Training Manager County Training Manager

County Expedition Manager(s) Assistant County Commissioner (Scout Fellowship)

County Event Manager(s) County Training Administrator

World Scout Jamboree Unit Leader(s) Awards Co-ordinator

County Chairman Deputy County Commissioner (Adult Support)

County Executive Committee Awards Working Group

County Chairman Awards Co-ordinator

County Commissioner County Vice-President(s)

County Secretary Awards Working Group Members

County Treasurer Deputy County Commissioner (Adult Support)

Borough Commissioner (LB Bexley)

Borough Commissioner (LB Bromley) District Commissioners' Forum

County Vice-Chairman County Commissioner

County Administrator District Commissioners

County Explorer Scout & Scout Network Commissioner

Chair, Appointment Advisory Committee District Commissioners' / DCCs' / BCs' Forum

Chair, Finance sub-Committee County Commissioner

Chair, Fundraising sub-Committee District Commissioners

Chair, Employment sub-Committee Deputy County Commissioner (Programme)

Chair, LB Bexley Small Grants Board Deputy County Commissioner (Adult Support)

Girlguiding Greater London Kent Representative Borough Commissioner (LB Bexley)

Governance Co-ordinator Borough Commissioner (LB Bromley)

Financial Co-ordinator

LB Bexley Small Grants Project Co-ordinator LB Bexley District Commissioners' Forum

Honorary Solicitor Borough Commissioner (LB Bexley)

Nominated / Elected / Co-opted Members / Trustees LB Bexley District Commissioners

District Trustees' Forum LB Bromley District Commissioners' Forum

County Chairman Borough Commissioner (LB Bromley)

County Vice-Chairman LB Bromley District Commissioners

District Trustees

Deputy County Commissioner (Adult Support) Development Working Group

Borough Commissioner (LB Bexley) Assistant County Commissioner (Development)

Borough Commissioner (LB Bromley) Spiritual Adviser

Special Needs Adviser

All teams / committees / working groups will have at least two 18 - 25 County Scout Leader (Development)

year old representatives either as an additional person(s) or as a Assistant County Commissioner (Communications)

team / committee / working group member Borough Commissioner (LB Bexley)

Borough Commissioner (LB Bromley)

The County Administrator and Local Development Officer(s) are invited Deputy County Commissioner (Programme)

members to all meetings as appropriate by the County Deputy County Commissioner (Adult Support)

Commissioner or the team's / committee's / working group's Chair Regional Development Service

Assistant County Commissioners will also meet with their teams

to meet their priorities

Join the Adventure!

Call 08444 142 769

Log onto www.glsescouts.org.uk/join

GLSE SCOUTS

Everyday Adventure for G

irls and

Boys in the London Borou

ghs of

Bexley and Bromley

London Borough of Bromley Beckenham District Bromley District Chislehurst District Orpington District

London Borough of Bexley Bexleyheath District East Wickham & Welling District Erith & Crayford District Sidcup District

Registered Charity No. 1015476

glse scouts: mapping out our strategy

Documents

adventure of adult volunteers

effective adult volunteers

skilled adult volunteers

adventure of young people

development of young

adult leadership quality

new members young people

leadership skills