Google Power ToolsGoogle Power Tools‘Get A Handle On The Cutting Edge’

Sara NewmanDistance Learning & TLC CoordinatorSouth Seattle Community CollegeSaraNewman@gmail.com

Bill NewmanInformation Technology InstructorSeattle Community CollegesWilliamNewman@gmail.com

Content Management (CM)Content Management (CM)As “content emitters”, people

want to Collaborate, Search and Store

Feature Rich AND Simple - hard to do both

High priority for Corporations & Organizations

New Frontier for the Web?

Content Management (CM) Content Management (CM) ToolsToolsThe technologies used to:Capture/CreateCollaborateManageStoreDeliver

... digital files (images, audio, video, documents, spreadsheets, etc.)

Educational CM Educational CM ChallengesChallengesLow adoption ratesVarying tech skill levelsNot always appropriateBusy, underpaid,

underappreciatedCan't force people to useIf ‘IT’ not main focus, must be

“High Gain, Low Pain”

Content Management Content Management Solutions?Solutions?Proprietary ToolsCustom & Open Source ToolsWeb Tools

Proprietary ToolsProprietary ToolsSharepoint, ThinkFree

◦ High Implementation Cost◦ Ongoing Licensing◦ Low Adoption Rates◦ Labor Intensive◦ Security Concerns◦ Hardware Upgrades?◦ Questionable Purchase?

Custom ToolsCustom ToolsSome limitations as Proprietary

Tools, and in addition:

Support Concerns

Continued Development (DIY?)

Higher Labor, Support costs, or both

Integrated Web ToolsIntegrated Web Tools

Google Apps, ZohoWork Entirely Through a Browser Handle Access to DocumentsAllow Collaboration & Sharing of

DocumentsAdditional Rich Content Features

Google Apps (what are Google Apps (what are they?)they?)

Web Based ToolsOffice Style DocumentsEncourages CollaborationDocuments Always AccessibleIntegrated Search

Google Apps vs. Google Google Apps vs. Google ToolsToolsGoogle Tools is a generic term

for all tools provided by Google

Google Apps is a specific bundle of tools and services

http://www.google.com/a/help/intl/en/admins/customers.html

(set up video!)

http://www.google.com/a/help/intl/en/admins/resources/setup/

(the steps!)

Google – The VerbGoogle – The VerbDeclared a verb in 2006 (Added to

Merriam Webster and Oxford English dictionaries)

Ubiquitous, but in a good way?Sets standards for searchSets standards for less intrusive

adsHigh embedded adoption among

publicGrowing and developing

continually

GOOGLE TOOLSGOOGLE TOOLS commonly used by commonly used by

educators …educators … (when not using Google Apps) (when not using Google Apps)

BLOGGER – Great for Journaling & FeedbackCALENDARS – integrated into websites!DOCS – Spreadsheet, Word Processing, Presentation

collaboration! (great 2 min video about value)GMAIL – Has chat tool, recognizes calendar events,

can easily forward mail to preferred e-mail acct., etc.!GROUPS – Discussion Board with file sharing and

page creation capabilities.PAGE CREATOR – We don’t need to be web

developers! Get 3 sub-domains & 100 MB of free space!

PICASA – Digital image/video storage & sharingSEARCH – integration in all tools!

Google AppGoogle App EditionsFREE – 6.5 GB, per user, with Ads

FREE EDUCATION – 6.5 GB, per user

PREMIUM – 25 GB, ($50, per acct. yearly)

GMAIL, CHAT/TALK, CALENDAR, DOCS, SITES & START Page

And continually adding new features!

Google Apps - For Google Apps - For OrganizationOrganizationUpload, Create, Store, Share &

CollaborateLow Hardware/Software requirementsLow ongoing costsIntegrate & collaborateEasy & Self Evident Interface and

setupEmbedded public acceptanceNo vendor lock!!Cross Platform!!Less Support Required

Google Apps - For Google Apps - For EducationEducationBrandingMore Document SpaceIntegration for Students,

Teachers, Committee WorkCustomized Email AddressingCalendar IntegrationSingle Sign OnIntranet Access ControlReduced Campus Security

Try it!Try it!

Low RiskSecurity Concerns DecreaseSchool Resources DecreaseNo mandatory hardware/software

upgradesNo ongoing costsLow Adoption? (no cost)

WIIFM?WIIFM?(What’s In It For Me?)Faculty from Missouri? (Show Me State)

Tools Should be:1.Quick To Use and Learn

2.Self Evident (Easy to understand)

3.Useful in at least one obvious way

Demonstrate use for:Accreditation, committees,

departments, classes and personal use

Click MeClick MePeople of today are results

oriented. If tools aren't easy, (self evident)

and expose their value quickly, they are quickly bypassed

Google Tools and Apps are designed with a simple interface

Google wishes to set the high bar for reaching the lowest common denominator

Disadvantages?Disadvantages?

Document formatting not as rich, yet

Navigation moves, on occasion Documentation can be lacking Attempt to be self-evident, not

always soNumber of available tools dwarfs

the important ones (calendar, & integration)

Show Me!Show Me!Google Tools (not Google Apps) support

page for SSCC Educators:◦ http://tlc.sscc.googlepages.com/

Google Apps (SSCC) Small (no audio) video of what we have so far (we just started this week!) – best viewed in Internet Explorer: ◦ http://www.southlore.net/movies/

educause-tourofssccgoogleapps/educause-tourofssccgoogleapps.html

Testimonials and Support infoEducator/University testimonial

videos! http://www.google.com/a/help/intl/en/admins/customers.html#edu

Admin features: http://www.google.com/a/help/intl/en/admins/admin_features.html

Tours and Demos: http://www.google.com/a/help/intl/en/admins/tour.html

Why Google Apps?Why Google Apps?Requires Less:

◦Support - School Resources – Security

Adds:◦Collaboration◦Integration◦School branding

Bottom Line:

High gain, low pain

Assessment and Assessment and EvaluationEvaluationPlease fill out Educause Assessment

forms

For further help/information please contact Sara Newman anytime at…

SaraNewman@gmail.com and/or

SLNewman@sccd.ctc.edu

SSCC Office phone (206) 768-6698Thank you! :)