godort comm minutes 2015 annualcol gis sat., jun. 27, 2015 nikko – nikko br 3 1:00 – 2:30 pm...
TRANSCRIPT
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GovernmentDocumentsRoundtable(GODORT)
MinutesofGODORTCommittees&TaskForcesAnnualConferenceJune26-29,2015
SanFrancisco,California
TheAdHocCommitteereportsonGODORTReorganizationandonVirtualMeetingsareattachedattheendoftheminutes.
AwardsCommitteeSun.,June28,2015MAR–PacificSuiteD10:30-11:30amThecommittee’sworkculminatedintheGODORTReception&AwardCeremony,Sun.,June28,2015attheCartoonArtMuseum,655MissionSt.from6:30-8:30p.m.Theypresentedthefollowingawards:Recipients AwardJohnA.Stevenson JamesBennettChildsAwardFreeGovernmentInformation
ProQuest/GODORT/ALA“DocumentstothePeople”Award
SteveBeleu BernadineAbbottHoduskiFoundersAwardProfessorsWalterClarkWilsonandWilliamCurtisEllis
MargaretT.Lane/VirginiaF.SaundersMemorialResearchAward
LyndaKellam NewsBank/Readex/GODORT/ALACatharineJ.ReynoldsResearchGrant
KelseyCheshireandShellyGilliam
WDavidRozkuszkaScholarship
Respectfullysubmitted,CatherineMorse,Chair________________________________________________________________________BylawsCommitteeFri.,June26,2015MCC-220(S)3:00-4:00pmBylawsmetonFriday,June26thattheMosconeConventionCenter.Themaintopicofdiscussionwasvirtualmeetings.Intheshortterm,BylawswilladdalinktoALA'sOpenMeetingPolicy,whichvirtualmeetingsfallunder,intheGODORTPPM.Inthelongterm,Bylawswillworkwiththead-hocre-organizationcommitteeandthead-hocvirtualmeetingscommitteetoensurethatthePPMisupdatedtoreflectany
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futureorganizationalchanges.Withtheorganizationalchanges,amorein-depthpolicyforvirtualGODORTmeetingswillbedeveloped.AlsodiscussedwasthetransitionbetweentheincomingandoutgoingBylawschairs.Respectfullysubmitted,GretchenGould________________________________________________________________________CatalogingCommitteeSun.,June28,2015MAR–PacificSuiteI10:30–11:30amSixoutofninecommitteemembersattended.Therewereanadditionalthirteenguests.TheCatalogingcommitteeheardseveralreportsfromvendorsandliaisons.TheseincludedreportsfromGPO(StaceyKinsel),MARCIVE(JimNoel),HathiTrust/MetadataRegistryforU.S.FederalDocuments(ValerieGlenn),theState/LocalDocumentsTaskForce(SimonHealey),andtheFederalDocumentsTaskForce(MarieConcannon).Thecommitteediscussedaprojecttoreview/update/reviseitsmissionandgoals/tasksforthenextfiveyears.ItwillworkonthisprojectoverthenextsixmonthsandreporttoGODORTontheresultsbyMidwinter2016.Inaddition,itdiscussedplanstocontinueupdatingtheToolboxesforProcessingandCatalogingFederal,International,andState/LocalGovernmentDocumentsontheGODORTwiki,aswellaspursuingideasforapossibleprogramproposalforAnnual2017oncataloging/metadataissuesrelatedtodocuments.Respectfullysubmitted,EllenCaplan,ChairConferenceCommittee-Notmeeting.________________________________________________________________________DevelopmentCommittee–NoreportEducationCommittee–Noreport GovernmentInformationforChildren(GIC)Sat.,June27,2015
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HIL-SutterRoom8:30–10:00amGovernmentInformationforChildrenmet27Juneanddiscussedthefollowing:A.ExpansionoftheConstitutionDayPosterContesthttp://www.constitutionfacts.com/constitution-poster-design-contest/toincludelandgrantcollegesandstatelibraryagenciesaskey2015populationtargets.
B.Continuationandintegrationof2015EmergingLeadersGovernmentInformationforChildren(GIC)Clearinghousehttp://govdocs4kids.weebly.com/intotheGICClearinghouseLibGuidesplatform,hostedbytheUniversityofCentralFlorida-http://guides.ucf.edu/gic.
C.NationalHistoryDayconnectionwithJohnShuler’sVirtualReferenceDesk-http://fcw.com/articles/2005/04/04/virtual-reference-desk-is-open.aspx?admgarea=TC_ExecTechandtheNoodleToolsSupportCenter’sticketsystemhttp://www.noodletools.com/helpdesk/index.php?action=submitwherebyGODORTlibrarianscouldassiststudents/teacherswithquestions.
D.NewsthatJaneCanfield,Bibliotecaria/LibrarianatPontificiaUniversidadCatolicadePuertoRico,willbeprovidingaccesstoSpanishlanguageFederaldocumentsviatheGICClearinghouse-http://guides.ucf.edu/gic
E.HeardreportsfromLibraryofCongress’DwightPowellandRichardYarnellonpossibleGIC/LCconnections.
F.InformedattendeesthatrepresentativesoftheFederalCitizenInformationCenter(FCIC)areinterestedinpartneringwiththeGIC/GODORTtopromoteawarenessofKids.govhttps://kids.usa.gov/.
G.DiscussedhowtheGICwouldanalyzeandfurtherrefineitsmission,vision,andvaluesstatementstocontributetotheGODORT5-yearStrategicPlanInitiativeledbyincomingGODORTChairStephenWoods.
H.NotableGODORTattendeesincludedStephenWoods,currentGODORTChairHelenSheehy,andGODORTFoundingMemberBernadineAbbottHoduski.
Respectfullysubmitted,TomAdamich,Co-ChairLegislationCommitteeCOLGISSat.,Jun.27,2015NIKKO–NIKKOBR31:00–2:30pmWelcomeandIntroductionsCompetencies–10minutesALAcorecompetencies-lookingtoaddsuggestionsforgovdocscompetencies.LegCommandGISagreedtoaccepttheadditionstoALAcorecompetenciestoincludegovernmentinformationintheInformationSources,OrganizationofrecordedknowledgeandReferenceanduserservicessections.Addnewcompetenciestoincludetheuniquenatureofgovernmentinformation.
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CoalitionBrainstormingmeeting–10minutesPlanningtoholdabrainstormingmeeting.Howtopulltogetherdiversevoices(particularlywithinALA)?ThethoughtissomethingliketheCopyrightalliance.HowcanwecoordinatebetterwithinALA?Thethoughtistopickupthecompetenciesthread,buildingonGPO’strainingwork.ThiswouldbringinGODORT,RUSA,PLA,ACRL,ALCTS.Reactions?“Greatwaytogetstarted.”“Educationisacommonthread.”“GODORTisalreadyreachingouttoschoollibrarianswithGOVDOCS4KIDS.”“Wouldliketoalsoincludeapieceonadvocacy.”Jessicawilllookforaspaceatmidwinter.LegCommandthePreservationWorkingGroupareworkingonamessageaboutthevalueofgovernmentinfoexpertsandpreservingcollections.Privatesectorrepsontheworkinggroupareinterestedinbothofthesepieces–theyseethevalueofgovernmentinfospecialists(whobuytheirproducts)andpreservationofcollections(theymayneedtogobackandre-digitizesomayneedphysicalcopies).FDLPEducationBrief–15minutesFDLPinformationsheet–tobehandedoutbyALAWOtostaffersonthehill.ThisoriginallycameoutofGODORT(ThanksJillVassilakos-Long!).BroughtittoCOLtohaveitadoptedALAwide.COLdeferredittoGIS.Discussionensued.SomeeditingoccurredandJillandothersagreedtoworkonthedocumentafterthemeeting.Newtitle"Gettinggovernmentinformationtoyourconstituents:theFederalDepositoryLibraryProgram".GPOUpdate(MaryAliceBaish,GPO’sSuperintendentofDocuments)–15minutesMaryAliceBaishandCindyEtkin.Announcements:FIPnetcameoutofthe2012FDLPsurvey.NAPAwrotereportaboutallthebusinessunitswithinGPO.StaffarenowworkingtoingestPanamaCanalcommissionreportsintoFDsysfromUFL.TheywillhavetheGPOauthenticationsymbol.Afteringest,UFLwilltakedowntheircopiesandlinkinsteadtotheauthenticatedversionsinFdsys.LCalmostfinisheddigitizingboundhistoricCongressionalRecord.Notimeframeyet.LSCMisgoingtodigitizetheentirerunoftheFederalRegister.
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CindyEtkinonFIPnet:WhatisFIPnetandhowdoesitrelatetotheFDLP?(www.gpo.gov/PreserveFedInfo)DavidWall:permanentpublicaccessdoesn’thappenwithoutpreservation,andpreservationneedstohappenincollaboration.MapthelandscapetobuildapatchworkquiltofpreservationFIPnetisastrategicinitiative.GPOisintheoutreachphase.Webharvestingisatoppriority.NTIS–10minutesPendinglegislationthatwouldcauseharmtoNTIS.Thoseforcesarequiet.DeptofCommercehasdoneaninternalassessmentandreviewthatisn’tpublic.NIST,NTIS’managingunitwithinCommerce.Thehopeisforthenegativebuzztojuststayquiet.DiscussanycurrentresolutionsAnythinghappeningonthisfront?JamesbroughtforwardadraftALAresolutiononfugitivegovernmentpublications.TheresolutionwastabledandsentbacktoLegCommformorediscussion.Respectfullysubmitted,BernadineAbbottHoduski,ChairJamesJacobs,RecorderLegislativeCommitteeMeetingIISun.,Jun.28,2015MAR–PacificSuiteC1:00–2:00pmAttendees:BernadineAbbottHoduski(chair),FrankLester,HelenSheehy,KayCassell,BrettCloyd,JamesJacobs
• Programforlibraryschoolprofessorsatmidwinter2016.KayisworkingtoputtogetheraprogramforALSCbeforeALAmidwinter2016.DebbieRabina,CassHartnettandHelenSheehyweresuggestedaspossiblepeopletopresent.
• Goalsofcommittee• NationalPreservationofGovernmentPublicationsPlan• Discussedafewissuesthatneedtobeaddedtothedocument.Stillindraft
stageandnotreadyforSteering.• Papersonsmalldepositorylibraries,staffing,andonprocessinggovernment
publications
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• Discussedtheideatohaveagoalsstatementatthebottomofeachsothatthepapersarenotsimplyproblemstatements,butstatementsongoalsandidealssurroundingeachoftheseissues.
Respectfullysubmitted,BernadineAbbottHoduski,ChairJamesJacobs,Recorder
MembershipCommitteeSun.,June28,2015MAR–PacificSuiteH3:00-4:00pmIThe GODORT Membership Committee held its inaugural orientation session, called the GODORT Kick-Off, on Friday June 26, 2015. It was well attended by folks who were new to GODORT as well as veterans. We shared personal stories of why we are active members of GODORT, what we get out of membership and how we got involved in government information librarianship. The informal session highlighted GODORT events at this conference including the programs and awards reception. Afterwards, we moved to the Press Club, a local restaurant, for the GODORT Happy Hour. Being successful in its first year, the orientation session will hopefully become an annual event. Other Membership Committee activities included publishing a revised brochure and attending the ALA Membership Promotion Task Force meeting. One of the ideas for the next Kick-Off will be to create GODORT trading cards featuring pictures of GODORT members and some facts about them. These collectibles will help folks get to know key players as well as new members, sparking conversations and encouraging networking. Membership Committee did not hold a business meeting at the conference. Respectfullysubmitted,SaraErekson,Chair_______________________________________________________________________NominatingCommittee–Noreport
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ProgramCommitteeSun.,June28,2015MAR–PacificSuiteD1:00–2:00pmThecommitteediscussedthepre-conferenceondatavisualizationthatwasapprovedprovisionallybytheSteeringCommitteeinSteering1.IncomingmembersoftheProgramCommitteewillworkwithMAGiRTtofinalizebudgets,presentersandcontent.Updateswillbepostedonthe2015datavisualizationprogramsitemagirtgodortwordpress.com.Thecommitteeconsideredfourprogramproposalsthatweresubmitted.TheywillrecommendtwooftheproposalstobeapprovedatSteering2.Oneoftheproposalsfocusesongovernmentdatacentersandtheotheroncontinuingeducationfocusingongovernmentinformation.Respectfullysubmitted,StephenWoods,ChairPublicationsCommitteeSun.,June28,2015MAR–PacificSuiteC3:00–4:00pmAttending:ShariLaster,VickiTate,StephenWoods,JimChurch,MarkAnderson,ValerieGlenn,MikeSmith,ElizabethPsyck,KarenHogenboom.Committeetransitions:KevinMcLurehasresignedfromthecommittee,leavingavacancyatChair.ValeriehasagreedtoserveasChairimmediatelyfollowingthisconferenceandwillbeChairforthenexttwoyears.MariannewillserveasImmediatePastChairthisyear,andKarenhasagreedtostayonthecommitteeasamember.Treasurer'sreport:MikeindicatedthatthebudgetisontrackasfarasprintingandsubscriptionsforDttPgo.He'sreceived$560inroyaltiesfromtheSerialSetbook,buthassomequestionaboutouragreementwithProQuest.KarenwillemailMikewithcontractdetailssohecaninvestigate.Notabledocuments:MarkwillpostthefullreporttotheGODORTwiki.ItwillincludethelinktotheNotableDocumentsarticlefromtheMay15,2015issueofLibraryJournal.Thisyeartherewere50stateandlocaldocumentsnominees,and30eachforfederalandinternationaldocuments.NextweekMarkwillsendmessagestothecurrentpanelmembersaskingifthey'rewillingtocontinue,andwillthenlooktofillanyvacancies.Therewilllikelybeatleasttwo-LindaJohnsonandDavidGriffithwillberotatingoffofthepanel.
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TherewerenoactionitemsfromliaisonstoFDTF,IDTF,andSLDTF.DttP:Elizabethhasrecruitedseveralnewcolumnists,andtheircolumnswillprobablystartappearingin2016.GODORTmemberswillsoonhaveaccesstoDttPthroughALAConnectassoonastheelectronicissuesareavailable.VickiaskedaboutsendingDttPissuestotheALAarchives.ElizabethwillcontactTimatALApublishingtoseeifcurrentissuesarebeingsent.Karenwillcheckwiththearchives.ElizabethwillpursueopeningupDttPissuesinHathiTrust.Shehasverifiedthatthiscanbeaneditor'sdecisionbutwantedtocheckwiththecommittee.Thecommitteeapproved.IndexingofDttP:DttPisindexedbyWilson,buthasn'tbeenindexedinthepastyear.Elizabethwillinvestigatefurthertofindreasonsforthedelay.Oldbusiness:ThecommitteeapprovedchangestothePPM.ThenewlanguageupdatesthePPMwiththenewcommitteeleadershipstructure(Chair-elect,Chair,andImmediatePastChair).ThesechangeswillbesenttotheBylawscommittee.TherewasalsodiscussionabouthowtorecruitsubmissionsfortheOccasionalPapers-we'vehadseveralinquiries,butthosehaven'tresultedinsubmissions.Thisturnedintoabroaderdiscussionaboutrecruitingforpublications,andincludedsomedistinctionsbetweenDttParticlesandOccasionalPapers.Respectfullysubmitted,MarianneRyan,ChairValerieGlenn,RecorderRareandEndangeredGovernmentPublicationsSat.,June27,2015HIL–SutterRoom)10:30-11:30amTheRare&EndangeredGovernmentPublicationscommittee(REGP)hostedadiscussionfocusedonthenewly-formedFederalInformationPreservationNetwork(FIPnet),whichisacomponentoftheGovernmentPublishingOffice’sNationalPlanforAccesstoU.S.GovernmentInformation.CindyEtkin(GPO)andRobbieSittel(UniversityofNorthTexasLibraries)providedanoverviewofFIPnet,whichwasfollowedbyalivelyquestion-and-answersession.
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REGPwillholdavirtualbusinessmeetingonTuesday,July7th.DetailsareavailableonALAConnect.Respectfullysubmitted,ShariLaster,ChairFederalDocumentsTaskForceSun.,June28,2015MCC,200-212(S)8:30–10:00amAgendaacceptancemovedbyMaryProphet,2ndbyShariLaster.ApprovalofMinutesfromMidwinter2015
• MovedbyJillVassilakos-Long,2ndbyJamesJacobs.GPOUpdateSuDoc’supdate
• Travelapprovedfor9GPOmemberstoattend• Havebooth2104inSouthbuildingthisyearinexhibithall• Callfornominationsfordepositoryoftheyear(1regionaland1selective)
o July31stdeadline• TribalcollegelibrariescomingintotheFDLP
o Handoutonbenefitsofbeingadigitalfederaldepository• DePaulwillbeadigitalFDLPlibrary
LaurieHall• WorkingwithFederalRegister
o 1936-1994digitizationproject• PanamaCanalcollectionfromUF
o GettingreadytoingestintoFDSys• BoundCongressionalRecord
o Additionalmetadata• Catalogingpartnershipforforestservicedocs–completed• Colorado&SchoolofminesonUSGSdocs• ProvidingCIPdata
o 200-300publicationsperyear• NewBen’sGuide
o Workedwithschoollibrariansonlessonplans• Newmarketingcampaign“onthegoandontheshelf”• Digitalprojectsregistry
DavidWalls–preservationlibrarian• Webarchive
o GPOreachedouttoNARAandLoC–nocoordinationofefforto Formedworkinggroup,workingonunderstandingwhatarchivingandwhyo Actuallynotmuchoverlapinwhatharvesting
• GPOwillhavegrant-fundedresidentgradstudenthelpingwiththeTrustedDigitalRepositoryproject
o Workingoninternalaudit
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• FipNet(FederalInformationPreservationNetwork)o Supportspermanentpublicaccesstogovernmentinfoo Buildpeoples’localpreservationactivitiesintoanationalefforttogether
CindyEtkin–FipNetpreservationnetwork• Lookingatnaminga“nationalcollection”that’sbroaderinscopethanFDLP• FipNetactivities–harvesting,cataloging&indexingthingsthatarewithinscopeof
theFDLPo Willgrowtheinfoavailablethroughtheprogram
JamieHuaman–FDLPcoordinatorcertificateprogram• Webinars“FDLPAcademy”• Certificateprogram
o Programwouldhelpnewcoordinatorsunderstandrules®so 8weekprogram,totallyvirtualo Cohort-style(20-25participants)
LiaisonReports• Cataloging–meetsafterFDTF• Education–noreport• Legislation–
o Movingforwardwithone-pagebriefingdoctogivetonewmembersofcongress
o Workingwithpreservationworkinggroupondoctoeducationpeopleonvalueofdocslibrariansandwhythesecollectionsareimportant
• Program–noreport• Publications–
o Discussionofoccasionalpapersseries• Rare&Endangered–
o Businessmeetingwillbeheldvirtuallyo HostedpanelonFipNethereatALA
• SLDTF–o Heldbusinessmeetinglastweeko Identifiedtheirgoalsforthefive-yearplan
FugitiveDocumentsProject(JamesJacobs)
• WorkflowcomplicationswithZotero• Draftresolutiononfugitivedocs
o UrgefederalagenciestoworkwithGPOtogettheirdocsanddataintoFDSys,soalloftheirinfocanbeinthenationalbibliography
o HopingALAresolutioncouldgetmorefederalagenciesinterestedinworkingwithGPO
• IdeaforFDTFo Re-instituteliaisonprogramwithfederalagencieso ReachouttoagenciesthatGODORTisinterestedinworkingwithto
encouragethemtogettheirdocstoGPOo BernadineAbbottHoduski–ALA/COLwouldpreferthatGODORTasagroup
notspeakdirectlytogovernmentagencies–wantustogothroughALA/COL§ SuggestionthatFDTFChairshouldworkonthis
One-pagebriefinghandoutonFDLPforLegislators
• Suggestion–includeURLforFDSys,CGP
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Announcements
• ValerieGlenn–FDTFliaisontoad-hoccommitteeo Reportonre-orgwillbediscussedatmembershipmeetingtomorrow
• ShariLaster–liaisontoad-hoccommitteeonvirtualmeetingso Reportavailable
Five-YearPlanideas
• VisionforFDTFoverthenextfiveyearsTimDodge–
Tofurthereducation/trainingoflibrariansandotherswhoworkwithfederalgovernmentinformation. Tocontinuetodevelopmoreeffectivemeasuresofbibliographiccontroloverfederalgovernmentinformationsourcesincludingborn-digitalfugitivedocuments. Tobroadenpublicknowledgeoffederalgovernmentinformation. TodevisemoreeffectiveadvocacymeasurestoCongressonbehalfofFDLP,GPO,etc.thatadheretoGODORT,ALA,andALAWOrequirements.LoriSmith– Attempttocatalogdifferentseriesofdocuments-relatedwebinarsandtrainingvideosavailableandputwithannotatedlistwithlinksonGODORTWiki.
o ShariLaster–supporttheideaofFDTFhavingfocusedapproachtoadvocacy
§ Peoplecouldusesupportandguidanceonhowtoreachouttolegislators
§ Buildadvocacyprogramsowecanspeakonbehalfofourselveso Moveforwardonthefugitivedocsproblem(Jill)o Uniformstatementforlibrarydirectorsonimportanceofgovernment
documentsintheirlibrary(advocacywithinourorganizations)o GODORThasaLibguidesaccount
§ HelenSheehyistheadministrator§ CanuseforGODORTinformationdissemination§ Couldbeusedfor“CatalogofWebinars”
• Spotlightoncollectionsandrepositoriesfromgovernmentagencies(publicizing
Respectfullysubmitted,TimDodge,CoordinatorJustinOtto,Coordinator-Elect,Recorder________________________________________________________________________InternationalDocumentsTaskForceSun.,Jun.28,2015MAR–PacificSuiteI4:30–5:30pmJimChurchcompletedhisfirstterminIFLAandisupforasecondfive-yearterm.ThenextmeetingisinCapeTown,SouthAfrica.TheIFLAGovernmentPublicationSection(GPS)
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focusesonpreservationofgovernmentinformationanddocuments.ChurchurgedparticipationintheGPS.MaritinaPaniagua,OutreachandProfessionalDevelopment,DagHammarskjöldLibrary,gaveanoverviewoftheframeworkofthenewprogramforUNdepositories.ThemissionistoensurelocalaccesstoUNinformation,documentsandknowledgewiththefollowinggoals:
• Toshareknowledge,informationanddatageneratedsoitiseasilyavailable.• ToprovidetransparencyfortheactivitiesoftheUN.• ToensurethesecurityofUNdocuments(multiplecopiestoreducetheriskofloss
ortampering).ALOCKSSmodelwillbeexplored.•
Componentsofthenewprogramare:1)Adigitalrepository("DAGDigitalLibrary").Apilotversionwastestedwithasampleof42Depositorylibrariesworldwide.Thepilotwassuccessful.Thepilotwillbeextendedtoallmembersoverthenext12-18months.Itshouldevolvetoafullservicewithin2years.
2)DSpacecurrentlyisbeingused.TheyareintheprocurementprocessforamorerobustsystemandarelookingforanewsystemthatwilluseMARC.• StageI:providedigitalaccessofmaterialsthatwerereceivedinprint.• StageII:expandaccess.Embargosmaybeenforcedforsomecollections.DepositorylibrarieswillbegrantedaccesstofullUNpublicationsbyIPorpassword.MetadatawillbeexposedtoworkwithZoteroandotherbibliographiccitationmanagers.ItwilltaketimetoimplementalloftheUIsuggestionsgivenbytheUNDepositoryLibrarycommunity.
3)Training–Thevalueofdepositorylibrarians(localhumanguidance)iscritical.OnepersonwillberequiredtobenamedastheUNinformationexpertateachdepositorylibrary.Continuingeducationwillbeprovidedonanongoingbasis.Workshopswillbeheldforlibrariesinthetri-statearea.AUNworkshopwillbeheldatIFLAinCapeTown.Outreach:TheywanttoraiseawarenessofUNdepositoriesandwillexpandthedirectoryofUNdepositoriesonun.org.LegaldocumentreUNDepositoryLibraries(lastupdatedin1995)willbeupdated.Thedepositorylibrarywebsitewillberevamped.Thename"UNDepositoryLibraries"willremain.MaritinawillberetiringinAugustafter36yearsofservice!VendorReportsWorldBankdidawebinarwithBrettCloyd.TherecordingisavailableviaYouTubeathttps://www.youtube.com/watch?v=cgs_rlZNvw4.AlsodiscussedwasthereviewoftheWorldBank’selibrary,“AgainsttheGrain.”WorldBankhaspublishedthefirstvolumeofadiseasecontrolprojectthatwillbea9-volumework.Bernangaveareminderthattherearetwosalesgoingonnow(a35%offsummersaleonallbooks;forIDTFa20%discountfortherestoftheyear).IMFdiscussedanewcollaborationsiteaspartofanenergyandclimatepolicymicrosite.Theywillunrollanewdatafeaturethatwillprovideworldmapsforeconomic
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indicators.Thoseshouldbeoutinthefall.ThereisadelayeffectingGovernmentFinanceStatistics.IMFDatawentfree(!)inJanuary.Anewplatformwillbereleasedbeforetheendof2015.Aforthcomingtitle"CollapseandRevival",thefirstIMFmultimediabookwillbeavailableinSeptember.OECD:TobyGreenisvisitingfromParis.InJanuarytheylaunchedanewdataportalwith250indicatorsupalready.IthasopenAPIfordatarollingout.About30%ofthedatasetsarenowavailableviaAPIwithmostavailableviaAPIbytheendof2015.TheyareupdatingtheiLibraryplatformattheendof2016(manymorevisualizationsofdata).CommonwealthandotherIGOsarebeingloadedintotheiLibraryplatform.UNPublications:TheyaregoingtoleasetheOECDiLibraryplatformandwillgoliveatFrankfort(?)withasmallnumberoftitles.Therewasalsoapresentationaboutanonlineexhibitcelebratingthe70thAnniversaryoftheUNRespectfullysubmitted,StephanieBraunstein,CoordinatorJamesJacobs,RecorderStateandLocalDocumentsTaskForceProgram:StateGovernmentInformationandtheCopyrightConundrumMon.,Jun.29,2015MCC–2000W1:00–2:30pmSLDTFVirtualMeetingSummary
June16,2015AnnouncementTheStateandLocalDocumentsTaskForcewillbehostingaprogramatAnnualinSanFranciscoentitledStateGovernmentInformationandtheCopyrightConundrum.TheprogramwillincludeadiscussionofstategovernmentInformationandcopyright,issuesthatlibraries,digitalrepositoriesandstateagencies,specificallystatelibraries,facewithcopyrightambiguityandanoverviewoftheworkFSGI:FreeStateGovernmentInformationisdoingtoaddressthislittlediscussedbutmajorissue.PleasejoinusMondayJune29thfrom1-2:30pmintheMosconeConventionCenter,Room2000(W)forthisgreatprogram.AshortSLDTFbusinessmeetingwillbeheldattheendoftheprogram.BrainstormingandVisioningThegroupmettobeginworkonSLDTF’spieceofGODORT’sstrategicplanninginitiative.Memberscollaboratedtocreate4statementsthatcapturethespiritofthetaskforce’smission.Thewordingwillbepolishedbyasub-committee,andanewmissionstatementwillbepostedforreviewinthenearfuture.
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Thegroupselectedthreegoalstofocusoninourbrainstormingsession:• Promoteandspeakfortheinterestsofdocumentslibrarianshiprelatingtostate,
regionalandlocalinformation.Improvebibliographiccontrolfortheseresources• Identify,explore,fostercommunicationandactonproblemsandissuesfacing
librariansandstate/localdepositories,includinginterstateandintergovernmentalagencies
• Sponsorandencourageopportunitiesforstateandlocaldocumentslibrarianstoupdateexistingcompetencies,learnrequisitenewskills,andgainawarenessofthestateoftheart,basedonmemberneedsassessment
AlistoftheactionitemsproposedinthebrainstormingsessionwillbepostedontheSLDTFwikiforreviewandthenallmemberswillbeinvitedtovoteonwhich5projects/taskstopursueinthenextfiveyears.(http://wikis.ala.org/godort/index.php/State_%26_Local_DocumentsRespectfullysubmitted,SamanthaHager,Coordinator
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StatisticalSourcesontheWebGuideWorkingGroupReport
Aworkinggroupwasformedinfall2014.ItsmandatewastoexplorethefeasibilityofDIG,GODORTand/orLPSStoadopt,updateandmaintainGraceYork’sStatisticalSourcesontheWebGuide.ApproachesTheworkinggroupdiscussedavarietyofapproachesthatmeetandexpandtheoriginalmandateandarenotseenasbeingmutuallyexclusive:UtilizationofadatabaseforStatisticalSourcesontheWebGuidecontentTheworkinggroupidentifiedtwosimilarresourcesthataresimilartotheWebGuide,butfocusoninternationalstatistics—theNorwegianSocialScienceDataCenter’sMacroDataGuideandtheUniversityofAucklandLibrary’sOFFSTATS.WealsoselectedtheACRLInstructionSection’sPeerReviewedInstructionalMaterialsOnline(PRIMO)DatabaseasasuccessfulALA-affiliatedeffortthatutilizedadatabaseandcommitteestructuretomaintainaconstantlyupdatedproduct.Wecontactedthethreeeffortsabouttheirexperiencesandheardbackfromtwo.Weaskedabout(1)selectioncriteria,(2)identificationofnewsources,(3)sitemaintenance,(4)ifandhowdatabaseswereutilizedtopresenttheinformationand(5)advicebasedontheirexperiences.Tosummarizetheresponses:MacroDataGuide1) GeographicalfocuswasinitiallyonEuropewithcomparable,highquality
socioeconomicdata;therewaslaterexpansiongeographicallyandthematically.2) Sourceswereidentifiedprimarilythroughexaminationofjournalliterature;
approximatelythreetofourwereaddedonaquarterlybasis.3) Initiallywasagroupofthreetofourpeoplewithafocusonthequarterly
updates,buteventuallydiminishedtooneperson.4) ContentisinanSQLdatabasethatwasdevelopedin-house.5) Theysuggestedlimitinginitialthematicscopeandexpandinggradually.
PRIMO1) Aselectioncriteriawasdevelopedbyaninitialtaskforce.2) Acallissenttwiceayearfornominationsandsubmissions.
Nominated/submittedprojectsareevaluatedbyPRIMOCommitteemembersutilizingaselectioncriteriarubric.
3) MaintainedbythePRIMOCommittee.4) TheCommitteereceivedfundingfromtheACRLBoardofDirectorstohaveasite
developedbyaprogrammerutilizingMySQL.5) ThePRIMOCommitteeisnotonlytaskedwithcoordinatingtheevaluationof
submissions,italsohasasubstantialoutreachcomponentforattractingsubmissionsandpublicizingadditionstotheDatabase,includinginterviewswiththeSitesoftheMonthwinners.
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CustomSearchEngineGoogleprovidesacustomsearchenginetooltoeasilycreateasearchableindexandsearchengineofspecifiedwebsites—additionalJavaScriptsnippetsofcodearealsoavailabletoembedthesearchengineintoothersites.Thecustomsearchengineisconfiguredtolimitthescopeofasearchtoaparticularsetofwebsitesthatcanbecuratedtorepresentaspecifictopic.AgroupoflibrarianscouldbuildalistofwebsitesanddomainsinspiredbyGraceYork’swork,andcreateacustomsearchengineforthesesites.Alternately,acustomsearchenginecouldincludeLibGuidesandotherwebfindingaidsinordertotakeadvantageofthedescriptionsalreadydevelopedandmaintainedbylibrarians.Forexamplesofcustomsearchengines,pleaseseeGODORT’sIGO/NGOcustomsearchengines.TopicalLibGuidestoDataandStatisticalSourcesAnefficientwaytoprovidecuratedandupdatedaccesstogovernmentinformationonthewebisthroughexistinglibraryguides,manyofwhicharehousedontheLibGuidesplatform.Whilethequalityandcurrencyofindividualguidescanvarywidelybasedontheworkloadanddedicationofindividuallibrarians,thereareoutstandingguidescuratedbylibrariansthatfocusongovernmentinformationsourcesaswellasfreelyavailabledataandstatisticalresourcesthatincludegovernmentdata.OneoptiontoleveragingthisexistingworkistouseacentralizedLibGuidessite,possiblyhostedbyGODORT,tobringinmodulesalreadydevelopedbylibrariansusingSpringshare’sexistingfunctionality.Asmallgroupcouldseekoutexceptionalcontent,requestpermissiontobringitintothesite,andthenmaintainorupdateitonaconsistentbasis.ProfessionalDevelopmentforLibrariansLibrariansinpublicserviceroleswouldbenefitfromtrainingandguidancerelatedtolocatinggovernmentdata.Afeworganizationsprovidefreewebinarsandmakerecordingsavailable,includingGPOthroughtheFDLPAcademyandNCLA-GRS.Thesetrainingsarehighlyuseful,butarenotveryefficienttouseatthepointofneed,whenalibrarianisstrugglingtoansweraspecificreferencequestion.Atopicalguide,customsearchengine,orotherwebportalwouldallowlibrariansofallkindsahandywaytoquicklyaccessthegovernmentstatisticalinformationtheyareseeking.FundingTheWorkingGroupalsoidentifiedpossiblesourcesoffundingforfutureefforts:RequestfundingfromtheACRLBoardofDirectorsThisapproachworkedsuccessfullyforthePRIMODatabase’smovetoamorestabledatabaseplatform.TheabilitytorequestfundingisnotedbyACRLPolicy3.8and6.12.b.AccordingtoACRLPolicy6.8,byOctober,“ACRLunitsanticipatingspecialfundingneedsshouldworkwiththeACRLstafftoensurethattheirbudgetrequestsareincludedinthebudgetdevelopment.TheACRLunitsmustalsosubmitaseparateactionitemtotheACRLBoardforapprovalofthespecialfundingrequest.”Grantfunding
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Carnegie-WhitneyGrant–Grantsupto$5,000areawardedannually“forthepreparationofpopularorscholarlyreadinglists,webliographies,indexesandotherguidestolibraryresourcesthatwillbeusefultousersofalltypesoflibrariesintheUnitedStates.”DeadlineforgrantproposalistypicallyNovember.NewsBank/Readex/GODORT/ALACatharineJ.ReynoldsResearchGrantAward–Grantsupto$2,000areawardedannuallytodocumentslibrariansto“supportresearchinallareasofgovernmentinformation,U.S.,foreign,international,state,regional,orlocal.Thegrantcanbeusedtofinanceresearchcosts,suchascomputertimeorincludingtravel.Recipientsareselectedonthebasisofawell-definedproposal,potentialabilitytocompletetheproject,promiseoffuturecontributionstotheprofession,financialneed,andactivitytotheprofession.”DeadlineforgrantproposalistypicallyDecember1.RecommendationsProceedwithanefforttoadopt,updateandmaintainGraceYork’sStatisticalSourcesontheWebGuide.Createatimecertain,workinggroup/taskforcesupportedbyDIG,GODORTandLPSS.Thebenefitsofsharedexpertise,combinedmembershipandmulti-unitattractivenesstofundingeffortswilloutweighbureaucratichurdlesthatmayoccurduetothecoordinationofmultipleALA-affiliatedunits.Thetaskforcewouldbetaskedwiththefollowingefforts:
• EstablisharelationshipwithGraceYork.• Developthefollowing:
o PrepareaproposalforacustomGooglesearchengineoraspecially-designeddatabasetocontainthecontentoftheWebGuideandnewU.S.Governmentstatisticalsources.
o DevelopaprocessandtimelineforupdatingandingestingexistingWebGuidecontentintothecustomsearchengine/database,aswellasaprocessforaddingnewcontent.
o Ifneeded,preparefundingproposalsforfallsubmissionstotheACRLBoard(October),Carnegie-WhitneyGrant(November)and/ortheCatharineJ.ReynoldsGrant(December).Fundingcouldbeutilizedfortechnicalassistancewithdatabaseorotherinformationtechnology-relatedneeds;hostingfees;and/orpreparationandtransitioncosts.
o DevelopacustomsearchenginewidgetthatwillallowsearchingcapabilitiestotheWebGuidetobeeasilyintegratedintoLibGuidesandotheronlinesites.
o ProposeintegrationoftheseeffortsintotheGODORTLibGuideslocation.TheLibGuidewouldbeutilizedtoprovideaccesstothedatabase,provideinformationonhowtoutilizethecustomersearchenginewidgetandpublicizeoutreachefforts.
o WorkwithALAtocreateamulti-unitcommittee,basedonthePRIMOCommitteemodel,whichwouldhavepermanentresponsibilityto
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maintaintheWebGuidedatabase,thesectionontheGODORTLibGuideanddevelopoutreachefforts,suchaspublicizingimportantadditionstothedatabaseandhighlightingexceptionaldataandstatisticalsourceLibGuidesbylibrarians.
RespectfullysubmittedbytheStatisticalSourcesontheWebGuideWorkingGrouponJune19,2015-RebeccaHyde-JamesJacobs-ChadKahl,chair-LyndaKellam-ShariLaster
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GODORTAdHocCommitteeonReorganizationPreliminaryReportforALAAnnualConference2015
CHARGES:AtALAMidwinter,twoAdHocCommitteeswerecreatedtogatherdataforandstudythepossibilitiesofmakingsomesubstantivechangestoGODORT’sstructure.ThesetwocommitteesweretheAdHocCommitteeonReorganizationandtheAdHocCommitteeonVirtualMeetings.ThefollowingreportisfromtheAdHocCommitteeonReorganization.
AdHocCommitteeonGODORTReorganizationMEMBERSHIP:Thecommitteewillbecomposedof[6]members.EachTaskForceshalldesignate1membertorepresenttheirmembers,thecurrentChairofNominating(Selby),theGODORTCouncilor(Sudduth).TheCurrentChair(Sheehy),Chairelect(Woods)andincomingChairelect(tobevotedonthisspring)ofGODORTshallbeex-officiomembers.
Currentmembersare:StephanieBraunstein,ChairandIDTFdesignee;BarbieSelby,Nominating;BillSudduth,Councilor;ValerieGlenn,FDTFdesignee;BarbaraMiller,SLDTFdesignee;HelenSheehy,GODORTChair;StephenWoods,GODORTChair-elect;SarahErekson,incomingChair-Elect(willreplaceHelenSheehyafterHelenrotatesoff).
DURATION:ThecommitteewilldissolveatthecloseofALAMidwinter2016unlessextendedbytheGODORTSteeringCommittee.MEETINGS:Allmeetingsofthecommittee--inpersonorvirtual--shallbeheldunderALAOpenMeetingRules.PURPOSE:Thecommitteeischargedtospecificallyaddressthefollowingquestions,butitisnotlimitedtothesequestions:
1. ReviewthehistoryofGODORTorganizationandpastproposalstorestructure(SeeAppendixI).
2. ExaminethecurrentstructureofGODORTandevaluateitseffectivenessinmeetingthemissionandgoalsoftheorganization.Specificallythefollowingquestionsshouldbeaddressed:
a. Givencurrentmembershiplevelsisthecurrentcommitteeandtaskforceorganizationsustainable?
b. Cantheorganizationalstructurebestreamlinedtorequirefewerelectedandappointedpositions,whilestillaccomplishingtheworkneeded?
c. WouldadifferentorganizationalstructuresupportmorevirtualmembershipandincreasememberparticipationinGODORTactivities?
3. Thecommitteewillproducetworeports.Apreliminaryreportwithrecommendationsforcontinuationofthecurrentstructureoralternativestructure(s)tobeconsideredbyGODORTmembershipatAnnual2015.A
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finalreportwithrecommendationsandadraftimplementationplanatMidwinter2016.
OUTCOMES:TheCommitteeshallpresentapreliminaryreporttoGODORTSteeringandtheGeneralMembershipmeetingatALAAnnual2015andafinalreportwithrecommendationsatMidwinter2016.ACTIONS:MajorReorganizationCommitteeActionsasofJune21,2015:
§ Selectedchair§ Discussedgoalsforcommittee(All)§ LookedathistoricaleffortstomakechangestoGODORT(All)§ LookedatorganizationalschemesofotherALARoundTables(Glenn/Selby)§ Setupasurvey(All)
o GoalwastogetmoreinformationonfactorscontributingtoGODORTparticipation(aswellasinformationonwhatmembers/potentialmemberswantfromtheGODORTexperience)andtoanswerthethreequestions(2a-c)inthecharge.
§ BeganwithoriginaldraftsurveycreatedbyBillSudduth§ WorkedwithotherAdHocCommitteeondevelopingand
refiningsurveyquestions(All/Laster)§ FormattedsurveyasaQualtricsSurvey(Glenn)§ SentsurveyoutviaListservsandALAConnect(Braunstein)§ Heldtwomeetingsviatelephone(heldinaccordancewithOpenMeeting
Policy)§ Communicatedviatelephone,email,andGoogleDrivetoanalyzesurvey
responsesandtodraftPreliminaryReport(All)
OverviewofGODORTmembershipandstructure(forfullhistory,seeAppendixI)
§ Membership“AccordingtoLoisMills,GODORTreachedmembershipof1,000in1976.Theapparentpeakwas1,132personalmembersin1989(Thisnumberexcludeslibraryandcorporatemembers).Sincethen,GODORThasexperiencedasmallbutcontinuingdeclineofmembershipeachyear.OnAugust31,2001,personalmembershipwas845(p.[33]).AroughestimatebasedontheMay2014GODORTmembershiprosterputsthecurrentmembershipatabout600personalmembers.
§ AnalysisofthecurrentGODORTStructure(http://wikis.ala.org/godort/images/c/c6/GODORT_Structure-2015.pdf)showsthatapproximately115peopleareneededeachyeartofillalltheoffices,committeerosters,andspecifiedliaisonroles.ApproximatelyoneofeverysixmembersofGODORTmustbe“active”inthismodel.
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§ FromaninformalcomparisonbetweenGODORTandotherRoundTables,itappearsthatGODORTaveragestwicethenumberofelectedpositionsastheotherRoundTables.
SURVEY:SeeAppendixIIforSurveyInstrument.SURVEYRESULTS:TheresultswerecalculatedbytheQualtricssoftwareandputintoExcelspreadsheetsbyValerieGlenn.SeeAppendicesIIIandIVPRELIMINARYREPORTSECTIONI:SELECTEDSURVEYINTERPRETATIONSANDRECOMMENDATIONS:(Thecommitteewillproducetworeports.Apreliminaryreportwithrecommendationsforcontinuationofthecurrentstructureoralternativestructure(s)tobeconsideredbyGODORTmembershipatAnnual2015.)Variousresponsesweredeterminedtobemostusefulintermsofhowthosespecificresponsesmightguidesuggestionsforchanging/notchangingGODORT.Thelistingofquestionsbelowdoesnotreflectanyjudgmentastowhichquestionsaremostimportant;instead,thelistispresentedinnumericalorderascorrespondingtothesurveyinstrument.Question6:Electedpositionscameoutverymarginallyaheadofappointedonesinimportance.Elected–4.17,Appointed–4.04.Presentingwasratedhigherthaneither–4.32. Thisresponseseemstoindicatethatserviceintermsofholdingoffices/positions,whileimportantforPromotion/Tenure/Advancementatone’sinstitution,arenotasimportantasactuallypresentingatconferences.Itisnotablethatthedifferencebetweenwhetherthepositionwaswonbyelectionortakenbyappointmentwasnotsignificant.Thus,commentsmadelaterbyrespondentstoquestion26abouthavingtoomanyelectedofficesinGODORTcouldbeaddressedsimplybyhavingfewerofficesintotoorbychangingsomeoftheofficestoappointedpositionsratherthanelectedpositions—orsomecombinationoftheabove.Whatthisquestiondoesindicate,however,isthatapositionisnotasimportantasapresentation.Intermsoflookingtowardmorevirtualmembership,thatdifferencecouldpossiblymakevirtualmembershiplessattractive.WhileitisquiteeasytoholdpositionsonVirtualCommittees/TaskForces,itislesseasytodopresentationsvirtually.Ofcourse,presentationscanbemadeviaAdobeConnectoranumberofothersoftwareoptions;buthavingafullcomplementofpresentationsforameetingheldentirelyonlineisabittrickier.Beinginaphysicalmeeting/conferencespaceallowsmemberstogofromoneconcurrentpresentationtoanotheriftheysowish;and,truthfully,notallmembershaveaccesstothetechnologyrequiredtopresentvirtually(northecomfortlevel/skillstodoso).Questions13&14:While13%ofrespondentsreportedthattheyhadbeenaskedtorunforanofficeoraskedtoacceptacommitteeappointmentinthepasttwoyearsandcouldnotacceptthenominationnortheappointment,87%oftherespondentsreportedthattheyhadnothadtheseexperiences.The13%represents
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28/208responses.WithoutcomparabledatafromotherALARoundtables,itisnotpossibletojudgeif13%shouldbeconsideredhigh.Nevertheless,itisimportanttonotethereasonsforthat13%toanswerintheaffirmative.Themostcommonreasonwassimply“Toobusywithmyjob”(58%).GODORTwouldnotbeabletosolvethatproblem,ofcourse;butthesecondmostcommonreasoncouldbeaddressedbyGODORT,thatreasonbeing“Unabletotraveltomeetings/conferences”(42%).Inthisinstance,then,itcouldbesaidthatonepossibleremedyfortheperceivedproblemofnotfindingenoughpeopletotakeonresponsiblepositionsinGODORT(orpossiblysayingitdifferentlyasin“notfindingenoughNEWpeopletotakeonresponsiblepositions”)ishavingamorevirtualenvironmentinwhichphysicaltravelisnotanecessityforinvolvement.Question15:56%sayGODORThasabouttherightnumberofcommittees,etc.41%saymaybetoomany.3%sayweneedmore.
Outof181responsestothequestionofhowmanyunits/committeesseemedappropriate,101(56%)indicatedthatthecurrentnumberistherightnumber.Only75(41%)thoughtfewerunits/committeeswouldbebetter(asbackedupbysomeofthenarrativecommentsfromQuestion26).Sixrespondents(3%)actuallywantedmoreunits/committees.Whilethisresponsedoesnotscreamout“makeGODORTleaner”intermsofunits/committees,itcouldbeusedtoeliminateafewunits/committees—butcautiouslyandwithfeedbackfromallmembership.Questions16&17:17%ofrespondentshaveservedasaninternalGODORTliaison.27%thinktheinternalliaisonsareuseful;16%thinknotuseful.58%aren’tsure. Whileitwouldbesatisfyingtoassumethatthe16%ofrespondentswhothinkthatinternalliaisonsarenotusefulcorrespondedtothe17%whohaveservedasinternalliaisons(thusprovingthattheexperiencewasnotparticularlyrewarding),thatassumptioncannotbeprovenwiththeresultsaswecurrentlyhavethem.Itistemptingtogobackandre-askthatquestionsothatanycorrespondencecouldbetracked,butthefactthatmorethanhalfoftherespondents(58%)werenotsurewhethertheinternalliaisonswereusefulornotworksagainsttheentirenotionofprovinganythingconclusivewiththisparticulardata.If,however,weweretofollowsomeofthesuggestionsgiveninQuestion26,andeliminatesomecommittees/taskforcesormerelycombinesome,therewouldthenbefewerinternalliaisonsneeded.Thus,ifoneislookingforinstantsimplification,combiningwouldbealogicalroute.Questions20-25:Fordetailsonthesequestions,refertothePreliminaryReportoftheAdHocCommitteeonVirtualMeetings.Question26:BarbieSelbycreatedacategoricalgridforthenarrativeresponsestoquestion26(IfyoucouldreorganizeGODORThowwouldyoudoit?).Hercategoriesimplyingsuggestionsforchange/nochangeareasfollows:
Category NumberofResponses
StaytheSame 3
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ReduceNumberofCommitteeMembers
7
StreamlineNumberofCommittees
27
ReduceElectedCommittees/Positions/Offices
4
DoAwaywith/SimplifyInternalLiaisonProcess
6
RelyonaMoreVirtualVersionofGODORTParticipation
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NEXTSTEPS:TheCommitteehasdeterminedthatinordertodeveloprecommendationsandamethodologytoimplementthem,aprocesssimilartotheonestartedbyincomingChairStephenWoodstodeterminestrategicplanningwillbeimplementedduringthesixmonthsbetween2015Annualand2016Mid-winter.Thisprocesswillinvolvecommitteechairsandtaskforcecoordinators,requestingthattheinformationreportedtoChairWoodsbeutilizedbytheAdHocCommitteeonReorganizationinsuchawayastoprovideadditionalguidancetotheAdHocReorganizationCommitteeMembers.Thus,twogoalswillhopefullybeaccomplished:first,theinformationonstrategicplanningattheindividualunitlevelswillbeusedfordual,butveryintegrated,purposes;i.e.,renewal/revisionofmissionandcreationofapossibledesignforreorganizationofarchitecture.Thesecondgoalwillbetoaugmenttheinformationgleanedfromthesurveyandgivethatinformationadditionalcontext.Supplementaryquestionsmaybeasked,includingthosethatattempttodeterminemorespecificallywhatGODORTmemberswantfromtheirorganizationinthefuture.FurtherinformationabouttimelinesandspecificeventswillbeannouncedimmediatelyafterAnnualinSanFrancisco.AllinformationabouttheprocesswillbemadeavailabletomembersviathewikiandALAConnect.ReportRespectfullySubmittedbytheALAGODORTAdHocCommitteeonReorganization,2015-2016:StephanieBraunsteinValerieGlennBarbaraMillerBarbieSelbyBillSudduth&ExOfficioMembers:HelenSheehyandStephenWoods
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AppendixI:HistoryofGODORTOrganizationandPastProposalstoRestructure
AverybriefoverviewofGODORTorganizationalhistorybasedonhttp://www.ala.org/godort/sites/ala.org.godort/files/content/godortcommittees/godortpublications/GODORT_history_final.pdfandpersonal(BarbieSelby)knowledge:
§ 1972--GODORTwasofficiallyformed.Itsgenesiswassomewhatcontroversial:
§ “Inresponsetothisinterest,[Margaret]Lane,thenchairofthePublicDocumentsCommittee,arrangeda“non-program”forthe1970annualmeetingoftheCommittee.Sheinvitedeighty-fivedocumentslibrarians,includingthirty-sixregionallibrarians,tocometothismeetingandgroupthemselvesforfree-rangingdiscussionsaccordingtotheirparticulardocumentsinterest.”
§ 1984-5--“Bythemid-1980s,taskforces,workgroups,andadhocandspecialcommitteeshadsoproliferatedandthemeetingschedulesweresobusythatCarolTurner,1984-85GODORTchair,appointedanAdHocCommitteetoStudyGODORTStructure.”
§ “Therecommendationthatelicitedthemostdiscussionwastoappoint,ratherthanelect,almostallmembersofbothstandingandspecialcommitteesaswellasthesecretariesofthetaskforces.“
§ 1985--ThentherewasasecondAdHocCommitteetoStudyGODORTStructure.
§ “ThesecondcommitteesaidthattheoriginalcommitteewasdirectedtofindwaystostreamlinethescheduleofGODORTmeetingsandtocutdownthenumberofvolunteersneededtorunforoffice.Thesecondcommitteefeltthatthefirstcommitteehad,indeed,foundwaystoaccomplishtheseobjectives,butthatthemembershiphadvotedagainstthem.Thesecondcommitteeexplainedthatthesemembershipvotesdidnotmeanthefinaldefeatofthesuggestedamendments.Thatwouldoccuronlywhenthechangesnecessarytoimplementtherecommendationswerenotapprovedwhen,andif,theydidappearasamendmentstotheconstitutionandbylaws.“(p.[13])
§ 1987–MergedConstitutionandBylaws§ “In20yearsGODORThasgrownfromanunstructured,free-
wheelinggroupintoahighlystructuredorganizationwithmanyrulesandacomplexformulafortermsofoffice,whichassignsgreatpowerstoahandfulofpeople.”(p.[14])
§ 1992-1998–AdHocCommitteeonGODORTOrganization§ “TheCommitteeproposedanorganizationalstructurethat
includedaSteeringCommittee,fourmaindivisions(Education
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andTraining,InformationAccess,InformationPolicyandGovernmentRelations,andReferenceServicesandTechnology),andfourspecialstandingcommittees(Awards,Bylaws,MembershipandNominations).Followingdiscussionatthe1993AnnualConference,theproposalwasfurtherrevisedandpublishedagain….TheAdHocCommitteeinvestigatedthefeasibilityofbecominganALADivision,butcametotheconclusionthatfinanciallyitwasnotanoption….Theconsensusreachedattheconferencewastopostponefurtherdiscussionofreorganizationuntilaftersomeoftheschedulingchangessuggestedattheforumhadbeenimplemented.”(p.[28])
§ 1995–ConsideredmergerwithAssociationofSpecializedandCooperativeLibraryAgencies(ASCLA)“InamailballottoallGODORTmembersin1998,theproposalfailedbyavoteof86percentopposedto14percentinfavor.”(p.[29])
§ 1999–GODORTgotanALACouncilor
§ Membership
o “AccordingtoLoisMills,GODORTreachedmembershipof1,000in1976.Theapparentpeakwas1,132personalmembersin1989.(Thisnumberexcludeslibraryand
o Corporatemembers.)SincethenGODORThasexperiencedasmallbutcontinuingdeclineofmembershipeachyear.OnAugust31,2001,personalmembershipwas845.”(p.[33])
o AroughestimatebasedontheMay2014GODORTmembershiprosterputsthecurrentmembershipatabout600personalmembers.
§ AnalysisofthecurrentGODORTStructure(http://wikis.ala.org/godort/images/c/c6/GODORT_Structure-2015.pdf)showsthatapproximately115peopleareneededeachyeartofillalltheofficers,committeerosters,andspecifiedliaisonroles.ApproximatelyoneifeverysixmembersofGODORTmustbe“active”inthismodel.
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APPENDIXII:SurveyInstrument(notethatthisisformattedinWordandmayhavebeenslightlyrevisedinordertoworkwiththeQualtricssoftwarebefore
sendingout).
PROPOSEDSURVEYQUESTIONSFORREORGADHOCCOMMITTEE(rev.3SGB4/24/15)
1) AreyouamemberofALA?2) Areyou,orhaveyoueverbeen,amemberofGODORT?
Yes______ NO______
3) Ifyouranswerto#2was“yes,”howlonghaveyoubeen(wereyou)a
memberofGODORT?a.<5yearsb.5-10yearsc.10-20yearsd.>20years
4) Whattypeoforganizationdoyouworkin?a.Academic(ARL)b.Academic(Masters/Comprehensive)c.Academic(4yearliberalarts)d.Academic(Community/Technical/JuniorCollege)e.PublicLibraryf.FederalAgencyg.StateAgencyh.LawLibraryi.Other
5) Ifyouworkinanacademiclibrary,isyourpositiontenure-trackor
professionalwiththepossibilityofpromotion? Yes______ NO______
6) Ifyouranswerto#5was“yes,”ranktheimportanceofthefollowingrequirements,with1beingtheleastimportantand4beingthemost:
NotImportant VeryImportant 1 2 3 4 5
a. GeneralPublishingb. PeerReviewedPublishing c. Participationinworkgroups/taskforces
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d. Participationinworkgroups/taskforceswithpublishedresultse. ElectedLeadershippositionsf. AppointedLeadershippositionsg. Presentationsatconferencesandotherprofessionalgatherings
7)Doanyofthefollowingcollectionsfallunderyoursupervision?
a.U.S.Federalgovernmentinformationb.Stateandorlocalgovernmentinformationc.Internationalgovernmentalinformation(IGOs)d.Foreigngovernmentinformatione.Mapsf.GISg.Datah.Microformsi.Newspapers/Journalsj.Other_____________________________________
8) Whatdutiesdoyouhavewithinyourorganization(markasmanyasapply)?
a.Generalreferenceb.Libraryinstructionc.Acquisitionsd.Cataloginge.Digitizationf.Preservationg.Supervisionofprofessionalstaffh.Supervisionofparaprofessionalstaffi.Supervisionofstudentassistants,interns,orvolunteersj.Administrationk.Subjectliaisonl.Archives/SpecialCollectionsm.Other_________________________________
9)HaveyoueverrunforanofficeinGODORT?10)WhichelectedGODORTofficeshaveyourunfororheld? a.GODORTChair b.GODORTSecretary c.GODORTTreasurer d.GODORTCouncilor e.PublicationsCommitteeChair f.FederalDocumentsTaskforceCoordinator
g.StateandLocalDocumentsTaskforceCoordinatorh.InternationalDocumentsTaskforceCoordinatori.AwardsCommitteememberj.Bylaws&OrganizationCommitteemember
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k.NominatingCommitteememberl.Other____________________________
11)HaveyoueverbeenappointedtoapositioninGODORT? Yes______ NO______12)Ifso,whichone(s)?
a. CatalogingCommitteeb. ConferenceCommitteec. DevelopmentCommitteed. EducationCommitteee. GovernmentInformationforChildrenCommitteef. LegislationCommitteeg. MembershipCommitteeh. ProgramCommitteei. PublicationsCommitteej. Rare&EndangeredCommitteek. Archivistl. WebAdministratorm. Other__________________________________
13)HaveyoubeenaskedtorunforaGODORTofficeoracceptacommitteeappointmentinthepasttwoyearsandbeenunabletodoso? Yes______ NO______14)Ifyouranswerto#13was“yes,”pleasetelluswhyyouwereunabletorunorserve(Selectasmanyasapply):
a.Toobusywithmyjobb.Governmentdocumentsnolongermyprimaryfocusc.AlreadyservedonseveralGODORTcommitteesd.Moreinvolvedinotherprofessionalactivitiese.Notinterestedinproposedassignmentorofficef.Unabletotraveltomeetings/conferencesg.Other_____________________________________
15)LookingattheGODORTCommitteeStructureChartfoundathttp://wikis.ala.org/godort/index.php/PPM(selectchart#1forpdf)doyouthinkthatGODORT:
a.Hastherightnumberofunitsandcommittees?b.Needsfewercommitteesandunits?
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c.Needsmorecommittees?
16)GODORThas“internal”liaisonsfromthethreetaskforcestoGODORTcommittees.HaveyoueverservedasataskforceliaisontoaGODORTcommittee?17)Whatisyouropinionofthe“internal”liaisonmodel? Useful____________ NotUseful_________18)Howfrequentlyhaveyouparticipatedinvirtualmeetingsorinteractivetrainingsessionsforanyorganizationduringthepast2years?
a.Atleast1permonthb.Atleast1perquarterc.Atleast1peryeard.Rarelyornever
19)Whattechnologydoyouhaveavailableinyourtypicalworkenvironmenttoparticipateinvirtualmeetings?(checkallthatapply)
a.Headphonesb.Microphonec.Webcamd.Landlinetelephonee.Mobilephoneorsmartphonef.Other_______________________________________________
20)WhichofthefollowingALAconferencesdoyouusually(i.e.,allelsebeingequal)plantoattend?
a.Annualb.Midwinterc.Bothd.Neithere.Other______________________________________________
21)WhichofthefollowingfactorsmoststronglyaffectyourdecisionofwhetherornottoattendALAconferences?(selectallthatapply)
a.Costand/orfundingavailablefromsupportingorganizationb.Abilitytotravel(e.g.,healthorfamilyreasons)c.Abilitytogetawayfromtheoffice(e.g.,shortstaffedortravel
approvalprocess)d.Opportunitytoparticipateincommitteemeetingse.Opportunitytoparticipateintrainingsessionsandworkshopsf.Opportunitytoparticipateinorganizationalgovernance(i.e.,ALAor
asubunit)g.Opportunitytonetworkwithotherprofessionalsh.Locationofconference
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i.Other__________________________________________________22)WouldyouparticipateinvirtualGODORTmeetingsiftheywereoffered?
a.DuringMidwinterb.DuringAnnualc.DuringMidwinterandAnnuald.Noneoftheabovee.Notsure
23)IfGODORThasmorevirtualcommitteeparticipationoptions,howwouldthisaffectyourinterestinservingonacommittee?
a.Morelikelytoserveb.Lesslikelytoservec.Thiswouldnotchangemycurrentinterestincommitteeservice
24)IfGODORThasmorevirtualcommitteeparticipationoptions,howwouldthisaffectyourinterestinattendingMidwinter?
a.Morelikelytoattendb.Lesslikelytoattendc.ThiswouldnotchangemycurrentinterestinattendingMidwinter
25)IfGODORThasmorevirtualcommitteeparticipationoptions,howwouldthisaffectyourinterestinattendingAnnual?
a.Morelikelytoattendb.Lesslikelytoattendc.ThiswouldnotchangemycurrentinterestinattendingAnnual
26)IfyoucouldreorganizeGODORThowwouldyoudoit?
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APPENDIXIII:ResponsestoQuestions#1-#25ofSurvey
1.AreyouamemberoftheAmericanLibraryAssociation(ALA)?
Answer Bar Response %
1 Yes 0.68636364
151 69%
2 No 0.31363636
69 31%
Total 220 100%
Statistic Value MinValue 1 MaxValue 2 Mean 1.31 Variance 0.22 StandardDeviation 0.47 TotalResponses 220 2.Areyou,orhaveyoueverbeen,amemberoftheALAGovernmentDocumentsRoundTable(GODORT)?
Answer Bar Response %
1 Yes 0.75909091
167 76%
2 No 0.24090909
53 24%
Total 220 100%
Statistic Value MinValue 1 MaxValue 2 Mean 1.24 Variance 0.18 StandardDeviation 0.43 TotalResponses 220 3.Howlonghaveyoubeen(wereyou)amember?
Answer Bar Response %
1 0.29268293
48 29%
2 5-10years
0.25 41 25%
3 10-20years
0.29268293
48 29%
4 >20years
0.16463415
27 16%
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Total 164 100%
Statistic Value MinValue 1 MaxValue 4 Mean 2.33 Variance 1.14 StandardDeviation 1.07 TotalResponses 164 4.Whattypeoforganizationdoyouworkin?
Answer Bar Response
%
1 AcademicLibrary(ARL)
0.34101382
74 34%
2 AcademicLibrary(Masters/Comprehensive)
0.24423963
53 24%
3 AcademicLibrary(4yearliberalarts)
0.07834101
17 8%
4 Academic(Community/Technical/JuniorCollege)
0.01843318
4 2%
5 PublicLibrary 0.06912442
15 7%
6 FederalGovernmentAgency
0.03686636
8 4%
7 StateGovernmentAgency
0.0875576 19 9%
8 LawLibrary 0.05069124
11 5%
9 Other 0.07373272
16 7%
Total 217 100%
Other STATELIBRARY Vendor Academic,nonARL,PhDgranting retired AcademicDoctoral/notARLlibrarymember
RegionalLibrarySystem Stateestablishedlibraryconsortium Retiredlibrarian,workingasonline(virtual)libraryvolunteer
HighSchoolLibrary
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LawSchoolLibraryANDAcademicLibrary(ARL)
AcademicLawLibrary ResearchInstitute Statistic Value MinValue 1 MaxValue 9 Mean 3.39 Variance 7.44 StandardDeviation 2.73 TotalResponses 217 5.Ifyouworkinanacademiclibrary,isyourpositionatenure-trackorprofessionalwiththepossibilityofpromotion?
Answer Bar Response
%
1 Yes 0.54418605 117 54%2 No 0.20930233 45 21%3 Donotworkin
anacademiclibrary
0.24651163 53 25%
Total 215 100%Statistic Value MinValue 1 MaxValue 3 Mean 1.7 Variance 0.71 StandardDeviation 0.84 TotalResponses 215 6.Ranktheimportanceofthefollowingtenureand/orpromotionrequirements:Question Unimportant OfLittle
Importance
ModeratelyImportant
Important VeryImportant
Noopinion
TotalandMean
1 Publishinginpeer-reviewedpublication
3 6 27 21 54 2 113
4.09
2 Electedleadershippositions
0 1 19 53 38 1 112
4.17
3 Appointedleadership
0 3 26 50 31 3 113
4.04
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positions4 Participat
einworkgroupsortaskforces
0 2 26 54 27 2 111
4.01
5 Publishinginnon-peer-reviewedpublication
2 18 48 26 15 3 112
3.38
6 Participateinworkgroupsortaskforceswithpublishedresults
0 8 26 48 28 1 111
3.89
7 Presentatconferencesandothergatherings
1 3 11 42 56 0 113
4.32
Statistic
Publishinginpeer-reviewedpublication
Electedleadershipposition
Appointedleadershipposition
Participationinworkgroupsortaskforces
Publishinnon-peer-reviewedpublications
Participationinworkgroupsortaskforceswithpublishedresults
Presentationsatconferencesandotherprofessionalgatherings
MinValue
1 2 2 2 1 2 1
MaxValue
6 6 6 6 6 6 5
Mean 4.09 4.17 4.04 4.01 3.38 3.89 4.32 Variance
1.24 0.56 0.72 0.63 1.1 0.81 0.68
StandardDeviation
1.11 0.75 0.85 0.79 1.05 0.9 0.83
TotalRespo
113 112 113 111 112 111 113
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nse7.Whatdutiesareyouresponsibleforwithinyourorganization?(Selectallthatapply.)
Answer Bar Response
%
1 GeneralReference 0.60663507
128 61%
2 LibraryInstruction 0.54976303
116 55%
3 SubjectLiaison 0.44075829
93 44%
4 Acquisitions 0.28909953
61 29%
5 Catalogingand/orMetadata
0.25592417
54 26%
6 CollectionManagement 0.58767773
124 59%
7 Digitization 0.10900474
23 11%
8 Preservation 0.08530806
18 9%
9 Supervisionofprofessionalstaff
0.1943128 41 19%
10 Supervisionofparaprofessionalstaff
0.41232227
87 41%
11 Supervisionofstudentassistants,interns,and/orvolunteers
0.37914692
80 38%
12 Administration 0.23222749
49 23%
13 Archives/SpecialCollections
0.07109005
15 7%
14 Other 0.08530806
18 9%
15 GovernmentInformation
0.8056872 170 81%
Other WebServices consultant/trainer Stafftraining Multimedia projectmanagement publicinformation,websitemaintenance
Periodicals InformationTechnology
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emergingtechnologies ElectronicResources dataservices Retired,butcollectionmanagement,G.R.,G.I.andsubjectliaison
Circulation unofficiallyIlinkto.govsites webarchiving,digitalcollectiondevelopment
LegalReferenceCollection Statistic Value MinValue 1 MaxValue 15 TotalResponses 211 8.Doanyofthefollowingcollectionsfallunderyoursupervision?(Selectallthatapply.)
Answer Bar Response
%
1 U.S.Federalgovernmentinformation
0.855 171 86%
2 Stateand/orlocalgovernmentinformation
0.65 130 65%
3 Internationalgovernmentinformation(IGOs)
0.265 53 27%
4 Foreigngovernmentinformation
0.185 37 19%
5 Maps 0.46 92 46%6 GIS(Geographic
InformationSystems)
0.145 29 15%
7 Data 0.245 49 25%8 Microforms 0.425 85 43%9 Newspapers/Journa
ls0.265 53 27%
10 Other 0.125 25 13%Other law Law,Genealogy none Notatthistime
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Curriculum,videoandCDcollections nosupervisionresponsibilities severalothers,actually PatentsandTrademarks;LegalReference
subjectsrelatedtogovernmentinformation,likepoliticalscience
nowretired,butU.S.federalgovernment,Maps,federalmicrofichewereundermysupervision
businesslaw,geographybooks. universityarchives SpecialCollections allcollections Somesubjectcollectionresponsibilities mytinycollectioncoverswhatisneededforteachinghighschool
legal/legislative Subscriptiondatabases NA Statistic Value MinValue 1 MaxValue 10 TotalResponses 200
9.HaveyoueverrunforanofficeinGODORT?
Answer Bar Response %
1 Yes 0.25714286 54 26%2 No 0.74285714 156 74% Total 210 100
%Statistic Value MinValue 1 MaxValue 2 Mean 1.74 Variance 0.19 StandardDeviation 0.44 TotalResponses 210 10.WhichelectedGODORTofficeshaveyourunforand/orheld?(Selectallthatapply.)
Answer Bar Response
%
1 GODORTChair 0.18518519
10 19%
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2 GODORTSecretary 0.16666667
9 17%
3 GODORTTreasurer
0 0 0%
4 GODORTCouncilor 0.05555556
3 6%
5 PublicationsCommitteeChair
0.11111111
6 11%
6 FederalDocumentsTaskForceCoordinator
0.12962963
7 13%
7 StateandLocalDocumentsTaskForceCoordinator
0.2037037 11 20%
8 InternationalDocumentsTaskForceCoordinator
0.11111111
6 11%
9 AwardsCommitteemember
0.22222222
12 22%
10 Bylaws&OrganizationCommitteemember
0.2962963 16 30%
11 NominatingCommitteemember
0.31481481
17 31%
12 Other 0.07407407
4 7%
Other CatalogingCommitteemember Sect’y Taskforcesecretary IDTFSecretary Statistic Value MinValue 1 MaxValue 12 TotalResponses 54 11.HaveyoueverbeenappointedtoapositioninGODORT?
Answer Bar Response
%
1 Yes 0.37914692
80 38%
2 No 0.62085308
131 62%
Total 211 100%
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Statistic Value MinValue 1 MaxValue 2 Mean 1.62 Variance 0.24 StandardDeviation 0.49 TotalResponses 211 12.Whichposition(s)haveyoubeenappointedto?(Selectallthatapply.)
Answer Bar Response
%
1 CatalogingCommittee
0.20253165
16 20%
2 ConferenceCommittee
0.17721519
14 18%
3 DevelopmentCommittee
0.05063291
4 5%
4 EducationCommittee
0.36708861
29 37%
5 GovernmentInformationforChildrenCommittee
0.02531646
2 3%
6 LegislationCommittee
0.29113924
23 29%
7 MembershipCommittee
0.21518987
17 22%
8 ProgramCommittee
0.17721519
14 18%
9 PublicationsCommittee
0.17721519
14 18%
10 Rare&EndangeredGovernmentPublicationsCommittee
0.18987342
15 19%
11 Other 0.24050633
19 24%
Other State&LocalDocuments recordingsecretary GODORTAdHocStrategicPlanningCommittee
GITCO GITCO earlyinternetcommittee,gitco GITCO
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gitco;parliamentarian;severaladhoccommittees
FedDocsTaskForce GITCO webmaster dttpadvertisingmanager GITCO NotableDocuments smalltemporarytaskforces Atthetime,MembershipdidConferencealso
godortreorg GITCO Statistic Value MinValue 1 MaxValue 11 TotalResponses 79 13.HaveyoubeenaskedtorunforaGODORTofficeoracceptacommitteeappointmentinthepasttwoyearsandbeenunabletodoso?
Answer Bar Response
%
1 Yes 0.13461538
28 13%
2 No 0.86538462
180 87%
Total 208 100%
Statistic Value MinValue 1 MaxValue 2 Mean 1.87 Variance 0.12 StandardDeviation 0.34 TotalResponses 208 14.Ifyouarecomfortabledoingso,telluswhyyouwereunabletorunoraccept.(Selectallthatapply.)
Answer Bar Response
%
1 Toobusywithmyjob 0.57692308
15 58%
2 Governmentdocumentsisno
0.11538462
3 12%
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longermyprimaryfocus
3 AlreadyservedonseveralGODORTcommittees
0.30769231
8 31%
4 Moreinvolvedinotherprofessionalactivities/organizations
0.11538462
3 12%
5 Notinterestedinproposedassignmentoroffice
0.15384615
4 15%
6 Unabletotraveltomeetings/conferences
0.42307692
11 42%
7 Other 0.23076923
6 23%
Other GODORTisahugetimecommitment(comparedtoworkinACRLcommitteesorIASSIST).Travellingto2conferencesisahugeburdenforme.Also,IthinkGODORTfocusestoomuchondiscussionsofprintretention.GODORT'spositionagainstlettingregionalsdiscardevenwithGPOapprovalreallymademequestionwhyIwouldputtimeintothisorganization?Whynotfocusonanothercommitteethatisdoingmoreinnovativeworkandismorehighlyvaluedbymycolleagues?simultaneouslynominatedforDLC
Ipaidoutofpocketandtakeannualleavefromworktoattendthelast5ALAconferencesanddecidednottocontinuethat,atleastfornow.
Toobusywithjobandpersonallifetoaccept/runforpositionwithalotofresponsibility,butacceptedacommitteeappointmentinstead.NotbeingsureifIwillbeabletoattendbothmeetingwasafactor.Statistic Value MinValue 1 MaxValue 7 TotalResponses 26 15.LookingattheGODORTCommitteeStructure,doyouthinkthatGODORT:
Answer Bar Response
%
1 Hastherightnumberofunitsandcommittees?
0.55801105
101 56%
2 Needsfewerunitsandcommittees?
0.41436464
75 41%
3 Needsmorecommittees?
0.02762431
5 3%
Total 181 100%
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Statistic Value MinValue 1 MaxValue 3 Mean 1.47 Variance 0.31 StandardDeviation 0.55 TotalResponses 181 16.GODORThas"internal"liaisonsfromthethreetaskforcestoGODORTcommittees.HaveyoueverservedasataskforceliaisontoaGODORTcommittee?
Answer
Bar Response %
1 Yes 0.171875 33 17%2 No 0.828125 159 83% Total 192 100
%Statistic Value MinValue 1 MaxValue 2 Mean 1.83 Variance 0.14 StandardDeviation 0.38 TotalResponses 192 17.Whatisyouropinionofthe"internal"liaisonmodel?
Answer Bar Response
%
1 Useful 0.26701571
51 27%
2 Notuseful
0.15706806
30 16%
3 Unsure 0.57591623
110 58%
Total 191 100%
Statistic Value MinValue 1 MaxValue 3 Mean 2.31 Variance 0.75 StandardDeviation 0.87 TotalResponses 191 18.Howfrequentlyhaveyouparticipatedinvirtualmeetingsorinteractivetraining
Answer Bar Response
%
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sessionsforanyorganizationduringthepast2years?1 Atleast
1permonth
0.28125 54 28%
2 Atleast1perquarter
0.40104167
77 40%
3 Atleast1peryear
0.14583333
28 15%
4 Rarelyornever
0.171875 33 17%
Total 192 100%
Statistic Value MinValue 1 MaxValue 4 Mean 2.21 Variance 1.08 StandardDeviation 1.04 TotalResponses 192 19.Whattechnologydoyouhaveavailableinyourtypicalworkenvironmenttoparticipateinvirtualmeetings?(Selectallthatapply.)
Answer Bar Response
%
1 Headphones
0.85340314
163 85%
2 Microphone
0.63874346
122 64%
3 Webcam 0.47643979
91 48%
4 Landlinetelephone
0.87958115
168 88%
5 Mobilephoneorsmartphone
0.38743455
74 39%
6 Other: 0.07329843
14 7%
Other: skype,bluejeans iPad PC PC
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WebEx Usemypctoparticipateinvirtualmeetings
ComputerusingMicrosoftworks,butnotMSOffice,oropensourceofficeproductivitysoftware
computer,speakerphone Computer computerwithwebmeetingsoftware usemypersonalMacBookbecauseit'seasierthanworkPCandbiggermonitor
Nomicrophoneandnospeakerphonemakelongvirtualmeetingswhereparticipatingbylandlineuncomfortableifnotimpossiblecomputersoftware Statistic Value MinValue 1 MaxValue 6 TotalResponses 191 20.WhichALAconferencesdoyouusually(allelsebeingequal)plantoattend?
Answer Bar Response
%
# 1 Annual
Conference
0.22513089
43 23%
2 MidwinterMeeting
0.0052356 1 1%
3 Both 0.23560209
45 24%
4 Neither 0.47120419
90 47%
5 Other: 0.06282723
12 6%
Total 191 100%
Other: whenIcan--nofunding iftheyarenearby DependsonlocationandifIwillbepresentingorhavedutiesthatrequiremetobepresent
usedtoattendboth Bothifneededforacommittee,otherwisejustAnnual
Veryunsureduetochangingbudgetcircumstances
AALL
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DependsonifIamchairingcommitteeornot
ACRL ACRL Statistic Value MinValue 1 MaxValue 5 Mean 3.14 Variance 1.62 StandardDeviation 1.27 TotalResponses 191 21.WhichofthefollowingfactorsmoststronglyaffectyourdecisionastowhetherornottoattendALAconferences?(Selectallthatapply.)
Answer Bar Response
%
# 1 Costand/orfunding
availablefromsupportingorganization
0.81675393
156 82%
2 Abilitytotravel(eg,healthorfamilyreasons)
0.30366492
58 30%
3 Abilitytogetawayfromtheoffice(eg,short-staffedortravelapprovalprocess)
0.34554974
66 35%
4 Opportunitytoparticipateincommitteemeetings
0.2617801 50 26%
5 Opportunitytoparticipateintrainingsessionsandworkshops
0.30366492
58 30%
6 Opportunitytoparticipateinorganizationalgovernance(ie,ALAorasub-unit)
0.15183246
29 15%
7 Opportunitytonetworkwithotherprofessionals
0.31937173
61 32%
8 Locationofconference 0.43979058
84 44%
9 Other: 0.08900524
17 9%
Other:
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opportunitytopresent Wefocusonseverallawlibraryorganizations
Requirementtoparticipateincommitteemeetings
Midwintertimingisterribleinrelationtocampusschedule
OurmajorassociationisAALL
LowtravelROIforme.BesidesthesmallGODORT,maps,andGISpieces,Iwouldhaveverylittlebenefitbyattending.IgiveandreceivemuchmoreatlocalGISevents.Climaticconditionsofconferencesite-won'tgoathothumidtimes-notworththemoney
MyopinionduringmycareerthattherewasverylittlevalueintheoverallALAconferenceormidwintermeetings
involvementnotsupportedbylibraryadministration
Subjectsarerelevanttomywork.
IdonotlikeALA relevantprogramming PositionsALAtakesonlibraryandnon-libraryissues
Notamember IattendSLAmeetings;ALAismysecondaryorganization
Statistic Value MinValue 1 MaxValue 9 TotalResponses 191 22.WouldyouparticipateinvirtualGODORTmeetingsiftheywereoffered:
Answer Bar Response
%
# 1 During
Midwinter?
0.06806283
13 7%
2 DuringAnnual?
0.03664921
7 4%
3 DuringMidwinterandAnnual?
0.4921466 94 49%
4 Noneof 0.0837696 16 8%
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theabove 35 Notsure 0.3193717
361 32%
Total 191 100%
Statistic Value MinValue 1 MaxValue 5 Mean 3.55 Variance 1.38 StandardDeviation 1.17 TotalResponses 191 23.IfGODORThasmorevirtualcommitteeparticipationoptions,howwouldthisaffectyourinterestinservingonacommittee?
Answer Bar Response
%
1 Morelikelytoserve 0.53157895
101 53%
2 Lesslikelytoserve 0.02631579
5 3%
3 Thiswouldnotchangemycurrentinterestincommitteeservice
0.44210526
84 44%
Total 190 100%
Statistic Value MinValue 1 MaxValue 3 Mean 1.91 Variance 0.97 StandardDeviation 0.99 TotalResponses 190 24.IfGODORThasmorevirtualcommitteeparticipationoptions,howwouldthisaffectyourinterestinattendingMidwinter?
Answer Bar Response
%
# 1 Morelikelytoattend 0.2421052
646 24%
2 Lesslikelytoattend 0.1894736 36 19%
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83 Thiswouldnotchange
mycurrentinterestinattendingMidwinter
0.56842105
108 57%
Total 190 100%
Statistic Value MinValue 1 MaxValue 3 Mean 2.33 Variance 0.71 StandardDeviation 0.84 TotalResponses 190 25.IfGODORThasmorevirtualcommitteeparticipationoptions,howwouldthisaffectyourinterestinattendingtheAnnualConference?
Answer Bar Response
%
1 Morelikelytoattend 0.22105263
42 22%
2 Lesslikelytoattend 0.10526316
20 11%
3 ThiswouldnotchangemycurrentinterestinattendingAnnual
0.67368421
128 67%
Total 190 100%
Statistic Value MinValue 1 MaxValue 3 Mean 2.45 Variance 0.69 StandardDeviation 0.83 TotalResponses 190 Question#26—responsesinfree-text,canbefoundinAppendixIV
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APPENDIXIV:TextResponsestoQuestion#26ofSurvey—Ifyoucould
reorganizeGODORT,howwouldyoudoit?(Pleasenotethattheonlyeditingdonetotheseresponseswasaspell-check.Formattingwastakenfromtheoriginalspreadsheet)26.IfyoucouldreorganizeGODORT,howwouldyoudoit?
TextResponse IwoulddefinitelyreducethenumberofcommitteeswithinGODORTandrelyontheliaisonstootherALAunitstoavoidturfwarsandduplicationofeffort.(Forexample,Idon'tseewhythereneedstobeacatalogingcommittee,whenotherALAunitsarefocusedoncataloging--letaliaisonfromGODORTtothoseunitsprovideourvoiceandexpertise;similarly,IfailtoseewhyGODORTneedsalegislationcommittee,whenthereisanALAlegislationcommitteesubcommitteeongovernmentinformation.)TherearetoomanyelectedofficesinGODORT.AwardCommitteeandNominatingCommitteealreadydomuchoftheirworkvirtuallyandareeffectivegroups.Havecommitteesmeetlessoftenatconferences-havemorevirtualmeetingstogettheworkofthecommitteedonebefore/betweenconferences.Theproblemisnotthenumberofcommittees,butthattheyallhavetomeetandhaveabusinessmeetingateveryconferencegivingGODORTmemberslesstimetoparticipateinandattendmeetingsandprogramsofotherALAunits.Somecommitteeswithsimilaroroverlappingchargescouldbecombined,forinstanceeducationandprogramming.
Combinesomeofthesmallercommitteesthatdon'tnecessarilyneedtoworkyear-round(NominatingandAwardsaregoodcandidates).RequireALLcommitteestomeetvirtuallybetweenconferences,andmakeanefforttoholdsomecommitteemeetingsvirtuallyrightbeforeMidwinterandAnnualsotheydon'thavetomeetinperson.Mostimportantly,committomovingtowardsamorevirtualGODORTanddon'tletthetechnophobes,dinosaurs,andothernaysayerskeepGODORTfrommovingintothe21stcentury.ExceptforChair,Secretary,Treasurer,andCouncilor,changeelectedofficestoappointedoffices.
Getridoftaskforcemodel...usecommitteestructureonly.CreateasingleupdateslotduringconferencewhereallGPOfolksandotherliaisonscangivetheirupdates.Thatwouldallowcommitteestobemorefocusedoncommitteework,ratherthanonsomanyliaisonandothertypesofreports.Unsure Forcommitteeswith6ormoremembers,Iwouldreduce,by1/4to1/3rdthenumberofpeopleonthecommittees(12justseemsliketoomany).Iwouldtrytoclarifywhethersomethingisinformationsharingorisacommitteetoaccomplishsomething(i.e.hasataskandisworkingtowardsresolution).Itstrikesmethatalotofthenon-administrativecommittees(e.g.Education,Cataloging,Rare&Endangered)don'tactuallyhaveatask,butgettogethertoshareinformation.Occasionallythereissomethingtodo,butmoreoftenthannot,itissharing(whichisalsovaluable,butmaybeitdoesn'ttakeacommitteetodothat?).Maybethatcouldbereplacedbyadifferentkindofgroupwithaconvener,ratherthananappointedcommittee.Itcouldalsobe,though,thatbymakingachangelikethat,GODORTlosesmembershipbecausepeopledon'tfeelasinvolved.
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Iwouldtryveryhardtohavefewerelectedpositions.Electingcommitteemembersseemslikeoverkilltome.NominatingcouldhelptheChairfindgoodappointees,andnothavetotrytofindcommitteemembers.ImightconsidermakingBylawsanadvocatecommitteeratherthanastandingone.WecanchangethePPMbyvoteofSteering(notevensureittakesavote).Nowthattheactualbylawsareabitmorestraightforwarditmightnotbenecessarytohavethecommittee.I'dmakethelargecommitteessmaller-Educations,Cataloging,Publications,Legislation,govInfoforChildren.I'dprobablymake5themaxnumberonacommittee.I'ddoawaywiththeinternalliaisons.SincetheTaskforcesdon'treallyhave"members"assuchtheyjustseemredundant.IfpeopleupwhoareinterestedinFeddocsarealsointerestedincatalogingtheyshouldattendthemeeting,readtheminutes,etc.GODORTisn'tsolargethatitneedsinternalliaisonpositions.Basically,I'dtrytosimplifytheorganization-alot.That'saboutit.YoucantellIwantedtoventjustabit.ThisisBarbie,sothatwhatI'vesaidasyouwill.I'lljusttellyouthatNominatingisatoughcommittee-whichdoesmostofitsbusinessvirtuallyandwithonly4members.Shouldbeappointed,notelected!Thanks.
Allowstandingcommitteestobemuchsmaller&encouragenon-committeememberparticipationincommitteeactivities(likeREGP);createanAdvocacycommitteetoworkwithLegislationonissuesthatwouldbenefitfrommobilization;createaBorn-Digitalcommitteetolookatformat-relatedissuesforcollecting&preservingwebcontent;requirecorecommitteestoprovideeducationalprogrammingandin-depthdiscussionsatAnnual/Midwinter&conductbusinessbeforeorafterthemeetings;havecommitteechairsserveasliaisonstothetaskforcesratherthanseparatelyappointingpeople;eliminatethediscussiongroupstructuresinceit'snotclearhowtouseit;requireSteeringtomeet
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virtuallybeforetheconferenceinadditiontofacetofacesincethosemeetingsarebrutalHooboy,Idon'thaveenoughexperiencereallyparticipatinginGODORTtosay.Inthequestionaboutnumberofcommittees,etc.,theorgchartlookstomelikeaLOTofcommitteesandunitstome,yetitmaybethatthey'reallimportant.I'mnotsureatthistimehowtoreorganizeit.IknowI'vebeenasupporterofreworkingthewholecommitteeliaisonaspect(perhapsacoregroup--onepersonfromeachcommitteeisresponsibleformakingsuretheothercommittees,taskforcesaremadeawareviaemail,connect,orinperson,oftheinfothatismostpertinenttothatgroup.Ratherthantryingtohavesomanyliaisons.NotsureifIdescribedthatverywell...EdCommwouldhaveoneliaisonpersonwhosejobitistoreachoutto,report,updatetoeachoftheothercommittees,taskforcesusingwhichevermodeismostappropriate.Afterattending1-2meetings,liaisonreportsgettoberedundant.AnotherissueI'vethoughtaboutistheamountofprocess,procedurediscussionthattakesplaceeveryyearatourmeetings.Dowereallyneedtodothis?IfthegoalofGODORTistoprovideourduespayingmemberwithprofessionaldevelopmentsupportandtools,I'mnotsurethesediscussionsareofhighvalueandmeetthatgoal.Iknowalotofpeopleneedtohaveprofessionallevelinvolvementfortheirpromotionandtenureorpeerreview-butisthisusefultothem?Idon'thaveanygreatsuggestionsforhowtochangethis...justyet.
Fewercommittees,reduceinternalliaisonprogram.Lessmeetingsandmorevirtual.
Greatlyreducethenumberofunitsbyconsolidatingresponsibilitiesamongfewerunits.Iwouldalsoreducethenumberofelectedpositionsandfillneededpositionsbyappointmentandconsidereliminationofthetaskforceliaisonappointmentstocommitteesiftheyareseenasnottowork.MakingGODORT'sstructuresmallerandlesscomplicatedwillbe
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difficultbutisnecessary.Pleaseconsiderconsolidationofstandingcommitteesifpossible.
LessmeetingsatMidwinter/Annual.HavetheSteeringCommitteeandbusinessmeetingheldvirtuallybeforeandaftertheMidwinter/Annualmeetingssothatmorememberscanattendotherprogramsofinterestattheconferencesandmoremembers,whoarenotabletoattendthein-personmeetingscanattendthemeetingsvirtually.Donothavecommitteereportsatbusinessmeeting-sendsynopsisoutafterMidwinter/Annual.Belessfocusedonproceduresandmoreonprocesses.IhavebeenamemberofthreeALAdivisionsandsectionswithinthesedivisionsandhaveneverseensomuchemphasisputontherulesoforderthatitdisruptsthebusinessasGODORTdoes.Also,liaisonsareneededtoACRL,RUSA,andLLAMAandsomanygovernmentinformationdepartmentshavebeenmainstreamedintoreferenceandotherservicepoints.Asanincreasinglylargepartofmypositiondealswithmeetingthedataneedsofstudentsandfaculty,IwouldliketoseeGODORTplaceagreateremphasisonhighlightingandpromotingtheavailabilityofgovernmentdataresources.ThetaskforcesseemtofunctionverysimilartointerestgroupsinotherALAunits-whynotcallthemthat?I'dalsoturncataloging,education,govinfoforkids,andregpintointerestgroups-fewerappointmentstomake&putsmoreonusontheChairofthegrouptoorganizesomethingworthwhileforconference.Somecommitteeworkseemslikeitcouldbefoldedintoonecharge-ie,conferenceandeitherprogramormembership.Re:virtualmeetings:Iwouldprefertotakepartinvirtualmeetingsoutsideofconferencetime,notduring.Iftheywereheldduringconferences,they'dlikelyconflictwithin-personsessionsIwanttoattend.
Itwouldbenicetosimplifythingsandcutsomeredtape,butalotofthatisrequiredbybeingpartofALA.UntilALAbecomesmorestreamlined,there'sonlysomuchchangethat
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GODORTcandoonitsown.Thoughsomepeople(includingme)mightsaythattherearetoomanycommittees,I'msureeveryonewantstheirspecialinterestrepresented.Ihopeyoudon'tgetridoftheCatalogingcommittee.Weneedtoacceptthatmanygovernmentdocumentslibrariansdon'thavethefundingtoattendeveryconference.Plus,manyofushavemultipleresponsibilities(e.g.I'mthegovdocsperson,andasubjectliaison).BycommittingtotheGODORTofficesIcurrentlyservein,I'vegivenupbeingabletoattendanyconferencesotherthanAnnualandMidwinter,which,quitefrankly,isterribleformypersonalprofessionaldevelopment.ItmeansIcan'tattendACRL(whereI'vepreviouslypresentedonGovDocs)orLOEX,whereI'vedonealotofoutreachongovdocs.Solet'sswitchtomorevirtualmeetings,likemanyothergroupswithinALAhave,whichmayallowmorepeopletoserveinvariouspositions.Ifwehavetroublegettingenoughpeopletovolunteer,let'sreducethenumberofseatsandreimaginewhatGODORTcouldbeifitwasstartingover.Therewillbeafewveryloud/prominentvoiceswhosayweshouldn'tchangeanythingever(justlikethereareinallofthediscussionsabouthowthegovernmentinformationecosystemischanging),butweNEEDtochangebeforethosepeopleretireandleaveuswithnomembers.Noopinion Notsureaboutreorganization,butIwouldchangethecommitteemeetingtimes.Itseems,especiallythemembershipmeeting,shouldnotconflictwithALACouncilMeetingswhicharescheduledSunday,MondayandTuesdaymornings.Iwoulddoawaywithinternalliaisons.IwouldcombineBylaws,MembershipandNominating.IwouldcombineProgramandConference.IwouldchangeCataloging,Education,GovDocsforKidsandREGPtointerestgroups.AndIwouldtrytoestablishaformalrelationshipwithNumericandGeospatialDataServicesinAcademicLibrariesInterestGroupNocommentatthistime. Readjustthenumberofconferenceattendancerequirementsforallbutthetop4officessomorepeoplecanparticipateandchaircommittees.Budgetstodaydonotallowtravelandwearenotexactlyinthebestpayingfieldtouseourownpersonalmoney.IthinkmorevirtualopportunitiestoparticipateincommitteesandattendcommitteeandtaskforcemeetingswouldmeanthecurrentorganizationofGODORTwouldworkbetter(i.e.,allowingmoremembersopportunitiestoparticipate)andsocouldstandasis.Thecurrentorganizationisgood,allowingformanymemberparticipationopportunities(evenmorelikelyifvirtualparticipationisworkedout),andallowingforcollaborationwiththetaskforces,ALAcommittees,andotherorganizations.Thatreachingoutandinvolvementisimportant-Iwouldhatetoseereorganizationtakethataway.Granted,youneedalotofpeopletofillthoseslots,butvirtualparticipationshouldhelpwiththat.Myview-workonthevirtualopportunitiesandleavetheorganizationalstructureasisfornow.Usuallycommitteechairsserveoneortwoterms.Ifachairiswillingtoservelonger,itcouldhelpwithcontinuityofprojectstodoso.
IwouldhavetheGovernmentInformationforChildrencommitteedutiesbeapartoftheEducationcommittee.IwasalsowonderingifyoucouldmakeGITCOandtheRareandEndangeredcombinedtocreateanewaccess/preservationcommittee.Ifeelitisimportanttostillhavecommitteesthatareelectedforpeoplewhoareinjobsthatrequireaserviceelementforpromotion,butwehavesomanycommitteesandtaskforcesthatitishardtofindpeoplewillingtorun,especiallyfortheleadershippositions.Ourmembershipisalsogrowingsmaller,sothatmakesithardertofilloutcommittees.Itwouldbenicetomaybe
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havetaskforcesorcommitteesthataretemporaryinnaturetoanswerneedsofthecommunity.Iwouldalsoliketoseetheoccasionalpaperspeer-reviewed,Iwouldliketopublishinthisdisciplinebutnonpeer-reviewedpublicationsarenotconsideredmuchatmyinstitution.IknowtheDTTPjournaldoeshavesomeediting,butiftheywouldmovetoatruepeer-reviewformatforthemainarticles,Iamsureyoucouldgetvolunteersforpeer-reviewinganditwouldhelpoutthoseindividualsneedtopublish.Idon'tknowenoughabouttheorganizationtocomment.
ContinuetofocusonGODORT'scoremissionasGovernment.Informationoversightandvalueasacollectioninacademiclibrariescontinuestometamorphosize.GODORTneedstocontinuetoreachouttonon-governmentinformationspecialistlibrarians,stressingthevalueandhistoricalsignificanceofgovernmentinformation.Donothavesuggestions. Idonothaveenoughexperiencewiththeorganizationtomakeanysuggestions.
Haveapromotion/marketingcommitteededicatedtohelpinglibrariesincreaseuseofdocuments,toadvocatingforgovdocservicesandcollections,andtohelpinglibraryadministratorsseetheworthofgovdocs.TheChristmasspiritmightneverlastallyearlong,butthegovernmentdocumentspiritcan.Fewerstandingcommittees,lessfocusonconferences-theycertainlyshouldn'tbemandatory,andfeelingliketheyareisalienating.WhatisthephilosophyofGODORT?Goaheadandaskthequestiontoyourself.Itshouldhaveone."Governmentdocuments"isaninherentlynormativeconcept,andpeoplewhoneeditthemostknowthatonlytoowell.Itisagrassrootsidea,somaybereturntoyourroots:)Developthematicallydefinedandprojectorientedonlinegroups.Morespotlightingofgoodandbadgovernmentinformationaccessforonlinecommunities,e.g.informationbehaviorresearchorientationwiththegoalofassistingcommunitiestoprotectandenhancetheirrelianceonqualitygovernmentinformation.
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Iwouldn'torganizebyInternational/State/Federal,butmaybebytypeofinformation(i.e.statistical,legislativeandregulatory,etc...
IwouldremoveitfromALA,soIdidnotneedALAmembership.
Nochangesatthistime. flattentheorganization,shrinkthecommittees.FDTFshouldbeacommittee,notataskforce--taskforceimpliesshortterm.Removeinternalliaisonsasthechairsofthecommitteesshouldbehearingthebignewsthroughsteering.Createalistofdutiesthechairshouldperform.Fewercommitteeswhoseonlyjobistoself-perpetuatetheorganization(Bylaws&Organization;Conference;Membership;Nominating;Program)--surelysomeofthosecouldbecombined(Bylaws,Membership,andNominating;ConferenceandProgram)?AndI'dmakeallMWactivityvirtual.simplify IhaveoftenthoughtthatGODORTwouldbebetterbreakingawayfromtheAmericanLibraryAssociationandoperatingonitsown.IregularlyattendedtheGovernmentPrintingOfficeFederalDepositoryLibraryConferencesandskippedtheALAmidwintermeetingandAnnualConferencebecausetherewasFARMOREVALUEformydollartoattendingtheFDLCmeetingsthanhavingtopaytheBEYONDBLOATEDlevelcostsofALAregistrationfees,andtheBEYONDBLOATEDcostofbasicAmericanLibraryAssociationmembership.IrenewedmyALAmembershipforayearafterretirement,butchosetoonlyreceivethebasicAmericanLibrariesmagazine.Iconcludedthatforme,itwasnotworthspendingthemoneyaseitheraretiredlibraryemployeeorasaworkinglibraryemployeetopaymoneyforthemagazine.
SinceIhavenotbeeninvolvedinovereightyearsIdon'tfeelqualifiedtoanswerthis.
Idon'tknowthatI'dreorganizeasmuchasI'dhelpnewmembersunderstandthestructure.
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Irecallbeingconfusedbytaskforces,committees,liaisons,Steering.Thebylawsalsoseemextremelycomplicated.Iwouldnot Unabletoanswerduetounfamiliarity Notsure. Keepsamenumberofcommittees,buthavereducenumberofparticipantsto5
SeparatefromALA. I'veneverbeenamemberofALAGODORT,soIdon'tknowhowwellthecurrentstructureworks.ButtheSteeringCommitteemusthave25+members.Thatseemstoobigtobeagile,whichisundoubtedlywhytheExecutiveCommitteeisempoweredtomakefastdecisions.TheSteeringCommitteejustseemslikeanunnecessaryextralayer.YoucouldgowithaslightlyexpandedExecutiveCommittee,similartotheNASIGmodel,withthecurrentexecpositionsandafewelectedmemberstorepresentthevariousunits(eachmemberrepresentingmultipleunits).AssignlotsofAd-Hoccommitteesforspecifictasks:draftvisionoffutureofgovinfo;developplanforworkingwithinALAsothattheywilllobbyonourissues;developnetworktolobbyforourissuesifALAseemsunableorunwillingtodoso;developmechanismtoprovidefeedbacktoGPOonwebtraining(coursebycourseandprogramasawhole);conductresearchonpromotinggovernmentinformationresourcesandpublishwhitepaperwithresults;createrecommendedLibGuideslistofLibGuidesthatprovideaccesstogovernmentinformationinaparticularlyusefulmanner;etc.Ad-hoccommitteesshouldcompletetheirworkbeforeannualconferenceandsendinareporttobeincludedintheMembershipMeetingMinutesPackage.Maybetherecouldbesomevirtualmeetingduringconferencewiththecommitteechairsincasepeoplehavequestions.MoreofanabilityforcreatorsanddisseminatorsofGovernmentInformation(thosewhoworkingovernmentagenciesandoffices)toparticipateindiscussionandactivities.CurrentfocusseemsalmostentirelyonDOCUMENTS(insteadofinformation)andthosewhoworkinFDLPoracademiclibrarieswithgovernmentdocumentscollections.Frankly,Ihaven'taclue.IwouldprobablyliketobeinvolvedbeforeIcouldanswerthatquestion.
focusonoutreachandrecruiting,then,whennewmemberscome,askTHEMwhattheywant.
notsure IwouldhaveamoresimplifiedstructuretoGODORT.Iwouldnotspendvaluablemeetingtimeonadministrativematters(suchasthewordingofaletter,etc.).ThetimeandexpenseofattendingaGODORTmeetingataremotelocationshouldberewardedwithmeetingsthatprovidevaluableinformationand/ornetworkingopportunities.Merge/collapsesomeofthestandingcommitteesthatalreadyworkcloselytogetherlikeDevelopment,Conference,andProgramcommittees.Determinewhichcommittees,liaisons,etc.areabsolutelycriticaltothesuccessandmissionofGODORT.PerhapsoutsourcethingslikeplanningtheannualGODORTreception.Capthenumberofgroups(committees,taskforces,interestgroups)andtheircompositiontorequiretheparticipationofamaximumnumberofpositions(e.g.,75),orapercentageoftotalmembers(e.g.,10%).IamnolongeractiveinGODORT,butwhenIwas--morethantenyearsago--therewassomeduplicationamongthegroupsbutmostlythereweremeetingswithlittleoutput.Notsure
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NotjustGODORT,butALAingeneral,seemstohavetoomanycommitteesthatareredundanttosimilarcommitteescarryingoutthesameworkinotherpartsoftheorganization.Ifthepurposeofthesecommitteesistogiveasmanypeopleaspossibletheopportunitytoserveonacommittee,thecurrentstructuredoesaccommodatethatpurpose.However,ifthepurposeofcommitteesistocompletemeaningfulwork,therearewaytoomanycommittees,oftenwithconflictinggoals,soIwouldanalyzethechargeofeachcommitteeandtrytogetridoftheoverlappingchargesasmuchaspossible.Iwouldthinksomeofthecommitteescouldbecombinedorthemembershippareddown.Forexample12onEducation?GovernmentInformationforchildren--8.ohmy--nowyouhaveopenedtheboxagain...lesscommittees,moreadhoc--workswellforvirtual.NeedtorelatetoothergroupsoutsideofGodotmoreeffectively.activelyworkwithPLAandothergroupstobemorevisibleandcollaboratemoreeffectivelyoutsideofjustCOL.GODORTshouldunderstandthefinanciallimitsongovernmentagenciesandnotuncriticallysupportthrowingmoremoneyatgovernmentprogramsasawayofresolvingpublicpolicyproblems.GODORThasbeenabsolutelysilentonrestrictionstogovernmentinformationaccessoccurringunderDemocraticadministrationsbuthypocriticallydenouncessuchactionswhentheyoccurunderRepublicanadministrations.Ithinkitisorganizedwellenoughbutitwouldbenicetohaveadditional"birdsoffeather"optionswherelike-mindeddocslibrarianscoulddiscussconcernsbysubjectareas(forinstance,workingwithlegacydocuments,docsdigitizationprojects,teachingundergrads/gradwithdocsprimarysources).Iwouldmakeitmoreproject-basedinsteadofstandingcommitteesonly.Havefewerdefinedmembercommitteesandmorediscussiongroupsandprojectsthatgroupswillaccomplish.Notsure--shouldberenamed. Morediversefocusthanprimarilyfederal.MoreoutreachtootherALAunitsandbeyondwhilecontinuetodevelophighlevelofexpertise.
AlignwithotherRoundTables,MAGIRTandFAFLRT,inanewgovernancestructurethatreducesthenumberofofficerpositionsneeded.GODORTcouldretainthe3TaskForcesbutothercommitteescouldbemergedwiththoseofotherRoundTables.GivenhowmycolleaguestellmeallthetimethatGODORTisineffectiveandawasteoftimeandmoney,Ithinktherecouldbegreaterstrengthinalargerorganizationwithsimilarinterests.Ofthelast3committeesIservedonrecently,onlyonewasactivewhereallmembersdidsomework.Ontheothertwocommittees,almostallmembersdidnotwork,soIdon'tthinkreducingpositionswouldaffectworkoutput.Theneworganizationcouldcreateafive-yearplanwithconcretegoalsthatwillresultinhelpfulworkproductsforlibrariansinvolvedwithgovernmentinformation.Also,havinganactiveWeborwikipresencewithcurrent,usefulinformationwouldbeextremelyhelpful.
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Reduceorstreamlinethenumberofcommittees;it'stoomanymovingpartstoorganize&manageeffectively.Forexample,thecommitteeonlegislation-seemslikethefactthatitalreadycoordinateswithALÅ'slegislativecommitteeongovinfoisenough.Theirfunctions,whileimportant,seemduplicative.GovInfoforChildrenseemslikesomethingthatshouldbeasubsetoftheEducationcommittee.Thetaskforcestructureisn'tcleartome,soIcan'tcommentonitotherthantosayIdon'tunderstandtheirpurpose.I'mgladtoseemovementonalternativestomidwinter.IcanbarelyaffordoneconferencesoamunabletoparticipateoncommitteesthatrequiremeetingatMidwinter.AvirtualmeetingorconferencecallheldaroundthetimeofMidwintermakesmoresense.
Perhapschangecomecommitteestointerestgroups,fewerinternalliaisons,moreinteractionwithotherroundtables
unsure-Iamattheretirementstageoflifeanddonotseemyselfparticipatingatthisstage.
morevirtual,fewercommittee,morestreamlined
Keepthetaskforces.Combinesomecommittees.HaveavirtualmembershipmeetingbeforemidwintertogatheropinionsandinputbutkeepmembershipmeetingattheALAmidwinterandannualmeetingsoresolutionsandotherissuescanbevotedon.Docspeoplestillneedfacetofacemeetings.Someworkcanbedonebeforethemeetingswithworkonthenetandoverthephone.Somecommitteeshavebeenverysuccessfulaslongasmembersknowthatwhentheycometothefacetofacemeetingtheyhavemettheirobligationsasmembersindoingsomeworkaheadoftime.(1)Drasticallysimplifythecomplexsystemofliaisons(bothinternaland,especially,external).(2)Reducethenumberofstandingcommitteesandthesizeofindividualcommittees.(3)Relymoreonpurposed(anddynamic)"workinggroups"(suchastheonesconductingthissurvey)inplaceofstandingcommittees,whichseemtogoonandon,andnever"sunset."(4)RelymoreontheSteeringCommitteetodirectlymanagethisdynamics.
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(5)Utilizethegeneralmembershipmeetingsandtaskforcemeetingstofillinresultinglacunae.Alas,inthelast15(!!!)years,myothercommitmentswithinALAcombinedwiththefactthatIhavenotbeenagovernmentinformationlibrarianduringthattimehavemadeitallbutcompletelyimpossibletomaintaineventhelightestpossibleamountofinvolvementinGODORT.Ihaveneverletmymembershiplapse,though,andneverwill.Inanycase,IsimplydonotfeelqualifiedtoarguefororagainstthereorganizationofGODORT--thoughIbelieveitsexistenceiscrucial.Ithinkthebiggestthinkthatneedstochangeisthewaythecommitteesoperateratherthanhowmanythereare.Thereshouldbelesscommitteemeetingsatconferences,withmoreworkgoingonbetweenconferences.Ifcommitteesmeetatconferences,itwouldbebetteriftheyprovidedshortprogramsordiscussions.IthinkREGPisagoodmodel,becausesomuchoftheworkisdoneviavirtualmeetings.Educationisanothergoodmodelbecausetheysooftenprovideadiscussionorprogramduringtheirmeetingtime.Ithinkinpersonconferencesareimportant,andIgetalotoutofthem,butI'dratherspendmoreofmytimeataconferencedoingthingsthatIcan'tdovirtually,aswellasattendingprogramsandmeetingsofotherorganizationsthatI'mnotasinvolvedin,buthavesomethinginterestinggoingonattheconference.It'shardtogetinvolvedinanythingelseandstillbeinvolvedinGODORT-ontopofthatifyou'reonSteeringyouneedtoarriveearlierandstaylaterthanmostpeople.LessmeetingsmightmeanSteeringcanhappenearlieronMonday,orevenonSunday!Simplifyit.Reduceduplication/overlapwithotherALAunits.
Morevirtualmeetings I'msorry,butIamnotfamiliarenoughwiththecurrentorganizationstructuretoofferanysuggestionsthatwouldbeuseful.
Statistic Value TotalResponses 81
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AdHocCommitteeonGODORTVirtualMeetingsPreliminaryReporttoGODORTSteeringandGeneralMembership:ALAAnnualConference2015Charge:MEMBERSHIP:Thecommitteewillbecomposedof6members.EachTaskForceshalldesignate1persontorepresenttheirmembers,threeadditionalmemberswillbeappointedbytheChair.Thesememberswillbechosenfortheirexperiencewithorganizingvirtualmeetingsandexpertiseinthetechnologiesthatmightbeused.DURATION:ThecommitteewilldissolveatthecloseofALAMidwinter2016unlessextendedbytheGODORTSteeringCommittee.MEETINGS:Allmeetingsofthiscommittee--inpersonorvirtual--shallbeheldunderALAOpenMeetingRules.PURPOSE:Thecommitteeischargedto:
1. SurveyGODORTmembershiponusefulnessandchallengesinholdingvirtualmeetings
2. BenchmarktheuseofvirtualmeetingsbyotherALAorganizations3. ConsultwithCommitteeChairsandTaskForceCoordinatorson
opportunitiesandchallengeswithconductingvirtualmeetingsintheircommitteeortaskforce.
4. ExaminechallengesthatexistinensuringthatthemaximumnumberofGODORTmemberscanparticipate,andrecommendtheplatform(s)andtrainingthatwouldbenecessary.
5. Recommendwhichofficers,committees,andtaskforcesmust,byvirtueoftheirworkandorinteractionswithotherALAunits,bepresentforface-to-facemeetingsatbothAnnualandMidwinter.
6. Determinebudgetaryimpactsofmovingtovirtualmeetings(e.g.additionaltechnologycostsatconferencestostreamsteeringorgeneralmembershipmeetings)
OUTCOMES:TheCommitteeshallpresentapreliminaryreporttoGODORTSteeringandtheGeneralMembershipmeetingatALAAnnual2015andafinalreportwithrecommendationsforimplementationatMidwinter2016.Roster:ShariLaster,convenerTimothyFranklinLyndaKellamLoriDriver(FDTF)BrettCloyd(IDTF)KarenCook(SLDTF)Accomplishments:
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TheCommitteereceiveditschargefromGODORTChairHelenSheehyinMarch2015,andconductedtwoopenvirtualmeetings,oneinAprilandoneinJune,inordertodiscusspolicyandtechnologicalissuesrelatedtovirtualmeetings.TheCommitteeidentifiedthreeprimarypolicyandguidanceresourcesforvirtualmeetingswithinALA:
1. ALAPolicyManualA.7.4.1(Meeting):“Ameetingisanofficialassembly,foranylengthoftimefollowingadesignatedstartingtime,ofthemembersofanyboard,committee,taskforce,commission,etc.,duringwhichthemembersdonotseparateexceptforarecessandinwhichtheassemblyhasthecapacitytoformalizedecisions.Conferencecalls,Internetchatsessions(andtheirequivalents),andin-personmeetingsarerecognizedasmeetingsubjecttotheopenmeetingspolicy(ALAPolicy7.4.4).(Asynchronouselectronicdiscussionsbyelectronicmailorotherasynchronouscommunicationmethodsdonotconstitutemeetingsbecausetheyarenotanofficialassemblywithadesignatedstartingtime.)”
2. ACRL’s“FAQforVirtualMeetings”:http://www.ala.org/acrl/resources/policies/virtualfaq
3. RUSA’s“VirtualParticipationGuide”:http://www.ala.org/rusa/virtualmeetings
WhileonlythefirstoftheseisbindingonGODORTasanorganizedunitwithinALA,theCommitteefoundthatbothACRLandRUSAprovidethoughtfulguidancetotheirmembershipininterpretingtheALAPolicyandservingtheneedsofbothconvenorsandparticipants.ItwasagreedthatGODORThasatleastfourpotentialusesforsynchronousvirtualmeetings:committeebusinessmeetings,generalmembershipmeetings,webinarsortrainingsessions,andwebcastsofliveface-to-faceevents.BecauseoftheSteeringCommittee’sdecisiontosimultaneouschargeanAdHocCommitteeonGODORTReorganizationtoexamineGODORT’sstructure,muchoftheCommittee’sdiscussionfocusedonthebenefitsanddrawbacksforGODORTcommitteeandtaskforceactivities.IncollaborationwiththeAdHocCommitteeonGODORTReorganization,theCommitteeconductedasurveyofmembersandpotentialmembersofGODORT.ThefullsurveyisincludedinanappendixtothepreliminaryreportoftheReorganizationCommittee.Inbrief,thequestionspertainingtovirtualmeetingsexploredfourthemes:
● whetherrespondentsarealreadyusingvirtualmeetingplatformsandtechnologies;
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● factorsaffectingthedecisiontoattendaface-to-facemeeting;● thepotentialeffectofvirtualmeetingsonattendanceatMidwinterand
Annual;and● thepotentialeffectofvirtualmeetingsonGODORTcommitteeparticipation.
Basedonthe194completedsurveys,68%ofrespondentsreportattendingvirtualmeetingsorinteractivetrainingsessionsatleastonceperquarter,with28%reportingattendanceonceamonthormorefrequently.Theprimaryvirtualmeetingtechnologiesavailabletorespondentsarelandlinetelephone(88%)andheadphones(85%),with64%ofrespondentsreportingthattheyhaveaccesstoamicrophone.Almosthalfoftherespondentshaveaccesstoawebcam.Whenpresentedwithfactorsthatmoststronglyaffecttheirdecisionofwhetherattendaface-to-faceconference,84%ofrespondentsselected“Costand/orfundingavailablefromsupportingorganization.”Thenextmostpopularresponseswere“Locationofconference,”selectedby44%ofrespondents;“Abilitytogetawayfromtheoffice(eg.,short-staffedortravelapprovalprocess),”selectedby35%ofrespondents;and“Opportunitytonetworkwithotherprofessionals,”selectedby32%ofrespondents.AboutaquarteroftherespondentstypicallyplantoattendALA’sAnnualConference,andnearlyaquartertypicallyplantoattendboththeAnnualConferenceandtheMidwinterMeeting.Nearlyhalfoftherespondentsdonotplantoattendeitherevent.Althoughthetwoquestionswerenotlinked,abouthalfoftherespondentsindicatedtheywouldparticipateinvirtualeventsheldduringbothAnnualandMidwinter.Intermsoftheeffectofvirtualmeetingsoncommitteeparticipation,resultsweremixed.53%ofrespondentsagreedthatmorevirtualcommitteeserviceoptionswouldmakethemlikeliertoserveonacommittee,while44%indicatedtheseopportunitieswouldnotchangetheircurrentlevelofinterest.Thismaybeduetoothercommitmentsoranalreadyhighlevelofinterestincommitteeservice.Also,whenaskedwhethervirtualcommitteeservicewouldchangetheirlevelofinterestinattendingface-to-facemeetings,only19%(Midwinter)and11%(Annual)reportedthattheywouldbelesslikelytoattend.Infact,24%(Midwinter)and22%(Annual)reportedthattheywouldbemorelikelytoattend.Fromatechnologicalperspective,educationaleventscanalreadybehostedwiththeexistingALAinfrastructure,andgeneralmembershipmeetingsoutsideofconferencescouldalsobeconductedusingALA’sexistingvirtualmeetingplatform,AdobeConnect.Forsmallerbodiessuchascommitteesandtaskforcesthatmaybeconductingvirtualmeetings,ALA’ssubscriptionisimpracticalduetologisticalissues.Additionally,theplatformisnotdesignedtosupportwebcasting.TheCommitteehasdevelopedapreliminarylistoftoolsandfunctionsthatshouldbeeasilyavailableformeetingorganizers:
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1. Forvirtualcommitteemeetings:
a. Required:VOIP,telephonecall-incapability,textchat,documentsharing
b. Preferred:Webcamsupport,whiteboard,recordingfunctionalityc. MustbeabletoscheduleandhostmeetingswithoutALAassistance
2. Forwebcasts:a. Required:Audioandpresentationstreaming,textchat,registration
supportb. Preferred:Streaminglivevideo,recordingfunctionalityc. Mustincorporatestrategytoaddresswirelessconnectivitylimitations
atALAconferencesandmeetings,whetherthroughpurchaseofahotspotorschedulingofeventsattheprimaryconferencevenue.
Additionally,itshouldbenotedthataddingofficialwebcastsmaypresentadditionalschedulingchallenges:whileanall-virtualeventcanbescheduledtoaccommodateparticipantsinallfourmajorU.S.timezones,conferenceeventsarescheduledbasedonroomavailabilityandconflictswithothermeetingsinonetimezone,andfrequentlytakeplaceonaweekend.NextSteps:TheCommitteeexpectstotakethefollowingstepspriortoALAMidwinter2016:
1. CommunicatedirectlywithGODORTcommitteeandtaskforcechairsinordertoidentifycurrentvirtualmeetingpracticesandmemberexpectations;
2. Furtherevaluatetheneedsofvirtualparticipantsandaudiencesinordertoidentifycriteriaforthenatureofworkthatcanbeconductedinavirtualenvironment;
3. BasedontheGODORTbudgetandvendorpricequotes,proposeapotentiallistofplatformoptionsformeetingconvenors;and
4. DevelopaproposedinitialapproachforGODORTtotakewithrespecttovirtualmeetings,andsuggestfuturedirections.
WhiletheCommitteeanticipatespreparingrecommendationsforGODORTpolicyintheformofadraftPPMchapteronvirtualmeetingsandwebcasts,additionalconversationmaybeappropriatepriortothedevelopmentofpolicylanguage,includingcoordinationwiththeBylawsandOrganizationCommittee.Therefore,itisnotincludedasaCommitteeactionitemforthenextsix-monthperiod.ReportsubmittedbyShariLaster
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